RFQ - GENERATOR ANNUAL PREVENTATIVE MAINTENANCE
| Location: | California |
|---|---|
| Posted: | May 12, 2026 |
| Due: | Jun 1, 2026 |
| Agency: | San Diego County |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | BPM013200 |
| Publication URL: | To access bid details, please log in. |
| RFx Name: | BPM013200 |
| RFx Begin Date (UTC+0): | RFQ - GENERATOR ANNUAL PREVENTATIVE MAINTENANCE |
| RFx End Date (UTC+0): | 1 |
| Commodities: | 1 |
| RFx Status: | Laboratory and scientific equipment |
| Solicitation Code: | 5/11/2026 4:00:00 PM |
| Lot #: | 6/1/2026 5:00:00 PM |
| Round #: |
19
d 08 h 43 min 25 s |
RFx General Information
|
Code
BPM013200
|
|
RFx Name
RFQ - GENERATOR ANNUAL PREVENTATIVE MAINTENANCE
|
|
Lot #
1
|
|
Round #
1
|
|
RFx Begin Date
5/11/2026 4:00:00 PM
|
|
RFx End Date
6/1/2026 5:00:00 PM
|
|
Summary
|
|
Contact
Teresa Villegas | Procurement Specialist
|
|
Q&A Start Date
(M/d/yyyy)
5/11/2026
4:00:00 PM
|
|
Q&A End Date
(M/d/yyyy)
5/26/2026
5:00:00 PM
|
RFx Documents
2 Record(s)
|
Attachment Preview
ALLEN R. HUNSBERGER
DIRECTOR
DEPARTMENT OF PURCHASING AND CONTRACTING
5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204
PHONE (858) 505-6367
FAX (858) 715-6452
BRENDA MILLER
ASSISTANT DIRECTOR
REQUEST FOR QUOTES (RFQ) 13200
DEPARTMENT OF MEDICAL EXAMINER
GENERATOR ANNUAL PREVENTIVE MAINTENANCE OF PEAK SCIENTIFIC NITROGEN
GENERATORS
May 11, 2026
A. KEY INFORMATION
1. The County of San Diego is seeking quotes from firms interested in providing generator annual
preventive maintenance of peak scientific nitrogen generators (“Offerors”).
2. The County anticipates a contract term of an initial (base) period of one (1) year, with four (4) 1-
year option periods.
3. The County has posted this solicitation on its official BuyNet website at
https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit
Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for
this solicitation in BuyNet.
4. The Contracting Officer for this solicitation is Teresa Villegas, Procurement Specialist,
Teresa.Villegas@sdcounty.ca.gov
5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County
will issue an addendum for changes to the Questions due date, or Quote due date.
Event Description
Questions due
Quotes due
Date and Time (San Diego Time)
5/26/2026 prior to 5:00 p.m.
6/01/2026 prior to 5:00 p.m.
6. Questions:
6.1. Offerors should submit all Questions, including requests for clarification related to definition
or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule.
Offerors should submit Questions via BuyNet, by sending a message to the Contracting
Officer through the “Discussions” functionality.
6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.
7. Table of Contents:
A. Key Information
B. RFQ Instructions and Rules
C. Submittal Items
D. Required Forms
E. Statement of Work
F. Payment Schedule
G. Draft Agreement
REQUEST FOR QUOTES (RFQ) 13200
DEPARTMENT OF MEDICAL EXAMINER
GENERATOR ANNUAL PREVENTIVE MAINTENANCE OF PEAK SCIENTIFIC NITROGEN
GENERATORS
B. RFQ INSTRUCTIONS AND RULES
1. INSTRUCTIONS FOR SUBMITTING A QUOTE
1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto,
County’s responses to Questions, any other information posted on BuyNet, and any diligence
material made available by the County. Offerors are advised to regularly check BuyNet for
information. The County has no obligation to contact Offerors directly with any such RFQ-
related information.
1.1.1. To see all information related to this RFQ, to submit Questions, and to receive
notifications of updates, Offerors must select “Participate in RFx” for this solicitation
in BuyNet.
