Design Plans for Sand Shed

Request for Proposals (RFP) Purchasing Department
Sand Shed Design Plans 73 Harlow Street
Proposal No. P26-26 Bangor, ME 04401
Issue Date: September 14, 2026
I. Introduction
The City of Bangor Public Works Department is seeking proposals from qualified engineering and
architecturalfirmstoprovidefulldesignservicesforanewPublicWorksgaragefacility.Theproposed
building will be approximately 5,000 to 7,000 square feet and designed to support year-round
operations, vehicle storage, and light maintenance activities.
II. General Information
Availableatthefollowingwebaddress:www.bangormaine.gov/proposals ontheCity'swebsite.By
submitting a response to this solicitation, the Proposer accepts the responsibility for downloading,
reading, and bidding by the terms and conditions set forth in the City's "General Information for
Vendors."
III. Submission
For consideration, submit the proposal Bid Form (page 5) and all materials requested in Section IX.
ProjectDescription&Requirementselectronicallyorinanenvelopeviasubmissionmethodslisted
below. The envelope or subject line must be clearly marked as "Proposal No. P25-26: Sand Shed
Design Plans"
Submissions must be received by 2:00 P.M. on Wednesday, October 14, 2026.
Submission of documents can be completed by:
A. Emailing to bids@bangormaine.gov; or
B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or
C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME 04401
(items must be received by the deadline); or
D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow Street,
Bangor, ME 04401 (proposal must be received by the deadlines).
P26-26 Page 1 of 5 Sand Shed Design Plans

Allsubmissionsshouldreference"ProposalNo.P26-26:SandShedDesignPlans."Proposalswillbe
publiclyopenedatthetimestatedaboveinthePaulBunyanRoom(firstfloorbythesideelevator),
73 Harlow Street, Bangor, Maine.
A tabulation of all received proposals will be posted on the City's website as soon as possible after
the opening date. Visit www.bangormaine.gov/bids for results. The "Show
Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.
IV. Questions
Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M.,
Tuesday, September 29, 2026.
TheCitywillprovidearesponseby4:30P.M.onTuesday,October6,2026.Thisresponsewillbein
theformofanaddendum,accessibleontheCity'swebsite.Notifications,includingforaddenda,will
besenttothosewhohavesigneduptoreceivenotificationsatwww.bangormaine.gov/bidsthrough
NotifyME.
V. Late Proposals
ItistheresponsibilityoftheProposer(s)toseethattheirproposalshavesufficienttimetobereceived
by the Purchasing Department before the submittal deadline. Any proposal, portion of a proposal,
or requested proposal revision received at the City Purchasing Department after the time and date
specifiedwillbereturnedtotheProposerunopenedor,ifbyelectronicsubmission,deletedwithout
being opened.
VI. Withdrawal of Proposals
NoProposermaywithdrawtheirproposalforaperiodofninety(90)daysfromthedateofopening.
All proposals shall be subject to acceptance by the City during this period.
To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in writing.
All costs associated with the withdrawal (i.e., mailing fees) will be borne by the Proposer.
VII. Rejection
TheCityreservestherighttorejectanyproposals,waiveanyinformalitiesordefectsinproposals,or
accept a higher-cost proposal if it is deemed to be in the best interest of the City. The City also
reservestherighttorequestclarificationofanydetailsfromthesuccessfulProposer.Theevaluation
of proposals and determination of the award will be at the discretion of the City and its judgment
shall be final and without right of recourse by any Proposer.
VIII. Information for Proposers
A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price. Upon
request,ataxexemptioncertificatefortheCityofBangorshallbefurnishedtothesuccessful
Proposer.
P26-26 Page 2 of 5 Sand Shed Design Plans

B. BidFormandRequirements:TheBidForm(page5)andallmaterialsrequestedinSectionIX.
Project Description & Requirements must be completed and returned with the proposal to
be considered responsive.
C. Selection Criteria: The award will be based on experience of the proposer, cost, availability,
and any known experience working with the proposer (if there is none, references may be
required).
D. Required Insurance: Proposers are required to maintain the following insurance policies
throughoutthelifeoftheprojectandnametheCityofBangorasanadditionalinsuredwhere
applicable and may be required to provide proof:
1. Worker's Compensation Insurance Statutory
2. Employer's Liability Insurance $500,000 each accident
$500,000 disease - policy unit
$500,000 disease - each employee
3. Comprehensive Automobile Liability $1,000,000 combined, single limit per
accident
4. Commercial & General Liability $1,000,000 combined single limit
$2,000,000 aggregate
5. Professional Liability (Errors & $1,000,000 combined single limit
Omissions) $2,000,000 aggregate
IX. Project Description & Requirements
1. Building Size and Layout
o Total conditioned building area of approximately 5,000 to 7,000 square feet.
o Structure shall include six (6) drive-through vehicle bays, each capable of parking up
to three (3) full-size dump trucks.
o Two (2) end bays shall be designated as specialty bays:
* One (1) quick maintenance bay
* One (1) miscellaneous use bay (storage, small equipment servicing, or other operational
needs)
2. Building Features
o Fully conditioned interior space including heating, ventilation, and appropriate insulation
for year-round operation.
o Electrical service sized to meet garage operations, including:
* Electrical drops in each bay suitable for equipment use and vehicle servicing
* Adequate lighting appropriate for large-vehicle maintenance and daily operational
tasks
o Potable water service and internal plumbing as required for garage operations.
P26-26 Page 3 of 5 Sand Shed Design Plans

o Floor drainage and appropriate collection or treatment systems compliant with local and
state regulations.
o Overhead doors sized for heavy truck access and drive-through operation.
3. Scope of Service - Site & Civil Work
o Coordination with the City Staff on conceptual design to include site layout, vehicle
circulation patterns, utilities, stormwater management, and grading.
o Consultant will be responsible for creating a survey/existing conditions plan for the area of
the proposed garage as well as all permitting associated with project.
o Design shall comply with all City of Bangor codes, State of Maine requirements, and ADA
accessibility standards where applicable.
o Preliminary design report including conceptual layout and cost estimate.
o Detailed engineering drawings and specifications suitable for bidding and construction.
o Structural, mechanical, electrical, and civil plans sealed by a licensed engineer(s)
registered in the State of Maine.
o Assistance during bidding, review of contractor questions, and participation in pre-bid
meetings as requested.
4. Proposal Requirements
o Bid form.
o Description of firm qualifications and relevant experience with similar facilities.
o Key personnel assigned to the project.
o Proposed design approach and anticipated timeline.
o Fee proposal with clear breakdown of design phases.
o References for at least three similar projects.
P26-26 Page 4 of 5 Sand Shed Design Plans

Bid Form
Bid Form
Sand Shed Design Plans Bid Deadline:
Proposal No. P26-26 2:00 P.M., Wednesday,
October 14, 2026
Notes: The proposal must include this Bid Form. Failure to comply will result in disqualification. Price
must include all miscellaneous charges: fuel, transportation, etc. No other charges will be accepted.
Business Name:
Contact Name/Title:
Street Address:
City, State Zip:
Telephone Number:
Email Address:
Do you currently have, or are you in the process of, developing a domestic violence policy?
Yes / No
Item Description Total Price
1 Sand Shed Design Plans $
Be sure to include all items listed under IX. 4. Proposal Requirements.
P26-26 Page 5 of 5 Sand Shed Design Plans