Buffer Zone & Tree Fall - Hou Street (Michele Kukahiwa)

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A R L C E R E M S A O N U A R G C E E M S E NT
SYLVIA LUKE
LIEUTENANT G OVERNOR | KA HOPE KIAAINA
STATE OF HAWAII | KA MOKUAINA O HAWAII
DEPARTMENT OF LAND AND NATURAL RESOURCES
LAND DIVISION
180 Kalanikoa Street
Hilo, Hawaii 96720
PHONE: (808) 961-9590
July 1, 2026
TO: Prospective Vendor
FROM: Pua Ishibashi
DLNR Land Agent
Hawaii District Land Office
RE: Clearing of invasive trees, weeds, and attendant vegetation on
unencumbered state lands located at Hawaiian Beaches, Waiakahiula,
Puna, Hawaii, TMK: (3) 1-5-009:009 (Portion) and removal of tree fall at
adjacent private property at 15-2673 Hou Street, TMK: (3) 1-5-079:014.
PROJECT DESCRIPTION:
Hawaii District Land Office is seeking bids to create a buffer zone 188' x 50'
along the boundary between state lands at Hawaiian Beaches, Waiakahiula,
Puna, Hawaii, TMK: (3) 1-5-009:009 and private property at 15-2673 Hou Street,
TMK: (3) 1-5-079:014. Also to remove a tree that has fallen from subject state
lands onto adjacent subject private property.
SCOPE OF WORK (SOW):
Cut and drop all trees, shrubs and undergrowth within a 188' long and 50'
wide buffer zone along the border of the state parcel and private parcel, as
shown on the attached Exhibit A.
Cut and remove a tree that has fallen from state lands onto adjacent private
property and fence as shown on the attached Exhibit A.
Trees shall be cut under the direct supervision of an onsite certified Arborist.
Vegetation (trees, brush, etc.) shall be cut as close to the ground (<6") as
possible. Stump removal is not required.
Vegetation shall be cut to pieces no longer than 3 feet long.
Cut vegetation shall be removed from private property and buffer zone area
and laid out on bordering State lands as flat as possible; do not stack or pile.
Cut tree stumps and vegetation shall be treated with herbicide to inhibit future
growth.
Subject property is situated in a residential area, do not use loud equipment
before 8am and be mindful of windblown debris entering private properties.

Access to project area shall be coordinated through Pua Ishibashi, DLNR
Land Agent, Pua Ishibashi (Land Agent).
INSURANCE REQUIREMENTS:
Certificates of Insurance with the following minimum insurance coverage(s) and
limit(s) shall be required from the Contractor AND any subcontractor(s).
Coverage Limits (no less than)
Commercial General Liability $1 million per occurrence/$2 million aggregate
Automobile Insurance $500,000 per occurrence/$500.000 aggregate
Each insurance policy shall contain the following clauses:
1. "This insurance shall not be canceled, limited in scope of coverage or non-
renewed until after 30 days written notice has been given to the State of
Hawaii, Department of Land and Natural Resources, Land Division, 180
Kalanikoa Street Hilo, Hawaii 96720."
2. "The State of Hawaii shall be added as additional insured for Liability
Insurance in respect to operations performed for the State of Hawaii."
The State of Hawaii does not require to be additional insured on auto.
insurance.
3. "It is agreed that any insurance maintained by the State of Hawaii will apply in
excess of, and not contribute with, insurance provided by this policy."
The minimum insurance required shall comply to the Hawaii Insurance Code.
Certificates of insurance shall be submitted to Land Agent before a purchase
order is generated and before any work can be performed by Contractor AND
any sub-contractor(s).
ARBORIST REQUIREMENTS:
Arborist shall submit a copy of Arborist Certification to Land Agent.
If Arborist is acting as a Subcontractor, Arborist shall comply to all insurance
requirements and expectations referenced above.
BID/CONTRACT PROVISIONS:
Contract is to start as soon as possible once PO is processed and "notice to
proceed" is given to Contractor.
Access to project area shall be coordinated through Land Agent.
Contractor shall notify Land Agent by email within 3-days of completion of
project so work can be inspected for SOW compliance.
Invoice shall include photos of completed project area.
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Payment of invoice shall be contingent upon satisfaction of SOW and the
terms and conditions specified above.
HAWAII COMPLIANCE EXPRESS:
Contractor (and Arborist if subcontractor) compliance shall be conducted via
Hawaii Compliance Express (HCE). It is the responsibility of the Contractor (and
Arborist if applicable) to ensure that they are registered with HCE and that their
information is current and accurate.
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