Document Scanning (New Orleans Project)

Specifications by JH Jacket 741-837
Page 1 of 12 Requisition: 3-00004
Reviewed by
U.S. Government Publishing Office (GPO)
Government Publishing and Printing Procurement
General Terms, Conditions, and Specifications
for the procurement of
Document Scanning (New Orleans Project)
As requisitioned from the U.S. Government Publishing Office (GPO) by the
Department of Defense
BID OPENING: Bids shall be opened at 1:00 p.m., prevailing Eastern Standard Time, on September 17, 2026
at the U.S. Government Publishing Office. All parties interested in attending the bid opening shall email
bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link.
This must be a separate email from the bid submission. The link will be emailed prior to the bid opening.
Any questions before or after award concerning these specifications contact Juliann Handziak at
Jhandziak@gpo.gov or (614) 488-4616, Ext. 3. No collect calls.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid
submission will be accepted at this time. The Jacket Number 741-837 and bid opening date must be specified in
the subject line of the emailed bid submission. Bids received after the bid opening date and time specified above
will not be considered for award.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for
any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the
following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are advised
not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's email
server as the official time stamp for bid receipt at the specified location.
BIDDERS PLEASE NOTE: The GPO 910 "BID" Form is no longer required. Bidders are to fill out,
sign/initial, as applicable, pages 8-9.
INSPECTION OF MATERIAL: Contractor is required to examine furnished material immediately upon
receipt, pursuant to GPO Publication 310.2, Contract Clauses, 7. Government Furnished Property (GFP). If at that
time there is disagreement with the description or requirements as presented in the specifications and prior to the
performance of any work, the contractor shall contact the contract administrator Juliann Handziak at 614-488-
4616, x3. Failure to bring any discrepancies to the attention of the GPO will not relieve the contractor of the
responsibility to perform. An accurate number of originals cannot be determined at this time. Contractor must
inform the US GPO Publishing Specialist via email immediately if furnished material is 10% more than estimated
count.
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2,
effective 12/1/87, Rev. 01-18).
* GPO Contract Terms (GPO Publication 310.2): https://www.gpo.gov/docs/default-source/forms-and-
standards-files-for-vendors/contractterms2018.pdf

Page 2 of 12 Jacket 741-837
WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (Publication 310.2, effective December
1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED from
120 days to one calendar year from the date the check is tendered as final payment. All other provisions remain
the same.
SECURITY WARNING: It is the contractor's responsibility to properly safeguard personally identifiable.
information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of
any loss of personally identifiable information. PII is "information which can be used to distinguish or trace an
individual's identity, such as their name, social security number, biometric records, etc., alone, or when combined
with other personal or identifying information which is linked or linkable to a specific individual, such as date and
place of birth, mother's maiden name, etc. (Ref.: OMB Memorandum 07-16.) Other
specific examples of PII include, but are not limited to:
(a) Personal identification number, such as passport number, driver's license number, taxpayer
identification number, or financial account or credit card number.
(b) Address information, such as street address or personal email address; and,
(c) Personal characteristics, including photographic image (especially of face or other distinguishing
characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans,
voice signature, facial geometry).
SECURITY CONTROL PLAN: The contractor shall operate and maintain an effective security system whereby
materials used to perform the contract are manufactured and/or stored (e.g. while awaiting distribution or
disposal) so as to ensure against theft and/or the unauthorized possession of the materials. Contractor is cautioned
that Government provided information shall not be used for non-government business. Specifically, Government
information shall not be used for the benefit of a third party.
The Government retains the right to conduct on-site security reviews at any time during this contract.
1.The plan shall contain at a minimum how government files (data) will be secured to prevent disclosure to a third
party prior to and after termination of contract.
2.Explain how all accountable materials will be handled throughout all phases of production.
3.How the disposal of waste materials will be handled; and,
4.How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract shall
be adhered to by the contractor and/or subcontractor(s).
The Contractor shall assume all records are unclassified, as all previously classified records should have been
declassified. There could be instances where the record(s) were declassified (noted on the first page), but the
markings on subsequent pages were not properly removed. In the event records are found with classified
markings, the Contractor shall immediately protect the record and contact DOE.
The Contractor must utilize a Federal accredited moderate boundary network to ensure the protection of Federal
records. The records may contain Controlled Unclassified Information (CUI) and in most cases are not marked
properly or have old markings. The Contractor must safeguard the records, and the records must be kept under an
authorized person's direct control or protected with at least one physical barrier to protect CUI from unauthorized
access. When not in an authorized holder's direct possession, CUI will be kept in a locked desk drawer, filing
cabinet or within a locked office as long as the CUI is protected from unauthorized viewing. DOE O 471.7,
Controlled Unclassified Information (CUI) Paragraph 4f(4)v
See attached for General security requirements and guidance Attachment #1 - Page
10-12
PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,
the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility
or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior
to the award of a contract. As part of the financial determination, the contractor in line for award may be required
to provide one or more of the following financial documents:

