RFB - SOLID WASTE DISPOSAL AND RECYCLING SERVICES REGION 4 EAST

COUNTY OF SAN DIEGO - REQUEST FOR BID (RFB) 13282
DEPARTMENT OF GENERAL SERVICES
SOLID WASTE DISPOSAL AND RECYCLING SERVICES
D. Submittal Items
E. Required Forms
F. Statement of Work
G. Payment Schedule
H. Agreement
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COUNTY OF SAN DIEGO - REQUEST FOR BID (RFB) 13282
DEPARTMENT OF GENERAL SERVICES
SOLID WASTE DISPOSAL AND RECYCLING SERVICES
B. RFB INSTRUCTIONS AND RULES
1. INSTRUCTIONS FOR SUBMITTING A BID
1.1. It is the Offeror's responsibility to submit a bid based on the most current RFB, addenda thereto, responses to
Questions, any other information posted on BuyNet, and any diligence material made available by the County.
Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact
Offerors directly with any such RFB-related information.
1.1.1. In order to see all information related to this RFB, to submit Questions, and to receive notifications of
updates, Offerors must select "Participate in RFx" for this solicitation in BuyNet.
1.2. Forms required to be submitted with Offerors response to this RFB are included in this RFB or posted on the
County's web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.
1.2.1. Posted forms may be updated from time to time. Unless otherwise specified, offerors may submit the
version of a form in place as of the date of the posting of this RFB or any later version.
1.3. Offerors are advised to allow for sufficient time to obtain all necessary documents and forms, resolve any
technical difficulties obtaining or completing documents or forms, and, if necessary, obtain documents and
forms by an alternate method. If you are unable to download documents or forms, you may request a hard copy
or technical assistance from Purchasing and Contracting's front desk or contact clerical support at (858) 505-
6367.
1.4. Offeror must submit a complete original bid in accordance with the format provided in this solicitation to the
County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before
the Date and Time listed in Schedule.
1.4.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by providing the
Purchasing and Contracting front desk with either (i) electronic files on CD/DVD or, (ii) a printed
bid. Offeror must prominently mark such submissions with the RFB number on the outside of the
packaging. Please use this method only if unable to submit through BuyNet.
1.4.2. When submitting via BuyNet, Offerors are advised to allow for sufficient time to submit by an
alternate method in the event of technical difficulties.
1.4.3. For bids submitted electronically through BuyNet, the time on the BuyNet server shall be considered
the official time for the purpose of determining timely submittal.
1.4.4. For bids submitted at the Purchasing and Contracting front desk, the time stamp at the front desk shall
be considered the official time for the purpose of determining timely submittal.
1.4.5. In the event of multiple submittals of an original bid by an Offeror, the County will only consider the
most recent submittal submitted before the due date and time. The County will not review or consider
previous submittals, whether submitted at the front desk or through BuyNet. Offerors are strongly
encouraged to submit only one original bid and to withdraw or replace any previous submittals in the
event they update their bid. bids may be found non-conforming if the County is unable to determine
which bid is the most recent, timely submittal.
1.5. A bid that is untimely or otherwise not submitted in conformance with 1.4 above will not be considered for
award unless: it is received before award is made; the County determines that it is in its best interest to accept
the bid; and
1.5.1. It is determined by the County that the late receipt was due solely to mishandling by the County, or
1.5.2. No timely and conforming bid was submitted.
1.6. Bids may be withdrawn by written notice signed by a duly authorized representative of Offeror if received prior
to the due date.
1.7. Bids may not be withdrawn after the due date and time, except in the event of a Mistake in Bid, provided that
the Offeror notifies the County of the Mistake in Bid, specifying in detail the mistake and how the mistake
occurred, within five (5) business days.

COUNTY OF SAN DIEGO - REQUEST FOR BID (RFB) 13282
DEPARTMENT OF GENERAL SERVICES
SOLID WASTE DISPOSAL AND RECYCLING SERVICES
1.7.1. A mistake in bid ("Mistake in Bid") is defined as a mistake that (1) made the bid materially different
than the bidder intended it to be, and (2) was made in filling out the bid and not due to error in
judgment or to carelessness in inspecting the site of the work, or in reading the requirements.
1.8. Offeror's submittal of this bid constitutes an offer that, upon County's acceptance (which may be of some or
all of the bid items or lots in accordance with the Basis of Award), forms a binding contract that incorporates
the Agreement, along with all other terms of this RFB. Without limiting the foregoing, Offeror agrees to execute
revised contract documents reflecting the final contract award and such additional documents and instruments
as may be reasonably required by the County in order to carry out the purposes of this RFB and the intentions
of the parties.
