REQUEST FOR QUOTATION
General Workstation Refresh -- 16" Touchscreen Notebook Computers with Memory Upgrade
Clear Creek County, Georgetown, Colorado
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Issuing Department:
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Clear Creek County IT Department
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RFQ Number:
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RFQ #IT-2026-007
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Issue Date:
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August 20, 2026
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Submission Deadline:
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August 31, 2026 at 5:00 PM MDT
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Submission Method:
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Email only -- see Section 5 for instructions
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Contact / Submit To:
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For security reasons, you must enable JavaScript to view this E-mail address.
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Award Basis:
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Best overall value -- price is one factor among several
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1. Purpose and Overview
Clear Creek County IT Department is soliciting competitive quotations from qualified vendors for the procurement of 16-inch touchscreen notebook computers and compatible memory upgrade modules as part of a county-wide general workstation refresh. This is an open public request; any qualified vendor may respond.
The County is replacing aging workstations across departments with modern, vPro-managed, touchscreen-capable notebooks. Units include a same-day memory upgrade from 16 GB to 32 GB via third-party SODIMM modules. All three line items -- notebook, ProSupport warranty, and memory -- must be quoted together.
This RFQ is not a contract or a commitment to purchase. The County reserves the right to accept or reject any or all quotations, to waive any informalities, and to award to the vendor deemed most advantageous to the County.
2. Deployment Context
Vendors should understand the intended use when preparing proposals:
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County-wide general staff refresh -- multiple departments
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Replacing end-of-life workstations with current-generation notebooks
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Touchscreen required -- IPS display technology preferred
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vPro manageability required for remote IT administration across county network
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Memory will be upgraded to 32 GB at deployment using third-party SODIMM modules quoted separately
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Wi-Fi 6E required for compatibility with county wireless infrastructure
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4-year ProSupport with Next Business Day Onsite required for IT support consistency
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All units must be new; no refurbished or gray-market units
3. Technical Specifications
Vendors must quote the exact models specified below, or may propose approved equivalents with full technical documentation attached. Substitutions must be clearly identified with a side-by-side specification comparison. All three line items are required -- partial bids will not be considered.
Item 1 -- Dell Pro 16 PC16250 16" Touchscreen Notebook (Qty: 10)
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Specification
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Requirement
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Make / Model
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Dell Pro 16 PC16250 16" Touchscreen Notebook (or approved equivalent)
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Processor
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Intel Core Ultra 7 265U, vPro Technology
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Memory (Base)
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16 GB (to be upgraded to 32 GB at deployment -- see Item 3)
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Storage
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512 GB SSD
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Display
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16" Touchscreen, Full HD Plus, 1920 x 1200, 60 Hz, IPS Technology
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Operating System
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Windows 11 Pro
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Graphics
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Intel Integrated
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Camera
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Front Camera / Webcam
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Battery
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8.70 Hours rated run time
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Wireless
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IEEE 802.11ax Wireless LAN Standard (Wi-Fi 6E)
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Keyboard
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English (US)
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Color
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Platinum Silver, Metallic
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Quantity
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10 units
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Condition
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New only -- no refurbished or gray-market units
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Item 2 -- Dell ProSupport Extended Service, 4-Year NBD Onsite (Qty: 10)
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Specification
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Requirement
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Service Type
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Dell ProSupport Extended Service
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Term
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4 Years
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Response Level
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Next Business Day (NBD) On-site
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Coverage Hours
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10 x 5 (business hours)
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Coverage Type
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Maintenance -- Parts & Labor
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Quantity
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10 (one per notebook)
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Item 3 -- Memory Upgrade: V2 Technologies 16 GB DDR5 SODIMM (Qty: 10)
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Specification
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Requirement
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Make / Model
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V2 Technologies 16 GB DDR5 2Rx4 SODIMM Non-ECC 5600 MT/s (PC5-44800) (or approved equivalent)
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Capacity
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16 GB per module (brings total system RAM to 32 GB)
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Type
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DDR5, 2Rx4, SODIMM, Non-ECC
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Speed
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5600 MT/s (PC5-44800)
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Compatibility
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Must be verified compatible with Dell Pro 16 PC16250 (or proposed equivalent notebook)
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Quantity
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10 modules (one per notebook)
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Pricing Response Format
Vendors must provide itemized pricing in the format below. All prices in USD.
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Line Item
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Qty
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Unit Price
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Extended Total
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Dell Pro 16 PC16250 -- Hardware
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10
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ProSupport Extended Service -- 4-Year NBD Onsite
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10
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V2 Technologies 16 GB DDR5 SODIMM (PC5-44800)
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10
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Shipping
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GRAND TOTAL
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4. Additional Requirements
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All units must ship within 30 days of purchase order issuance, or vendor must provide a documented lead time at time of quote.
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Vendor must be an authorized Dell reseller or certified partner. Proof of authorization must be included with submission.
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Memory modules must be verified compatible with the quoted notebook model. Vendor assumes responsibility for compatibility if proposing an equivalent module.
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Vendor must confirm that Dell ProSupport 4-year warranties will be registered to Clear Creek County.
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All notebook units must be new. No refurbished, gray-market, or open-box units will be accepted.
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If proposing equivalent notebooks, vendor must provide full specification sheet and confirm vPro, touchscreen IPS display, and Wi-Fi 6E are included.
5. Submission Instructions
Quotations must be submitted by email no later than August 31, 2026 at 5:00 PM MDT to:
For security reasons, you must enable JavaScript to view this E-mail address.
Email subject line must read: "RFQ #IT-2026-007 -- [Your Company Name]"
Submissions must include all of the following:
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Completed pricing table covering all three line items
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Proof of authorized Dell reseller / partner status (or equivalent brand authorization)
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Confirmation of memory module compatibility with quoted notebook
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Estimated delivery timeline for all items
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Vendor name, primary contact, phone number, and email address
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For proposed equivalents: full technical specification sheet and side-by-side comparison
6. Terms and Conditions
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This RFQ is open for at least ten (10) calendar days from the issue date.
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All pricing must be held firm for a minimum of thirty (30) days from the submission deadline.
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Payment terms: Net 30 days from receipt of invoice.
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Delivery to: Clear Creek County IT Dept., 405 Argentine Street, Georgetown, CO 80444.
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The County is tax-exempt. A Colorado tax exemption certificate will be provided upon award.
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All notebook equipment must be new -- refurbished, gray-market, or open-box units will not be accepted.
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The County reserves the right to reject any or all quotations and to award based on best overall value.
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Issuance of this RFQ does not obligate Clear Creek County to make a purchase or enter into a contract.
7. Questions
All questions must be submitted via email to For security reasons, you must enable JavaScript to view this E-mail address. with the subject line "RFQ #IT-2026-007 -- Question." Questions and answers of general interest will be shared with all known interested parties. No questions will be accepted after August 26, 2026 at 5:00 PM MDT.
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Issued by: Clear Creek County IT Department
Contact: David Prows | 405 Argentine Street, Georgetown, CO 80444 | For security reasons, you must enable JavaScript to view this E-mail address.
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