Procurement of HIV Rapid Diagnostic Test Kits 1

RFQ-2026-057
REQUEST FOR QUOTATION
PROCUREMENT OF HIV RAPID DIAGNOSTIC TEST KITS 1
Commodity/Service Required: Procurement of HIV Rapid Diagnostic Test Kits
Type of Procurement: Competitive Bidding
Type of Contract: Purchase Order
This Procurement supports: FHI 360 Philippines
Submit Proposal to: Family Health International (FHI 360) - Philippines
5/F, Tower 1, 111 Paseo de Roxas, Legaspi
Village, Makati City 1229, Philippines
Email: Procurement.EpiC.PH@fhi360.org
Date of Issue of RFQ: September 11, 2026
Deadline for Submission of September 16, 2026
Technical/Finance questions:
Deadline for submission of Proposal: September 21, 2026
Anticipated Date of Award: October 16, 2026
Submission Instructions:
Respond via email w/ formal proposal attached. Offeror's Proposal must be signed,
printed on company letterhead, and must include all services (or explanation for
exclusions) in order to be considered for evaluation. The Bidder/Seller agrees to hold the
prices in its offer firm for 90 days from the date specified for the receipt of offers, unless
another time is specified in the addendum of the RFP/RFQ.
Solicitation Number: RFQ-2026-057
Attachments to RFQ: 1. Attachment "A" - Commodity
All bidders are instructed to Specifications
carefully review each attachment 2. Attachment "B" - Instructions to
and follow any instructions that may Bidders/Sellers
be relevant to this procurement 3. Attachment "C" - Bid Package
4. Attachment "D" - standard-purchase-
order-terms-conditions-english-June-
2024
FHI 360
5th Floor 111 Paseo Building, Tower 1, Paseo de Roxas corner Legaspi Street, Legaspi Village, Makati City 1227, Philippines +63 (2) 381.5400
www.fhi360.org

ATTACHMENT A
Commodity Specifications or Statement of Work
BACKGROUND
Family Health International (FHI 360) is an international nonprofit organization working to
improve the health and well-being of people in the United States and around the world. FHI
360 partners with governments, the private sector, and civil society to bring about positive
social change and to provide lifesaving health care, quality education, and opportunities for
meaningful economic participation. FHI 360 works to address the complex challenges of
human development with a unique mix of multidisciplinary, integrated solutions. Our areas of
practice include civil society, communication and social marketing, economic development,
education, the environment, gender, health, nutrition, research, technology, and youth.
PURPOSE
FHI 360 is requesting quotations from suppliers to provide 198,300 HIV TEST KITS 1, which
can be stored in their warehouse for a minimum of 12 months, with staggered deliveries.
DETAILED SPECIFICATION
A. Test Principle-Immunochromatographic test (ICT)
B. Detects HIV 1/2 antibody
C. Individually foil-pouched device
D. Cassette type
E. Approved for use per rapid HIV diagnostic algorithm (rHIVda) for test 1 validated by
the NRL-SACCL
F. A kit must include the ff:
a. 25 - 30 tests/kit
b. Assay diluent - 1 pc/kit
c. Measuring or capillary pipettes or tubes - 1 pc/test
d. Alcohol swabs or pads - 1pc /test or
i. 70% isopropyl alcohol (25mL - 30mL) - 2 bottles/kit, and
ii. Cotton pads (25 - 30 pcs/kit)
e. Lancet - 1 pc/test
PACKAGING INSTRUCTIONS
1. Primary Packaging:
a. 25 - 30 tests/kit
b. Assay diluent - 1 pc/kit
c. Measuring or capillary pipettes or tubes - 1 pc/test
d. Alcohol swabs or pads - 1pc /test or
i. 70% isopropyl alcohol (25mL - 30mL) - 2 bottles/kit, and
ii. Cotton pads (25 - 30 pcs/kit)
e. Lancet - 1 pc/test
2. Standard packaging of the manufacturer as approved by PFDA
FHI 360
5th Floor 111 Paseo Building, Tower 1, Paseo de Roxas corner Legaspi Street, Legaspi Village, Makati City 1227, Philippines +63 (2) 381.5400
www.fhi360.org

