Direct Hire Services RFP 50-2526010 - Sourcing Event

STATE OF NORTH CAROLINA

North Carolina Community College System (NCCCS)

Request for Proposal #: 50-2526010

DIRECT HIRE SERVICES

Date of Issue: May 6, 2026

Proposal Opening Date: June 10, 2026, At 2:00 PM EST

Direct all inquiries concerning this RFP to:

Melinda Deir-Boyette

Associate Director of Procurement

Email:

STATE OF NORTH CAROLINA

Request for Proposal #

50-2526010 ______________________________________________________

For internal State agency processing, including tabulation of proposals, provide your company's eVP (Electronic Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection.

This page shall be filled out and returned with your proposal. Failure to do so may subject your proposal to rejection.

___________________________________________________ Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor Portal). If you do not have a Vendor number, register at

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

this proposal is submitted competitively and without collusion (G.S. 143-54),

none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor's knowledge and belief, that:

it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans, specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this response to the RFP, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor is not aware that any such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals shall not be accepted.

VALIDITY PERIOD

Offer shall be valid for at least 190 days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this RFP.

ACCEPTANCE OF PROPOSAL

If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written agreement between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

PURPOSE AND BACKGROUND

The North Carolina Community College System (NCCCS) is seeking proposals from qualified staffing and recruiting firms to provide Direct Hire staffing services on an asneeded basis throughout the contract period. These services will support the hiring needs of all 58 North Carolina community colleges.

The selected Vendor(s) shall deliver comprehensive recruitment services for positions across the following functional areas:

Academic & Instructional Support, Business, Finance & Administration, Facilities, Security & Operations, Information Technology & Digital Learning, Instructors Faculty (Full-Time All Vacancies), Senior Leadership & Executive Roles, Student Services & Enrollment, Workforce & Continuing Education.

NCCCS comprises 58 community colleges, each governed by a local Board of Trustees, as well as the System Office and the State Board of Community Colleges. The System employs more than 30,000 staff who serve over 600,000 students annually across all 100 North Carolina counties.

As the thirdlargest community college system in the United States, North Carolina's Community Colleges play a vital role in driving economic mobility and workforce competitiveness. CNBC has ranked North Carolina the #1 state for business in three of the past four years, due in part to the strength and responsiveness of its community college system. Additionally, twenty NCCCS colleges were recently named among the 200 institutions eligible for the Aspen Prize for Community College Excellence, underscoring the System's national leadership in student success, educational quality, and workforce innovation.

Vendors may bid on one (1) or more of the community colleges or categories identified in ATTACHMENT A: COST PROPOSAL

The contract resulting from this RFP is convenience except under the conditions specified in

The Community Colleges System consists of the following colleges:

Alamance Community College

Asheville-Buncombe Technical Community College

Beaufort County Community College

Bladen Community College

Blue Ridge Community College

Brunswick Community College

Caldwell Community College and Technical Institute

Cape Fear Community College

Carteret Community College

Catawba Valley Community College

Central Carolina Community College

Central Piedmont Community College

Cleveland Community College

Coastal Carolina Community College

College of The Albemarle

Craven Community College

Davidson-Davie Community College

Durham Technical Community College

Edgecombe Community College

Fayetteville Technical Community College

Forsyth Technical Community College

Gaston College

Guilford Technical Community College

Halifax Community College

Haywood Community College

Isothermal Community College

James Sprunt Community College

Johnston Community College

Lenoir Community College

Martin Community College

Mayland Community College

McDowell Technical Community College

Mitchell Community College

Montgomery Community College

Nash Community College

Pamlico Community College

Piedmont Community College

Pitt Community College

Randolph Community College

Richmond Community College

Roanoke-Chowan Community College

Robeson Community College

Rockingham Community College

Rowan-Cabarrus Community College

Sampson Community College

Sandhills Community College

South Piedmont Community College

Southeastern Community College

Southwestern Community College

Stanly Community College

Surry Community College

Tri-County Community College

Vance-Granville Community College

Wake Technical Community College

Wayne Community College

Western Piedmont Community College

Wilkes Community College

Wilson Community College

CONTRACT TERM

The Contract shall have an initial term of three (3) years, beginning on the date of final Contract execution (the "Effective Date") In addition to any optional renewal terms, and with the Vendor's concurrence, the State reserves the right to extend the Contract after the last active term.

Bids shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto. Potential contract value not to exceed $3,000,000.00 for the 3-year term. Since this request is a new concept, no historical data is available to indicate previous spend based on positions, etc.

NORTH CAROLINA COMMUNITY COLLEGE SYSTEM MAP

GENERAL INFORMATION

REQUEST FOR PROPOSAL DOCUMENT

This RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award, which are incorporated herein by reference.

E-PROCUREMENT FEE

ATTENTION: This is an NC eProcurement solicitation facilitated by the Ariba Network. The E-Procurement fee may apply to this solicitation. See the paragraph entitled ELECTRONIC PROCUREMENT of the North Carolina General Terms and Conditions.

General information on the E-Procurement Services can be found at: .

What is the Ariba Network?

The Ariba Network is a web-based platform that serves as a connection point for buyers and Vendors. Vendors can log in to the Ariba Network to view purchase orders, respond to electronic requests for quotes, participate in Sourcing Events, and collaborate with buyers on contract documents.

For training on how to use the Sourcing Tool to view solicitations, submit questions, develop responses, upload documents, and submit offers to the State, Vendors should go to the following site:

.

NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS

It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all relevant exhibits and attachments, and any other components made a part of this RFP and comply with all requirements and specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be issued in connection with this RFP.

If Vendors have questions, issues, regarding any component of this RFP, those must be submitted as questions in accordance with the instructions in the PROPOSAL QUESTIONS Section. If the State determines that any changes will be made as a result of the questions asked, then such decisions will be communicated in the form of an RFP addendum. The State may also elect to leave open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-and-answer period, prior to contract award.

Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or consider any additional or modified terms and conditions submitted with Vendor's proposal or otherwise. This applies to any language appearing in or attached to the document as part of the Vendor's proposal that purports to vary any terms and conditions or Vendors' instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor's proposal shall constitute a firm offer that shall be held open for the period required herein ("Validity Period" above).

The State may exercise in its discretion to consider Vendor proposed modifications. By execution and delivery of this RFP Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiations and incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor's proposal as nonresponsive.

RFP SCHEDULE

The table below shows the intended schedule for this RFP. The State will make every effort to adhere to this schedule.

PROPOSAL QUESTIONS

Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the "Submit Written Questions" date and time provided in the RFP SCHEDULE Section above, unless modified by Addendum.

Written questions shall be emailed to by the date and time specified above. Vendors should enter "RFP # 50-2526010 - Questions" as the subject for the email. Question submittals should include a reference to the applicable RFP section and be submitted in the format shown below:

Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary by the State will be posted in the form of an addendum to the electronic Vendor Portal (eVP), , and shall become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any State personnel, whether made in response to a question or otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors shall rely only on written material contained in the RFP and an addendum to this RFP.

PROPOSAL SUBMITTAL

IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or unanticipated delay. It is the Vendor's sole responsibility to ensure its proposal has been received as described in this RFP by the specified time and date of opening. The time and date of receipt will be marked on each proposal when received. Any proposal or portion thereof received after the proposal deadline will be rejected.

If applicable to this RFP and using eVP, all proposal responses shall be submitted electronically via the electronic Vendor Portal (eVP). Additional information can be found at the eVP updates for Vendors link: https://eprocurement.nc.gov/news-events/evp-updates-vendors.

If confidential and proprietary information is included in the proposal, also submit one (1) signed, REDACTED copy of the proposal. Such information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted from the Public Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services or appropriate portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules set forth above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined to be confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above. However, under no circumstances shall price information be designated as confidential.

If the Vendor does not provide a redacted version of the proposal with its proposal submission, the Department may release an unredacted version if a record request is received.

Failure to submit a proposal in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's proposal(s). Vendors are strongly encouraged to allow sufficient time to upload proposals.

Critical updated information may be included in Addenda to this RFP. It is important that all Vendors responding to this RFP periodically check the State's eVP website for any Addenda that may be issued prior to the bid opening date. All Vendors shall be deemed to have read and understood all information in this RFP and all Addenda thereto.

PROPOSAL CONTENTS

Vendors shall populate all attachments of this RFP that require the Vendor to provide information and include an authorized signature where requested. Failure to provide all required items, or Vendor's submission of incomplete items, may result in the State rejecting Vendor's proposal, in the State's sole discretion.

Vendor RFP responses shall include the following items and attachments, which shall be arranged in the following order:

Cover Letter, which must contain the following: (i) a statement that confirms that the proposer has read the RFP in its entirety, including all links, and all Addenda released in conjunction with the RFP, (ii) a statement that the Vendor agrees to perform in accordance with the scope of work, requirements, and specifications contained herein; and (iii) Vendor's agreement to comply with all instructions, terms and conditions, and attachments.

Completed and signed version of all EXECUTION PAGES, along with the body of the RFP.

Signed receipt pages of any addenda released in conjunction with this RFP, if required to be returned.

Vendor's Proposal addressing all Specifications of this RFP. Sections: 4.7.5 VENDOR BACKGROUND CHECK AGREEMENT; 4.16 QUESTIONS TO VENDORS; 6.0 CONTRACT MANAGER.

Completed version of ATTACHMENT A: COST PROPOSAL

Completed and signed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION

Completed and signed version of ATTACHMENT E: CUSTOMER REFERENCE FORM

Completed and signed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR

Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION

ALTERNATE PROPOSALS

Unless provided otherwise in this RFP, Vendor may submit alternate proposals for comparable Goods, various methods or levels of Service(s), or that propose different options. Alternate proposals must specifically identify the RFP requirements and advantage(s) addressed by the alternate proposal. Any alternate proposal, in addition to the marking described above, must be clearly marked with the legend: "Alternate Proposal #50-2526010 [for 'name of Vendor']". Each proposal must be for a specific set of Goods and Services and must include specific pricing. If a Vendor chooses to respond with various offerings, each must be offered with a separate price and be contained in a separate proposal document. Each proposal must be complete and independent of other proposals offered.

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

Relevant definitions for this RFP are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors found below which are incorporated herein by this reference.

The following definitions, acronyms, and abbreviations are also relevant to this RFP:

NCCCS: North Carolina Community College System.

NCCCSO: North Carolina Community College System Office.

STAFFING SERVICES: The tasks and duties undertaken by the Vendor to fulfill the staffing requirements and specifications set forth in this solicitation.

METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS

METHOD OF AWARD

North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all award decisions shall be in the State's best interest.

All responsive bids will be reviewed, and an award or awards will be based on the responsive bid(s) offering the lowest price that meets the specifications provided herein, to include any required verifications set out here in such as but not limited to past performance, references, and financial documents. The Vendor shall provide a marketable rate for each position dependent on community college location, see Section 1.2, North Carolina Community College System Map. The Vendor may bid on one (1) or multiple community college locations. Multiple community colleges may be bid on to support a geographical location. The Vendor may also bid on all positions in each of the following categories.

Categories

a) Custodial/Grounds

b) Professional

NCCCSO desires to hire one (1) or more agencies as necessary to provide flexible, direct hire staffing support to meet specific business needs for either short-term or long-term assignments. NCCCSO desires to contract with qualified staffing agencies to fill direct hire needs for daily workflow.

Depending on the number of Vendors awarded, a participating community college may contact up to three (3) awarded Vendors to provide a quote for the direct hire position requested. The participating community college will review all quotes and create an order to the Vendor that will meet the participating community college's needs.

