Sign Posts and Pavement Marking Materials

Location:	Virginia
Posted:	Jul 1, 2026
Due:	Jul 22, 2026
Agency:	City of Suffolk
Type of Government:	State & Local
Category:	56 - Construction and Building Materials Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	27006-AG
Publication URL:	To access bid details, please log in.

Bid Number:	27006-AG
Bid Title:	Sign Posts and Pavement Marking Materials
Category:	Purchasing Bid Board Posting
Status:	Open

Description:

The intent of this Invitation for Bid (IFB) is to enter into an agreement with one vendor to furnish and deliver F.O.B. destination sign posts & pavement marking materials on an “as needed” basis for the Department of Public Works Traffic Engineering Division in accordance with all specifications, terms, and conditions herein. This bid is for materials only and does not include installation.

Publication Date/Time:

7/1/2026 12:00 AM

Closing Date/Time:

7/22/2026 3:00 PM

Pre-bid Meeting:

none

Contact Person:

Amy Gardner, NIGP-CPP, CPPB
Senior Buyer
(757)514-4015
agardner@suffolkva.us

Miscellaneous:

The contract shall begin August 1, 2026 and go through July 31, 2027.

The City reserves the option to renew this agreement for four (4) additional one-year periods ending July 31, 2031. Unless notified in writing thirty (30) days prior to the expiration date, the contract will automatically renew during these periods.

Attachment Preview

INVITATION FOR BID

City of Suffolk

IFB#27006-AG

July 1, 2026

Purchasing Division

442 W. Washington Street, Room 1086

Suffolk, VA 23434

Phone: (757) 514-7520 Fax: (757) 514-7524

Sign Posts & Pavement Marking Materials

SCOPE OF WORK: The intent of this Invitation for Bid (IFB) is to enter into an agreement with one

vendor to furnish and deliver F.O.B. destination sign posts & pavement marking materials on an

“as needed” basis for the Department of Public Works Traffic Engineering Division in accordance

with all specifications, terms, and conditions herein. This bid is for materials only and does not

include installation.

Bid Due: 3:00 p.m., July 22, 2026

Contract Officer: ________Amy Gardner________________

Amy Gardner, NIGP-CPP, CPPB, Senior Buyer, agardner@suffolkva.us

The Senior Buyer, Amy Gardner, is the Contract Officer for the City of Suffolk with respect to this IFB. All

questions and/or comments should be directed to her at this email address: agardner@suffolkva.us. The

respondents to this IFB shall not contact, either directly or indirectly, any other employee or agent of the City

regarding this IFB. This prohibition shall also extend to the Suffolk City Council and other elected City officials.

Any such unauthorized contact may disqualify the bidder from the procurement. All questions concerning

bid must be in writing and received five (5) business days prior to the bid opening.

Sealed bids subject to the conditions and instructions contained herein, will be received at the

office of the Purchasing Agent listed above, until the time and date shown above (local prevailing

time), for furnishing the items or services described in the bid.

Company Name:

Address:

City / State / Zip:

Telephone:

FAX No.:

E-mail:

Print Name:

Title:

Signature:

Date:

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In compliance with this Invitation for Bid (IFB), and subject to all the conditions thereof, the

signatory offers, if this bid is accepted within ninety (90) calendar days from the date of the

opening, to furnish any or all of the items and/or services upon which prices are quoted, at the

price set opposite each item, to be delivered at the time and place specified herein. The above

signature certifies the bidder has read, understands, and agrees to all terms, conditions, and

requirements of this bid, and is authorized to contract on behalf of firm named above.

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

BID OPENING

Bids shall be publicly opened and read aloud on the date that the bids are accepted. Public

opening will be held July 22, 2026 at 3:00 PM (local prevailing time), in Suffolk City Hall,

Purchasing Conference Room (#1086), located at 442 W. Washington Street, Suffolk, VA 23434-

5237.

SUBMITTALS

Bidder shall submit the entire IFB as their bid package.

Bids may be accepted through EVA.