Page 3 of 12 Jacket 741-837
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of responsibility
by the Government. Failure to provide the requested information in the time specified by the Government may
result in the Contracting Officer not having adequate information to reach an affirmative determination of
responsibility.
PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the
GPO barcode coversheet application program is the most efficient method of invoicing. Instruction for using this
method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html .
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management,
Attn: Comptroller, Stop: FMCE, Washington, DC 20401.
For more information about the billing process refer to the General Information of the Office of Finance web page
located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
NOTE: Partial Payments, as defined in GPO Pub. 310.2, Contract Terms, Contract Clause 25, are authorized
provided that each payment request is for one or more completed lots (payment for a partial lot will not be
permitted). Payment requests must include the signed certification for each lot, with the DOD coordinator's
signature of acceptance, for each invoice submitted to GPO. Lots will be determined after award, with agreement
between the DOD, GPO, and the contractor.
CONTRACTOR'S INVOICE FOR PAYMENT MUST BE ITEMIZED IN ACCORDANCE WITH THE
SCHEDULE OF PRICES.
GOVERNMENT IN-PLANT INSPECTIONS: The Government reserves the right to have Government
representative(s) inspect any operation under this contract at the start of its production and at any time during
production. In addition to the inspections indicated, the Government reserves the right to inspect all stages of
production.
TITLE: Document Scanning (New Orleans Project)
PRODUCT: These specifications cover scanning of approximately 320,000 total documents. Documents are
stored in filing cabinets. Contractor to provide boxes and pack all documents for transport. More information on
collection below. Award will be based on scanning documents into multi-page-PDF files, and an estimated total
of 320,000 originals.
QUANTITY: Approximately 320,000 Originals, to be scanned/ digitalized.
DESCRIPTION: PREDOMINANT PRODUCTION FUNCTION: Scanning Services (NO PRINTING
REQUIRED).
SCOPE: This statement of work is for boxing up and digitization of approximately 320,000 sheets. Contractor to
provide boxes for documents to be packed up and transported.

Page 4 of 12 Jacket 741-837
Contractor will be required to separate each page for scanning. Contractor may disassemble and unbind to
scan the furnished document to get it ready for scanning.
Contractor must exercise reasonable care to ensure that the integrity of the material is preserved. Where
materials are stapled, or otherwise fastened or bound, care must be used in taking the materials apart to
ensure that part of the document is not obliterated or that the authenticity of the document becomes
questionable.
The contractor will be required to inspect all documents to determine their suitability for scanning. If
contractor determines that any document is unsuitable, contractor to contact Publishing Specialist at
Jhandziak@gpo.gov.
CHAIN OF CUSTODY: Chain of custody must be maintained at all times on ALL collections. Documentation
may be requested at any time to verify this. Procedures needed for ALL collections handing material are use of
transfer of custody form and tamper-proof seal on truck. No special procedures are needed during production.
PICKUP LOCATION:
The vendor will be escorted at all times while in the Government facility.
Pickup of original contents at the following location:
320,000 documents to be boxed and transported from New Orleans District building, 7400 Leake Ave., New
Orleans, LA 70118
Collection: New Orleans Project
QUANTITY: Approximately 320,000 sheets
TRIM SIZE: Material will consist of 4x6" to Oversized documents (over 11x17") sheets, and CD's. See products
to be scanned for breakdown.
PRODUCTS TO BE SCANNED: 320,000 hard copy original documents to be furnished. Documents are stored
in several filing cabinets. All documents to be boxed by contractor. Documents will consist of but not limited to
single-sided documents, double-sided documents, black only, color, grayscale, handwritten, laser print, Line-
work, photocopies, text, typewritten, colored paper, plain white paper, onion skin. Documents range from 2-sided
GBC bound documents, envelopes, faxes, forms (8.5 x 11"), half pages, maps, newspapers, Non-standard sizes
(not 8.5 x 11" or 8.5 x 14") sheets, Oversized documents (any document over 11 x 17"), photos, pin-fed computer
forms, non pin-fed computer forms, sticky notes, paper clipped documents and stapled documents. Documents in
this collection are in good quality, fragile, and yellowed along with containing frayed edges throughout. CD's
possible throughout collection. All CD's to be transferred/digitized suitable to media content. Documents to be
transferred in original format and converted to PDFs and photos are to be left in original format if readable. If
photos are not in a readable, they are to be converted to a suitable file format.
Descriptions for paper records:
40% No Intervention: Furnished source materials are ready to be inserted into an automatic document scanner,
requiring no deconstruction. For example: loose leaf documents that are all one standard size (8-1/2 x 11, 8-1/2 x
14, or 11 x 17).
20% Light Intervention: Furnished source materials require slight deconstruction before being inserted into an
automatic document scanner. For example: all one standard size documents that are rolled, stapled or paper
clipped.
20% Medium Intervention: Furnished source materials require moderate deconstruction before being inserted into
an automatic document scanner and consists of light intervention. For example: documents of various standard
sizes and may include folder tabs and/or tab dividers, sticky notes to be removed and replaced.