While the intent of this RFP is to award a Contract(s) to multiple Vendors, the State reserves the right to make separate awards to different, to not award one or more direct hire positions, or to cancel this RFP in its entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so. The State reserves the right to waive any minor informality or technicality in bids received.

CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

While this RFP is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from engaging in conversations intended to influence the outcome of the evaluation. See Paragraph 29 of the Instructions to Vendors entitled COMMUNICTIONS BY VENDORS.

Each Vendor submitting a proposal to this RFP, including its employees, agents, subcontractors, suppliers, subsidiaries and affiliates, is prohibited from having any communications with any person inside or outside the using agency; issuing agency; other government agency office or body (including the purchaser named above, any department secretary, agency head, members of the General Assembly and Governor's office); or private entity, if the communication refers to the content of Vendor's proposal or qualifications, the content of another Vendor's proposal, another Vendor's qualifications or ability to perform a resulting contract, and/or the transmittal of any other communication of information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.

Any Vendor not in compliance with this provision shall be disqualified from evaluation and award. A Vendor's proposal may be disqualified if its subcontractor and/or supplier engage in any of the foregoing communications during the time that the procurement is active (i.e., the issuance date of the procurement until the date of contract award or cancellation of the procurement). Only those discussions, communications or transmittals of information authorized or initiated by the issuing agency for this RFP or inquiries directed to the purchaser named in this RFP regarding requirements of the RFP (prior to proposal submission) or the status of the award (after submission) are excepted from this provision.

PROPOSAL EVALUATION PROCESS

Only responsive submissions will be evaluated.

The State will conduct a One-Step evaluation of Proposals:

Proposals will be received according to the method stated in the Proposal Submittal Section above.

All proposals must be received by the issuing agency not later than the date and time specified in the RFP SCHEDULE Section above, unless modified by Addendum. Vendors are cautioned that this is a request for offers, not an offer or request to contract, and the State reserves the unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the State.

At the date and time provided in the RFP SCHEDULE Section above, unless modified by Addendum, the proposal from each responding Vendor will be opened publicly and all offers (except those that have been previously withdrawn, or voided bids) will be tabulated. The tabulation shall be made public at the time it is created. When negotiations after receipt of bids is authorized pursuant to G.S. 143-49 and 01 NCAC 05B.0503, only the names of offerors and the Goods and Services offered shall be tabulated at the time of opening. If negotiation is anticipated, cost and price shall become available for public inspection at the time of the award. Interested parties are cautioned that these costs and their components are subject to further evaluation for completeness and correctness and therefore may not be an exact indicator of a Vendor's pricing position.

At their option, the evaluators may request oral presentations or discussions with any or all Vendors for clarification or to amplify the materials presented in any part of the proposal. Vendors are cautioned, however, that the evaluators are not required to request presentations or other clarification-and often do not. Therefore, all proposals should be complete and reflect the most favorable terms available from the Vendor.

Upon completion of the evaluation process, the State will make award(s) based on the evaluation and post the award(s) to the State's eVP under the RFP number for this solicitation. Award of a Contract to one Vendor does not mean that the other proposals lacked merit, but that, all factors considered, the selected proposal was deemed most advantageous and represented the best value to the State.

The State reserves the right to negotiate with one or more vendors, or to reject all original offers and negotiate with one or more sources of supply that may be capable of satisfying the requirement, and in either case to require Vendor to submit a Best and Final Offer (BAFO) based on discussions and negotiations with the State.

EVALUATION CRITERIA

In addition to the general criteria in G.S. 143-52 which may or may not be relevant to this RFP, all qualified proposals will be evaluated, and award made based on considering the following criteria, to result in an award most advantageous to the State.

EVALUTION METHOD: Narrative and by consensus of the evaluation committee, explaining the strengths and weaknesses of each proposal and why the recommended awardee(s) provide the best value to the State.

All qualified proposals will be evaluated, and award made based on considering the following criteria listed in descending order of importance, to result in an award most advantageous to the State:

Vendor Technical Approach (Section 5.5)

Vendor Experience (Section 4.5)

Vendor References (Section 4.6)

Cost Proposal (Attachment A)

Questions to Vendors (Section 4.16)

Project Organization (Section 5.3)

Financial Statements (Section 4.3)

PERFORMANCE OUTSIDE THE UNITED STATES

Vendor shall complete ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR. In addition to any other evaluation criteria identified in this RFP, the State may also consider, for purposes of evaluating proposed or actual contract performance outside of the United States, how that performance may affect the following factors to ensure that any award will be in the best interest of the State:

Total cost to the State

Level of quality provided by the Vendor

Process and performance capability across multiple jurisdictions

Protection of the State's information and intellectual property

Availability of pertinent skills

Ability to understand the State's business requirements and internal operational culture

Particular risk factors such as the security of the State's information technology

Relations with citizens and employees

Contract enforcement jurisdictional issues

INTERPRETATION OF TERMS AND PHRASES

This RFP serves two functions: (1) to advise potential Vendors of the parameters of the solution being sought by the State; and (2) to provide (together with other specified documents) the terms of the Contract resulting from this procurement. The use of phrases such as "shall," "must," and "requirements" are intended to create enforceable contract conditions. In determining whether proposals should be evaluated or rejected, the State will take into consideration the degree to which Vendors have proposed or failed to propose solutions that will satisfy the State's needs as described in the RFP. Except as specifically stated in the RFP, no one requirement shall automatically disqualify a Vendor from consideration. However, failure to comply with any single requirement may result in the State exercising its discretion to reject a proposal in its entirety.

REQUIREMENTS

This Section lists the requirements related to this RFP. By submitting a proposal, the Vendor agrees to meet all stated requirements in this Section as well as any other specifications, requirements, and terms and conditions stated in this RFP. If a Vendor is unclear about a requirement or specification, or believes a change to a requirement would allow for the State to receive a better proposal, the Vendor is urged to submit these items in the form of a question during the question-and-answer period in accordance with the Proposal Questions Section above.

