Access control hardware, software, and integration services

The purpose of this solicitation is to procure Honeywell‑based and related proprietary access control components, associated software, integration utilities, labor for installation and repairs, and ongoing maintenance necessary to support ODPS facilities statewide. Deliverables must ensure full compatibility with the existing access control platform and adhere to ODPS operational and security standards.

CONTRACT OPPORTUNITY: See attached (ad hoc) contract solicitation document "Sample Contract/Terms and Conditions" for specifications, requirements, terms, and conition. Winning bidder shall execute contract document (items in red will be changed prior to award).

BRAND NAME: The product(s) specified in this bid are being bid as BRAND (and model) SPECIFIC. That signifies no alternates will be accepted for award. Bid is in accordance with the Ohio Administrative Code 123:5-1-10 (D) (6).

EVALUATION: Bids will be evaluated in accordance with ORC 125.07. For evaluation purposes only, the State will apply each bidder’s proposed normal‑hours labor rates, after‑hours labor rates, and materials percentage mark‑up to the estimated quantities, contained within the four defined market baskets. The extended totals for all market baskets will then be combined to determine the bidder’s overall evaluated cost.
Only the market basket calculations will be used for evaluation. The resulting contract award will be based solely on the bidder’s proposed time‑and‑materials rates, after‑hours rates, and defined percentage mark‑up(s), not on the market basket quantities themselves.

CONTRACT AWARD: The contract will be awarded to the lowest responsive and responsible bidder by low lot total. The low lot total will be determined by multiplying the unit prices by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

MANDATORY SITE VISIT:  Mandatory Site Visits are required to survey the facility and discuss the requirements of the solicitation. Mandatory Site Visits at four (4) locations will be held on Friday June 12, 2026 beginning 8:30 AM. Site Visits will go in the following order, once we complete one location we will move to the next location on the list with a max time limit of 1 hour per location; 1 ^st location: 1583 Alum Creek Dr, Columbus, OH 43209, 2 ^nd location 2855 W. Dublin Granville Rd, Columbus, Oh 43235, 3 ^rd location 1485 W Main St, West Jefferson, OH, 4 ^th location1970 W Broad St, Columbus , OH 43223. Bidders should check in at the security desk at the front visitor entrance. The site visits will commence promptly at the specified time, barring an unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. The state will not be responsible to a supplier for their failure to obtain information discussed during the site visit due to their arriving after the site visit has convened. Bidders who fail to attend the Mandatory Site Visit and print their name on the sign-in sheet will be deemed not responsive.
Pre-registration is required (see below).

Please arrive 15 minutes early to complete registration and sign- in.
Bidders must Pre-Register with Doris Shuler at dashuler@dps.ohio.gov , 614-752-6288 by 3:00pm Wednesday June 10, 2026. Note: This contact person is for registration only – solicitation questions are not permitted. The following information is required for Pre-Registration for each individual person attending; Company Name; First and Last Name; E-mail address; and Phone Number. The State cannot ensure attendance at the site visit for Offerors that fail to Pre-Register by the deadline. Should the site visit dates be re-scheduled, it would be unnecessary to repeat your RSVP – you only need to register once.

OHIOBUYS TRAINING MATERIALS
OhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training

To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.

Technical Support 1-877-644-6771

If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090.  This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.