Two 2027 Specified Police Package SUVs

Location:	Wyoming
Posted:	Jul 1, 2026
Due:	Jul 15, 2026
Agency:	City of Douglas
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment
Publication URL:	To access bid details, please log in.

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CITY OF DOUGLAS

Bid Specifications and Contract Documents for

Douglas City Hall

101 N. 4th Street

PO Box 1030

Douglas, WY 82633

Douglas Police Dept.

1201 Mesa Drive

PO Box 1030

Douglas, WY 82633

TABLE OF CONTENTS

Check if

Included

Document Description

1. Instructions to Bidders and Call for Bids (Legal Advertisement and Detailed Notice)

2. Bid Information and Forms:

a. Schedule of Prices

b. Bid Bond – Vehicles and Equipment

c. Signature Page

3. Notice of Award – Vehicles and Equipment

4. Specifications

All items checked are in this packet.

End of Section

Bidder Initials: ______

Page 2 of 13

CITY OF DOUGLAS

INSTRUCTIONS TO BIDDERS – EQUIPMENT AND VEHICLES

July 1st, 2026

1. DEFINED TERMS

A. The term “OWNER” means the City of Douglas, a municipal corporation, located at 101 North

4th Street, P.O. Box 1030, Douglas, Wyoming 82633.

B. The term “BIDDER” means the individual person or company who submits a bid directly to the

Owner and is distinct and separate from a sub-bidder, who submits a bid to a Bidder.

C. The term “SUCCESSFUL BIDDER” means the lowest, qualified, responsible, and responsive

Bidder who receives the project award based on the Owner's evaluation.

D. The term “BIDDING DOCUMENTS” includes the instructions to bidders, the bid form (including

bid schedule, if applicable), drawings, specifications, and all other proposed documents (including

all addenda issued prior to receipt of bids, if applicable).

2. ADVERTISEMENT FOR BIDS

A. Sealed bids for Two New specified Police Package SUVs will be received at Douglas City Hall,

101 N. 4th Street, until 2:00MST on July 15th, 2026 and then will be publicly opened and read

aloud. Any bids received after the specified date and time will not be accepted or considered.

Approved bidding documents may be obtained at , or on the City of Douglas website at

www.cityofdouglas.org under the “Bid Postings” tab. Each bid must be submitted on the bid form

and accompanied by bid security payable to the City of Douglas as prescribed in the bidding

documents in an amount not less than five percent (5%) of the amount bid. Bids may be subject to

the Wyoming Preference Act. Mail submitted bids to the City Clerk, City of Douglas, P.O. Box

1030, Douglas, WY 82633, or deliver to the City Clerk at 101 N. 4th Street, Douglas, WY. To

perform public work, the successful Bidder and subcontractors, prior to contract award, shall hold

or obtain such licenses as required by State Statutes and federal and local laws and regulations.

The City of Douglas reserves the right to reject any and all bids, to waive as an informality any

irregularities contained in a bid, and to accept the bid that serves the best interests of the City.

/s/Devon Litzsinger, City Clerk; Published: July 1st, 2026 and July 8th, 2026 , Douglas Budget

Bidder Initials: ______

Page 3 of 13

CITY OF DOUGLAS

BID INFORMATION AND FORMS

1. Sealed bids will be received until 2:00 PM on July 15th, 2026 at the Office of the City Clerk and

will be opened and publicly read aloud immediately thereafter in the Conference Room, City of

Douglas, Wyoming, 101 North 4th Street, Douglas, Wyoming, for Two New Specified Police

Package SUVs. Demonstrative units will not be accepted or considered in the bid proposal.

2. Bid proposals delivered in person will be received only at the Office of the City Clerk. Bids

received after the time fixed for bid reception will not be considered. All bids must be clearly

marked with the bidder’s name and the time and date of the opening on the outside of the envelope.

The City of Douglas reserves the right to reject any and all bids, to waive as an informality any

irregularities contained in a bid, and to accept the bid that serves the best interests of the City.

3. Approved Specifications and Form of Contract Documents may be obtained at the City Hall, 101

N. 4TH St., Douglas Wyoming 82633, or on the City of Douglas website, www.cityofdouglas.org,

under “Bid Postings/Related Documents” section.

4. Delivery will be accepted 180 Days F.O.B. (Free on Board) Douglas, Wyoming. Tax Exempt

Certificate will be furnished by the City of Douglas.

5. A certified check, cashier’s check, or bid bond in the amount of five percent (5%) of the total

amount of the bid, including allowances, additive alternates, trade-ins, and concessions, must

accompany each bid and must be payable without condition to the Owner as a guarantee that the

Bidder will provide specified unit(s). The City of Douglas will allow a 5% preference to Wyoming

residents. Bids may be subject to the Wyoming Preference Act. Bidders will supply a Certificate

of Residency in compliance with the Wyoming Department of Labor and Statistics.

6. Complete sets of bidding documents must be used in preparing bids; the Owner does not assume

any responsibility for errors or misinterpretations resulting from the use of incomplete sets of

bidding documents. The Owner, in making copies of bidding documents available on the above

terms, do so only for the purpose of obtaining bids on the work and do not confer a license or

grant for any other use.

7. The policy of the City of Douglas is to provide and afford equal treatment and service to all citizens

and assure equal employment opportunity based on ability and fitness to all persons regardless of

race, creed, national origin, sex, physical or mental disabilities or age. This policy shall apply to

every aspect of employment practices, employee treatment and public contact. No qualified

individual with a disability shall, by reason of such disability, be excluded from participation in or

be denied the benefits of the services, programs or activities of the City of Douglas, or be subjected

to discrimination. Pursuant to the American's with Disabilities Act, reasonable accommodation

for persons with disabilities who wish to participate in these services, programs, or activities shall

be made upon request to City of Douglas, ADA Coordinator at Douglas City Hall, 101 North 4th

Street, Douglas, Wyoming.

Bidder Initials: ______

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8. The City of Douglas hereby notifies all bidders that it will affirmatively insure that pursuant to

this advertisement, minority business enterprises will be afforded full opportunity to submit bids

in response to this invitation and will not be discriminated against on the grounds of race, creed,

color, sex, physical or mental disabilities, or national origin in consideration of an award.

9. The bidder shall indicate his compliance with a “Yes” or non-compliance with a “No” in each line

item specification. Where submitted literature does not support the meeting of these specifications,

the bidder shall outline fully on company letterhead stationary the variation from specification.

Any unit not conforming to the specifications will be rejected, and it will be the responsibility of

the manufacturer to conform to the requirements, unless deviations have been cited by the bidder

and acceptance is based upon the exceptions.

End of Section

Bidder Initials: ______

Page 5 of 13

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Two 2027 Specified Police Package SUVs
Category:	Vehicles
Status:	Open