Note: Consumables (measuring or capillary pipettes or tubes, alcohol swabs or pads,
isopropyl alcohol, cotton pads, and a lancet may be packed in a separate box.
Additional Technical Documents:
1. Valid and current Certificate of Product Registration (CPR) or Certificate of Medical
Device Registration (CMDR) or Certificate of Medical Device Notification (CMDN)
for test and lancet and alcohol swab or pa ds or a 25-30ml isopropyl alcohol
included in the kit issued by PFDA. The CPR or CMDR or CMDN must be valid for
the entire period of the shelf life of the product.
2. Valid and current License to Operate (LTO) as Medical Device Importer/Wholesaler
issued by PFDA.
3. Marketing Authorization, Registration Approval or Free Sale Certificate of the
product issued by the Health Authority in the Country of Origin
4. Valid and current Declaration of Conformity with appropriate ISO/IEC/PNS
Standard issued to the manufacturer by an ISO Certifying body or any appropriate
agency or body or Manufacturer's Conformity with Good Manufacturing Practice
(GMP)
5. Product Insert/Information
VENDOR REQUIREMENTS
* Vendor capable of providing medical supplies stated above.
* Vendor that has competence in warehousing with inventory within a minimum of
twelve months and can accept staggered deliveries
VENDOR SELECTION & CONTRACT AWARD
The final selection will be based on the best value, including favorable cost, vendor
capabilities, and delivery commitment.
FHI 360
5th Floor 111 Paseo Building, Tower 1, Paseo de Roxas corner Legaspi Street, Legaspi Village, Makati City 1227, Philippines +63 (2) 381.5400
www.fhi360.org

ATTACHMENT B
Instructions to Bidders/Sellers
A. SUBMISSION REQUIREMENTS
The quotation shall be submitted electronically to:
* Email Address: Procurement.EpiC.PH@fhi360.org
* Email Subject: [RFQ Number] - MSA for Vehicle Rental Services with Driver -
[Vendor Name]
* Deadline: [September 21, 2026, 11:59 PM]
Quotations received after the deadline may not be considered. Vendors are responsible for
ensuring that their submissions are complete, readable, virus-free, and received before the
deadline.
Refer to Section B, Required Submission Documents, for the full list of documents and
information required under each submission category.
B. REQUIRED SUBMISSION DOCUMENTS
* Company Profile / Corporate Qualification Statement
* Documentary Requirements (Business Permits, BIR COR, DTI Registration, SEC
Registration)
C. QUESTIONS AND CLARIFICATIONS
All material questions, answers, and amendments will be issued in writing to all
participating or prospective offerors on an equal basis. Oral statements do not amend this
RFQ.
Questions regarding this RFQ shall be submitted in writing to:
* Email Address: Procurement.EpiC.PH@fhi360.org
* Email Subject: Clarification Request - [RFQ Number]
* Deadline for Questions: [September 16, 2026, 11:59 PM]
FHI 360 may distribute responses to material questions to all invited or participating
vendors without identifying the source of the question. Oral explanations or instructions
shall not modify the RFQ unless confirmed through a written amendment issued by FHI
360.
D. EVALUATION AND AWARD PROCESS
FHI 360 will evaluate quotations by geographic lot using the criteria and weights disclosed
in this RFQ. The evaluation criteria and weights will not be changed after the submission
deadline unless the RFQ is formally amended and all prospective offerors are given an
equal opportunity to respond. Quotations will be evaluated using the following weighted
criteria:
FHI 360
5th Floor 111 Paseo Building, Tower 1, Paseo de Roxas corner Legaspi Street, Legaspi Village, Makati City 1227, Philippines +63 (2) 381.5400
www.fhi360.org

Points
Selection Criteria
(100)
Specification and Quality 30%
Service & Reputation 30%
Warehousing and Logistical Capability 25%
Price and payment terms 15%
Use of Bidder Compliance Matrix. FHI 360 will use the completed Bidder Compliance
Matrix as part of the technical evaluation to review each bidder's responses to the RFQ
requirements, proposed service levels, exclusions, assumptions, and exceptions. FHI 360
may request clarification where needed. For any bidder selected for award, the accepted
commitments in the Bidder Compliance Matrix may be incorporated into the MSA, purchase
orders, work orders, or service requests as applicable service standards, performance
expectations, documentation requirements, and remedies for nonperformance.
E. RESERVED RIGHTS
All RFQ responses become the property of FHI 360, which reserves the right in its sole
discretion to:
* To disqualify any offer based on the offeror's failure to follow solicitation instructions.
* Extend the time for submission of all RFQ responses after notification to all offerors.
* Terminate or modify the RFQ process at any time and re-issue the RFQ to whomever
FHI 360 deems appropriate.
* FHI 360 may choose to issue multiple awards based on the solicitation.
* Reserves the right to issue an award based on the initial evaluation of offers without
discussion.
* FHI 360 will not compensate vendors for the preparation of their response to this RFQ.
* Issuing this RFQ is not a guarantee that FHI 360 will award a Master Service
Agreement
* FHI 360 shall not be obligated to order any minimum or maximum quantities of
services or products and assumes no commitment, financial or otherwise.
FHI 360
5th Floor 111 Paseo Building, Tower 1, Paseo de Roxas corner Legaspi Street, Legaspi Village, Makati City 1227, Philippines +63 (2) 381.5400
www.fhi360.org

