Red Light Camera Enforcement System

City of Woonsocket
RED LIGHT CAMERA SYSTEMS
BID No. 6368
Prepared By:
City of Woonsocket
Woonsocket Police Department
October 2026

CITY OF WOONSOCKET, RHODE ISLAND
INVITATION TO BID FOR:
"RED LIGHT CAMERA SYSTEMS"
BID No. 6368
Woonsocket Police Department
City of Woonsocket invites sealed bids, from prospective bidders, for the above-referenced project.
Bid Opening: Bids must be physically received at Woonsocket City Hall, Office of Purchasing, 169 Main
Street, Woonsocket, RI 02895 or uploaded electronically on "BidNet" before 2:00 p.m. on OCTOBER 30,
2026. At 2:15 p.m. on the afore-mentioned date, sealed bids will be publicly opened and all bids will be
read aloud in Harris Hall, located on the 3rd floor of City Hall. Bids may be viewed in person immediately
upon the conclusion of the bid opening or accessed electronically on the internet via BidNet.
Bid Submissions: Bids may be prepared and submitted electronically or physically. Electronic
submissions must follow the instructions online on BidNetdirect.com.
All submissions must use the form versions and templates included in this solicitation. If you have an old
version of a form, do not recycle it for use. All documents must be either typed or legibly printed in blue
or black ink, then signed and dated. Physical bids must be submitted in duplicate, placed in a sealed
envelope and identified with the following information: "Red Light Camera Systems, Bid No. 6368"
including the name of the company submitting the bid. (A Sealed Bid Label is attached for your use)
*Failure to meet specified deadlines, follow specific submission instructions, enclose all required
documents or appropriately signed & dated, will result in the bid being disqualified.
Project Components: The work generally includes, but is not limited to the following:
to providing comprehensive, turnkey automated Photo Citation (Red-Light Camera) enforcement
program in accordance with Rhode Island law.
Initial Term: The Contract resulting from this RFP will have an initial term of two (2) years with the option
to extend the contract for up to two (2) additional four (4) year terms for a total of ten (10) years.
Questions: Questions regarding this solicitation should be submitted via email to Ken Allaire, Purchasing
Agent, at kaallaire@woonsocketri.gov. The deadline to submit questions is October 23, 2026, prior to
4:30 p.m. Answers will be published online by the City in the form of an Addendum. Any questions
submitted after the deadline may not be considered. Do not contact any other City employee or official
regarding this solicitation.
Bid Review Period: The bid review period is considered to be 150 working days from the date and time of
the bid opening. During the bid review period, no bidder may withdraw their bid. In addition, all bid

proposals are considered, and will remain firm, unless stated otherwise. Requests for price increases
during this period will not be accepted.
Rejection of Bids: The City reserves the right to cancel this ITB, award on the basis of cost alone, accept
or reject any or all bids, in whole or in part. The City further reserves the right to waive as informality
any irregularities contained in any bid not affecting substantial rights that may be in the City's best
interest. Bids found to be technically or substantially nonresponsive at any point in the review process
will be rejected and not considered further. Any such decision will be considered final.
Bid Award: Upon selection of a winning contractor, the City of Woonsocket will send an award notice to
the awardee. The award notice will identify a point of contact from the City who will assist the awardee
in completing any pre-work requirements. Upon satisfactory meeting all of the obligations of the pre-
wok requirements, the City of Woonsocket will issue a "Notice to Proceed" for work to commence.
Individuals requesting interpreter services for the hearing impaired should call the Finance Director at
401-762-6400 seventy-two (72) hours in advance of the bid opening deadline.
Thank you for your consideration of this invitation to bid and your participation in the sealed bid
process.
Published: October 8, 2026
Kenneth Allaire, Purchasing Agent

BID TERMS
1. Financial assurances may be required in order to be a responsive bidder for Commodity. If either of the
first two boxes below are checked, the specified assurance must be included with the bid submission, or
the bid will not be considered by the City of Woonsocket.
Certified Check:
In the dollar amount ($) shown must be included in the bid submission as a guarantee $
that a contract will be signed and delivered by the bidder.
Bid Bond or Certified Check:
In the per centum (%) shown of the proposed total price must be included in the bid
submission as a guarantee that a contract will be signed and delivered by the bidder;
The amount of such bid bond or certified check will be retained for the use of the City %
as liquidated damages in case of default.
