Three-Phase Outdoor Substation Circuit Recloser

BID PROPOSAL
Three-Phase Outdoor Substation Circuit Recloser
STEVE MAYNARD PURCHASING
MANAGER 105 UPCHURCH ST
APEX, NC 27502
(919) 249-3375
TOWN OF APEX, NORTH CAROLINA
NOTICE TO PROSPECTIVE BIDDERS INVITATION TO BID

PROJECT: Three-Phase Outdoor Substation Circuit Recloser
BID DATE: Friday, July 30, 2026 11:00 AM
FORMAL BID-NO BID BOND REQUIRED
BIDS WILL BE RECEIVED UNTIL THURSDAY, JULY 30, 2026, 11:00 AM AND WILL BE
OPENED IMMEDIATELY THEREAFTER AND READ PUBLICLY AT APEX PUBLIC WORKS,
PURCHASING AND INVENTORY, 105-C UPCHURCH ST., APEX, NC 27502 IN THE
PURCHASING OFFICE. QUESTIONS WILL BE RECEIVED UNTIL COB JULY 17, 2026.
RESPONSES WILL BE PROVIDED BY COB JULY 22, 2026
BID MUST BE ENCLOSED IN A SEALED ENVELOPE, ADDRESSED TO THE TOWN OF
APEX, 105 UPCHURCH ST., APEX, NC 27502, ATTN: STEVE MAYNARD. THE
OUTSIDE OF THE ENVELOPE MUST BE MARKED "FOR BID OPENING JULY 30, 2026
FOR "THREE-PHASE OUTDOOR SUBSTATION CIRCUIT RECLOSER"
NO OTHER BIDS WILL BE ACCEPTED AFTER THE CLOSING TIME.
THE TOWN RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
1. BIDS
1.1 BIDS MUST BE MADE ON FORM(S) PROVIDED AND MUST NOT BE ALTERED IN ANY
MANNER. IF ALTEREDOR UNSEALED THE ENTIRE PROPOSAL SHALL BE
RETURNED.
1.2 SHOULD THE BIDDER FIND DISCREPANCIES IN THE DOCUMENTS OR SHOULD HE
BE IN DOUBT AS TO THEIR MEANING, HE SHALL AT ONCE CONTACT STEVE MAYNARD,
PURCHASING MANAGER, AT 919-249-3375.
1.3 NO BID MAY BE WITHDRAWN AFTER THE SCHEDULED CLOSING TIME FOR THE
RECEIPT OF BIDS.
2. DELIVERY
2.1 DELIVERY OF MATERIALS SHALL BE F.O.B. TO THE TOWN OF APEX,
ELECTRIC OPERATIONS CENTER 2850 MILANO AVE., APEX, NC 27502 OR
TO THE PROJECT SITE WITHIN 15 LINEAR MILES.
DELIVERY OF ALL ITEMS SHALL BE MADE AT SUCH TIME AS TO
PERMIT UNLOADING BETWEEN THE HOURS OF 7:30 AM TO 11:30 AM, AND 1:00 PM
TO 3:00 PM, MONDAY THROUGH FRIDAY, HOLIDAYS EXCLUDED. FORTY EIGHT
HOURS DELIVERY NOTICE IS REQUIRED.
2.2 EQUIPMENT SHALL BE SHIPPED IN AN OPEN-TOP TRUCK SO AS TO ALLOW
UNLOADING BY THE TOWN WITH THE USE OF A FORKLIFT OR CRANE.

