Laguna Niguel Festival Rides
| Location: | California |
|---|---|
| Posted: | Feb 26, 2026 |
| Due: | Mar 25, 2026 |
| Agency: | City of Laguna Niguel |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Laguna Niguel Festival Rides
|
| Category: | Parks & Recreation |
| Status: | Open |
|
Attachment Preview
City of Laguna Niguel
Laguna Niguel Festival Rides
Request for Proposals (RFP)
Issued: Wednesday, February 25, 2026 Due: Wednesday, March 25, 2026, by 2:00 PM PST
Parks and Recreation Department
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
(949) 425-5107
RFP Title:
Scope of Service:
RFP Submittal Information:
RFP OVERVIEW
Laguna Niguel Festival Rides
See Section I-4 (Scope of Service)
Interested Contractors will submit:
1. Four (4) printed copies of your Proposal in a
sealed envelope or box and marked with the
RFP title by the RFP Due Date; and,
2. A PDF copy of your Proposal, emailed to the
City Contact or provided via cloud service
(Dropbox, Google Drive, OneDrive, etc.).
Printed Submittal Location:
RFP Due Date:
RFP Submittal Requirements:
No faxed Proposals. Late Proposals will not be
accepted.
Laguna Niguel City Hall
30111 Crown Valley Parkway,
Laguna Niguel, CA 92677
Wednesday, March 25, 2026, by 2:00 p.m. PST
Your proposal must include the information described
in Section III and the forms included among Exhibits B,
C, D, and E of this RFP.
Prior to Award of Contract:
RFP Questions:
City Contact:
Proposals will be considered non-responsive if the
proposal does not provide all the information
requested in Section III and Exhibits B, C, D, and E.
The successful Contractor must submit a Certificate of
Insurance and related endorsements that meet the
City’s criteria as described in the draft Agreement
(Exhibit A).
RFP questions must be submitted in the form of an
email with the RFP title in the subject heading. The
deadline to submit questions is Friday, March 13,
2026, by 5 PM PST. Questions should be addressed
to the City Contact.
Jonathon Harmon
Parks and Recreation Director
Phone: (949) 425-5108
Email: jharmon@cityoflagunaniguel.org
City of Laguna Niguel, CA - RFP – Laguna Niguel Festival Rides
Page 2 of 42
Table of Contents
Proposal Instructions......................................................................................................................... 5
Section I – Project Information.......................................................................................................... 6
I-1. Program Information ................................................................................................................... 6
I-2. City Background.......................................................................................................................... 6
I-3. Project Goals and Project Deliverables ....................................................................................... 7
I-4. Scope of Services ...................................................................................................................... 7
Section II – RFP Process ................................................................................................................... 9
II-1. RFP Timeline ............................................................................................................................. 9
II-2. RFP Questions and Responses ................................................................................................. 9
II-3. RFP Due Date and Opening .................................................................................................... 10
II-4. Optional Site Walk ................................................................................................................... 10
II-5. RFP Evaluation Process .......................................................................................................... 11
II-6. Interviews................................................................................................................................. 11
II-7. Award and Execution of Professional Services Agreement...................................................... 12
II-8. Insurance & W-9 ...................................................................................................................... 12
II-9. Acceptance of Agreements and Terms .................................................................................... 12
Section III – Proposal Forms and Content...................................................................................... 13
III-1. General Information ................................................................................................................ 13
III-2. Proposal Submission Requirements and Response Format ................................................... 13
III-3. Letter of Transmittal ................................................................................................................ 13
III-4. Project Team and Company Profile ........................................................................................ 14
III-5. Cost Proposal ......................................................................................................................... 14
III-6. Other Information .................................................................................................................... 14
Section IV – Evaluation and Selection of Proposal ....................................................................... 14
IV-1. Clarifications ........................................................................................................................... 14
IV-2. Proposal Evaluation and Selection ......................................................................................... 14
IV-3. Single or Multiple Contracts .................................................................................................... 15
IV-4. Interviews, Reference Checks, Discussion ............................................................................. 15
Section V – General RFP Information ............................................................................................. 16
V-1. Public Records ........................................................................................................................ 16
V-2. Cancellations ........................................................................................................................... 16
V-3. Late Proposals ........................................................................................................................ 16
V-4. Disputes .................................................................................................................................. 16
V-5. Protests ................................................................................................................................... 16
V-6. Contractor Certifications .......................................................................................................... 16
City of Laguna Niguel, CA - RFP – Laguna Niguel Festival Rides
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V-7. Nondiscrimination .................................................................................................................... 17
V-8. Proposed Liability .................................................................................................................... 18
V-9. Requests for Clarification, Additional Research, and Revisions............................................... 18
V10. Rejection of Proposals ............................................................................................................ 18
V-11. Modification or Withdrawal of Proposal by Contractor ........................................................... 19
V-12. Duration of Proposal .............................................................................................................. 19
V-13. Local, State, and Federal Requirements ............................................................................... 19
V-14. Conflicts of Interest ................................................................................................................ 19
Exhibit A – Sample Professional Services Agreement ……………………………………………… 21
Exhibit B – Certification Statement ................................................................................................. 38
Exhibit C – Ex Parte Communications Certification ...................................................................... 39
Exhibit D – Disqualification Questionnaire .................................................................................... 40
Exhibit E – Sample Cost File ........................................................................................................... 41
Exhibit F – Sea Country Festival Site Map ..................................................................................... 42
City of Laguna Niguel, CA - RFP – Laguna Niguel Festival Rides
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PROPOSAL INSTRUCTIONS
1. Purpose: The City of Laguna Niguel (“City”) is requesting proposals from qualified firms
(“Contractor”) with the resources, capacity, and experience to coordinate, create, and
deliver festival rides, games, and tents, for the Annual Sea Country Festival (“Festival”)
as described further in the Scope of Service (Section I-4).
2. Contract Term: The initial contract term shall be for a period of three (3) years, effective
from the date of award. The City reserves the right to cancel this Agreement at any time
if services rendered are unsatisfactory. The City also reserves the right to extend the
term of this contract for two (2) additional one (1) year extensions, subject to satisfactory
negotiation of terms and the annual availability of an appropriation.
3. Examining of Proposal Documents: The submission of a proposal shall be deemed a
representation and certification that the Contractor:
(a) Has carefully read and fully understands the information provided by the City to
serve as the basis for submission of this proposal;
(b) Is capable and has the capacity to successfully undertake and complete the
responsibilities and obligations of the submitted proposal;
(c) Is acknowledging all information contained in the proposal is true and correct;
(d) Did not, in any way, collude; conspire to agree, directly or indirectly, with any
person, firm, corporation, or other Contractor regarding the amount, terms, or
conditions of this proposal;
(e) Is acknowledging the City has the right to make any inquiry it deems appropriate
to substantiate or supplement information supplied by Contractor, and Contractor
hereby grants the City permission to make these inquiries and will provide
documentation requested in a timely manner;
(f) Is acknowledging no request for modification of the proposal shall be considered
after submission on grounds the Contractor was not fully informed to any fact or
condition.
4. Availability of the RFP Document: The RFP document is available at
www.cityoflagunaniguel.org/bids. The City is not responsible for the accuracy or
completeness of RFP documents or information obtained from any source other than
www.cityoflagunaniguel.org/bids.
5. RFP Schedule: The City reserves the right to modify this RFP Schedule as needed and
will issue an addendum if the schedule is modified. The anticipated schedule for
proposal review and contract award is outlined in Section II-1 of this document.
City of Laguna Niguel, CA - RFP – Laguna Niguel Festival Rides
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