2026 RFP Adult Excursions Transportation Services

City of Temple City
REQUEST FOR PROPOSALS
For:
ADULT EXCURSION
TRANSPORTATION SERVICES
Proposals Release Date
May 12, 2026
Proposal Submittal Due Date
June 12, 2026 at 10:00 am

CITY OF TEMPLE CITY
NOTICE INVITING REQUEST FOR PROPOSALS (RFP)
FOR
YOUTH RECREATION TRANSPORTATION SERVICES
NOTICE IS HEREBY GIVEN that the City of Temple City is seeking proposals for Adult Excursion
Transportation Services for a three (3)-year term beginning July 2026 and ending on June 30, 2029 with two
(2) mutual one (1) year extensions.
The RFP can be obtained at the Temple City Parks & Recreation Department, Live Oak Park Annex Building,
10144 Bogue Street, Temple City, CA 91780 or can be printed from the Temple City website at
https://www.ci.temple-city.ca.us/bids.aspx.
Sealed Proposals:
Contractors will deliver two (2) hard copies and one (1) electronic copy on a memory storage device to the
following address on or before 10:00 am on June 12, 2026 (POSTMARKS WILL NOT BE ACCEPTED):
Temple City Parks & Recreation Department
Live Oak Park Annex Building
10144 Bogue Street, Temple City, CA 91780
Attn: Adam Matsumoto, Parks and Recreation Director
(Staff will evaluate proposals in private; no public opening is required for this proposal.)
This submission shall include the entire Request for Proposals documentation and any amendments if issued.
Proposals received after the above-cited time will be considered a late bid and not accepted.
Please direct all questions, inquires, and comments regarding this RFP only to Parks and Recreation Director
Adam Matsumoto, if necessary, to ensure responsiveness and consistency with the RFP process.
The City of Temple City hereby notifies all bidders that it will affirmatively insure that in any given agreement
entered into pursuant to this advertisement, Disadvantaged Businesses and Women's Business Enterprises
will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, religion, sex, sexual orientation, gender identity, or national origin in
consideration for an award.
Please note the passage of Measure AA by Temple City voters in November 2016 imposed strict restrictions
related to campaign contributions and gifts to City Council members by Contractors and prospective
Contractors (see http://templecity.us/MeasureAA ). All submitting firms should be aware of these restrictions.
Adam Matsumoto
Parks & Recreation Director
(626) 285-2171
amatsumoto@templecityca.gov
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TABLE OF CONTENTS
Section I: Proposal Information for Contractors.................................................... 4
RFP Timeline................................................................................. 4
Scope and Location of Work............................................................. 4
Examination of Contract Document and Work Sites............................... 4
Interpretation of Contract Documents.................................................. 5
Submittal Requirements................................................................... 5
Evaluation Criteria...........................................................................6
Award of Contract...........................................................................7
Deliverables Required of Successful Contractor....................................7
Compliance with Applicable Laws...................................................... 7
Permits and Codes..........................................................................7
Disqualification of Contractor.............................................................7
Work Schedule...............................................................................8
Terms of Agreement........................................................................ 8
Pre-Contractual Expense..................................................................8
City of Temple City Business License................................................. 8
Communication with City..................................................................8
Liability and Insurance..................................................................... 8
Indemnification...............................................................................12
Independent Contractor................................................................... 12
Payment....................................................................................... 12
Completing and Signing Forms..........................................................12
Section II: Scope of Work.......................................................................... 13
Section III: Submittals............................................................................... 16
Bid Proposal.................................................................................. 17
Statement of Experience.................................................................. 22
Exceptions to Specifications............................................................. 24
Section IV: Exhibits.................................................................................. 25
Exhibit A - Contract Agreement Template............................................ 25
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SECTION I
PROPOSAL INFORMATION FOR CONTRACTORS
RFP TIMELINE
The schedule of key milestones related to this RFP for Adult Excursion Transportation Services
are as follows:
* Proposal Release Date: May 12, 2026
* Written Questions Submission Deadline: May 26, 2026
* City Response to Written Questions: June 1, 2026
* Proposal Submittal Due Date: June 12, 2026
* Award of Contract (Tentative): July 7, 2026
* First Day of Transportation Services: July 8, 2026
1. SCOPE AND LOCATION OF WORK
The Adult Excursion Transportation Services ("Contract") consists of operating an excursion program
for adults including transportation and admission to various venues. The work to be performed under
the Contact consists of furnishing all the necessary personnel, materials, equipment and
transportation for a complete adult excursion program per the Scope of Work within this RFP.
2. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITES
Before submitting a bid, the bidder must (i) examine the Contract Documents thoroughly; including
without limitation the Agreement wherein each of the other Contract Documents is identified; (ii) visit
the sites and the locality where the work is to be performed to familiarize themselves with local
conditions that may in any manner effect the cost, progress or performance of the work in strict
accordance with the Contract Documents; (iii) familiarize themselves with federal, state and local
laws, ordinances, rules and regulations that may in any manner affect the cost, progress or
performance of the work in strict accordance with the Contract Documents; and (iv) study and
carefully correlate bidder's observations with the Contract Documents.
By submitting a bid, the bidder warrants that they have complied with every requirement of this
proposal and that the Contract Documents are sufficient in scope and detail to indicate and convey
understanding of all terms and conditions for performance of the work.
All questions about the meaning or intent of the Contract Documents shall be submitted to Adam
Matsumoto, Parks & Recreation Director, no later than 5:00 pm on May 26, 2026.
City of Temple City
Adam Matsumoto, Parks & Recreation Director
E-mail -amatsumoto@templecityca.gov
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All interpretations shall be issued via written Addendum, which will be posted on the City website,
but it shall be the bidder's responsibility to make inquiry as to the Addendum issued. Failure of the
bidder to receive any such Addenda shall not relieve the bidder from any obligation under the
Contractors bid as submitted.
Only interpretations issued by written Addendum will be binding: all such Addendums shall become
part of the Contract Documents. Interpretations issued orally or by any means other than as specified
in this section shall be without legal effect.
3. INTERPRETATION OF CONTRACT DOCUMENTS
No oral representation or interpretations will be made to any Contractor as to the meaning of the
Contract Documents. Requests for interpretation shall be made in writing no later than May 26, 2026
at 5:00pm. Interpretations, where necessary, will be made by the City in the form of an addendum to
the Contract Documents and, when issued, will be sent as promptly as is practical to all parties to
whom the RFP documents have been issued. All such addenda shall become part of the Contract.
Requests for information shall be directed to:
City of Temple City
Adam Matsumoto, Parks & Recreation Director
E-mail -amatsumoto@templecityca.gov
It shall also be the Contractor's responsibility to call to the attention of the City any missing pages in
the Contract Documents, including the addendum. These items shall be brought to the attention of
the Project Manager in writing at the above address no later than May 26, 2026 at 5:00pm.
4. SUBMITTAL REQUIREMENTS
Successful proposals must include:
Bid Proposal
Statement of Experience
Exceptions to Specifications
Proposals must fully address all areas requested, contain complete technical submittals, references,
and data to verify qualifications and experience and include a statement that the City contract can
be executed, and any exceptions. Proposals without complete submittal data will be considered non-
responsive. As part of the technical proposal, Contractors must evaluate the City's proposal terms
and conditions. Any exceptions taken to the proposal specifications must be listed as a separate item
in the Exceptions to Specifications, which is included in this RFP.
The City reserves the unilateral right to amend this RFP in writing at any time. The City also reserves
the right to cancel or re-issue the RFP at its sole discretion. Proposers shall respond to the final
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written RFP and any exhibits, attachments and amendments. All proposers shall verify if any
addendum for this project has been issued by the City. It is the proposer's responsibility to ensure
that all requirements of contract addendum are included in the proposer's submittal. Once all the
proposals are reviewed and a successful bidder is determined, the City Clerk will deliver a written
Notice of Award to the successful proposer (Contractor).
The City reserves the unilateral right to decline to award the contract to any of the Contractors
submitting proposals. The City reserves the right to reject any and all proposals and the right to waive
minor irregularities in any proposals. Waiver of one irregularity does not constitute waiver of any
other irregularities. The review of all proposals for completeness is expected to be completed within
five (5) business days after bid opening. Overall responsiveness to the RFP is an important factor in
the review process.
Contractors will deliver two (2) hard copies and one (1) electronic copy on a memory storage device in a
sealed envelope with "Temple City Youth Recreation Transportation Services Bid" clearly marked on
the outside and must be received by the City no later than 10:00am on June 12, 2026. Proposals
shall be addressed to:
Temple City Parks & Recreation Department
Live Oak Park Annex Building
10144 Bogue Street, Temple City, CA 91780
Attn: Adam Matsumoto, Parks & Recreation Director
Contractors are warned against making erasures or alterations of any kind, without initialing each
and every such change. Proposals that contain erasures or irregularities of any kind, without such
initialing, or omissions, may be rejected. No oral, telegraphic, or telephone (including facsimile)
Proposals or modifications will be considered.
