Source Capture Exhaust System at Norwood Fire Station

Location:	West Virginia
Posted:	Jul 1, 2026
Due:	Jul 13, 2026
Agency:	City of Morgantown
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

Bid Title:	Source Capture Exhaust System at Norwood Fire Station
Category:	Fire Department
Status:	Open

Description:

The City of Morgantown, West Virginia, is soliciting proposals from qualified vendors/contractors for the provision and installation of a Source Capture Exhaust System at the Norwood Fire Station, located at 100 Hillcrest Street, Morgantown, WV 26505.

This project is funded through the Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (AFG) Program and will be awarded as a Firm Fixed-Price contract. All work must be completed and invoiced no later than August 10, 2026.

Proposals must be received by the City of Morgantown no later than Monday, July 13, 2026, by 4:00p.m. Late proposals will not be accepted.

The City of Morgantown reserves the right to reject any or all proposals, waive informalities, and award the contract in the best interest of the City and in accordance with applicable federal, state, and local regulations.

The City of Morgantown is an Equal Opportunity Employer and encourages participation from minority-owned, women-owned, and small businesses.

Publication Date/Time:

7/1/2026 7:00 AM

Closing Date/Time:

7/13/2026 4:00 PM

Attachment Preview

Request for Proposals (RFP) for

Source Capture Exhaust System

Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (AFG)

Program

Department of Public Works

City of Morgantown, WV

RFP SUMMARY: The City is requesting proposals for procurement and installation of a Source Capture

Exhaust System for the Norwood Fire Station.

RFP ISSUE

DATE

PROPOSAL

DUE DATE

PRE-

PROPOSAL

CONFERENCE

DEADLINE

FOR

QUESTIONS

PROPOSAL

SUBMISSION

PROCESS

RFP WEBSITE

RFP OFFICIAL

CONTACT

7/1/2026

7/13/2026

A pre-proposal conference will be held on 7/8/2026/2026 at 1:00p.m., EST. It is highly

recommended that all proposers attend.

Norwood Fire Station – 100 Hillcrest Street, Morgantown, WV 26505

The deadline for questions is 7/8/2026 at 3:00 p.m. EST. Questions and/or inquiries must

be submitted in writing to J. Damien Davis, Director of Public Works and Chief Gary

Freshour, MFD.

All Proposals shall be emailed to Barbara Morgan, Grant Technician –

bmorgan@morgantownwv.gov

www.morgantownwv.gov

J. Damien Davis, Director of Public Works, ddavis@morgantownwv.gov

Public Notice

Published: 7/1/2026 and 7/8/2026

The City of Morgantown, West Virginia, is soliciting proposals from qualified vendors/contractors for the

provision and installation of a Source Capture Exhaust System at the Norwood Fire Station, located at 100

Hillcrest Street, Morgantown, WV 26505.

This project is funded through the Federal Emergency Management Agency (FEMA) Assistance to

Firefighters Grant (AFG) Program and will be awarded as a Firm Fixed-Price contract. All work must be

completed and invoiced no later than August 10, 2026.

Interested Offerors may obtain a copy of the Request for Proposals (RFP) and related documents from

www.morgantownwv.gov

Proposals must be received by the City of Morgantown no later than Monday, July 13, 2026, by 4:00p.m. Late

proposals will not be accepted.

The City of Morgantown reserves the right to reject any or all proposals, waive informalities, and award the

contract in the best interest of the City and in accordance with applicable federal, state, and local regulations.

The City of Morgantown is an Equal Opportunity Employer and encourages participation from

minority-owned, women-owned, and small businesses.

Table of Contents

Public Notice.......................................................................................................................................................................... 2

1. The Opportunity ........................................................................................................................................................... 4

1.1 Summary................................................................................................................................................................ 4

1.2 Background ........................................................................................................................................................... 4

1.3 Outcome Goals ...................................................................................................................................................... 5

1.4 Award Terms......................................................................................................................................................... 5

2. Submission Instructions ............................................................................................................................................... 8

2.1 Proposal Content................................................................................................................................................... 8

Submission Instructions ................................................................................................................................................... 9

3. How We Choose .......................................................................................................................................................... 11

3.1 Minimum Qualifications..................................................................................................................................... 11

3.2 Evaluation Criteria ............................................................................................................................................. 11

3.3 ..................................................................................................................................................................................... 11

3.4 Selection Process, Award, and Protest Procedures .......................................................................................... 12

Selection Schedule ....................................................................................................................................................... 12

Selection and Award Process ..................................................................................................................................... 12

4. Terms and Conditions ............................................................................................................................................ 13

5. Appendix .................................................................................................................................................................... 15

Response Certification.................................................................................................................................................... 16

Statement of Non-Collusion ...................................................................................................................................... 17

Conflict of Interest Disclosure Form....................................................................................................................... 18

FY23 Assistance to Firefighters Grant Program NOFO ..................................................................................... 19

1. The Opportunity

1.1 Summary

The Contractor shall provide a complete Source Capture Exhaust System and shall furnish all labor, materials,

equipment, and services necessary to deliver, install, and place the system into full operational use. All work shall

be performed in accordance with applicable codes and standards for installation at the Norwood Fire Station,

located at 100 Hillcrest Street, Morgantown, West Virginia 26505.