1.9. By submitting a bid, Offeror agrees to these RFB Instructions and Rules and all other terms of this RFB.
2. QUESTIONS
2.1. Offerors shall direct requests for explanation regarding the RFB or related documents to the Contracting Officer
in writing as a question ("Question"). Submit Questions by sending a message to the Contracting Officer
through the "Discussions" functionality in BuyNet.
2.2. The County may choose not to respond to Questions received after the date and time stated Schedule. Offeror
is responsible for ensuring that Questions are received by the County.
3. BID FORMAT
3.1. Submit electronic bids as files in .pdf format, except where specified otherwise. For pages other than signature
pages, converted and searchable formats are preferred.
3.2. Bids shall be formatted to print on 8-1/2" x 11" page size, with no less than 12" margins and eleven (11) point
font and to be suitable for black and white reproduction with no loss of information.
3.3. All bids shall be signed with a handwritten signature by an authorized officer or employee of the Offeror.
3.3.1. Electronic or digital signatures will not be accepted.
3.3.2. Pages requiring signatures must be scanned from an original handwritten signature. If Offerors are
unable to submit a .pdf with scanned signatures, Offerors may optionally submit clear pictures of
signature pages containing original handwritten signatures.
4. BID ORGANIZATION
4.1. Bids must be submitted using the County forms provided in this RFB and organized in accordance with the
Submittal Items in this RFB, accepting the County's statement of work, terms and conditions, and other
requirements without condition. Bids containing modifications, conflicting information, or competing terms
may be found non-responsive. Offerors are advised to submit only the requested information.
4.1.1. Content shall be organized to correspond to the applicable exhibit and question or item within each
exhibit.
4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.
4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.
4.2. Confidential/Proprietary information:
4.2.1. The County is a public agency subject to the California Public Records Act, Government Code
7920.000, et seq. Some or all of the documents submitted in response to this RFB may be subject to
disclosure, and the County intends to publish any resulting contracts to its public website.
4.2.2. It is Offeror's responsibility to identify and separate into a "CONFIDENTIAL/PROPRIETARY"
exhibit and to provide a signed Nondisclosure Indemnification Agreement for:
4.2.2.1. all confidential information that should be protected from disclosure, including PI (Personal
Information), PII (Personally Identifiable Information), or PHI (Protected Health
Information), and

COUNTY OF SAN DIEGO - REQUEST FOR BID (RFB) 13282
DEPARTMENT OF GENERAL SERVICES
SOLID WASTE DISPOSAL AND RECYCLING SERVICES
4.2.2.2. any proprietary or other information Offeror determines is exempt from disclosure under the
California Public Records Act and wishes to protect from disclosure.
4.2.3. The "CONFIDENTIAL/PROPRIETARY" exhibit must be clearly labeled with all pages marked as
"CONFIDENTIAL/PROPRIETARY"
4.2.4. Refence material in the "CONFIDENTIAL/PROPRIETARY" exhibit where it is needed to respond to
a Submittal Item (for example "See response 1 contained within the
"CONFIDENTIAL/PROPRIETARY" exhibit" for staff Social Security numbers").
4.2.5. If the County determines that a submission improperly designates information as confidential or
proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the
submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other
appropriate action. (Note: pricing and terms and conditions are generally not considered confidential
under the California Public Records Act).
4.3. Bid Pricing
4.3.1. Submit bid pricing on the included Exhibit C Payment Schedule. Bid using only the units of measure
stated in the Payment Schedule and price each bid item clearly and separately (do not aggregate bid
items nor provide more than one price or a range of prices per item).
4.3.2. All prices and notations must be clearly legible and in ink or typewritten. No erasures permitted.
Mistakes may be crossed out and corrected and must be initialed in ink by person signing the bid.
4.3.3. Submitted bid prices must be balanced (reflecting the true relative costs of the bid items), and not
shift costs from one portion of the work to another portion of the work so as to place doubt on
whether the bid will result in the lowest overall cost to the County or be tantamount to allowing an
advance payment.
4.3.4. Unless otherwise specified, all prices shall be F.O.B. destination.
4.3.5. Prices shall include all freight and/or delivery charges, unless freight or delivery charges are
separately itemized or otherwise allowed for in the Payment Schedule.
4.3.6. Unless otherwise specified, prices bid herein should NOT include California sales/use tax or Federal
excise tax. The County generally is required to pay California sales/use tax, and it should be shown as
a separate item on invoices. The County is exempt from payment of Federal excise tax. It must NOT
be included in invoices.