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Table of Contents

Sign Posts & Pavement Marking Materials

SECTION/TITLE

PURPOSE .......................................................................................................................... - 4 -

COMPETITION INTENDED................................................................................................ - 4 -

CONTRACT PERIOD ......................................................................................................... - 4 -

SPECIFICATIONS .............................................................................................................. - 4 -

ADDITIONAL INSTRUCTIONS........................................................................................... - 7 -

CONTRACT TERMS AND CONDITIONS ......................................................................... - 13 -

BID FORM ........................................................................................................................ - 20 -

REFERENCES ................................................................................................................. - 21 -

ANTICOLLUSION/NONDISCRIMINATION/DRUG FREE WORKPLACE CLAUSES ........ - 23 -

PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA................................ - 24 -

EXCEPTION PAGE .......................................................................................................... - 25 -

INSURANCE REQUIREMENTS ....................................................................................... - 26 -

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PURPOSE

The intent of this Invitation for Bid (IFB) is to enter into an agreement with one vendor to furnish

and deliver F.O.B. destination sign posts and pavement marking materials on an “as needed”

basis for the Department of Public Works Traffic Engineering Division in accordance with all

specifications, terms, and conditions herein. This bid is for materials only and does not include

installation.

COMPETITION INTENDED

It is the City’s intent that this Invitation for Bid (IFB) permits competition. It shall be the bidder’s

responsibility to advise the Purchasing Agent in writing if any language requirement, specification,

etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this

IFB to a single source. Such notification must be received by the Purchasing Agent not later than

five (5) business days prior to the date set for bids to close.

CONTRACT PERIOD

The contract shall begin August 1, 2026 and go through July 31, 2027.

The City reserves the option to renew this agreement for four (4) additional one-year periods

ending July 31, 2031. Unless notified in writing thirty (30) days prior to the expiration date, the

contract will automatically renew during these periods.

Initial rates and subsequent renewal rates must be guaranteed for a minimum of twelve (12)

months. Any increase in rates shall be limited to the lesser of the Consumer Price Index for all

Urban Consumers (CPI-U) – Other Goods and Services (unadjusted for the current 12-month

period) or 3%. The City does not guarantee approval of any rate increase. The City must be

notified of any rate increases during the contract period.

SPECIFICATIONS

POSTS AND ANCHORS

“All sign posts must be an FHWA approved breakaway support system conforming to

AASHTO’s standard specifications for structural supports for highway signs as referenced in the

latest edition of the VDOT Road and Bridge Standards Manual, Section 700.”

SIGN BRACING AND HARDWARE

SEE ATTACHMENT B

WORK ZONE MATERIALS

SEE ATTACHMENT C

PAVEMENT MARKING TAPE (PERMANENT)

QUALIFIED PRODUCTS LIST FOR PREFORMED TAPE- ATTACHMENT D

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Other Information

The City will only accept bids from Bidders who can provide signs posts and pavement marking

materials that have been tested under the “American Association of State Highway and

Transportation Officials” (AASHTO), National Transportation Product Evaluation Program

(NTPEP) and found by the Department to conform to the specifications here. A Qualified Products

List (QPL) is included, and it lists performed tape that has already been determined to conform to

contract requirements with the possible exception of the flash point for specific materials.

All signs posts and pavement marking materials offered must meet the requirements of the

Latest Edition of the Virginia Department of Transportation (VDOT) Road and Bridges Manual,

Sections 246 and 700.

Shipping/Freight Charges

Shipping/freight charges shall be included in the unit bid price and shall not be billed separately

or added as a separate charge to the invoice.

The City will make every effort to place an order which meets at least the minimum requirements.

If the City needs to place an order for less than a minimum order and the vendor is assessed an

additional charge for delivery of a partial shipment, the vendor will be permitted to add the

additional charge as a separate item. Proof of the additional charge must accompany the invoice.

Delivery

Items shall be delivered to the City’s Traffic Engineering Department located at 800 Operations

Drive, Suffolk, Virginia 23434. Deliveries shall be scheduled to arrive on normal business days,

between 7 a.m. and 3 p.m.

Delivery of all requested contract items shall be made within thirty (30) calendar days after receipt

of order. Vendor shall maintain an adequate level of stock to ensure the delivery requirements

are met for the duration of the contract.

Delivery Notification Required

The Department of Public Works, Traffic Engineering Division shall be notified at least twenty-

four (24) hours prior to delivery so that personnel may be available to allow access to the building

and verify items received. Notification shall be made to:

Deangelo Askew, Sign and Paint Manager

757-514-7660

daskew@suffolkva.us

Estimated Quantities

Quantities provided within are reflective of proposed usage only. The City of Suffolk does not

guarantee any specific amount to be purchased during the contract period.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Sign Posts and Pavement Marking Materials

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See also