National Park Service Brochures

Program 321-S Page 1 of 24
Specifications by SB
Reviewed by CD
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
National Park Service Brochures
as requisitioned from the U.S. Government Publishing Office (GPO) by the
Department of the Interior
Single Award
TERM OF CONTRACT: The term of this contract is for the period beginning July 1, 2026 and ending June 30,
2027, plus up to four (4) optional 12-month extension period(s) that may be added in accordance with the "OPTION
TO EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.
BID OPENING: Bids shall be virtually opened at 11:00 a.m., Eastern Time (ET), on May 28, 2026 at the U.S.
Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one
(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a
separate email from the bid submission. The link will be emailed prior to the bid opening.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid
submission will be accepted at this time. The program number and bid opening date must be specified in the subject
line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be
considered for award.
RESTRICTION ON LOCATION OF PRODUCTION FACILITIES: All production facilities used in the
manufacture of the product(s) ordered under this contract must be located within a 150-mile radius of Harpers Ferry,
WV.
BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are
cautioned to familiarize themselves with all provisions of these specifications before bidding.
Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.
For information of a technical nature, contact Stacy Bindernagel at sbindernagel@gpo.gov or (202) 512-2103.

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SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,
effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes
Program for Printing and Binding (GPO Pub. 310.1, effective May 1979 (revised 09-19)).
GPO Contract Terms (GPO Publication 310.2) -
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf
GPO QATAP (GPO Publication 310.1) -
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf
SUBCONTRACTING: The provisions of GPO Publication 310.2 are modified to permit subcontracting of the
Series A12 brochure production (including electronic generation, proofing, printing, folding, and shipping) and
storage of completed print orders as needed (see "STORAGE").
The contractor shall be responsible for enforcing all contract requirements outsourced to a subcontractor(s) and
assumes responsibility for the quality of work provided by the subcontractor(s).
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to
these specifications:
Product Quality Levels:
(a) Printing (page related) Attributes--Level II.
(b) Finishing (item related) Attributes--Level II.
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests--General Inspection Level I.
(b) Destructive Tests--Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7. Type Quality and Uniformity O.K. Press Sheets
P-8. Halftone Match (Single and Double Impression) O.K. Press Sheets
P-10. Process Color Match O.K. Press Sheets
Special Instructions: In the event that inspection of press sheets is waived by the Government, the following listed
alternate standards (in order of precedence) shall become the Specified Standards:
P-7. Average type dimension in publication.
P-8. Approved Ink Jet Proof; Government Furnished Material (GFM).
P-10. Approved Ink Jet Proof.
OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term
of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract
expires. If the Government exercises this option, the extended contract shall be considered to include this clause,
except, the total duration of the contract may not exceed five (5) years as a result of, and including, any extension(s)
added under this clause. Further extension may be negotiated under the "EXTENSION OF CONTRACT TERM"
clause. See also "ECONOMIC PRICE ADJUSTMENT" for authorized pricing adjustment(s).

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EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting
from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the
contractor.
ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this
clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible
under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first
period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding
performance period(s). For each performance period after the first, a percentage figure will be calculated as
described below and that figure will be the economic price adjustment for that entire next period. Pricing
adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper
prices are subject to adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend from July 1, 2026 to June 30, 2027, and the second and any succeeding period(s) will extend for
12 months from the end of the last preceding period, except that the length of the final period may vary. The first
day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that
period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-
month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This
average is then compared to the average of the monthly Indexes for the 12-month interval ending March 31, 2026,
called the base index. The percentage change (plus or minus) of the variable index from the base index will be the
economic price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or decrease
to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage
increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and
separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with
"Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items" in
Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:
1. BLS code 0913 for All Paper will apply to all paper required under this contract.
2. The applicable index figures for the month of June 2026 will establish the base index.
3. There shall be no price adjustment for the first three months of the contract.
4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus)
exceeding 5% by comparing the base index to the index for that month which is two months prior to the month
being considered for adjustment.