1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy
from Department of Purchasing and Contracting’s front desk or contact clerical support
at (858) 505-6367.
1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ
or
posted
on
the
County’s
web
site
at:
https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.
1.2.1. The County may update posted forms from time to time. Unless otherwise specified,
Offerors may submit the version of a form in place as of the date of the posting of this
RFQ or any later version thereof.
1.3. Offeror must submit a complete original quote in accordance with the format provided in this
solicitation to the County of San Diego, Department of Purchasing and Contracting, through
electronic upload to BuyNet before the Date and Time listed in Schedule.
1.3.1.
If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote
via email to the Contracting Officer listed in this document or provide the Purchasing
and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed
quote. Offeror must prominently mark such submissions with the RFQ number on the
outside of the packaging. Please use this method only if unable to submit through
BuyNet.
2. QUESTIONS
2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the
Contracting Officer, in writing, as a question (“Question”). Offerors may submit Questions by
sending a message to the Contracting Officer through the “Discussions” functionality in
BuyNet.
2.2. The County may choose not to respond to Questions received after the date and time stated in
the Schedule for Question submission. Offeror is responsible for ensuring that Questions are
received by the County.
3. QUOTE FORMAT
3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages
other than signature pages, converted and searchable formats are preferred.
3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee
of Offeror.
4. QUOTE ORGANIZATION
4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.
REQUEST FOR QUOTES (RFQ) 13200
DEPARTMENT OF MEDICAL EXAMINER
GENERATOR ANNUAL PREVENTIVE MAINTENANCE OF PEAK SCIENTIFIC NITROGEN
GENERATORS
4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or
item within each exhibit.
4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the
exhibit and order.
4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin
of each page.
4.1.4. Cost/Price information:
4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price
exhibit. Price shall be inclusive of all proposed compensation.
4.2. Confidential/Proprietary information:
4.2.1.
The County is a public agency subject to the California Public Records Act,
Government Code § 7920.000, et seq. Some or all of the documents submitted in
response to this RFQ may be subject to disclosure, and the County intends to publish
any resulting contracts to its public website.
4.2.2. It is Offeror’s responsibility to identify and separate into a
“CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure
Indemnification Agreement for:
4.2.2.1. All confidential information that Offeror represents, with legal basis, is
exempt from disclosure pursuant to the California Public Records Act,
including PI (Personal Information), PII (Personally Identifiable
Information), or PHI (Protected Health Information);
4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is
exempt from disclosure under the California Public Records Act and wishes
to protect from disclosure.
4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all
pages marked as “CONFIDENTIAL/PROPRIETARY.”
4.2.4.
Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit
where it is needed to respond to a Submittal Item through citation to the
“CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained
within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security
numbers”).
4.2.5.
If the County determines that a submission improperly designates information as
confidential or proprietary, the County may, at its sole discretion: (i) deem the
information releasable; (ii) declare the submission non-conforming/non-responsive;
(iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing
and Terms and Conditions are generally not confidential under the California Public
Records Act).
5. QUOTE EVALUATION
5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of
Offeror compliance, availability, price, and more to determine the quote(s) that provide the
best value to the County.
5.2. During evaluation, the County may appropriately consider the sustainability and social, human
health, environmental, and economic impact of Offeror’s proposed products and/or approach
to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors
are encouraged to include relevant information in their quotes, to the degree related to the goods
or services sought.
REQUEST FOR QUOTES (RFQ) 13200
DEPARTMENT OF MEDICAL EXAMINER
GENERATOR ANNUAL PREVENTIVE MAINTENANCE OF PEAK SCIENTIFIC NITROGEN
GENERATORS
5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror
and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are
encouraged to include relevant information in their quotes, to the degree related to the goods
or services sought.
5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the
quote on the overall total cost to the County.
6. COUNTY COMMITMENT
6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to
pay any of Offeror’s costs incurred in the preparation or submission of the quote. Further,
Offeror shall not incur any reimbursable cost in anticipation of a contract award.