Page 5 of 12 Jacket 741-837
10% Heavy Intervention: Furnished source materials require difficult deconstruction before being inserted into an
automatic document scanner and consists of light and/or medium intervention. For example: documents of various
standard sizes and may include folded, torn, or stuck-together pages.
10% Glass Work: Defined as copies made from originals that can only be scanned manually on the scanner glass
and may include but not limited to, receipts, half-pages, envelopes, onion skin, or thermal facsimile paper, odd-
size originals, checks, permanently bound books, two-sided spiral bound, computer forms that cannot
automatically feed, and extremely poor quality originals that require extensive handling and analysis on a page-
by-page basis.
- The contractor is to prepare all documents for scanning (i.e. removing staples, paper clips, rubber bands and
other binding methods).
- Documents do not need to be reassembled
- Books can be cut apart
- Color Mode to be RGB
- Image clean up required _ Deskew (Image Straightened), Despeckle (Remove spots/Dirt), Image Cropping
(Excess border removed)
- OCR: NOT Required
- Metadata requirements: NOT Required
- Bates numbering requirements: NOT Required
- Naming Convention:
1. ORM Number and Last Name only (e.g. MVN-2010-01234-SB Doe)
2. If ORM Number and a "T" number, then ORM Number, Last Name, T Number
(e.g. MVN-1998-01234-SB Doe T1998-0822)
3. If no ORM Number, the "T" number and last name/project name (e.g. T1998-0123 Doe)
4. If no "T" number, then the Cabinet year and the Navigable Waterways Violation File number and last
name/project name (e.g. 1986 Navigable Waterway Violation File 0179 Doe, or 1985 Navigable
Waterway Violation File 0234 Bayou Estates).
5.Mitigation Bank Files:
Name of file will be the Mitigation Bank Name (e.g. Ponderosa Farms)
- Section 508 accessibility requirements: NOT required
-Files NOT to be compressed to reduce file size
DELIVERABLE: Contractor to provide Multiple page PDFs of files within each box.
The documents do not need to be re-stapled or re-bound, but the order needs to remain intact.
Contractor to store ALL documents/ boxes (Est. 320,000 documents for 6 months) until the written approval for
has been provided by GPO. Once approval is provided contractor is to dispose of all documents. Documents are
to be reduced to a size that ensures ALL the information is unreadable/unidentifiable. Letter of destruction is
required.
Waste must be destroyed in a manner that it is not possible to recreate the product, i.e. burning, pulping,
shredding, macerating, or other suitable means. If the contractor selects shredding as a means of destruction, it
must be a crosscut shredder with a maximum size of 5/32 x 1-1/2" crosscut particles.
STORAGE MEDIA: Contractor to provide two copies of files. Files to be stored/ provided on two identical
contractor supplied portable hard drive suitable for data required.
GOVERNMENT TO FURNISH (GFM):
Pickup of original contents at the following location:
320,000 documents to be picked up at New Orleans District building, 7400 Leake Ave., New Orleans, LA 70118.

