BID SOLICITATION FOR HVAC AIR FILTER REPLACEMENT

Location:	Mississippi
Posted:	May 13, 2026
Due:	Jun 16, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	41 - Refrigeration, Air Conditioning and Air Circulating Equip.
Solicitation No:	9250-26-R-IFBD-00004
Publication URL:	To access bid details, please log in.

Mississippi State University

Request for Proposals (RFP) MSU2026078

HVAC Air Filter Replacement

ISSUE DATE: May 13, 2026

ISSUING AGENCY: Office of Procurement Services

Mississippi State University

Procurement Services – RFP MSU2026078

405 Garrard Road East

Starkville, MS 39759

Sealed Proposals, subject to the conditions made a part hereof, will be received June 16, 2026,

at 2:00 PM by the MSU Office of Procurement Services, same address above, for

furnishing services and potentially, optional services as described herein.

IMPORTANT NOTE: Indicate firm name, and RFP number on the front of each sealed

proposal envelope or package.

All inquiries concerning this RFP should be directed at:

Jennifer Mayfield

Office of Procurement Services, (Same address above)

jmayfield@procurement.msstate.edu

662-325-2550

Any addendum associated with this RFP will be posted at

http://www.procurement.msstate.edu/procurement/bids/index.php located under RFP

MSU2026078. It is the respondent’s responsibility to assure that all addenda have been

reviewed and if applicable, signed and returned.

1

1. UNIVERSITY OVERVIEW

Mississippi State University (MSU) is a comprehensive land grant university. The main campus

is located adjacent to the community of Starkville in northeast Mississippi, with a remote

campus located in Meridian. Additionally, the university operates several remote agricultural

experiment stations and has an Extension office located in each of the eighty-two Mississippi

counties.

Additional information about MSU can be found on our website www.msstate.edu.

2. INVITATION TO SUBMIT PROPOSAL ON RFP

MSU invites qualified respondents to submit proposals to replace and install air filters across

MSU’s main campus.

3. SCOPE OF SERVICES REQUIRED

Project Overview

Mississippi State University Campus Services is seeking sealed bids for the replacement and

installation of air filters across MSU’s main campus.

Scope of Work

The selected vendor shall provide all labor, materials, equipment, and expertise necessary to

replace all air filters on MSU’s main campus

Vendor will be responsible for the following:

• Replacement and installation of each filter in each of the buildings listed below 1 time

each quarter (all filters will be replaced 4 times per year);

• Removal and disposal of old filters, including any costs associated with same;

• Providing their own storage area for filters. Storage of filters on MSU’s campus will not

be allowed.

Deliverables

Upon completion, the vendor shall provide:

• A dated receipt or ticket indicating what specific filters were replaced at what location

Review and Quality Assurance

The vendor must submit:

• Quarterly report indicating when all filters have been changed in a quarter.

2

• Substitutions or material changes must be approved in writing. Any request must be

received by the Question Due Date in Section 5.

• The services will undergo inspection and operational testing by MSU HVAC

employees.

The work shall include, but is not limited to the following locations:

Building

Filter Size

100 Research Blvd

12x24x4

100 Research Blvd

16x20x4

100 Research Blvd

20x20x4

100 Research Blvd

20x24x4

100 Research Blvd

10x64x1

106 Morgan

24x30x1

1219 Black Jack

20x25x1

1219 Black Jack

20x30x1

140 Morgan

20x30x1

184 Morgan

20x30x1

222 Famous Maroon Band St

24x30x1

222 Famous Maroon Band St

24x36x1

222 Famous Maroon Band St

20x24x1

231 Famous Marron Band Street 20x30x1

236 Famous Maroon Band Street 20x30x1

236 Famous Maroon Band Street 20x20x1

252 Famous Maroon Band Street 20x25x1

Academic Computer Lab

12x24x2

Academic Computer Lab

20x24x2

AG and Bio Engineering Bldg

20x20x15

AG and Bio Engineering Bldg

12x24x2

AG and Bio Engineering Bldg

16x20x2

AG and Bio Engineering Bldg

20x20x2

AG and Bio Engineering Bldg

20x30x2

Filter Type

Pleated Filter

Poly Pad

Pleated Filter

MV 14 Bag 6 PKT

Pleated Filter

Quantity

8

16

4

8

2

1

2

1

2

4

15

2

6

18

3

AG and Bio Engineering Bldg

Allen Computer Room

Allen Hall

Ammerman-Hearnsberger

Animal Diary Science

Band Hall

20x24x2

20x25x4

12x24x2

16x20x2

16x25x2

20x20x2

20x24x2

20x25x2

16x25x4

20x25x4

16X16X2

9x48x1

16x20x2

20x20x1

18x24x1

10x20x1

12x24x2

16x20x2

20x20x2

20x24x2

24x24x2

10x30x1

10x48x1

10x40x1

18x24x2

12x24x2

20x20x2

20x24x2

24x24x2

12x16x1

Pleated Filter

Poly Pad

Pleated Filter

Poly Pad

Pleated Filter

Poly Pad

12

8

4

86

52

3

8

24

4

3

16

1

16

1

8

1

12

16

4

20

10

2

4

1

12

4

2

7

5

1

4

Barnes and Noble

Bost Conference Center

Bost Extension Center

Bowen Hall

Box Building

Briscoe Hall

Bryan Athletic Administration

Building

Bryan Athletic Administration

Building

Building 26 - Finals

Butler-Williams Guest House

Campus Landscape Equipment

20x25x2

16x25x2

20x25x2

16x25x2

20x25x2

16x20x2

20x20x2

20x25x4

16x25x2

20x20x2

14x25x1

20x25x2

14x24x1

20x25x1

20x30x1

25x25x1

20x25x4

20x24x2

20x20x2

20x24x2

20x24x12

24x24x12

20x20x12

12x24x12

16x25x2

16x20x1

20x20x1

20x25x1

16x25x1

Pleated Filter

Poly Pad

Pleated Filter

MV 14 Bag 6 PKT

Pleated Filter

Poly Pad

Pleated Filter

36

18

14

48

12

36

12

2

6

2

4

80

1

12

24

2

32

7

11

8

1

2

3

5

Smart Number	9250-26-R-IFBD-00004	Advertised Date	05/13/2026 12:00 AM
RFx #	3160008053	Submission Date	06/16/2026 2:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	06/16/2026 2:00 PM	Sub Procurement Category	SUPPLIES - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MISSISSIPPI STATE UNIVERSITY
RFx Description	BID SOLICITATION FOR HVAC AIR FILTER REPLACEMENT

Name	Debra Raines	Email	draines@procurement.msstate.edu
Phone		Fax

PRODUCT CATEGORY	PRODUCT DESCRIPTION
03145	AirCon,Heat EpFtrDp

Attachments Pricing spreadsheet
Attachments RFP

BID SOLICITATION FOR HVAC AIR FILTER REPLACEMENT

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