6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the
County or any of its respective officials, agents, or employees arising out of or relating to this
RFQ or these procedures (other than those arising under a definitive contract with Offeror in
accordance with the terms thereof).
6.3. The County reserves the right to separately procure the same or similar goods or services.
6.4. The County may withhold all information regarding this procurement until after negotiations
are complete, including, but not limited to: the number of quotes received; the identity of
Offeror(s); the content of quotes; the County’s evaluation and results thereof. Information
releasable after the conclusion of negotiations is subject to the disclosure requirements and
withholding exemptions of the California Public Records Act.
6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ
may be subject to the County’s requirement to determine that the services can be provided
more economically and efficiently by an independent contractor than by persons employed in
the Classified Service.
6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the
County reserves the right to award a contract to a resulting entity.
7. DILIGENCE AND DUTY TO INQUIRE
7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of,
the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.
7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the
work required, including, but not limited to, information that is publicly or otherwise
reasonably available and, if applicable, information that can be obtained during a site visit
(including verification of measurements, conditions, and other attributes). Neither the selected
Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon
information that was discovered or should have been discovered through due diligence.
7.3. The County makes no representation or warranty, express or implied, as to the accuracy or
completeness of any diligence material or other information provided by the County or any of
its agents, representatives, contractors, or consultants. Such information may reflect good faith
assumptions, estimates, or projections, which may or may not prove to be correct.
7.4. Offeror should not rely upon oral statements made or explanations given by the County,
including any oral responses to Questions or other inquiries. No prior, current, or post award
communication(s) with any officer, agent, or employee of the County shall affect or modify
any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.
REQUEST FOR QUOTES (RFQ) 13200
DEPARTMENT OF MEDICAL EXAMINER
GENERATOR ANNUAL PREVENTIVE MAINTENANCE OF PEAK SCIENTIFIC NITROGEN
GENERATORS
8. OFFEROR COMMUNICATIONS
8.1. All communications from Offeror (including its employees, agents, and representatives) to the
County or its officers and employees (including consultants working on or assisting with this
procurement), related to this RFQ or Offeror’s quote, must be directed in writing exclusively
to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer.
Offerors shall not communicate with or attempt to contact any other County personnel about
this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact
may, at the County’s sole discretion, cause Offeror to be removed from consideration for
contract award.
8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the
County’s sole determination, compromises the integrity of this RFQ process or attempts to
restrain competition, Offeror may be removed from consideration for award.
8.3. Audio and/or video recording of presentations, discussions, negotiations, or other
communications with the County regarding this RFQ are prohibited, unless specifically
authorized in writing by the Contracting Officer.
9. SOLICITING EMPLOYEES
9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the
County to leave the County’s employ in order to accept employment with Offeror, its affiliates,
actual or prospective contractors, or any person acting in concert with Offeror without prior
written approval of the County’s Contracting Officer. This paragraph does not prevent the
employment by Offeror of a County employee who has initiated contact with Offeror.
10. PROHIBITED CONTRACTS AND SUBCONTRACTS
10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall
not contract with, and shall reject any quote submitted by, the person or entities specified
below, unless the Board of Supervisors finds that special circumstances exist which justify the
approval of such contract:
10.1.1. Persons employed by the County or of public agencies for which the Board of
Supervisors is the governing body;
10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1
serve as officers, principals, partners, or major shareholders;
10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the
provisions of subsection 11.1.1 and who (i) were employed in positions of substantial
responsibility in the area of service to be performed by the contract; or, (ii) participated
in any way in developing the contract or its service specifications; and
10.1.4. Profit-making firms or businesses in which the former employees described in
subsection 11.1.3 serve as officers, principals, partners, or major shareholders.
10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not
subcontract any work under the agreement with a related for-profit subcontractor where an
interlocking directorate, management, or ownership relationship exists, unless specifically
authorized by the Board of Supervisors.
10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance
with Sections 11.1 and 11.2 above. Offeror shall promptly notify the County of any change in
circumstance affecting these provisions.
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