ANNEX C: BID PACKAGE
1. QUOTATION COVER PAGE
In response to:
FHI360 RFP 2026-0057 HIV Test Kits 1
FHI360
5th Floor Paseo Building Tower 1
111 Paseo De Roxas Avenue, corner Legaspi Street
Legaspi Village, Makati City
------------------------------------
Company Name / Address:
Company Point of Contact
Signature:
Name:
Title:
Phone #:
Email:
2. PROPOSAL
The proposal should be comprehensive and highlight how you intend to meet the
requirements of the RFP.
A. Company Profile / Corporate Qualifications Statement
Summary statement of not more than two pages describing the following:
Provide the required information below:
Name of Company:
Address:
Telephone Number:
Website or email address:
Name of principal owner/manager:
Direct Dial Telephone Number:
Number of Years in Business:
Small Business: Yes/No
Minority Owned: Yes/No
Nature of Ownership:
Number of Employees:
Name and title of representative to be assigned to the FHI 360
account:
Representative's Office Location:
Telephone Number:
Cellphone Number:
FHI 360
5th Floor 111 Paseo Building, Tower 1, Paseo de Roxas corner Legaspi Street, Legaspi Village, Makati City 1227, Philippines +63 (2) 381.5400
www.fhi360.org

Email Address:
Describe your business and services
Provide the year in which your business was established
Provide copies of the following legal documents:
BIR COR
Business Permit
SEC Registration
DTI Registration
B. Vendor Capabilities
a. Company Experience
History of the company and past performance/prior experience in providing
the subject of the RFP to clients similar to FHI 360.
Provide your company's capabilities and how your company meets the
requirements needed for the RFP.
b. Key Personnel
Provide the CV or resume of your key personnel
c. Technical Approach/Methodology
Please provide a narrative on how you will implement the tasks in the
deliverables section of this RFP.
d. Business References
Please provide at least three (3) references from current or past
clients/organizations who have been provided with a similar service in the past
three (3) years, along with a short paragraph describing the services that were
performed. The services need to be relevant to the requirements needed for this RFP.
Reference information should include the name of the company, address, contact
person, contact number, email address, and a brief description of services provided
(see template below). Please be advised that references will be contacted as part of
the evaluation process.
Reference 1
Name of company:
Address:
Main contact person:
Telephone number:
Email address:
Brief description of services provided:
FHI 360
5th Floor 111 Paseo Building, Tower 1, Paseo de Roxas corner Legaspi Street, Legaspi Village, Makati City 1227, Philippines +63 (2) 381.5400
www.fhi360.org

C. Price schedule
Description of
Preferred
Unit of Unit Fixed Total Fixed
Item # Quantity Commodity or
Measure Price (Each) Price (Each)
Services
Specifications
1 198,300 HIV Tests Kits 1 Each
Total Price
FHI 360 will comply with all applicable government tax policies, including the application of
EWT.
By signing this attachment, the bidder confirms that he has a complete understanding of the
specifications and fully intends to deliver items that comply with the above-listed
specifications.
Signature:
Title:
Date:
FHI 360
5th Floor 111 Paseo Building, Tower 1, Paseo de Roxas corner Legaspi Street, Legaspi Village, Makati City 1227, Philippines +63 (2) 381.5400
www.fhi360.org

ATTACHMENT D
FHI 360 - Purchase Order General
Terms and Conditions
1. Offer & Agreement. The following terms together with those on the face of this
Agreement, other documents as may be incorporated by reference or attached
hereto, and additional terms in any Change Order issued to this purchase order,
constitute the offer of Family Health International ("FHI 360") to the Vendor and shall,
when accepted, constitute the entire agreement ("Agreement") between FHI 360 and
Vendor. This Agreement shall be deemed to have been accepted upon Vendor's
signed acceptance on the cover of this order or commencement of performance. Any
reference herein to any proposal, quotation, or other communication by Vendor shall,
unless indicated to the contrary herein, be deemed to be limited to the description of
the services and to be limited by the terms set forth or incorporated by reference
herein. This Agreement supersedes and replaces all prior written or oral agreements,
negotiations, and understandings regarding such subject matter. These terms prevail
over any of Vendor's terms and conditions regardless of whether or when Vendor
has submitted such terms to FHI 360. This Agreement expressly limits Vendor's
acceptance to the terms of this Agreement.
2. Independent Contractor. The relationship between Vendor and FHI 360 is that of
independent contractor. Nothing in this Agreement will be construed as creating any
agency, partnership, joint venture, employment, or other relationship between the
parties. Neither party shall have the authority to contract for or bind the other. Vendor
shall comply with all laws and assume all risks incident to Vendor's status as an
independent contractor. This includes, but is not limited to, responsibility for all
applicable income taxes, associated payroll and business taxes, licenses and fees,
and such insurance as is necessary for Vendor's protection in connection with work
performed under this Agreement.
3. Goods and Services. Vendor shall supply the goods and/or services described on
the order in the quantities, at the prices, and on the delivery or performance dates
specified in the Order and in accordance with the terms of this Agreement. The
quantity and quality of goods and services shall conform in all respects to the
requirements of the order. Vendor shall perform all services using personnel with the
required skill, experience, and qualifications and in a professional and workmanlike
manner in accordance with generally recognized industry standards for similar
services and shall devote adequate resources to meet its obligations under this
Agreement.
4. Price and Terms of Payment. The prices or rates specified in the Order are firm,
fixed, and all-inclusive covering performance of all of Vendor's obligations pursuant
to this Agreement, including but not limited to, delivery of Goods and successful
performance of all Services; warranty-related costs and charges; packing; shipping,
and any and all other costs and charges of whatever description or amount in
connect with, necessary for, or resulting from Vendor's required performance under
this Agreement. Requests for payment for materials costs under Time and Materials
agreements must be supported by receipts for all items invoiced. Subject to any
superseding terms on the face hereof, Vendors paid through our U.S offices should
5th Floor 111 Paseo Building, Tower 1, Paseo de Roxas corner Legaspi Street, Legaspi Village, Makati City 1227, Philippines +63 (2) 381.5400
www.fhi360.org