PRICING

Proposal price shall constitute the total cost to the State for complete performance in accordance with the requirements and specifications herein, including all applicable charges for handling, transportation, administrative and other similar fees. Complete ATTACHMENT A: COST PROPOSAL and include in Vendor's proposal. The pricing provided in ATTACHMENT A, or resulting from any negotiations, is incorporated herein and shall become part of any resulting Contract.

INVOICES

Vendor shall invoice the participating community college.

The Vendor must submit invoices, by unique invoice number, to the participating community college within fifteen (15) calendar days following the end of each month in which work was performed.

Invoices must bear the correct contract number and purchase order number to ensure prompt payment. The Vendor's failure to include the correct purchase order number may cause delay in payment.

Invoices must include an accurate description of the work for which the invoice is being submitted, the invoice date, the period of time covered, contract hours worked, the amount of fees due to the Vendor.

At a minimum, the following fields shall be included on all invoices:

Vendor's Billing Address, Customer Account Number, NC Contract Number, Order Date, Buyer's Order Number, Manufacturer Part Numbers, Vendor Part Numbers, Item Descriptions, Price, Quantity, and Unit of Measure, Quantity, and Unit of Measure.

FINANCIAL STABILITY

As a condition of contract award, the Vendor must certify that it has the financial capacity to perform and to continue to perform its obligations under the Contract; that Vendor has no constructive or actual knowledge of an actual or potential legal proceeding being brought against Vendor that could materially adversely affect performance of this Contract; and that entering into this Contract is not prohibited by any contract, or order by any court of competent jurisdiction.

Each Vendor shall certify it is financially stable by completing ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION. The State is requiring this certification to minimize potential issues from contracting with a Vendor that is financially unstable. From the date of the Certification to the expiration of the Contract, the Vendor shall notify the State within thirty (30) days of any occurrence or condition that materially alters the truth of any statement made in this Certification. The Contract Manager may require annual recertification of the Vendor's financial stability.

HUB PARTICIPATION

Pursuant to North Carolina General Statute G.S. 143-48, it is State policy to encourage and promote the use of small, minority, physically handicapped, and women contractors in purchasing Goods and Services. As such, this RFP will serve to identify those Vendors that are minority owned or have a strategic plan to support the State's Historically Underutilized Business program by meeting or exceeding the goal of 10% utilization of diverse firms as 1st or 2nd tier subcontractors. Vendor shall complete ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION.

VENDOR EXPERIENCE

In its Proposal, Vendor shall demonstrate experience with public and/or private sector clients with similar or greater size and complexity to the State. Vendor shall provide information as to the qualifications and experience of all executive, managerial, legal, and professional personnel to be assigned to this project, including resumes citing experience with similar projects and the responsibilities to be assigned to each person.

REFERENCES

Vendor shall provide at least three (3) references, using ATTACHMENT E: CUSTOMER REFERENCE FORM, for which it has provided Services of similar size and scope to those proposed herein. The State may contact these users to determine whether the Services provided are substantially similar in scope to those proposed herein and whether Vendor's performance has been satisfactory. The information obtained may be considered in the evaluation of the Proposal.

BACKGROUND CHECKS

Vendor and its personnel are required to provide or undergo background checks at Vendor's expense prior to beginning work with the State. As part of Vendor background, the following details must be provided to the State:

Any criminal felony conviction, or conviction of any crime involving moral turpitude, including, but not limited to fraud, misappropriation, or deception, by Vendor, its officers or directors, or any of its employees or other personnel to provide Services on this project, of which Vendor has knowledge, or provide a statement that Vendor is aware of none;

Any criminal investigation for any offense involving moral turpitude, including, but not limited to fraud, misappropriation, falsification, or deception pending against Vendor of which it has knowledge, or provide a statement Vendor is aware of none;

Any regulatory sanctions levied against Vendor or any of its officers, directors or its professional employees expected to provide Services on this project by any state or federal regulatory agencies within the past three years or a statement that there are none. As used herein, the term "regulatory sanctions" includes the revocation or suspension of any license or certification, the levying of any monetary penalties or fines, and the issuance of any written warnings;

Any regulatory investigations pending against Vendor or any of its officers, directors or its professional employees expected to provide Services on this project by any state or federal regulatory agencies of which Vendor has knowledge or a statement that there are none.

Any civil litigation, arbitration, proceeding, or judgments pending against Vendor during the three (3) years preceding submission of its proposal herein or a statement that there is none.

Vendor's response to these requests shall be considered a continuing representation, and Vendor's failure to notify the State within thirty (30) days of any criminal litigation, investigation or proceeding involving Vendor or its then current officers, directors or persons providing Services under this Contract during its term shall constitute a material breach of contract. The provisions of this paragraph shall also apply to any subcontractor utilized by Vendor to perform Services under this Contract.

4.7.1 GENERAL INFORMATION

It is the policy of the State to provide a safe environment for State Government employees to work. Due to the Contract requirements, the State requires criminal background checks of awarded Vendors, including but not limited to: owners, employees, agents, representatives, subcontractors, and all personnel of their respective companies. All costs and expenses associated with criminal background checks are the responsibility of the Vendor.

The following requirements must be met:

Criminal background checks shall be current and completed within ninety (90) days of the Contract effective date.

The criminal background check shall include a social security verification/check, felonies, misdemeanors, and traffic records covering a minimum of the last seven (7) years for all states and countries where the individual has resided. The criminal background check information shall be first thoroughly reviewed by the Vendor and then sent to the Contract Administrator for review and approval. Out of state searches shall be required for persons living in the state of NC for fewer than seven (7) years. Fingerprint background checks may be required in some instances depending on the facility requirements.

A criminal background check on the awarded Vendor and its employees shall be provided by the Vendor prior to Contract effective date. Copies of the original criminal background check shall be sent to the Contract Administrator for evaluation. In some cases, badging cannot take place until after the evaluation and approval of the Vendor's criminal checks.