PROJECT: Three-Phase Outdoor Substation Circuit Recloser
BID DATE: Friday, July 30, 2026 11:00 AM
INSTRUCTIONS TO BIDDERS (CONT.)
3. AWARD OF PURCHASE ORDER
3.1 THE AWARD OF THE PURCHASE ORDER WILL BE MADE TO THE LOWEST
RESPONSIVE, RESPONSIBLE BIDDER AS SOON AS PRACTICAL, PROVIDED THAT IN
THE SELECTION OF THE ITEMS A PURCHASE ORDER MAY BE AWARDED TO A BIDDER
OTHER THAN THE LOWEST, IN THE INTEREST OF STANDARDIZATION OR ULTIMATE
ECONOMY, IF THE ADVANTAGE OF SUCH STANDARDIZATION OR ULTIMATE ECONOMY
IS CLEARLY EVIDENT.
3.2 THE TOWN RESERVES THE RIGHT TO WAIVE MINOR IRREGULARITIES OR MINOR
ERRORS IN ANY PROPOSAL, IF IT APPEARS TO THE TOWN THAT SUCH
IRREGULARITIES OR ERRORS WERE MADE THROUGH INADVERTENCE. ANY SUCH
IRREGULARITIES OR MINOR ERRORS SO WAIVED MUST BE CORRECTED ON THE
PROPOSAL PRIOR TO ITS ACCEPTANCE BY THE TOWN.
3.3 IN ESTIMATING THE LOWEST COST TO THE TOWN, AS ONE OF ITS FACTORS IN
DECIDING THE AWARD OF THE PURCHASE ORDER, THE TOWN WILL CONSIDER IN
ADDITION TO THE PRICES QUOTED, THE FOLLOWING:
DELIVERY DATE
ADHERENCE TO SPECIFICATIONS AND PLANS
FIRM PRICES
DISCOUNTS OFFERED
COMPATABILITY WITH EXISTING SYSTEM
3.4 THE TOWN RESERVES THE RIGHT TO AWARD ANY SCHEDULE OR COMBINATION
THEREOF OR TO AWARD ANY PART OF ANY SCHEDULE. QUANTITIES MAY VARY
BY + OR - 5%.
4. PRICES
4.1 PRICES QUOTED SHALL BE FIRM FOR A PERIOD OF NOT LESS THAN 30 DAYS
FROM DATE OF OPENING.

PROJECT: Three-Phase Outdoor Substation Circuit Recloser
BID DATE: Friday, July 30, 2026 11:00 AM
GENERAL CONDITIONS
DEFECTIVE MATERIALS
1.1 ALL MATERIALS FURNISHED HEREUNDER SHALL BE SUBJECT TO THE
INSPECTION, TESTS, AND APPROVAL OF THE TOWN, AND THE MATERIALMAN
SHALL FURNISH ALL INFORMATION REQUIRED CONCERNING THE NATURE AND
SOURCE OF ANY MATERIALS.
1.2 THE MATERIALMAN SHALL GUARANTEE HIS MATERIALS AND WORKMANSHIP
AGAINST DEFECT DUE TO FAULTY MATERIALS OR FAULTY WORKMANSHIP OR
NEGLIGENCE FOR A MINIMUM PERIOD OF 12
MONTHS FOLLOWING ACCEPTANCE OF MATERIALS AND OR COMPLETION OF
WORK. HE SHALL MAKE GOOD SUCH DEFECTIVE MATERIALS OR WORKMANSHIP
AND ANY DAMAGE RESULTING THEREFROM WITHOUT COST TO THE TOWN OF
APEX.
1.3 THE MATERIALS AND EQUIPMENT FURNISHED HEREUNDER SHALL BECOME
PROPERTY OF THE TOWN WHEN DELIVERED AT THE POINT TO WHICH SHIPMENT
IS TO BE MADE, PROVIDED, HOWEVER, THAT THE TOWN MAY REJECT ANY SUCH
MATERIALS AND EQUIPMENT THAT DO NOT COMPLY WITH THE SPECIFICATIONS
FOR MATERIALS AND EQUIPMENT AND WARRANTIES OF THE BIDDER AND
MANUFACTURERS. RECOGNITION AND SUBSEQUENT REJECTION OF ANY
DEFECTIVE MATERIALS AND EQUIPMENT MAY OCCUR EITHER BEFORE OR AFTER
INCORPORATION OF SUCH MATERIALS AND EQUIPMENT WITHIN ONE (1) YEAR OF
THE DATE OF DELIVERY OF THE MATERIALS AND EQUIPMENT. UPON ANY SUCH
REJECTION, THE BIDDER SHALL REPLACE THE REJECTED MATERIALS AND
EQUIPMENT WITH MATERIALS AND EQUIPMENT COMPLYING WITH THE
SPECIFICATIONS FOR MATERIALS AND EQUIPMENT AND WARRANTIES, F.O.B.
TRUCK AT SUITABLE DESTINATION. THE TOWN SHALL RETURN THE REJECTED
MATERIALS F.O.B. TRUCK AT THE SAME DESTINATION. IN THE EVENT OF THE
FAILURE OF THE BIDDER TO SO REPLACE REJECTED MATERIALS AND
EQUIPMENT, THE TOWN MAY MAKE SUCH REPLACEMENT AND THE COST AND
EXPENSE THEREOF SHALL BE PAID BY AND RECOVERABLE FROM THE BIDDER.