4.3.7. You may offer payment terms more favorable to the County than NET 30, which the County may or
may not accept at its sole discretion. Do not calculate such prompt payment discounts into your bid
prices. Prompt payment discounts will not be considered in evaluation of bids to determine low
bidder.
4.3.8. Prices shall be fixed during the performance of the Agreement and not subject to adjustment except as
explicitly set forth in the Agreement. Bidder accepts the risk of any changes to bidder's costs during
the term of the Agreement.
4.3.9. Estimated quantities may be included in the Payment Schedule, and are provided solely for evaluation
of bids. They represent approximate anticipated use based on historical consumption or other
estimates. If the County's actual requirements do not result in orders in the quantities described as
estimated in the Payment Schedule, that fact shall not entitle the successful bidder(s) to price
adjustment or other relief.
5. BID EVALUATION
5.1. Award will be made to the lowest priced responsive bid(s) from a responsible bidder(s). The determination of
lowest price shall include the application of the Small-Local Business preference, when applicable.
5.1.1. Award may be based on total bid amount, distinct lots, or individual items ("Basis of Award").

COUNTY OF SAN DIEGO - REQUEST FOR BID (RFB) 13282
DEPARTMENT OF GENERAL SERVICES
SOLID WASTE DISPOSAL AND RECYCLING SERVICES
5.1.2. In the event of a conflict between a unit price bid and the extended price, the unit price will prevail
unless the conflict is a result of a Mistake in Bid. In that event, the bid will be rejected as non-
responsive.
5.1.3. In the event of a tie bid between responsible bidders, award will be by random selection through a
process determined by County and observable by the bidders involved in the tie. Should one or more
of the bidders involved in the tie be a Small-Local Business, award will be made as described in 5.2
below.
5.2. Small-Local Business preference: In accordance with Section 405 of the San Diego County Code of
Administrative Ordinances, when evaluating bids, the County will give a fifteen percent (15%) price preference
to offerors that meet the definition of a Small-Local Business set forth in Board Policy B-53 and that have
completed the Small-Local Business Self-Certification Form.
In accordance with Section 405 of the San Diego County Code of Administrative Ordinances, fifteen percent
(15%) or one hundred and fifty thousand dollars ($150,000), whichever is less ("Price Adjustment"), shall be
subtracted from the bid price of any Small-Local Business being evaluated for award ("Adjusted Price"). A
Small-Local Business's Adjusted Price shall be the basis for evaluating the bid's price. In the event that one
Small-Local Business is involved in a tie for the lowest responsible bidder, the Small-Local Business shall be
awarded the contract. In the event that more than one Small-Local Business is involved in a tie for the lowest
responsible bidder, the County shall randomly select among those Small-Local Businesses for contract award.
5.3. Reserved.
5.4. Brand Name or Equal
5.4.1. If items in this RFB have been identified as brand name "or equal," such identification establishes a
quality standard and is not intended to limit competition. Other brands will be considered for award if
their products are determined by the County to be of equal or greater quality and to meet the County's
requirements.
5.4.1.1. Bidder shall clearly identify the brand name of items that are not of the brand specified by
the County. Bids shall be considered as offering the specified brand unless otherwise
indicated in the bid.
5.4.2. The County's evaluation as to equality of a product offered by a different brand shall be based upon
the information furnished in the bid, as well as other information known to the County. It is the
Offeror's responsibility to provide sufficient information for evaluation.
5.4.2.1. If Offeror proposes to modify a product so as to make it conform to the requirements, bidder
shall include in the bid a clear description of such modifications.
5.4.2.2. Modifications proposed after bid submission will not be considered.
5.5. In evaluating an Offeror's ability to satisfy the requirements of this RFB and any resulting contract, the County
may also consider any parent, subsidiary, or related legal entity of Offeror, including, without limitation, a legal
entity that Offeror acquired or merged with or will use as a guarantor in providing services to the County.
6. EVALUATION AND SELECTION PROCESS
6.1. Bids received timely will be opened publicly following the due date and time.
6.2. Bids received and the abstract of responses will be posted to BuyNet after the bid opening.
6.3. The posted bid opening abstract of responses serves as Notice of Intent to Award ("NOI") to the apparent low
bidder(s).
6.3.1. The County may rescind or modify the NOI at any time if the County otherwise determines that it is
in its best interest to do so.