Proposals received after the deadline date will not be accepted. Postmarks will not be accepted.
5. EVALUATION CRITERIA
The evaluation criteria define the factors that will be used to evaluate responsible, responsive, and
qualified proposals. Bidders shall include sufficient information to allow the City to thoroughly
evaluate and score their proposals. The City's evaluation criterion may include, but shall not be
limited to consideration of the following:
a) Cost:
i) Provide hourly rates as described in bid submittal form. The hourly rates shall include:
(1) Transportation rates including minimum number of hours and hourly rates
(2) Special events/miscellaneous hourly rates
(3) Alternate bid price for additional transportation services (i.e. vans, 26 passenger
minibus, etc.)
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ii) All prices must remain firm for the entire initial term of the contract. Pricing shall be
inclusive of any and all costs charged to the City including fuel surcharges.
b) Qualifications:
i) Details on the qualifications of the firm
ii) Details on current similar contracts
iii) Details on background check, DMV checks, and drug testing policies
c) Ability to Perform Contract:
i) Provide list of fleet including vehicle type, year, make, and model
ii) Fleet inspection/maintenance schedule
6. AWARD OF CONTRACT
All bids, once they are opened and declared, are subject to review, acceptance or rejection by the
City Council for a period not to exceed 30 calendar days. The City reserves the right to reject any
or all bids and waive any irregularities or informalities in any bid.
7. DELIVERABLES REQUIRED OF SUCCESSFUL CONTRACTOR
The successful Contractor(s) shall enter into a Contract Agreement (sample copy in "Exhibit A") with
the City of Temple City and submit the following items within fifteen (15) days of notice of award:
1. City of Temple City business license.
2. Copy of Insurance documents which shows compliance with the attached requirements
and naming the City of Temple City as an additional ensured.
8. COMPLIANCE WITH APPLICABLE LAWS
All services rendered shall be provided in accordance with all ordinances, resolutions, statutes, rules,
and regulations of the City, and any Federal, State, or local governmental agency having jurisdiction
in effect at the time service is provided. Contractor is responsible for obtaining all permits and
licenses required to perform work such as an encroachment permit through Caltrans.
9. PERMITS AND CODES
The selected proposer will comply with all laws, codes, rules and regulations of the State, County,
and City applicable to the work to be performed at the City's location(s). The City will provide permits
at no cost to the Contractor.
10. DISQUALIFICATION OF CONTRACTOR
If there is a reason to believe that collusion exists among any of the Contractors, none of the
Proposals of the participants in such collusion will be considered, and the City may likewise elect to
reject all Proposals received.
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11. WORK SCHEDULE
All contract employees are to adhere to basic standards for working attire including; uniform shirts
with Contractor's name or logo clearly visible at all times when working at all locations, proper shoes
and other gear required by State Safety Regulations. Shirts are to be maintained in a neat and
presentable condition.
The Contractor will be expected to know the streets within the City of Temple City so that work can
be performed independently. Contractor is responsible for (a) having thoroughly investigated and
considered the scope of work to be performed, (b) carefully considering how the services should be
performed, and (c) fully understanding the facilities, difficulties, and restrictions attending the
performance of the services required. Contractor is responsible to investigate each site and be fully
acquainted with the conditions of each site. Should the Contractor discover any latent or
unforeseeable conditions, which will materially affect the performance of services, Contractor shall
immediately inform the City of such fact and shall not proceed except at Contractor's risk until written
instructions are received from the City.
12. TERM OF AGREEMENT
The Agreement awarded to the successful bidder under this Request for Bids shall be for the period
beginning July 2026 and ending on June 30, 2029. The Agreement may be extended for an additional year,
up to two (2) years upon the mutual consent of both parties.
13. TERMINATION
The City of Temple City, or the Contractor, may terminate this agreement at any time during its term,
upon thirty (30) days prior written notice to the other party without further liability of any sort.
14. PRE-CONTRACTUAL EXPENSE
The City of Temple City is not responsible for any pre-contractual expense generated due to the
submission of the bid.