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5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the
following formula:
X - base index
______________ ___
x 100 = %
base index
where X = the index for that month which is two months prior to the month being considered for adjustment.
6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.
7. Adjustments under this clause will be applied to the contractor's bid prices for line items IV. "PAPER" in the
"SCHEDULE OF PRICES" and will be effective on the first day of any month for which prices are to be
adjusted.
The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for
orders placed during months affected by this clause.
In no event, however, will any price adjustment be made which would exceed the maximum permissible under any
law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost
to the contractor, but shall be computed as provided above.
The contractor warrants that the paper prices set forth in this contract do not include any allowance for any
contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price
adjustment clause.
PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor,
the Government reserves the right to conduct an on-site preaward survey at the contractor's/subcontractor's facility
or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to
the award of a contract. As part of the financial determination, the contractor in line for award may be required to
provide one or more of the following financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility
by the Government. Failure to provide the requested information in the time specified by the Government may
result in the Contracting Officer not having adequate information to reach an affirmative determination of
responsibility.
POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the job as
indicated in these specifications will be reviewed by Government representatives with the contractor's
representatives at the U.S. Government Publishing Office, Washington, DC, immediately after award. At the option
of the Government, the postaward conference may be conducted via teleconference.
Person(s) that the contractor deems necessary for the successful implementation of the contract must be in
attendance.

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ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned
and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented
by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the
quantity to be produced and any other information pertinent to the particular order.
ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the
Government. Orders may be issued under the contract from July 1, 2026 through June 30, 2027 plus for such
additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and
conditions of the contract. The contract shall control in the event of conflict with any print order. A print order
shall be "issued" upon notification by the Government for purposes of the contract when it is electronically
transmitted or otherwise physically furnished to the contractor in conformance with the schedule.
REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance
with the clause entitled "ORDERING." The quantities of items specified herein are estimates only and are not
purchased hereby. Except as may be otherwise provided in this contract, if the Government's requirements for the
items set forth herein do not result in orders in the amounts or quantities described as "estimated," it shall not
constitute the basis for an equitable price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth
which are required to be purchased by the Government activity identified on page l.
The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total
orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed by
the contractor within the time specified in the order, and the rights and obligations of the contractor and the
Government respecting those orders shall be governed by the terms of this contract to the same extent as if
completed during the effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the
earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an
order providing for the accelerated shipment/delivery, the Government may procure this requirement from another
source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set
forth herein which are called for by print orders issued in accordance with the "ORDERING" clause of this contract.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for
any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are advised
not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the
prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's email
server as the official time stamp for bid receipt at the specified location.
PAYMENT: Immediately upon completion of each order, the contractor shall submit an itemized statement of
billing to the ordering agency via email for verification, approval, and signature. The contractor must email their
invoice along with all supporting documentation to the agency contact provided after award.

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After agency verification and approval, the contractor must submit the approved, signed billing invoice to the U.S.
Government Publishing Office.
Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode
coversheet program application is the most efficient method of receiving payment. Instruction for using this method
can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.
For more information about the billing process, refer to the General Information of the Office of Finance web page located
at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
Contractor's billing invoice must be itemized in accordance with the items in the "SCHEDULE OF PRICES."