6.4. The County will evaluate bids received for conformance to the requirements of this RFB through a pre-award
survey process. As a result of the pre-award survey, the County may determine that a bid is non-responsive to
the County's bid requirements or was submitted by a non-responsible bidder.

COUNTY OF SAN DIEGO - REQUEST FOR BID (RFB) 13282
DEPARTMENT OF GENERAL SERVICES
SOLID WASTE DISPOSAL AND RECYCLING SERVICES
6.4.1. The County reserves the right to perform a pre-award survey to determine whether a bidder is
responsible (possessing the attributes of trustworthiness, quality, fitness, capacity, and experience to
satisfactorily perform the contract) and whether a bid is responsive (conforming with material bid
requirements).
6.4.2. As part of the pre-award survey, the County reserves the right to request clarification of and/or
additional information ("Clarification") from Offerors.
6.4.3. The Contracting Officer will determine the appropriate means of Clarification. The County is not
obligated to seek Clarification, so Offerors are advised to submit complete and accurate information
in the bid.
6.4.4. The request for Clarification is not an opportunity for a bidder to modify its bid, but only to provide
additional information requested by the County to support the pre-award survey.
6.4.5. The County may request that samples be provided as part of the bid process, including with the bid
submission, when evaluating proposed equal items, or during the pre-award survey. Samples must be
furnished free of expense to the County, prominently marked with the RFB number, and delivered to
the location specified by the County. Upon request and where feasible, samples will be returned to
bidder at bidder's expense and risk when the County's review is complete.
6.4.6. Failure to timely provide requested information or samples may result in a finding of non-
responsiveness or non-responsibility based on the information available to the County.
6.4.7. The County may consider information known to the County in addition to the information provided in
response to the RFB.
6.4.8. The County has the discretion to treat each lot or line item separately for purposes of evaluation, in
accordance with the Basis of Award.
6.4.9. The County has the discretion, but not the obligation, to waive any minor irregularities or deviations
from the requirements of the RFB. The County reserves the right to waive a variation in specification
if the County determines such variation does not materially change performance.
6.4.10. The County's determination of responsibility or responsiveness shall be conclusive.
6.4.11. In the event the County finds an apparent low bid to be non-responsive or to have been submitted by a
non-responsible bidder, the County will post a revised NOI.
6.5. If a contract is awarded, the County will award to the lowest responsive, responsible bidder(s) as determined
by the County's evaluation ("Successful Bidder"). Bids are subject to acceptance at any time within 120 days
after bid opening. This period may be extended by mutual agreement of County and Offeror.
6.6. The actual timing and sequence of events resulting from this RFB shall ultimately be determined by the County,
in its sole discretion. The County may, at any time cancel this RFB, reject all bids, restart evaluations, or correct
any deficiencies in the procurement process or evaluation.
7. RELEASE OF INFORMATION
7.1. The County has the right to withhold all information regarding this procurement (other than information
disclosed through public bid opening) until after contract award, including, but not limited to, the County pre-
award survey and results thereof. Information releasable after award is subject to the disclosure requirements
and withholding exemptions of the California Public Records Act
8. PROTEST PROCEDURE
8.1. Board Policy A-97 sets forth the procedures for the filing and resolution of protests related to this RFB. Board
Policy A-97 is available from the Clerk of the Board, 1600 Pacific Highway, San Diego, CA 92101, or on the
County's website at https://www.sandiegocounty.gov/content/sdc/cob/ocd.html.
8.2. All protests must be filed in accordance with Board Policy A-97, which requires, among other things, that a
protest must be filed timely, be submitted in writing to the Contracting Officer identified in the solicitation
package, and be based on a protestable action and established grounds for protest.

COUNTY OF SAN DIEGO - REQUEST FOR BID (RFB) 13282
DEPARTMENT OF GENERAL SERVICES
SOLID WASTE DISPOSAL AND RECYCLING SERVICES
9. COUNTY COMMITMENT
9.1. This RFB does not commit the County to award a contract, nor does it commit the County to pay any of
Offeror's costs incurred in the preparation or submission of the bid. Further, no reimbursable cost may be
incurred in anticipation of a contract award.
9.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its
respective officials, agents, or employees arising out of or relating to this RFB or these procedures (other than
those arising under a definitive contract with Offeror in accordance with the terms thereof).
9.3. The County reserves the right to separately procure the same or similar goods or services.
9.4. Pursuant to County Charter 703.10 and 916, award of a contract resulting from this RFB may be subject to
the County's requirement to determine that the services can be provided more economically and efficiently by
an independent contractor than by persons employed in the Classified Service
9.5. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves
the right to award a contract to a resulting entity.