1.2 Background

Norwood Fire Station is the oldest fire station in Morgantown and has undergone a comprehensive renovation

within the past five years. The renovation included the construction of new partitioned bunkrooms, single-

occupancy showers, an updated kitchen and dining area, a commons area, new windows, upgraded HVAC

systems, and a newly renovated apparatus bay, among other improvements. Despite the extensive modernization

of the facility, a critical component—a Source Capture Exhaust System—was not included as part of the

renovation and remains a significant unmet infrastructure need at the station.

Engineering and Public Works Overview

The Engineering & Public Works Department is responsible for the planning, design, supervision, and inspection

of all street, highway, sidewalk, and bicycle path construction projects. The Department also manages the City’s

public rights-of-way, conducts traffic and crash analysis studies, and develops and implements traffic safety

improvements. In addition, Engineering & Public Works oversees municipal building and facility maintenance,

ensuring that City-owned buildings and infrastructure are properly maintained, safe, and compliant with

applicable standards.

Assistance to Fire Fighters Grant Overview

The primary objective of the Assistance to Firefighters Grant (AFG) program is to support fire departments and

non-affiliated emergency medical service organizations in meeting their firefighting and emergency response

needs.

Since its inception in 2001, the AFG program has played a critical role in enhancing the safety and effectiveness

of firefighters and other first responders by providing funding for essential equipment, protective gear, emergency

vehicles, training, and other vital resources necessary to protect both the public and emergency personnel from

fire- and hazard-related risks.

Needs Statement

The City of Morgantown Fire Department has received funding through the Federal Emergency Management

Agency’s Assistance to Firefighters Grant (AFG) Program to address a critical firefighter health and safety need

at the Norwood Fire Station. Fire station personnel are routinely exposed to hazardous vehicle exhaust emissions

during apparatus operations, which present documented long‑term health risks, including respiratory illness and

increased cancer risk.

To meet the objectives of the awarded AFG grant and ensure compliance with federal grant requirements, the

City seeks to procure and install a Source Capture Exhaust System designed to capture and remove harmful

exhaust emissions at the source. The Contractor shall provide a complete Source Capture Exhaust System and

furnish all labor, materials, equipment, and services necessary for delivery, installation, testing, and placement of

the system into full operational use.

This procurement directly supports the AFG Program’s mission to enhance firefighter health and safety by

mitigating occupational exposure hazards and improving fire station infrastructure. All work shall be performed

in accordance with applicable federal, state, and local regulations, manufacturer specifications, and AFG grant

conditions.

All services shall be completed at the Norwood Fire Station, located at 100 Hillcrest Street, Morgantown, West

Virginia 26505.

1.3 Outcome Goals

AFG Award–Funded Source Capture Exhaust System

Primary Outcome Goal

Reduce firefighter exposure to hazardous diesel exhaust emissions within the Norwood Fire Station apparatus

bay and living quarters, thereby improving firefighter health, safety, and long‑term wellness in accordance with

AFG program objectives.

Secondary Outcome Goals

1. Improve Firefighter Health and Safety

Install and operate a source‑capture Source Capture Exhaust System that significantly reduces airborne

contaminants produced during apparatus startup, shutdown, and movement, lowering occupational exposure risks

associated with respiratory illness, cardiovascular disease, and cancer.

2. Enhance Facility Safety Compliance

Bring the Norwood Fire Station into alignment with nationally recognized fire service best practices and safety

standards related to exhaust capture and firefighter exposure mitigation.

3. Support Operational Readiness

Create a safer working environment that allows firefighters to perform routine operations without unnecessary

exposure to harmful exhaust, supporting operational effectiveness and workforce sustainability.

4. Protect Recently Renovated Infrastructure

Prevent the accumulation of diesel exhaust particulates within the newly renovated station, preserving indoor air

quality and extending the service life of mechanical systems, living spaces, and interior finishes.

5. Demonstrate Effective Use of Federal Grant Funds

Fulfill the objectives of the awarded Assistance to Firefighters Grant by implementing a compliant, fully

functional exhaust extraction system that delivers measurable safety benefits and reflects responsible stewardship

of federal funding.

1.4 Award Terms

1. Federal Grant Funding

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Source Capture Exhaust System at Norwood Fire Station

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