When a new employee or individual is identified to perform Services on this Contract, the Vendor shall provide the Contract Administrator with a criminal background check before the individual can be approved for work. Persons without approved criminal background checks shall not be allowed to work in the relevant buildings until proper documentation is submitted and approved.

The State may require the Vendor to exclude the Vendor's employees, agents, representatives, or subcontractors based on the background check results. Discovery that one or more employees have convictions does not disqualify the Vendor from award.

Additionally, the State may use or similar Services to conduct additional background checks on the Vendor's proposed employees.

4.7.2 BACKGROUND CHECK REQUIREMENTS

As part of Vendor's criminal background checks, the details below must be provided to the State:

Any criminal felony conviction, or conviction of any crime involving moral turpitude, including but not limited to fraud, misappropriation, or deception, of Vendor, its officers or directors, or any of its employees or other personnel to provide Services on this project of which Vendor has knowledge, or provide a statement that Vendor is aware of none;

Any criminal investigation for any offense involving moral turpitude, including, but not limited to fraud, misappropriation, falsification, or deception pending against Vendor of which it has knowledge, or provide a statement Vendor is aware of none;

Any regulatory sanctions levied against Vendor or any of its officers, directors or its professional employees expected to provide Services on this project by any state or federal regulatory agencies within the past three years or a statement that there are none. As used herein, the term "regulatory sanctions" includes the revocation or suspension of any license or certification, the levying of any monetary penalties or fines, and the issuance of any written warnings;

Any regulatory investigations pending against Vendor or any of its officers, directors or its professional employees expected to provide Services on this project by any state or federal regulatory agencies of which Vendor has knowledge, or provide a statement that there are none.

Any civil litigation, arbitration, proceeding, or judgments pending against Vendor during the three (3) years preceding submission of its proposal herein, or provide a statement that there are none.

4.7.3 BACKGROUND CHECK LIMITATIONS

Any individual representing the Vendor, who:

In his/her lifetime, has been adjudicated as a habitual felon as defined by GS 14-7.1 or a violent habitual felon as defined by GS 14-7.7, shall not be allowed to work in buildings occupied by State Government employees.

During the last seven (7) years has been convicted of any criminal felony or misdemeanor sexual offense or a crime of violence shall not be allowed to work in buildings occupied by State Government employees.

At any time has an outstanding warrant or a criminal charge for a crime described in (b) above shall not be allowed to work on State property.

The Vendor must ensure that all employees have a responsibility to self-report to the Vendor within twenty-four (24) hours any arrest for any disqualifying offense. The Vendor must notify the Contract Administrator within twenty-four (24) hours of all details concerning any reported arrest.

Upon the request of the Contract Administrator, the Vendor will re-screen any of its employees, agents, representatives, and subcontractors during the term of the Contract.

Vendor's responses to these background check requests shall be considered a continuing representation, and Vendor's failure to notify the State within thirty (30) days of any criminal charge, investigation, or proceeding involving Vendor or its then-current officers, directors or persons providing Services under this Contract during its term shall constitute a material breach of contract. The provisions of this paragraph shall also apply to any subcontractor utilized by Vendor to perform Services under this Contract.

If there are problems or delays with performance associated with the completion and compliance with this background check requirements, any Vendor's performance bond could be used to complete these Services.

4.7.4 DOCUMENT REQUIREMENTS

Required documentation to be submitted prior to date Contract is effective and for performing any Services on State property shall include:

A cover letter by the Vendor on company letterhead with a list of the full names matching a required government issued photo ID, addresses, and birth dates of each person representing the contracting company.

Vendor shall also provide a photocopy of the required State or Federal government issued picture ID or Driver License.

A letter on company letterhead is not acceptable proof in itself but can be used to further clarify information on the criminal background check submitted. All documentation shall be submitted at the same time. Submit documents which are clear and legible.

Background checks consisting of:

Original unaltered criminal background check from the organization providing the background check.

The background check provider's company name, company mailing address, and contact phone numbers.

The full name of the individual, which matches the government issued photo ID.

The current address of individual being checked.

The date the criminal background check search was conducted.

4.7.5 VENDOR BACKGROUND CHECK AGREEMENT

Vendor agrees to conduct a criminal background check per the specifications above in this section on all employees proposed to work under this Contract, at its expense, and provide the required documentation to the State in order to perform Services under this Contract:

YES NO

DRUG TESTING

During the performance of this contract, the Vendor agrees to provide a drug-free workplace for their employees; post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specify the actions that will be taken against employees for violations of such prohibition; and state in all solicitations or advertisements for employees placed by or on behalf of the Vendor that the Vendor maintains a drug-free workplace.

For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a Vendor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. The Vendor will perform pre-employment 10-panel drug and/or alcohol testing for all potential employees prior to acceptance by the potential community college.

PERSONNEL

Vendor warrants that qualified personnel shall provide Services under this Contract in a professional manner. "Professional manner" means that the personnel performing the Services will possess the skill and competence consistent with the prevailing business standards in the industry. Vendor will serve as the prime contractor under this Contract and shall be responsible for the performance and payment of all subcontractor(s) that may be approved by the State. Names of any third-party Vendors or subcontractors of Vendor may appear for purposes of convenience in Contract documents; and shall not limit Vendor's obligations hereunder. Vendor will retain executive representation for functional and technical expertise as needed in order to incorporate any work by third party subcontractor(s).

Should the Vendor's proposal result in an award, the Vendor shall be required to agree that it will not substitute key personnel assigned to the performance of the Contract without prior written approval by the Contract Lead. Vendor shall further agree that it will notify the Contract Lead of any desired substitution, including the name(s) and references of Vendor's recommended substitute personnel. The State will approve or disapprove the requested substitution in a timely manner. The State may, in its sole discretion, terminate the Services of any person providing Services under this Contract. Upon such termination, the State may request acceptable substitute personnel or terminate the contract Services provided by such personnel.