PROJECT: Three-Phase Outdoor Substation Circuit Recloser
BID DATE: Friday, July 30, 2026 11:00 AM
GENERAL CONDITIONS (CONT.)
1.4 MISCELLANEOUS
THE BIDDER SHALL HOLD HARMLESS AND INDEMNIFY THE TOWN, ITS AGENTS,
AND EMPLOYEES, FROM ANY AND ALL CLAIMS, SUITS, AND PROCEEDINGS FOR
INFRINGEMENT OF ANY PATENT OR PATENTS COVERING MATERIALS AND
EQUIPMENT PURCHASED HEREUNDER. THE BIDDER SHALL DEFEND ANY SUIT OR
PROCEEDING BROUGHT AGAINST THE TOWN, ITS AGENTS, OR EMPLOYEES,
BASED UPON A CLAIM THAT THE MATERIALS AND EQUIPMENT OR ANY PART
THEREOF CONSTITUTE AN INFRINGEMENT OF ANY PATENT, OR IF THE BIDDER
SHALL FAIL TO DEFEND SUCH SUIT OR PROCEEDING, THE TOWN MAY DO SO AND
THE BIDDER SHALL MAKE REIMBURSEMENT FOR THE EXPENSE OF SUCH
LITIGATION.
IF THE MATERIALS AND EQUIPMENT, OR ANY PART THEREOF, ARE HELD TO
CONSTITUTE INFRINGEMENT AND THE USE THEREOF IS ENJOINED, THE BIDDER
SHALL, AT ITS OWN EXPENSE, EITHER PROCURE FOR THE TOWN THE RIGHT TO
CONTINUE TO USE THE MATERIALS AND EQUIPMENT, OR SUCH PART THEREOF,
OR SHALL REPLACE THE MATERIALS AND EQUIPMENT, OR SUCH PART THEREOF,
WITH NON-INFRINGING MATERIALS AND EQUIPMENT.
2.0 STANDARDS
ALL EQUIPMENT AND MATERIALS COVERED BY THE SPECIFICATIONS AND ALL
TESTS APPLIED THERETO SHALL, UNLESS OTHERWISE STATED HEREIN, BE IN
ACCORDANCE WITH THE APPLICABLE PROVISIONS OF THE LATEST EDITIONS OF
THE STANDARDS OF THE A.S.T.M., A.N.S.I., A.E.I.C., N.E.M.A., I.P.C.E.A., AND I.E.E.E.
WHERE THE TERM "STANDARDS" IS USED IN THE SPECIFICATIONS, IT SHALL BE
UNDERSTOOD TO REFER TO THE ABOVE STANDARDS.

PROJECT: Three-Phase Outdoor Substation Circuit Recloser
BID DATE: Friday, July 30, 2026 11:00 AM
SCOPE OF MATERIALS
1. SCOPE OF THE BID
THE WORK SHALL INCLUDE FURNISHING ALL EQUIPMENT AS SET FORTH IN THE BID
SCHEDULE AND AS SPECIFIED HEREIN.
2. GENERAL CONDITIONS
2.1 ALL MATERIALS AND EQUIPMENT SHALL BE NEW.
2.2 THE SPECIFICATIONS DESCRIBE THE TYPE, SIZE, AND CHARACTERISTICS OF
THE VARIOUS MATERIALS AND EQUIPMENT REQUIRED TO BE FURNISHED.
2.3 STRICT ADHERENCE TO THE GENERAL SPECIFICATIONS IS REQUESTED TO
FACILITATE REVIEW AND CONSIDERATION OF THE PROPOSAL.
2.4 PROPOSALS SHALL INCLUDE THE FOLLOWING:
CATALOG NUMBERS, MANUFACTURER, RATINGS, CHARACTERISTICS, TYPES,
SIZES, ETC., OF ALL MATERIALS AND EQUIPMENT INCLUDED. A SIMPLE STATEMENT
THAT ALL NECESSARY MATERIALS AND EQUIPMENT WILL BE PROVIDED IS NOT
SATISFACTORY.
2.5 PRICES SHALL INCLUDE THE COST OF DELIVERY TO THE TOWN OF
APEX ELECTRIC OPERATIONS CENTER WAREHOUSE ON 2850
MILANO AVENUE IN APEX, NORTH CAROLINA OR TO THE PROJECT
SITE WITHIN 15 LINEAR MILES.

PROJECT: Three-Phase Outdoor Substation Circuit Recloser
BID DATE: Friday, July 30, 2026 11:00 AM
TERMS AND CONDITIONS SUBJECT TO UNIFORM COMMERCIAL CODE, CHAPTER 2.
SIGNED BY SELLER DATE
COMPANY NAME QUOTING
PERSON TO CONTACT AND PHONE NUMBER