Any person signing a bid bond as an attorney-in fact must include a power of attorney
with the bid bond.
2. If any of the boxes below are checked, this indicates the most reasonable, responsive bidder will be
contacted and must be addressed prior to a contract being awarded or work commencing.
Performance & Payment Bond:
X These bonds with a satisfactory surety company must be submitted by the bidder at 100%
a sum equal to the per centum of the awarded contract as show.
Prevailing Wages:
Pursuant to RIGL 37-13-6 & 37-13-7 the RI Prevailing Wage listed on the RI Department of Labor &
X
Training website (https://dlt.ri.gov/regulation-and-safety/prevaiIing-wage) shall be paid on this
project.
Certified Payroll:
X
Part of a federally funded construction project that exceeds $2,000.
Certificate of Liability Insurance:
In a form and in an amount required by the City. See Section 5.4 of the bid specifications for the
specific insurance requirements and limits as they pertain to this bid.
City of Woonsocket must be named as the "Certificate Holder"
Worker's Compensation: If your Certificate of Liability Insurance Includes coverage
X
Prior to commencing performance for "Workers Compensation & Employers Liability" then
under the contract, the successful DO NOTHING.
bidder shall attest to compliance with
If your Certificate of Liability Insurance Does Not Include
the provisions of the Rhode Island
coverage for "Workers Compensation & Employers Liability"
Worker's Compensation Act, RIGL 28-
then you must fill out and submit form DW-11-IC "Notice of
29-1, et seq.
Designation as Independent Contractor."
No Financial Assurances are required for this solicitation.

Sealed Bid Label
Cut along the outer border and affix this label to
your sealed solicitation envelope to identify it as
a "Sealed Bid".
Sealed Bid Documents - DO NOT OPEN
6368
BID NO.:
RED LIGHT CAMERA SYSTEMS
BID TITLE:
OCTOBER 30, 2026
DUE DATE
Prior to: 2:00 p.m.
TIME DUE:
SUBMITTED BY:
(Name of Company)
DELIVER TO: Woonsocket City Hall
Office of Purchasing
169 Main St.
Woonsocket, RI 02895
*Notice: The Date Due and Time Due as stated on this label and other forms contained herein may have been
updated vis issuance of Addenda against this project. It is the sole responsibility of the Contractor/Vendor to
monitor website postings regularly for any updates to the Due Date or Time Due via Addenda. This label nor other
original forms may not be updated. Contractor/Vendor may strike through and update the Due Date or Time Due
at their discretion to match any updates to these date that have been published via addenda.
Submissions received after the Due Date and Time Due will not be accepted at the sole discretion of the
Purchasing Agent.

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CITY OF WOONSOCKET
INFORMATION TO BIDDERS
Preamble
The City of Woonsocket's Purchasing Office may, from time to time, make updates to the information
contained herein when the Purchasing Agent determines that the bidding environment has changed and the
modifications are in the best interest of the City of Woonsocket to keep up with current trends and does not
require a formal public notice or hearing. Updated versions will be available online or in the Purchasing Office
located in Woonsocket City Hall.
1. PROPOSAL FORMS & DOCUMENTS
All Proposal documents for the City of Woonsocket can be accessed for free on the Bidnet website. In
addition, proposal documents may be requested by submitting a "Document Request Form" to the Purchasing
Agent. Documents requested to be sent by E-mail will be at no charge. A service fee will apply for each hard
copy document requested.
The Bidder will be the sole bearer of all costs associated with the preparation and submission of its bid.
Published solicitations do not commit the City to pay any costs incurred by any Bidder in conducting or making
the necessary studies or designs for the preparation thereof, or for procuring or contracting for the items to
be furnished in any submitted Proposal. The City is not responsible nor liable for any preparation or
submissions costs, regardless of the conduct or outcome of the bidding process.
The Bid, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the
City, shall be written in English. Supporting documents and printed literature that are part of the Bid may be
in another language provided they are accompanied by an accurate translation of the relevant passages into
English, in which case, for purposes of interpretation of the Bid, such translation shall govern.
Each submitted proposal shall be in accordance with the specifications and instructions contained herein.
Proposals must be completed either using the electronic form templates, when available, or the forms
attached to the solicitation.
