Pressure-Sensitive, Self-Voiding Labels

Program 3570-S Page 1 of 12
Specifications by RLW
Reviewed by fab
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
Pressure-Sensitive, Self-Voiding Labels
as requisitioned from the U.S. Government Publishing Office (GPO) by the
Department of Energy - Oak Ridge, TN
Single Award
TERM OF CONTRACT: The term of this contract is for the period beginning August 1, 2026 through July
31, 2027, plus four optional 12-month extension period(s) that may be added in accordance with the
"OPTION TO EXTEND THE TERM OF CONTRACT" clause in Section 1 of this contract.
BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on July 22, 2026 at the U.S.
Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one
(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a
separate email from the bid submission. The link will be emailed prior to the bid opening.
BID SUBMISSION: Bidders must email bids, SECTION 4. - SCHEDULE OF PRICES, to bids@gpo.gov
for this solicitation. No other method of bid submission will be accepted at this time. The program number
and bid opening date must be specified in the subject line of the emailed bid submission. Bids received after
11:00 a.m. prevailing eastern time on the bid opening date specified above will not be considered for award.
EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any failure
attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders
are advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to BID OPENING. GPO will
use the prevailing eastern time and the exact time that the email is received by GPO's email server as
the official time stamp for bid receipt at the specified location.
BIDDERS PLEASE NOTE: Bidders are cautioned to familiarize themselves with all provisions of this
contract before bidding. Specific attention is directed to the following:
* Section 4 running rates have been changed from previous specifications from 1000 to 100.
* Additional changes scattered throughout.
Abstract available on GPO Web Site at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing
For information of a technical nature call Russ Woodmancy at (614) 488-4616, ext. 8 (No collect calls) or
e-mail at rwoodmancy@gpo.gov.

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3570-S (07/27)
SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Pub. 310.2,
effective December 1, 1987 (Rev. 1-18)) and GPO Contract Terms, Quality Assurance Through Attributes
Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (revised 9-19)).
* GPO Contract Terms (GPO Publication 310.2) - https://www.gpo.gov/docs/default-source/forms-
and-standards-files-for-vendors/contract-terms-01-18.pdf.
* GPO QATAP (GPO Publication 310.1) - https://www.gpo.gov/docs/default-source/forms-and-
standards-files-for-vendors/qatap-rev-09-19.pdf.
* More GPO Publications can be found at: https://www.gpo.gov/how-to-work-with-us/vendors/forms-
and-standards.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to
these specifications:
Product Quality Levels for Screen Printing:
(a) Printing Attributes - Level III.
(b) Finishing Attributes, with the exception of F-1 Trim Size and F-17 Loss of Information, are not
applicable to this specification.
(c) Additional Quality Requirements: The following defects are not specifically identified under GPO
QATAP Pub. 310.1; however, may be cause for rejection of orders by the screen-printing process.
Mesh Marks: The appearance of the screen material's mesh markings within the printed or nonprinted image
areas.
Sawtoothing: An irregular "staircase" or "zigzag" appearance along the edge of the printed image (resembles
the teeth of a saw). Sawtoothing must not be visible to the unaided eye, and must be kept to an absolute
minimum in order to maintain the fine-line detail required by orders placed under the contract.
Screen Clogging: The closing of the screen material's mesh openings resulting in an incomplete, broken, or total
loss of an image area.
Feathering/smearing/ghosting: Ragged edges, excessive ink, or the appearance of a double impression
extending beyond the edges of the image area.
Static "hairs": Fine hair-like ink strands projecting from the edge of a printed image, most likely caused by
static electricity.
Product Quality Levels for other than Screen Printing:
(a) Printing (page related) Attributes - Level III.
(b) Finishing (item related) Attributes - Level III.
Inspection Levels (from ANSI/ASQC Z 1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The following list of standards (in order of precedence left to right) shall become the
Specified Standards.
Attribute Specified Standard
P-7. Type Quality and Uniformity Digital Files, Average Type Dimension
P-9. Solid or Screen Tints Color Match Pantone Matching System
Average Type Dimension style/theme font point sizes to be consistent throughout the finished product.

