Ambulance Remount Specification
| Location: | North Carolina |
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| Posted: | Oct 24, 2025 |
| Due: | Nov 24, 2025 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 358-2026-017 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 358-2026-017 |
| Project Title: | Ambulance Remount Specification |
| Description: | Rowan County is planning to remount one (1) Type III ambulance for Emergency Services (ES). |
| Opening Date: | 11/24/2025 10:00 AM |
| Posted Date: | 10/25/2025 |
| Status: | Open |
| Department: | COUNTY OF ROWAN |
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Solicitation Number
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358-2026-017
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Department
COUNTY OF ROWAN
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Status Reason
Open
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Opening Date
2025-11-24T10:00:00.0000000
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Posted Date
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2025-10-24T17:05:56.0000000Z
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Commodity Code
Automotive chassis
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Mandatory Conference/Site Visit
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Special Instructions
https://www.rowancountync.gov/677/Current-Bids-or-Request-for-Proposals-RF
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Solicitation Type
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Select RFP IFB RFI
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Owner
Jody Farrow-Bennett
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Description
Rowan County is planning to remount one (1) Type III ambulance for Emergency Services (ES).
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Attachments
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Attachment Preview
INVITATION TO BID
FOR
ROWAN COUNTY
Ambulance Remount Specification
# 2026-017
ROWAN COUNTY
130 West Innes Street
Salisbury, NC 28144
704-216-8178
jody.farrow-bennett@rowancountync.gov
Date Issued: Sunday, October 26, 2025
Date Due: Monday, November 24, 2025, at 10:00 AM ET
Administered By: Jody Farrow-Bennett, Purchasing Director
Rowan County 2026-017
Date Due: Monday, November 24, 2025, at 10:00 AM
NOTICE TO BIDDERS
Invitation to Bid
Ambulance Remount
INVITATION TO BID
One (1) Ambulance Remount – Emergency Services
Rowan County is planning to remount one (1) Type III ambulance for Emergency Services (ES). All bids submitted must
meet or exceed the time frame and the product/service specifications as outlined in this invitation to bid (ITB).
The existing chassis(s) are available for review.
Bids for the Rowan County Emergency Services Ambulance Remount(s) will be accepted until Monday, November 24,
2025, at 10:00 AM ET at the Rowan County Purchasing Department, 130 West Innes Street, Suite 31, Salisbury, North
Carolina 28144. Bid documents may be obtained by contacting the Rowan County Purchasing Director or from the
County website at:
Rowan County Purchasing Department
Attn: Jody Farrow-Bennett, Purchasing Director
130 West Innes Street, Suite 31
Salisbury, NC 28144
704-216-8178
jody.farrow-bennett@rowancountync.gov
https://www.rowancountync.gov/675/Purchasing
Submission of any bid signifies the Bidder’s agreement that their bid and the content thereof, are valid for ninety (90)
calendar days following the submission deadline and will become part of the contract that is negotiated between Rowan
County and the successful Bidder. All prices submitted with the bid shall remain in effect for the ninety (90) days period.
Insurance requirements are listed in the document and will be required only from the awarded vendor before entering
into a contract with Rowan County.
Once the ITB is public all questions related to the ITB shall be directed to the Purchasing Director. Any contact related to
the ITB with County Staff and/or Board of Commissioners will be prohibited and cause for rejection.
Rowan County reserves the right to award and/or reject any and/or all bids and waive any technicalities or irregularities.
For complete details, consult the bid package.
This is the 26th day of October 2025.
Rowan County
By: Jody Farrow-Bennett
Rowan County Director of Purchasing
and Contract Administration
Page 2 of 14
Rowan County 2026-017
Date Due: Monday, November 24, 2025, at 10:00 AM
Contents
Invitation to Bid
Ambulance Remount
1. 1. Section 1: Introduction & General Instructions.............................................................................................. 4
1.1. Intent of Request for Bids ........................................................................................................... 4
1.2. Important Dates ......................................................................................................................... 4
2. 2. Section 2: Bid Submission.................................................................................................................................. 4
2.1. Submission of Bids...................................................................................................................... 4
2.2. Request for Clarification ............................................................................................................. 5
2.3. Errors and Omissions.................................................................................................................. 5
2.4. Signed Bid Considered an Offer .................................................................................................. 5
2.5. Insurance Coverage .................................................................................................................... 5
2.6. Conflict of Interest...................................................................................................................... 6
3. 3. Section 3: Evaluation of Bids ............................................................................................................................. 6
3.1. Award Criteria ............................................................................................................................ 6
3.2. Liquidated Damages ................................................................................................................... 6
3.3. Pricing ........................................................................................................................................ 7
3.4. Required Information ................................................................................................................. 7
4. 4. Section 4: Agreement & General Conditions ..................................................................................................... 7
4.1. Timeline to Execute Contract...................................................................................................... 7
4.2. Availability of Funds ................................................................................................................... 7
4.3. Delivery/Payment/Invoicing ....................................................................................................... 7
4.4. Non-Discrimination .................................................................................................................... 7
4.5. Collusive Bidding ........................................................................................................................ 7
4.6. General Indemnity...................................................................................................................... 7
4.7. Warranty.................................................................................................................................... 8
4.8. Assignment ................................................................................................................................ 8
4.9. Termination................................................................................................................................ 8
5. 5. Section 5: Scope of Work................................................................................................................................... 8
5.1. Scope: ........................................................................................................................................ 8
5.2. Specification:.............................................................................................................................. 9
6. 6. Section 6: Bidder Information Sheet.................................................................................................................13
7. 7. Section 7: Bid Response Form...........................................................................................................................14
Page 3 of 14
Rowan County 2026-017
Invitation to Bid
Date Due: Monday, November 24, 2025, at 10:00 AM
Ambulance Remount
1. Section 1: Introduction & General Instructions
1.1. Intent of Request for Bids
The purpose and intent of this Invitation to Bid (ITB) is intended to provide vendors with a common, uniform set
of specifications to assist them in the development of their proposal and to provide a uniform method for the
County to fairly evaluate such proposals and subsequently select a vendor from which to contract purchase and
services for ambulance remounts.