SUPERVISION FOR DIRECT HIRES

Vendor shall provide to the State direct hires and the State shall provide day-to-day supervision, oversight, and direction of the direct hires. The parties may increase, reduce, or change direct hires and/or Services by mutual written agreement. Direct hires shall report directly and exclusively to the State and the State shall be solely responsible for reviewing and approving any and all work performed by the direct hires. Direct hires shall observe the State's reasonable policies regarding working conditions and business hours, to the extent such policies are made known to the direct hires(s); provided that Vendor's sole responsibility for the refusal of any direct hires to observe such policies shall be to furnish the State with a replacement direct hire who agrees to observe such policies.

REMOTE WORK

Vendor may provide Services to the State remotely (i.e., from a location other than the State's offices) using the State's laptops. The State acknowledges and agrees that Vendor shall have no control over (i) Network accessibility and availability, software, services, tools, and e-mail accounts (collectively "Computer Systems") used by the direct hire, or (ii) the security or integrity of, not be responsible for backing up, the data and other information stored therein or transmitted thereby. The State shall not permit direct hires to save or store any State files or other State data on Vendor's laptops nor on any software, services, or tools provided by Vendor (including, but not limited to, any virtual desktop infrastructure or Microsoft Office 365 solution). The State agrees that Vendor shall not be liable for any loss, damage, expense, harm, business interruption, or inconvenience resulting from the use of such Computer Systems.

DIRECT HIRES ACTING OUTSIDE THE SCOPE OF THEIR EMPLOYMENT

The State and Vendor acknowledge and agree that errors may occur in the performance of the Services and such errors are to be expected. Such errors include but are not limited to an individual direct hire operating outside the scope of his/her employment or in a manner prohibited by law. In such event, the State and Vendor will work together in good faith to coordinate a mutually agreeable resolution to the issue which, among other things, may include removal of the personnel from performance of the Services and/or referral of the personnel to the appropriate law enforcement authorities. To the extent permitted by the Constitution and laws of the State of North Carolina, Vendor disclaims any and all liability from the acts or omissions of its direct hires the result of, related to or arising from such direct hire acting outside the scope of their employment and/or in contravention of applicable law.

EQUIPMENT PROVISIONING AND CONFIGURATION

The State shall provide all credentials and configurations required to access the State's applications, software, servers, tools, applications, network, files/data systems, etc. The State's systems shall be configured with appropriate security and privacy safeguards and shall only permit access to those areas of the State's systems to the minimum extent necessary for direct hire to perform their duly authorized functions. The State issued workstations shall prohibit the ability to download information or data, printing, or saving data to removable or portable storage devices.

STATE HOLIDAYS

A list of North Carolina Government State holidays can be found by clicking on the following link, .

VENDOR'S REPRESENTATIONS

If Vendor's Proposal results in an award, Vendor agrees that it will not enter any agreement with a third party that may abridge any rights of the State under the Contract. If any Services, deliverables, functions, or responsibilities not specifically described in this solicitation are required for Vendor's proper performance, provision and delivery of the Service and deliverables under a resulting Contract, or are an inherent part of or necessary sub-task included within such Service, they will be deemed to be implied by and included within the scope of the Contract to the same extent and in the same manner as if specifically described in the Contract. Unless otherwise expressly provided herein, Vendor will furnish all of its own necessary management, supervision, labor, facilities, furniture, computer and telecommunications equipment, software, supplies and materials necessary for the Vendor to provide and deliver the Services and/or other Deliverables.

QUESTIONS TO VENDORS

Vendor shall respond to each of the following questions. Vendors are requested to keep responses concise and relevant and should not include generic marketing materials. Responses will be reviewed as part of the evaluation process.

What is your firm's history and specialization in this type of direct hire and executive search?

Can you provide examples of successful placements or roles?

What is your approach to understanding our organization and the role?

How do you source and assess candidates?

What tools or platforms do you use for candidate identification and evaluation?

What behavioral/personality assessment tools do you use?

How do you ensure confidentiality throughout the search process?

How many candidates do you typically present for a role?

Do you conduct initial interviews or assessments before presenting candidates?

What is your typical timeline for direct hire searches?

Do you offer any guarantees or replacement policies if a placement doesn't work out?

Are you currently engaged in any similar searches that might present a conflict or potential conflict of interest?

What is your fee structure (retained, contingent, hybrid)?

Are there any additional costs we should be aware of?

AGENCY INSURANCE REQUIREMENTS MODIFICATION

A. Default Insurance Coverage from the General Terms and Conditions applicable to this Solicitation:

Small Purchases

Contract value in excess of the Small Purchase threshold, but up to $1,000,000.00

Contract value in excess of $1,000,000.00

The participating community college will inform the Vendor of specific insurance requirements prior to placing direct hires.

SUBCONTRACTORS

No portion of the work shall be subcontracted without prior written consent of the State. In the event that the Vendor desires to subcontract some part of the work specified herein, the Vendor shall furnish with their bid the names, qualifications, and experience of their proposed subcontractors. The Vendor shall, however, remain solely and fully liable and responsible for the work done by its subcontractor(s) and shall assure compliance with all the requirements and specifications of the contract.

SECRETRY OF STATE REGISTRATION

Prior to entering into a contract with the State, the awarded Vendor(s) must complete registration with the NC Secretary of State. Upon notification of award, the selected Vendor(s) must furnish evidence of filing within 10 business days. Failure to provide this documentation may result in the disqualification of the Vendor(s) bid from further consideration for the award. No purchase orders shall be issued prior to confirmation of completed registration with the Secretary of State.

A contract award under the above-referenced solicitation, and the resulting purchase orders, will produce repeated orders and transactions in North Carolina and will constitute "transacting business" in the State, which requires a certificate of authority from the North Carolina Secretary of State as provided in G.S. 55-15-01 (corporations) or 57D-7-01 (LLCs). Please go to: to register.