Page 6 of 12 Jacket 741-837
POC:
Brad Guarisco, Email: Brad.A.Guarisco@usace.army.mil, phone 504-862-2274
Tonya Acuff, Tonya.Acuff@usace.army.mil, Phone (Office) 601-634-5821 and (Cell) 601-831-5821
Contractor NOT to contact POC's until after award.
NOTE: CONTRACTOR MUST INFORM GPO IMMEDIATELY IF ORIGINALS FURNISHED IS MORE
THAN 10% OVER THE ORIGINAL ESTIMATED ORIGINALS. DO NOT PROCEED UNLESS
INSTRUCTED BY GPO.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT
TO FURNISH," necessary to produce the product(s) in accordance with these specifications.
PROOFS: Proofs will NOT be required; contractor is responsible that output is in conformance with
visuals provided.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to
these specifications:
QUALITY OF SCANNING: QUALITY OF SCANINNG: 3 Star - 300 ppi, 8 or 16 bit - Web viewing, some
digital printing, and OCR capable. (Three-star imaging defines a very good professional image capable of serving
for almost all uses.)
SCHEDULE: Adherence to this schedule must be maintained. See "Notice of Compliance with Schedules", in
GPO Pub. 310.2.
Purchase Order will be e-mailed from U.S. Government Publishing Office by: September 22, 2026
Deliver completed product (All scans completed, named, and hard drives delivered) no later than March
17, 2027 (6 Months)
Contractor to make arrangements after award to box and pick up 320,000 documents from the location listed
above under Government To Furnish (GFM) .
ALL COSTS FOR PICK UP OF DOCUMENTS TO BE INCLUDED IN THE BID UNDER LINE ITEM 7.
ALL COST FOR SHREDDING 320,000 documents TO BE INCLUDED IN THE BID UNDER LINE
ITEM 6.
RECEIPT FOR DELIVERY: As applicable, the contractor must furnish their own receipts for deliveries. These
receipts must include the GPO jacket number; total quantity delivered number of cartons, and quantity per carton;
date delivery made; and signature of the Government agent accepting delivery. The original copies of these
receipts must accompany the contractor's voucher for payment.
DISTRIBUTION: F.O.B. Destination. All pickup and shredding charges are to be included in the bid.
Hard drives to be delivered to New Orleans, LA 70118. Address to be provided once scanning has been
completed.
ALL BOXES TO BE PICKED UP BY September 30, 2026
Contractor to store all digitized files/ boxes of originals for at a minimum of 6 months once scanning has been
completed. Written approval will be provided once files have been reviewed and accepted provided by GPO.
DETERMINATION OF AWARD: The Government will determine the lowest offer by applying the prices

Page 7 of 12 Jacket 741-837
listed in the "Schedule of Prices" to the following units of production which are the estimated requirements to
produce under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the
volume of work which may be ordered. The bidder must make an entry in each of the spaces provided.
The following item designations correspond to those listed in the "Schedule of Prices."
1. Up to 8-1/2 x 11"
2. Over 8-1/2 x 11" up to 8-1/2 x 14"
3. Over 8-1/2 x 14" up to 11 x 17"
4. Over 11 x 17" up to 24 x 36"
5. CD's
6. Shredding _320,000 documents (est. 106-128 boxes)
7. Transportation (Pickup location New Orleans, LA) _ 320,000 documents (est. 106-128 boxes)

Page 8 of 12 Jacket 741-837
SCHEDULE OF PRICES (PAGE 1 OF 2)
Prices must include the cost of all required materials and operations for each item listed in accordance with these
specifications. Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration,
revision, or alteration of the order and manner of submitting bids, may be declared nonresponsive.
An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the
Government. Bids submitted with NB (no bid), NA (not applicable), or blank spaces for an item may be declared
non-responsive.
The Contracting Officer reserves the right to reject any offer that contains prices for individual items of
production (whether or not such items are included in the Determination of Award) that are inconsistent or
unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would
be in the best interest of the Government. All vouchers submitted to the GPO shall be based on the most
economical method of production.
For double-sided documents, contractor will be allowed a charge for each side. Contractor will not be allowed a
charge for blank pages.
INCLUDE THE FOLLOWING SCHEDULE OF PRICES WITH YOUR BID
The contractor is responsible to appropriately scan each original source document, with scanner settings
established for each image scanned as appropriate to ensure the 100% accuracy of image capture. Images
must be scanned appropriately for accurately capturing all color, grayscale, and text values as applicable
and in accordance with all contract requirements.
1. Up to 8-1/2 x 11" (224,000) ............................. per image scanned $
2. Over 8-1/2 x 11" up to 8-1/2 x 14" (48,000)............per image scanned $
3. Over 8-1/2 x 14" up to 11 x 17"(32,000) ...............per image scanned $
4. Over 11 x 17" up to 24 x 36"(16,000)................... per image scanned $
5. CD's(20) .....................................................per disk................................. $
6. Shredding (320,000).........................................per carton...............................$
7. Transportation (New Orleans, LA) (106-128 boxes).............per carton.......................$__________
DISCOUNTS: Discount is offered for payment as follows: _________ Percent, _______calendar days. See
Article 12 "Discounts" of Solicitation Provisions in GPO Contract Terms (Publication 310.2).
BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted
within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the
date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the
designated points(s), in exact accordance with specifications.
Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.
AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) ____________________
(Initials)
***NOTE: SUBMIT BOTH PAGES 8 AND 9 VIA EMAIL (BIDS@GPO.GOV)***