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OPTION TO EXTEND THE TERM OF CONTRACT: The Government has the option to extend the term of
this contract for a period of 12 months by written notice to the contractor not later than 30 days before the
contract expires. If the Government exercises this option, the extended contract shall be considered to include
this clause, except, the total duration of the contract may not exceed five (5) years (July 31, 2031) as a result
of, and including, any extension(s) added under this clause. Further extension may be negotiated under the
"Extension of Term of Contract" clause. See also "Economic Price Adjustment" for authorized pricing
adjustment(s).
EXTENSION OF TERM OF CONTRACT: At the request of the Government, the term of any contract
resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the
GPO and the contractor.
ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with
this clause, provided that in no event will any pricing adjustment be made that would exceed the maximum
permissible under any law in effect at the time of the adjustment.
There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be
eligible for adjustment during the second and any succeeding performance period(s). For each performance
period after the first, a percentage figure will be calculated as described below and that figure will be the
economic price adjustment for that entire next period.
Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to
paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend from August 1, 2026 through July 31, 2027, and the second and any succeeding period(s)
will extend for 12 months from the end of the last preceding period, except that the length of the final period
may vary. The first day of the second and any succeeding period(s) will be the effective date of the economic
price adjustment for that period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted
"Consumer Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the
CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-
month interval ending three (3) months prior to the beginning of the period being considered for adjustment.
This average is then compared to the average of the monthly Indexes for the 12-month interval ending April 30,
2026, called the base index. The percentage change (plus or minus) of the variable index from the base index
will be the economic price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or
decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the
percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation
costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is
adjusted.
If the Government exercises an option, the extended contract shall be considered to include this economic price
adjustment clause.
NOTE: This contract does not have a Paper Price Adjustment clause.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be
assigned and a Purchase Order issued to the contractor to cover work performed. The Purchase Order will be
supplemented by an individual "Print Order" for each job placed with the contractor. The Print Order, when
issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

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PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,
the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's
facility or to require other evidence of technical, production, managerial, financial, and similar abilities to
perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award
may be required to provide one or more of the following financial documents:
1. Most recent profit and loss statement
2. Most recent balance sheet(s)
3. Statement of cash flows
4. Current official bank statement
5. Current lines of credit (with amounts available)
6. Letter of commitment from paper supplier(s)
7. Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the
contract requirements. Documents submitted will be kept confidential and used only for the determination of
responsibility by the Government. Failure to provide the requested information in the time specified by the
Government may result in the Contracting Officer not having adequate information to reach an affirmative
determination of responsibility.
ORDERING: Items to be furnished under the contract shall be ordered by the issuance of Print Orders by the
Government. Orders may be issued under the contract from August 1, 2026 through July 31, 2027, plus for
such additional period(s) as the contract is extended. All Print Orders issued hereunder are subject to the terms
and conditions of the contract. The contract shall control in the event of conflict with any Print Order. A Print
Order shall be "issued" upon notification by the Government for purposes of the contract when it is
electronically transmitted or otherwise physically furnished to the contractor in conformance with the schedule.
REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in
accordance with the clause entitled "Ordering". The quantities of items specified herein are estimates only, and
are not purchased hereby. Except as may be otherwise provided in this contract, if the Government's
requirements for the items set forth herein do not result in orders in the amounts or quantities described as
"estimated", it shall not constitute the basis for an equitable price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor all the items set
forth which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor, requirements in excess of the limit on
total orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed
by the contractor within the time specified in the order, and the rights and obligations of the contractor and the
Government respecting those orders shall be governed by the terms of this contract to the same extent as if
completed during the effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to
the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept
an order providing for the accelerated shipment/delivery, the Government may procure this requirement from
another source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple
destinations. Subject to any limitations elsewhere in this contract, the contractor shall furnish to the
Government all items set forth herein which are called for by print orders issued in accordance with the
"Ordering" clause of this contract.

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PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing
the GPO barcode coversheet program application is the most efficient method of invoicing. Instruction for
using this method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.
For more information about the billing process refer to the General Information of the Office of Finance web
page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
NOTE: Contractor's billing invoice must be itemized in accordance with the line items in the "SECTION 4. -
SCHEDULE OF PRICES."