Vendor registered with the North Carolina Secretary of State: Yes No

SPECIFICATIONS AND SCOPE OF WORKPE OF WORK AND TASKS/DELIVERABLES

SPECIFICATION

Placements will be assigned to the participating community college on an as-needed basis. Vendors shall have a minimum of five (5) recent years of experience providing staffing services for positions described in this document. Please note that, at any given time, multiple vacancies may exist for the same position description.

The list referenced in ATTACHMENT H: POSITION CATEGORIES is not exhaustive, meaning it does not necessarily reflect all the positions for which may ultimately require Staffing Services. In the event that additional direct hire positions become available, the participating community college reserves the right to request pricing for such additional positions, and to modify the nature and/or scope of its direct hire staffing needs by amending this Contract. Vendors must provide pricing based on percentage of annual salary and replacement guarantees.

To fill a direct hire position with a Placement, each participating community college must complete the internal Job Assignment form and submit it to the participating community college's Human Resources (HR) office, who will in turn submit the form to Vendor. Once the request is submitted to Vendor, Vendor has five (5) business days to recommend a qualified candidate, or pool of qualified candidates, to participate in the participating community college's interview process. The participating community college shall notify the Vendor of the selected candidate(s), if any, within five (5) business days of completing all interviews for the position in question. The Placement's start date shall be mutually agreed upon by the participating community college and Vendor.

If a position is or partially federally funded, the participating community college will inform the Vendor prior to placing direct hire employee. Forklift certification is a requirement in the shipping/receiving area. Classes are available and the related cost may be covered by the college. The participating community college will inform the Vendor of PPE prior to placing direct hires. Job duties will depend on the additional requirements of each participating community college position. Mandated Paid Time Off, Vacation, etc., if applicable, will be determined by the participating community college. A Vendor Management System, utilized to manage order requests and requisitions, may be used and will depend on the participating community college. A Managed Service Provider (MSP) utilized or is this program run and managed by State of North Carolina may be used and will depend on the participating community college.

The vendor is responsible for providing qualified staffing that meets the requirements of the job descriptions provided to them by the college. We track the employees' worked hours and provide them to the vendor who is responsible for managing payroll. The departments manage the daily assignments of the employees.

POSITION CATEGORIES

Please refer to ATTACHMENT H: POSITION CATEGORIES for the list of positions. The Vendor will collaborate with participating community colleges to develop the job descriptions, duties, expectations, and minimum qualifications associated with each direct hire position eligible for bidding.

CERTAIN DUTIES AND RESPONSIBILITIES OF VENDOR WITH RESPECT TO PLACEMENTS

As part of the Staffing Services provided to the participating community college under this Contract, Vendor shall:

Recruit, screen, interview, and assign Placements to perform the duties and tasks associated with the direct hire position in question, as those duties and tasks are described in the relevant job. The Vendor will collaborate with participating community colleges to develop the job descriptions, duties, expectations, and minimum qualifications associated with each direct hire position eligible for bidding.

Pay Placements' wages and provide them with any benefits to which they are entitled through Vendor;

Pay, withhold, and transmit payroll taxes;

Provide unemployment insurance and workers' compensation benefits for Placements, and

Handle all unemployment and workers' compensation claims involving Placements.

PROJECT ORGANIZATION

Vendor shall describe the organizational and operational structure it proposes to utilize for the work described in this RFP and identify the responsibilities to be assigned to each person Vendor proposes to staff the work.

TECHNICAL APPROACH

Vendor's proposal shall include, in narrative, outline, and/or graph form the Vendor's approach to accomplishing the tasks outlined in the Scope of Work section of this RFP. A description of each task and deliverable and the schedule for accomplishing each shall be included.

CONTRACT ADMINISTRATION

All Contract Administration requirements are conditioned on an award resulting from this solicitation. This information is provided for the Vendor's planning purposes.

Participating Community College Contract Administrator

A representative of the participating community college who is responsible for the functions that are performed after all parties have signed a contract, including any modifications to the contract. Each participating community college will provide the awarded Vendor(s) with a contact to oversee these duties.

State Contract Manager

A representative of the agency who ensures compliance with the contract terms and conditions while giving attention to the achievement of the stated output and outcome of the contract. The designated person for this contract will be:

Note: In the event the State's Contract Administrator or Contract Manager changes, notification will be sent to the Vendor's Contract Manager and the Contract Synopsis will be updated.

VENDOR CUSTOMER SERVICE

The Vendor shall be required to designate and make available to the State for customer service. The customer service point of contact shall be the State's point of contact for customer service-related issues (define roles and responsibilities).

CONTINUOUS IMPROVEMENT

The State encourages the Vendor to identify opportunities to reduce the total cost the State. A continuous improvement effort consists of various ways to enhance business efficiencies as performance progresses.

PERIODIC STATUS REPORTS

The Vendor shall be required to provide Management Reports to the designated Contract Lead on a quarterly basis. This report shall include, at a minimum, information concerning the name of direct hires, number of hours worked and attendance. These reports shall be well organized and easy to read. The Vendor shall submit these reports electronically using Microsoft Excel and as needed, either Microsoft PowerPoint or Microsoft Word. The Vendor shall submit the reports in a timely manner and on a regular schedule as agreed by the parties.

ACCEPTANCE OF WORK

Performance of the work and/or delivery of Goods shall be conducted and completed at least in accordance with the Contract requirements and recognized and customarily accepted industry practices. Performance shall be considered complete when the Services or Goods are approved as acceptable by the Contract Administrator.

The State shall have the obligation to notify Vendor, in writing ten (10) calendar days following completion of such work or delivery of a deliverable described in the Contract that it is not acceptable. The notice shall specify in reasonable detail the reason(s) it is unacceptable. Acceptance by the State shall not be unreasonably withheld; but may be conditioned or delayed as required for reasonable review, evaluation, installation, or testing, as applicable to the work or deliverable. Final acceptance is expressly conditioned upon completion of all applicable assessment procedures. Should the work or deliverables fail to meet any specifications, acceptance criteria or otherwise fail to conform to the Contract, the State may exercise any and all rights hereunder, including, for Goods deliverables, such rights provided by the Uniform Commercial Code, as adopted in North Carolina.