It is the Respondent's responsibility to be familiar with all federal, state, and local laws, ordinances, codes, and
regulations concerning the submission of this ITB and the work it effects. Ignorance of said enactments shall not
relieve the Respondent of responsibility to comply or complete the work as proposed.
The following documents make up this Request for Bids:
a. This Document
1. Introduction and General Information
2. Bid Submission
3. Evaluation of Bids
4. Agreement & General Conditions
5. Scope of Work
6. Bidder Information Sheet
7. Bid Response Form
1.2. Important Dates
1.2.1. Issue Date:
1.2.2. Deadline for written questions:
1.2.3. Deadline for Submitting Bids:
Sunday, October 26, 2025
Monday, November 10, 2025, at 5:00 PM ET
Monday, November 24, 2025, at 10:00 AM ET
2. Section 2: Bid Submission
2.1. Submission of Bids
Bids must be presented on the Bid Response Form in a sealed envelope. Submit one (1) hard copy and One (1)
electronic submittal in .pdf format using software such as Adobe, CutePDF or PDF Writer, to be utilized for ADA
required public information.
• Electronic deliveries: jody.farrow-bennett@rowancountnc.gov
• Paper Deliveries -mailings/hand-deliveries:
Rowan County Purchasing Department
Attn: Jody Farrow-Bennett, Purchasing Director
130 West Innes Street, Suite 31
Salisbury, NC 28144
The package shall be sealed and plainly marked “ITB 2026-017 One (1) Ambulance Remount”.
Bidders must submit one original sealed bid.
No responsibility shall be attached to Rowan County (the County) for the premature opening of any bid not
properly addressed or identified.
This will be a public bid opening. Once the bid is awarded all bidders will receive notification.
Page 4 of 14
Rowan County 2026-017
Invitation to Bid
Date Due: Monday, November 24, 2025, at 10:00 AM
Ambulance Remount
Sealed Bids are due on Friday, November 14, 2025, at 9:00 AM ET; opening will be held in the J. Newton Cohen,
Sr. Administration Building at 130 West Innes Street, Conference Room 101, Salisbury, North Carolina. Failure to
submit a Bid by this deadline will disqualify the Bidder from consideration in this purchase.
2.2. Request for Clarification
The County will not be bound by or be responsible for any interpretations or conclusions drawn from this ITB.
All questions or requests for clarification or additional information must be submitted in writing no later than
5:00 pm on Monday, November 10, 2025. These written questions or requests must be submitted to Jody
Farrow-Bennett, Purchasing Director, by mail or e-mail. Any questions the County feels are pertinent to all
interested bidders will be delivered to all participating bidders as addenda to this ITB. All addendums will be
posted on the County website https://www.rowancountync.gov/675/Purchasing and it is the responsibility of
the Bidder to check for any addendums. The addenda for clarification will be posted by 5:00 pm on Friday,
November 14, 2025.
In addition, the County assumes no responsibility for conclusions or interpretations derived from technical and
background information presented in this ITB, or otherwise distributed or made available during this
procurement process. The County will not be bound by or be responsible for any explanation, interpretation or
conclusions of this ITB or any documents provided by the County, other than those given in writing by the
County, through the issuance of addenda. It is the full responsibility of the Bidder to thoroughly investigate the
needs/requirements of the County not necessarily assumed in this ITB.
2.3. Errors and Omissions
The Bidder shall not take advantage of any errors or omissions in this ITB and shall promptly notify the County of
any omissions or errors found in this document.
2.4. Signed Bid Considered an Offer
Receipt of a signed bid shall be considered an offer on the part of the Bidder. The terms, conditions, and
specifications of this ITB will become part of the contract if the bid shall be deemed approved and accepted by
the County. In the event of a default on the part of the Bidder after acceptance by the County, the County may
take such action as it deems appropriate, including legal action for damages or specific performance.
2.5. Insurance Coverage
The Bidder shall not commence work under this contract until all insurance required under this section has been
obtained. The Bidder shall not allow any subcontractor to commence work that has been subcontracted until
similar insurance has been obtained by the subcontractor. Also, the Bidder agrees that once awarded and
during the term of this contract, the Bidder, at their sole cost and expense, shall provide commercial insurance
of such type and with such terms and limits as may be reasonably associated with the contract. At a minimum,
the Bidder shall provide and maintain the following coverage and limits:
2.5.1.WORKER’S COMPENSATION
Worker’s compensation insurance as required by North Carolina law to cover all of the Provider’s
employees engaged in any work under the Agreement. Workers’ Compensation in the minimum amount
of $500,000 employer’s liability. A Certificate of Insurance shall be issued confirming the above coverage.
The Certificate must include a clause obligating the Insurer to give thirty (30) days prior notice in the event
of cancellation of or major change in the insurance.
2.5.2.COMPREHENSIVE GENERAL LIABILITY
The Contractor shall maintain Comprehensive General Liability coverage in amounts not less than $500,000
per occurrence / $1,000,000 aggregate. This Certificate must also include a clause obligating the insurer to give
Page 5 of 14
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