10. DILIGENCE AND DUTY TO INQUIRE
10.1. Should an Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFB or
related documents, Offeror shall have a duty to submit a Question to the County.
10.2. Offerors are expected to perform reasonable due diligence with regard to this RFB and the work required,
including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable,
information that can be obtained during a site visit (including verification of measurements, conditions, and
other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or
other relief based upon information that was discovered or should have been discovered through due diligence.
10.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any
diligence material or other information provided by the County or any of its agents, representatives, contractors
or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or
may not prove to be correct.
10.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral
responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer,
agent, or employee of the County shall affect or modify any terms or requirements of this RFB, except as
explicitly provided for in this RFB.
11. OFFEROR COMMUNICATIONS
11.1. All communications from the Offeror (including its employees, agents, and representatives) to the County or
its officers and employees (including consultants working on or assisting with this procurement), related to this
RFB or the Offeror's bid, must be directed in writing exclusively to the Contracting Officer, unless otherwise
authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any
other County personnel about this solicitation, except as otherwise allowed for in this RFB or by law. Any
improper contact may, at the County's sole discretion, cause the Offeror to be removed from consideration for
contract award.
11.2. If Offeror issues any public announcement, or otherwise engages in communication that, in the County's sole
determination, compromises the integrity of this RFB process or attempts to restrain competition, Offeror may
be removed from consideration for award.
11.3. Audio and/or video recording of pre-bid conferences, presentations, discussions, negotiations, debriefings, or
other communications with the County regarding this RFB are prohibited, unless specifically authorized in
writing by the Contracting Officer.
12. SOLICITING EMPLOYEES
12.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the
County's employ in order to accept employment with the Offeror, its affiliates, actual or prospective

COUNTY OF SAN DIEGO - REQUEST FOR BID (RFB) 13282
DEPARTMENT OF GENERAL SERVICES
SOLID WASTE DISPOSAL AND RECYCLING SERVICES
contractors, or any person acting in concert with the Offeror without prior written approval of the County's
Contracting Officer. This paragraph does not prevent the employment by an Offeror of a County employee who
has initiated contact with the Offeror.
13. PROHIBITED CONTRACTS AND SUBCONTRACTS
13.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract
with, and shall reject any bid or proposal submitted by the person or entities specified below, unless the Board
of Supervisors finds that special circumstances exist which justify the approval of such contract:
13.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the
governing body;
13.1.2. Profit making firms or businesses in which employees described in subsection 13.1.1 serve as
officers, principals, partners or major shareholders;
13.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of
subsection 13.1.1, and who (1) were employed in positions of substantial responsibility in the area of
service to be performed by the contract, or (2) participated in any way in developing the contract or
its service specifications; and
13.1.4. Profit making firms or businesses in which the former employees described in subsection 13.1.3 serve
as officers, principals, partners or major shareholders.
13.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work
under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or
ownership relationship exists, unless specifically authorized by the Board of Supervisors.
13.3. Offeror certifies that if awarded a contract under this RFB, such contract will be in compliance with Sections
13.1 and 13.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these
provisions.
14. CALIFORNIA REVENUE & TAXATION CODE 18662
14.1. In compliance with California Revenue and Taxation Code 18662, if Offeror is a non-resident of California
(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form
590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment
from the County, new suppliers, or suppliers with expired forms or forms with incorrect information, must
submit new forms to the County (forms are available from the Franchise Tax Board website listed below).
14.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If
Offeror has already received a waiver or a reduced withholding response from the State of California and the
response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit
the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board
websites, listed below, for tax forms and relevant information regarding non-resident withholding, including
waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak
with their tax advisers and/or the State of California for guidance.
Franchise Tax Board Websites:
https://www.ftb.ca.gov
https://www.ftb.ca.gov/forms/search/
14.3. If selected for award, the Offeror must submit applicable forms to the Auditor & Controller via fax, at (858)
694-2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123.
The P.O. Number or Contract Number (if available) and "California Revenue and Taxation Code 18662"
must appear on fax cover sheet and/or the outside of the mailing envelope.
15. W-9 FORM
15.1. If selected for award, the Offeror must complete and submit a W-9 form if a current form is not on file with the
County.

COUNTY OF SAN DIEGO - REQUEST FOR BID (RFB) 13282
DEPARTMENT OF GENERAL SERVICES
SOLID WASTE DISPOSAL AND RECYCLING SERVICES
C. (RESERVED)
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