PRICE ADJUSTMENTS

The proposed prices by the Vendor shall be firm against any increases for one (1) year from the effective date of the Contract.

Price increase requests shall be submitted in writing to the Contract Manager, which shall include the reason(s) for the request and contain supporting documentation for the need. Price increases will be negotiated and agreed to by both the State and Vendor in advance of any price increase going into effect. The State is not obligated to accept pricing adjustments or increases and reserves the right to accept or reject them in part or in whole. Price de-escalation or decreases may be requested by the State at any time.

It is understood and agreed that orders will be shipped at the established Contract prices in effect on the date an order is placed. Invoicing that deviates from this provision may result in Contract to cancellation.

DISPUTE RESOLUTION

During the performance of the Contract, the parties agree that it is in their mutual interest to resolve disputes informally. Any claims by the Vendor shall be submitted in writing to the State's Contract Manager for resolution. Any claims by the State shall be submitted in writing to the Vendor's Project Manager for resolution. The Parties shall agree to negotiate in good faith and use all reasonable efforts to resolve such dispute(s).

During the time the Parties are attempting to resolve any dispute, each shall proceed diligently to perform their respective duties and responsibilities under this Contract. The Parties will agree on a reasonable amount of time to resolve a dispute. If a dispute cannot be resolved between the Parties within the agreed upon period, either Party may elect to exercise any other remedies available under the Contract, or at law. This provision, when agreed in the Contract, shall not constitute an agreement by either party to mediate or arbitrate any dispute.

CONTRACT CHANGES

Contract changes, if any, over the life of the Contract shall be implemented by contract amendments agreed to in writing by the State and Vendor. Amendments to the contract can only be through the contract administrator.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK

ATTACHMENT A: COST PROPOSAL

All attachments to this RFP are incorporated herein, except for Attachment A: Cost Proposal which is attached. All attachments shall be submitted by responding in the Sourcing Tool. These attachments can be found at the following Vendor Forms link for reference purposes only:

ATTACHMENT A: PRICING FORM

Vendors are encouraged to provide the most competitive rate per each community college. Direct hire employees scheduled weekly hours shall not exceed forty (40) hours per week. Vendors must provide pricing based on percentage of annual salary and replacement guarantees.

The pricing for each potential direct hire position is based off generic job descriptions; therefore, the participating community college may have additional duties assigned that are exclusive to its location. The Vendor and participating community college will discuss and agree to additional fees for duties prior to issuance of a purchase order.

DIRECTIONS

Column A indicates the 58 Community Colleges included in the North Carolina Community College System.

Columns B-S represent categories for Professional positions, while columns T-AA represent categories for Clerical, Custodial, and Grounds positions. The positions listed are not an exhaustive list.

Cells B2 through AA59 indicate direct hire positions for a potential community college may have the need for services.

The Vendor will enter rates in United States dollars for each direct hire position that correspond to the community college the Vendor would like to submit a bid.

The Vendor may bid on one community college; a group of multiple community colleges that support a geographical location; or all positions in a category to indicate a Vendor's best response to this RFP.

The Vendor will indicate the monthly cost for Vendor furnished uniforms in cell B63 for a clerical position, if applicable to the Vendor's bid submission.

Normal working hours for a position will be Monday through Friday, 8:00 A.M. to 5:00 PM. If there are any exceptions, the participating community college will discuss and mutually agree to these and other options with the Vendor(s) for a direct hire position prior to a contract/purchase order being issued.

ATTACHMENT B: INSTRUCTIONS TO VENDORS

The Instructions to Vendors, which are incorporated herein by this reference, may be found at the following link: .

ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS

The North Carolina General Terms and Conditions, which are incorporated herein by this reference, may be found at the following link: .

ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION

Complete and return the Historically Underutilized Businesses (HUB) Vendor Information form, which can be found at the following link:

ATTACHMENT E: CUSTOMER REFERENCE FORM

Complete and return the Customer Reference Form, which can be found at the following link:

ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR

Complete and return the Location of Workers Utilized by Vendor, which can be found at the following link:

ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION

Complete, sign, and return the Certification of Financial Condition, which can be found at the following link:

https://www.doa.nc.gov/pandc/onlineforms/pc-certification-financial-condition-92021-pdf/open

ATTACHMENT H: POSITION CATEGORIES

The positions listed below are not exhaustive. Additional direct-hire roles may be added at any time, and participating community colleges may request pricing or adjust staffing needs through a Contract amendment. For broader job descriptions, refer to the website.

PROFESSIONAL POSITIONS

Academic Advisor

Accountant

Accounting Specialist

Admissions Counselor

Assistant Vice President (All Divisions)

Budget Analyst

Business Administration Faculty

Campus Police Officer

Chief Information Officer

College President

Corporate Training Coordinator

Curriculum Developer

Cybersecurity Analyst

Dean

Department Chair

Disability Services Specialist

Director (All Divisions)

Emergency Management Coordinator

Executive Vice President

Facilities Manager

Financial Aid Counselor

Grants Manager

Human Resources Specialist

Instructor (All Disciplines and Program Areas)

IT Support Technician

Librarian

LMS Administrator

Manager (All Divisions)

Marketing & Communications Specialist

Mental Health Counselor

Network Administrator

Procurement Specialist

Program Coordinator

Registrar

Security Supervisor

Student Life Coordinator

Vice President (All Divisions)

Website Specialist

CLERICAL / ADMINISTRATIVE SUPPORT

Administrative Support

CUSTODIAL / GROUNDS / TRADES

Custodian

Groundskeeper

HVAC Technician

Housekeeper

Maintenance Technician

Trades Specialist

*** Failure to Return All the Required Attachments May Eliminate

Your Response from Further Consideration ***