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SECTION 2. - SPECIFICATIONS
SCOPE: These specifications cover the production of pressure-sensitive self-voiding labels requiring such
operations as reproducibles, printing, trimming, packing, and delivery.
TITLE: Pressure-Sensitive, Self-Voiding Labels.
NUMBER OF ORDERS/QUANTITY: Based on anticipated usage, approximately 5 orders per year at
approximately 200 to 6,000 copies per order.
TRIM SIZE: 15 x 3"
NO QUANTITY VARIATION ALLOWED.
GOVERNMENT TO FURNISH: Electronic File in .PDF format (Windows and/or Mac) sent via e-mail.
If furnished fonts are furnished (printer and screen fonts), the contractor is cautioned that furnished fonts are the
property of the Government and/or its originator. All furnished fonts are to be eliminated from the contractor's
archive immediately after completion of the contract. A visual of the furnished electronic files will be provided.
ELECTRONIC PREPRESS: Immediately upon receipt and prior to image processing, the contractor shall
perform a basic check (preflight) of the furnished media and publishing files to assure correct output of the
required reproduction image. Any errors, media damage, or data corruption that might interfere with proper
file image processing must be emailed to Print Order contact person and cc TermContracts@gpo.gov prior to
further performance.
The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and
define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary
to meet the assigned quality level.
Print Orders (GPO Form 2511).
Identification markings such as register marks, ring folios, rubber stamped jacket numbers, commercial
identification marks of any kind, etc., except GPO imprint, form number, and revision date, carried on copy or
film, must not print on finished product.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "Government to
Furnish," necessary to produce the product(s) in accordance with these specifications.
REPRODUCIBLES: The contractor must make all reproducibles required. The contractor is responsible for
determining what type reproducibles will be used but must maintain the quality level specified in the contract.
No separate charges will be allowed for the various types of reproducibles that may be used.
Further, the contractor is responsible for outputting all images contained on furnished material, regardless of the
production process, at the highest effective resolution possible. The contractor is responsible for determining
the appropriate output resolution to achieve optimal results for such design elements as blends, gradients,
halftones, type and other images. This determination should be made using factors such as stock, imaging
device (or press) being used, and other factors unique to the contractors production environment.
PROOFS: When proofs are not required, the contractor will be responsible for performing all necessary
proofreading to ensure that the final product is in conformity with the copy submitted.
When proofs are required, contractor to submit one "Press Quality" PDF soft proof (for content only) using the
same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be
evaluated for text flow, image position, and color breaks. Proof will not be used for color match. Contractor to
email PDF proof to contact person indicated on the Print Order and cc TermContracts@gpo.gov .
STOCK/PAPER: Color of stock/paper furnished shall be of a uniform shade and a close match by visual
inspection of the JCP and/or attached color sample(s). The Contracting Officer reserves the right to reject
shipments of any order printed on stock/paper the color of which, in his opinion, materially differs from that of
the color sample(s).

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LABEL MATERIAL DETAILS: The finished label will be applied to painted and unpainted steel and stainless-
steel drums. There is to be a hidden "VOID" pattern in the label that cannot be seen until label is removed from
the drum.
When removed, only the label is to reveal the hidden "VOID" pattern. Adhesive residue and "VOID"
pattern shall not be transferred from the label to the drum. The label shall leave no visible or touch-
detectable residue when removed for a minimum up to two years after application.
Note: The labels will be applied to the drums in temperatures ranging between -20 degrees C and +40 degrees C (-4 degrees F and
+104 degrees F). "VOID" pattern must also appear on the label when removed from the drum within this temperature
range.
PRODUCT STRUCTURE: Self-Voiding Labels are pressure-sensitive, temporary adhesive. Approximately 10
mil total thickness, see below for thickness breakdown.
Face Material: Approximately 2 mil polyethylene terephthalate (PET).
Majority of orders, colors to match Pantone 109 Yellow. Some orders, as indicated on the Print Order may
require printing Pantone 150 Orange or a Pantone color other than 109 Yellow and 150 Orange. Contractor
option to build Pantone colors out of process colors. The two different breakouts are as follows:
A. Face Material color to match Pantone 109 Yellow.
B. Face Material color to match Pantone 150 Orange or a Pantone color that the contractor can match by
overprinting yellow face material label stock.
Adhesive: Approximately 2 mil acrylic tamper-proof, temporary, non-residue, non-transfer adhesive with
security seal suitable for application to painted and unpainted steel drums. Length of shelf-life warranty is a
minimum of four years after delivery.
Release Liner: Approximately 6 mil release liner.
Below is showing the 4 different layers of the self-voiding label for illustration purposes.
Face Material: Approx. 2 mil thick PET film
Hidden Message Layer
Adhesive: Approx. 2 mil thick Acrylic
Release Liner: Approx. 6 mil thick release liner
PRINTING: Overprint type in black ink.
Screen printing is the preferred method of printing. At contractor's option, the product may be produced via
inkjet digital printing provided that Quality Level III standards are maintained. Final output must be wet ink,
pigment-based. Dry ink/toner printing is not acceptable. Output must be at a minimum resolution of 720 x 360
dpi plus a RIP that provides an option for high quality color matching such as Device Links Technology and/or
ICC Profiles.
MARGINS: Margins will be as indicated on the Print Order or furnished PDF. "VOID" pattern to bleed all
four sides.
CONSTRUCTION: Labels are pressure-sensitive, temporary adhesive for balance as defined under
"STOCK/PAPER". Labels will be ordered individually cut with a single split backer for easy removal. Slit
release liner vertically (entire 3" dimension) in center of label (7-1/2" from left and right edges).
End user(s) will write on the surface with a pencil, pen, permanent marker or indelible marker. Contractor to
ensure that ink/marker image will not smear or rub off after drying.
PACKING: Shrink-film wrap in units of 100 or pack as indicated on the individual Print Order.