All blank spaces on the forms must be filled in as required. If a space is not applicable, fill in that space with
"N/A". Do not leave any spaces blank. No changes are permitted to any of the documentation unless the
change is accompanied by an approved addendum.
Proposals which are not complete, contain any omissions, erasures, alterations, additions or irregularities of
any kind, are subject to being rejected.
The original copies of the bid shall be typed or written in indelible ink and shall be signed by a person duly
authorized to sign on behalf of the Bidder. All copies of the original must be free from streaks and smudges
and clearly readable as the original. Proposals written in pencil or red ink are not allowed.
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CITY OF WOONSOCKET
INFORMATION TO BIDDERS
The City may consider any Proposal not prepared and submitted in accordance with the provisions of the
solicitation as non-responsive and subject to being rejected.
Prior to the deadline for questions, as noted in the solicitation, all inquiries must be directed to the Purchasing
Agent in writing. The Purchasing Agent will create an addendum that will include a description of the inquiries
and their responses. The inquiries will be randomly sorted and the sources of the inquiries will not be
identified.
2.SUBMITTING A PROPOSAL
Bidders may always submit their bids by mail or by hand. When so specified in the BDS, bidders shall have the
option of submitting their bids electronically.
In addition, the specification may request supplemental information, drawings, warranties, literature, and
materials to be included with their submissions.
* Bidders submitting proposals by mail or by hand, will follow the instructions as written in the
solicitation documents. A minimum of 2 (two) identical sets of proposals must be provided duly
marking one set as "ORIGINAL" and the other as "COPY."
* Bidders submitting bids electronically shall follow the online instructions for electronic bid submissions.
Each sealed envelope that is provided, at a minimum shall:
(a) Bear the name of the bidder;
(b) Be addressed to the Office of Purchasing;
(c) Bear the bid identification number and bid name
For bid submission purposes, the Purchasing Agent's address is:
Woonsocket City Hall
Office of Purchasing
169 Main Street
Woonsocket, RI 02895
Submissions requiring a bid surety must be in the form of either a bid bond from a surety licensed to conduct
business in the State of Rhode Island or a certified check payable to the City of Woonsocket in the amount as
indicated in the solicitation. Proposals submitted without the required surety will automatically be deemed as
non-responsive.
* Physical bid submissions must have either a paper bond or cashier's check surety included in one of the
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CITY OF WOONSOCKET
INFORMATION TO BIDDERS
sealed envelopes.
* Electronic Bid submissions must provide their surety in one of the following 2 ways:
1) Bid Surety Bond - An e-bond can be obtained by making a request to the bank or surety
company to provide an e-bond certificate with an electronic seal. Once received, the vendor
must upload the digitally sealed certificate along with other needed documents in the
"Documents & Items" section of their submission. An attorney-in fact, who executes a bond on
behalf of the surety must provide a certified current copy of their power of attorney.
2) Certified Check - Bidders must upload a copy of the certified check in the "Documents &
Items" section of their submission in "BidNet". This is then followed by placing the original
certified check in a sealed envelope marked with bid number, bid name along with the bidding
company's name and received by the purchasing agent at the address and no later than the
date and time stated in the specifications.
Certified checks misdirected or those not presented to the Office of Purchasing by the bid
opening date and time will be determined to be late, will not be accepted and the Proposal
response in BidNet will be deemed non-responsive.
No responsibility will attach to an officer or person of the City for the premature opening of a physical
Proposal which has not been properly marked or identified. Any Proposal opened prematurely due to the
failure of the Bidder to mark the envelope in accordance with Section 2.3 will be considered non-responsive
and returned to the Bidder.
3. PROPOSED PRICE(S):
All proposal prices, whether stated in numbers or words, must be based in U.S. Dollars.
Bidders must state the proposed price(s) in accordance with the Bid instructions contained herein.
The final proposed, extended, total price may be requested to be stated numerically, in written words or both.
Proposal price may also be requested to be itemized or to be provided in a lump sum.
Provided that the Bid is substantially responsive, the City shall correct arithmetical errors on the following
basis:
* If there is a discrepancy between the unit price and the extended total, the City will
choose between the unit price and the extended total whichever is lowest.
* If there is a discrepancy between the price written in words and the price written numerically, the City
will choose between the price written in words and the price written numerically, whichever is lowest.