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SECTION 2. - SPECIFICATIONS
SCOPE: These specifications cover the production of folded brochures requiring such operations as electronic
prepress, printing in four-color process, binding, packing, and distribution.
TITLE: National Park Service Brochures.
FREQUENCY OF ORDERS: Approximately 175-225 orders per year.
Multiple print orders may be placed on the same day requiring the same schedule.
QUANTITY: 3,000 or approximately 10,000 to 850,000 copies per order.
No orders will be placed for over 3,000 copies up to and including 9,999 copies.
Each order will be for only one Series type.
Most orders issued will be for 40,000 copies or less. There are approximately 27 orders that will print between
200,000 and 850,000 copies.
The following chart identifies the series, the estimated number of copies, and approximate yearly timeframe for
shipment of these large-run orders. The potential total annual quantity on the contract may approach 20,000,000
copies.
Estimated High-Quantity Orders:
(This chart is for informational purposes only to show when the heavy periods of work may occur. Each number
represents one order.)
Series A4 Jan-March April-June July-Sept. Oct-Dec
240,000 400,000
Series B4 Jan-March April-June July-Sept Oct-Dec
200,000 380,000 325,000
Series B5/B6 Jan-March April-June July-Sept Oct-Dec
380,000 220,000 450,000 250,000
350,000 275,000 450,000 380,000
375,000 250,000 240,000 250,000
350,000 450,000 750,000
360,000 200,000
275,000 480,000
750,000 450,000
455,000
QUANTITY VARIATION ALLOWED: Unless otherwise specified on the print order, plus or minus 1%
variation will be allowed for each order, not to exceed 10,000 copies. Any overages will be shipped with the bulk
quantity on each print order.
NUMBER OF PAGES: Face and back.
TRIM SIZES: Various trim sizes will be ordered. Orders submitted under this contract have all been developed
in metrics. All sizes are multiples of the basic unigrid leaf - 99 x 210 mm (3-29/32 x 8-9/32"). Metric trim sizes for
NPS series A and B are based on, but do not correspond exactly, to the International paper sizes.

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The diagram in Attachment A shows series designation and size.
Anticipated requirements for each series are as follows:
APPROXIMATE
SERIES SIZE NUMBER OF ORDERS
A3 297 x 210 mm (11-3/4" x 8-9/32") 1-5
A4 396 x 210 mm (15-5/8" x 8-9/32") 10-25
A5 495 x 210 mm (19-17/32" x 8-9/32") 1-5
A6 594 x 210 mm (23-7/16" x 8-9/32") 20-35
A8 792 x 210 mm (31-1/4" x 8-9/32") 5-10
A12 1188 x 210 mm (46-7/8 x 8-9/32") 1-5
B3 297 x 420 mm (11-3/4" x 16-9/16") 1-5
B4 396 x 420 mm (15-5/8" x 16-9/16") 30-45
B5 495 x 420 mm (19-17/32" x 16-9/16") 15-30
B6 594 x 420 mm (23-7/16" x 16-9/16") 80-110
GOVERNMENT TO FURNISH: Electronic Media will be furnished as follows -
Platform: Developed on Macintosh OSX using the Adobe CC applications.
Storage Media: Furnished items will be PDF/X-3 files available via Microsoft Teams.
Software: PDF/X-3 files are created using versions of Adobe InDesign CC.
All platform system and software upgrades (for specific applications) which may occur during
the term of the contract, must be supported by the contractor.
Fonts: Embedded fonts are in all furnished PDF files. For reference, font selection is primarily Adobe
Frutiger LT Std Open Type font. The ordering agency also uses a proprietary Rawlinson font,
NPS Rawlison OT, and occasional display fonts.
Contractor is cautioned that furnished fonts are the property of the Government and/or its
originator. All furnished fonts are to be eliminated from the contractor's archive immediately
after completion of the contract.
Additional
Information: The furnished PDF/X files are a derivation of the PDF/X-3 standard based on PDF version 1.3.
All necessary graphic elements, fonts, and profiles are contained within. Transparency,
overprinting, and unexecuted instructions which are not supported in the PDF/X standard, are
executed by the ordering agency prior to making the supplied PDF/X files. Only map components
within the PDF/X files are trapped by the ordering agency.
Files furnished for printing will use International Color Consortium (ICC) or ColorSync color
management. The color environment used for file preparation is Adobe's North American
Prepress 2 Defaults. Work will be in the Adobe RGB (1998) and US Web Coated (SWOP) v2
color spaces with these profiles embedded. Government-furnished files work well in a color
environment that includes a GRACol 7 pressroom.
At the Government's option, any one or all of these items may be provided with each print order:
Color printout or previous press sheets as a guide.
Previous contract-level color proof as a quality standard to match on press.