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LABELING AND MARKING: Contractor to download the "Labeling and Marking Specifications" form
(GPO Form 905, R. 7-15) from www.gpo.gov fill in appropriate blanks, and attach to shipping containers.
DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders 500 labels and over must be divided
into equal sublots. A random copy must be selected from each sublot. Do not choose copies from the same
general area in each sublot. The contractor will be required to certify that copies were selected as directed using
GPO Form 917-Certificate of Selection of Random Copies (located on www.GPO.gov). The random copies
constitute a part of the total quantity ordered, and no additional charge will be allowed.
Quantity Ordered Number of Sublots
500 - 3,200 50
3,201 - 10,000 80
These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678-
Departmental Random Copies (Blue Label) that must be printed on blue paper and affixed to each affected
container. This form can be downloaded from www.GPO.gov. The container and its contents shall be recorded
separately on all shipping documents and sent in accordance with the distribution list indicated on the Print
Order.
A copy of the [Print Order/specification] and a signed Certificate of Selection of Random Copies, must be
included.
DISTRIBUTION: Deliver f.o.b. destination to Oak Ridge, Tennessee. Complete address and quantity will be
furnished on the individual Print Order.
Deliveries to the Y-12 National Security Complex will only be accepted Monday through Thursday, excluding
Federal holidays, between 7:00 a.m. and 1:30 p.m. local Oak Ridge, Tennessee time.
SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job
prior to receipt of the individual Print Order (GPO Form 2511) and furnished material.
Complete production and delivery must be made 30 workdays after receipt of Print Order GPO Form 2511 and
furnished material.
The ship/deliver date indicated on the print order is the date products must be received at Oak Ridge, TN.
RECEIPT FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts must
include the GPO Jacket, Program, and Print Order numbers; total quantity delivered, number of cartons, and
quantity per carton; date delivery made; and signature of the Government agent accepting delivery. The original
copy of this receipt must accompany the contractor's voucher/invoice for payment.
Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be
furnished with each order or shortly thereafter. In the event such information is not received in due time, the
contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to
request such information.
RETURN OF GOVERNMENT FURNISHED PROPERTY: The contractor must deliver two printed
samples of each order, to the Oak Ridge, TN address indicated on the individual Print Order.
These materials must be packaged, properly labeled and delivered separate from the entire job. The contractor
must be able to produce a separate signed receipt for these materials at any time during the contract.

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SECTION 3. - DETERMINATION OF AWARD
The Government will determine the lowest bid by applying the prices offered in the "Schedule of Prices" to the
following units of production which are the estimated requirements to produce one year's orders under this
contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which
may be ordered during the term of this contract.
The following item designations correspond to those listed in the "Schedule of Prices".
I. A.
(a) 3
(b) 110
B.
(a) 2
(b) 5

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