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CITY OF WOONSOCKET
INFORMATION TO BIDDERS
* If there is a discrepancy between the actual sum of the subtotals and the proposed sum of the
subtotals, the City will choose whichever price is the lowest.
If the Bidder chooses not to accept the lowest price for any reason, that Bidder shall be deemed non-
responsive and be rejected.
In exceptional circumstances, prior to the expiration of the bid validity period (60 days), the City may request
bidders to extend the period of validity of their bids. The request and the responses shall be made in writing.
If a Bid Security was initially requested, it shall also be extended for a corresponding period. A Bidder may
refuse the request without forfeiting its Bid Surety. A Bidder granting the request shall not be required or
permitted to modify its bid.
4. LOCAL, STATE & FEDERAL TAXES & LAWS
The City of Woonsocket is exempt from the Rhode Island sales or use tax under the 1956 General Laws of the
State of Rhode Island, Section 44-18-30, Para. 1, as amended.
The City of Woonsocket is exempt from the payment of any excise tax or federal transportation taxes.
All bid pricing must exclude the taxes noted herein and it will be so construed.
The successful bidder must comply with all Rhode Island Labor Laws, Chapter 37-12-13, and all other
applicable Local, State and Federal Laws.
The contractor must comply with all the laws of this State and City, including building laws, pertaining to
safety of the public. He must obtain all permits, pay all legal fees for the same, give due and proper notice to
all the officials having jurisdiction of the various departments as may be needed and in general take complete
charge of and responsibility for all legal requirements to do this work.
The Bidder's attention is directed to fact that all applicable State Laws, Municipal Ordinance, and the rules and
regulations of all authorities having jurisdiction over construction of the project shall apply to the contract
throughout and they will be deemed to be included in the contract the same as though herein written out in
full.
The contractor shall keep himself informed of and comply with all laws, ordinances and regulations of the
federal, state and municipal governments which may apply and be in force during the life of the contract, in
any manner which may affect himself/employees or the conduct of the work or the materials used or
employed in the work. Before submitting bids, prospective bidders shall examine the terms, covenants and
conditions of all codes, permits and laws which may apply. By submitting a bid, the bidder agrees to comply
with all pertinent laws/regulations if awarded a contract.
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CITY OF WOONSOCKET
INFORMATION TO BIDDERS
5. ADDENDA AND INTERPRETATION
No interpretation of the meaning of the specifications or other documents will be made to any Bidder orally.
Every request for such interpretation must be made in writing and addressed to the purchasing agent, City of
Woonsocket, 169 Main Street, Woonsocket, Rhode Island 02895.
To be given consideration, all inquiries must be received by the date and time as noted in the solicitation. If
no date is provided in the solicitation, the City will gather any inquiries received and will collectively respond
to and publish those responses no later than seven (7) calendar days prior to the date of the bid opening.
All such inquiries, corrections, interpretations, and any supplemental instructions will be in the form of written
addenda. All addenda will be posted on the internet. Individuals who requested documents, addenda will be
sent to the E-mail provided on the Documents Request Form. All addenda become part of the specification
document from their effective dates.
The Purchasing Agent may, at its discretion, post an addendum to extend the deadline for the submission of
bids, in which case all rights and obligations of the City and Bidders previously subject to the deadline shall
thereafter be subject to the deadline as extended.
It is the Bidder's responsibility to check for, and to ascertain up to the submission deadline, that they have all
addenda issued and posted by the City prior to submitting their Proposal.
No addenda will be posted later than four(4) calendar days prior to the bid opening date except for an
addendum, if necessary, postponing the opening date or the withdrawal of the solicitation.
Any written or oral instructions concerning a solicitation, unless supported by an addendum, regardless of the
source of that information, is non-binding, should not be relied upon and is not considered part of the
specification documents.
In the event there is a discrepancy between verbal communication and written communication, the written
communication will govern.
6. "OR APPROVED EQUAL"
When the name of a manufacturer, a brand name or manufacturer's catalogue number is issued as
specification standard in describing an item followed by "Or Approved Equal", is used to indicate quality,
performance and other essential characteristics of the item required.
Any deviation from the specifications must be identified in writing and attached as part of the bid proposal.
The Bidder shall indicate the item or part with the deviation and indicate how the bid will deviate from the
specifications.
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