invoice FHI 360, referencing the applicable Purchase Order Number at
apinvoices@fhi360.org and will be paid upon completion/acceptance of the required
supplies/services. Vendors paid through a FHI 360 field office should send invoices
to the address designated on the Purchase Order cover page. Vendor shall be paid
not later than thirty (30) days after FHI 360's receipt of an acceptable invoice or FHI
360's receipt of the completed products/services, together with any required
documents. Drafts will not be honored.
5. Timely Performance; Notice of Delay; Excusable Delays. Time is of the
essence with respect to the goods and services and Vendor's obligations under this
Agreement. If Vendor fails to deliver or perform within the specified time, Vendor
shall be in default and shall be liable to FHI 360 for all damages and expenses FHI
360 incurs as a result of late delivery or performance. Vendor shall promptly notify
FHI 360 in writing of any factors, conditions, or events that may delay or impede its
ability to timely and successfully perform its obligations under this Agreement.
Neither party shall be in default because of any delay or failure to perform under the
terms of this Agreement if the failure arises from an occurrence or circumstance
beyond the affected party's reasonable control and without the fault or negligence of
the affected party, such as, without limitation, acts of God or the public enemy,
floods, fires, earthquakes, epidemics, strikes, embargoes, or unusually severe
weather. If such an occurrence arises, the affected party shall notify the other party
in writing of the occurrence or circumstances causing such delay or failure and
provide an estimate of the impact on performance. The affected party shall use all
diligent efforts to end the delay or nonperformance, or minimize its effects, and
resume timely performance under this Agreement.
6. Inspection/Acceptance. (a) Vendor shall work within professional standards and
limitations specified on work statements, drawings and specifications covering the
work and shall make such inspections as are deemed necessary to insure Vendor
compliance, unless deviation there from is authorized in writing by FHI 360. (b) All
shipments of goods shall be subject to final inspection by FHI 360 after receipt by
FHI 360 at destination. If goods supplied or services performed by Vendor is found to
be defective, Vendor shall be given the opportunity to correct any deficiencies within
a reasonable period of time. If correction of such work is impracticable, Vendor shall
bear all risk after notice of rejection and shall, if so requested by FHI 360 and at
Vendor's own expense including transit and associated costs, promptly make all
necessary replacements. (c) Vendor shall provide immediate notice to FHI 360 of
any potential failure on the part of its suppliers to provide supplies/services required
hereunder. Vendor is responsible for any deficiency on the part of its suppliers. (d)
VENDOR
SHALL BE RESPONSIBLE FOR ANY COSTS OF REPROCUREMENT AS MAY BE
NECESSARY FOR FHI 360 TO
SECURE THE SUPPLIES/SERVICES AS A RESULT OF VENDOR'S INABILITY TO
PERFORM THAT EXCEED THE
AGREED UPON PRICE HEREIN. (e) In the event of failure of the Vendor to
deliver/complete any part of this order, then FHI 360 shall, at its sole discretion, have
the right to accept any delivered/completed part and unilaterally reduce the agreed upon
price accordingly. (f) FHI 360 acceptance of partial deliveries shall not constitute a
waiver of any of the Vendor's remaining obligations hereunder. (g) Final inspection and
acceptance by FHI 360 shall be conclusive except for latent defects, fraud, or for any
rights provided by any product warranty.
5th Floor 111 Paseo Building, Tower 1, Paseo de Roxas corner Legaspi Street, Legaspi Village, Makati City 1227, Philippines +63 (2) 381.5400
www.fhi360.org