15. CITY OF TEMPLE CITY BUSINESS LICENSE
Should the successful bidder not have a Temple City business license, one must be obtained prior
to the commencement of any work.
16. COMMUNICATION WITH CITY
Contractor shall designate one person as the representative of Contractor authorized to act on its
behalf with respect to this specified work.
17. LIABILITY AND INSURANCE
Without limiting Contractor's indemnification of City, and prior to commencement of Work, Contractor
shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of
insurance of the type and amounts indicated below by check marks, described more fully below, and in
a form that is satisfactory to City:
__X___ General liability insurance. Contractor shall maintain commercial general
liability insurance with coverage at least as broad as Insurance Services Office form CG
00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general
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aggregate, for bodily injury, personal injury, and property damage. The policy must
include contractual liability that has not been amended. Any endorsement restricting
standard ISO "insured contract" language will not be accepted.
__X___ Automobile liability insurance. Contractor shall maintain automobile insurance
at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and
property damage for all activities of the Contractor arising out of or in connection with
Work to be performed under this Agreement, including coverage for any owned, hired,
non-owned or rented vehicles, in an amount not less than $5,000,000 combined single
limit for each accident.
__X___ Workers' compensation insurance. Contractor shall maintain Workers'
Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits
of at least $1,000,000).
X Professional (Errors and Omissions) Liability. Professional liability
insurance appropriate to the Service Provider's profession. This coverage may be
written on a "claims made" basis, and must include coverage for contractual liability.
The insurance must be maintained for at least three (3) consecutive years following the
completion of Service Provider's services or the termination of this Agreement. During
this additional three (3) year period, Service Provider shall annually and upon request of
the City submit written evidence of this continuous coverage.
Service Provider shall maintain professional liability insurance that covers the Services
to be performed in connection with this Agreement. Any policy inception date, continuity
date, or retroactive date must be before the effective date of this agreement and Service
Provider agrees to maintain continuous coverage through a period of no less than three
years after completion of the services required by this agreement. $2,000,000 per claim
and in the aggregate.
Other provisions or requirements for insurance:
Proof of insurance. Contractor shall provide certificates of insurance to City as evidence
of the insurance coverage required herein, along with a waiver of subrogation
endorsement for workers' compensation. Insurance certificates and endorsements must
be approved by City's Risk Manager prior to commencement of performance. Current
certification of insurance shall be kept on file with City at all times during the term of this
contract. City reserves the right to require complete, certified copies of all required
insurance policies, at any time.
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Duration of coverage. Contractor shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property, which
may arise from or in connection with the performance of the Work hereunder by
Contractor, his agents, representatives, employees or subconsultants.
Primary/noncontributing. Coverage provided by Contractor shall be primary and any
insurance or self-insurance procured or maintained by City shall not be required to
contribute with it. The limits of insurance required herein may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess
insurance shall contain or be endorsed to contain a provision that such coverage shall
also apply on a primary and non-contributory basis for the benefit of City before the City's
own insurance or self-insurance shall be called upon to protect it as a named insured.
Agency's rights of enforcement. In the event any policy of insurance required under
this Agreement does not comply with these specifications or is canceled and not replaced,
City has the right but not the duty to obtain the insurance it deems necessary and any
premium paid by City will be promptly reimbursed by Contractor or City will withhold
amounts sufficient to pay premium from Contractor payments. In the alternative, City may
cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company
currently authorized by the Insurance Commissioner to transact business of insurance or
is on the List of Approved Surplus Line Insurers in the State of California, with an assigned
policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved
by the City's Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this
Agreement shall be endorsed to waive subrogation against City, its elected or appointed
officers, agents, officials, employees and volunteers or shall specifically allow Contractor
or others providing insurance evidence in compliance with these specifications to waive
their right of recovery prior to a loss. Contractor hereby waives its own right of recovery
against City, and shall require similar written express waivers and insurance clauses from
each of its subconsultants.
Enforcement of contract provisions (non estoppel). Contractor acknowledges and
agrees that any actual or alleged failure on the part of the City to inform Contractor of
non-compliance with any requirement imposes no additional obligations on the City nor
does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits
contained in this Section are not intended as a limitation on coverage, limits or other
requirements, or a waiver of any coverage normally provided by any insurance. Specific
reference to a given coverage feature is for purposes of clarification only as it pertains to
a given issue and is not intended by any party or insured to be all inclusive, or to the
exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher
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