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Folding and pagination samples: A set of samples, representing pagination and folds in the full series, will be
provided at the beginning of the contract year to be held for use throughout the term of the contract. Individual
brochure folding samples will only be provided with the print order to confirm unusual content orientation.
Distribution list will be provided in PDF format and is typically sent at order submission.
NOTE: All furnished material must be returned in the same condition in which it is submitted. No original material
shall be altered in any way without permission from the ordering agency.
Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO
imprint, form number, and revision date, carried in the electronic files, must not print on finished product.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under "GOVERNMENT
TO FURNISH," necessary to produce the product(s) in accordance with these specifications.
Contractor must have the ability to accept and send files and reports, as specified herein.
Contractor to retain and store the following items: approved proofs and a final press sheet (representative of the
press run) on each new order. Storage to be handled in a temperature-controlled environment and protected from
light. Proofs will be ordered on each new title or any title with changes, but future straight reprints will require the
contractor to pull the proofs and press sheet from their archive for use in the production of the reprint. The reprint
orders consist of approximately 400 titles over the life of the contract.
STATUS REPORT: The contractor shall provide a status report in an active spreadsheet to be shared via a
Government-approved file sharing system and updated daily. It will be organized to include all active jobs in a
single tab, completed jobs in a separate tab, and providing current job status which may include the following:
1. Schedule category
2. Contractor's internal job number, if designated
3. Print order number
4. Job format
5. Job code
6. Quantity
7. Title
8. Notes
9. Status
10. Total number of pallets
11. Estimated weight of bulk shipment
12. Paper stock
13. Jacket number
14. Shipping Notes
15. Dates for the following items:
File in
Proof out/shipped
Proof approved
Advance copies out/shipped
Advance copies approved
Ship date noted on print order form
Actual ship date
Park need by date
GBL received

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ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of
the furnished media and publishing files to assure correct output of the required reproduction image. Any errors,
media damage, or data corruption that might interfere with proper file image processing must be reported to the
ordering agency as specified on the print order.
The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define
file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the
assigned quality level.
All halftones are to be 175-line screen or finer.
The Government anticipates making all author's alterations to the electronic files.
The contractor shall edit the GPO imprint placeholder prior to proofing. The imprint appears once on one side only
of each brochure. The GPO imprint information will be provided on, and is unique to, each print order. It shall be
in the same font, style, and size as the placeholder. Contractor to save and deliver the updated production PDF-X
file back to the ordering agency via a Government-approved file sharing system.
The contractor shall trap the non-map elements of the layout as necessary, including creating underprinter spreads
in the primary colors for white type in up to four-color black bands (black title bands at the top of all Unigrid
brochures) or areas. NOTE: The ordering agency will trap internal components of the maps prior to making the
PDF-X.
All brochure titles supplied to the contractor for production as complete digital files shall be processed in a high-
resolution workflow. High resolution means a minimum of 2400 pixels-per-inch (ppi) for vector elements.
Continuous tone elements may be at a lower resolution of 400 ppi.
The contractor shall use International Color Consortium (ICC), ColorSync, and/or device-link color management
in processing agency-furnished files.
The contractor shall maintain the necessary software tools and upgrades for the above processing purposes.
PROOFS:
All Orders:
Contractor to submit one "Press Quality" PDF soft proof (for content only) using the same Raster Image Processor
(RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image
position, and color breaks. Proof will not be used for color match.
The following proofs will be ordered, as required, and will be specified on the individual print order.
Proofs will be ordered on each new title or any title with changes.
NOTE: See "CONTRACTOR TO FURNISH" for more information.
When Ordered:
One (1) or more set(s) of digital color content proofs of the entire product (face and back). Direct to plate must be
used to produce the final product with a minimum of 2400 x 2400 dpi. Proofs must be created using the same Raster
Image Processor (RIP) that will be used to produce the product. Proofs shall be collated with all elements in proper
position (not pasted up), imaged face and back, trimmed, and folded to the finished size of the product, as applicable.
NOTE: On occasion, flat content proofs of a brochure may be requested.