Page 9 of 12 Jacket 741-837
SCHEDULE OF PRICES (PAGE 2 OF 2)
BIDDER'S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and
submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the
solicitation and GPO Contract Terms - Publication 310.2. When responding by email, fill out and return one
completed copy of all applicable pages (pgs. 8 - 9) that include the Jacket Number, Bid/Unit Prices, Discounts,
Amendments, Bid Acceptance Period, and Bidder's Name and Signature, including signing where indicated.
Valid electronic signatures will be accepted in accordance with the Uniform Electronic Transactions Act, 2.
Electronic signatures must be verifiable of the person authorized by the company to sign bids.
Failure to sign the signature block below may result in the bid being declared non-responsive.
_________________________________________ ___________________________________________
(Company Name) (GPO Contractor's Code)
(Street Address, City, State and Zip Code)
_________________________________________________________________________________________
(Printed Name and Title) (Telephone number)
_________________________________________________________________________________________
(Signature) (Date)
(E-Mail) (Facsimile Number)
************************************************************************************
THIS SECTION FOR GPO USE ONLY
Contracting Officer Review ____________ Date ___________ Certifier _______________ Date
(initials) (initials)
***NOTE: SUBMIT BOTH PAGES 8 AND 9 VIA EMAIL (BIDS@GPO.GOV)***

Page 10 of 12 Jacket 741-837
Attachment #1_ General Security Requirements and Guidance
1. General security requirements and guidance: The security requirements described below apply to all
contract personnel (including employees of the prime Contractor ("Contractor") and all subcontractor employees)
supporting the performance requirements of this contract. The Contractor is responsible for compliance with these
security requirements. Questions regarding security matters shall be addressed to the designated Government
representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or
Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the
overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and
security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security
training requirements specified below, if applicable, are performance requirements; all applicable contract
personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin
performance on the contract. Within five business days from the completion of training, the Contractor shall
provide written documentation (e.g., email or memorandum) to the Government representative. The
documentation shall include the names of contract personnel trained and which training they completed; the
Contractor shall maintain training records as part of their contract files and be prepared to provide copies of
training certificates to the Government representative. Contractor personnel and vehicles are subject to search
when entering federal installations. Additionally, all contract personnel shall comply with Force Protection
Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as "RAMs"), and Health
Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements
during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures-this
includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise
authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility
or installation change, the Government may implement security changes that affect contract personnel. The
Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-
specific requirements identified in local policies or procedures.
2. Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations,
facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT
Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website
subject to change).
3. Physical security and access control requirements: All contract personnel requiring physical access to a
federal installation or facility shall comply with the access control procedures of that location. Contract personnel
requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be
vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the
National Crime Information Center-Interstate Identification Index (commonly referred to as "NCIC-III") and
Terrorist Screening Database (commonly referred to as "TSDB"). Contract personnel shall comply with all
personal identity verification requirements specified in installation/facility policies and procedures.
Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate
escorted access with the Government representative, as needed. Contract personnel who receive keys, access
cards, or lock combinations that provide access to government-owned property shall comply with key and lock
control procedures of the RA.
4. Contract personnel requiring a common access card (CAC): Contract personnel will be issued a common
access card (CAC) only if duties involve one of the following: (1) both physical access to a DoD facility and
access to DoD information systems or networks; (2) remote access to a DoD information system or network using
DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD
federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. Before
CAC issuance, contract personnel must have, at a minimum, a favorably adjudicated Tier 1 investigation or an
equivalent or higher investigation in accordance with applicable Army regulations and Homeland Security
Presidential Directive-12 (HSPD-12). At the discretion of the RA, an initial CAC may be issued based on a
favorable review of a fingerprint check and a successfully scheduled Tier 1 investigation with the National