STUDENT MANAGEMENT SYSTEM

Location:	North Carolina
Posted:	May 12, 2026
Due:	May 22, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies 70 - General Purpose Information Technology Equipment (including software). D - Automatic Data Processing and Telecommunication Services R - Professional, Administrative and Management Support Services
Solicitation No:	251-27-111
Publication URL:	To access bid details, please log in.

Attachment Preview

RFP #251-27-111

Memorandum from Purchasing Department

Letter of Instruction for RFP #251-27-111

To: Prospective Parties

Thank you for your interest in the Wake County Public School System. Please review the following

instructions prior to submitting your proposal.

● Prior to submitting and executing the proposal, please make sure you read and understand the

terms and conditions referenced. All proposals are subject to the terms and conditions outlined

herein. All responses will be controlled by such terms and conditions and the submission of other

terms and conditions, price lists, catalogs, and/or other documents as part of an offeror’s response

will be waived and have no effect either on this Request For Proposals or on any contract that may

be awarded resulting from this solicitation. The attachment of any other terms and conditions by

the Offeror may be grounds for rejection of that proposal. Offeror specifically agrees to the

conditions set forth in the above paragraph by signature to the proposal.

● Please read carefully the section titled CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS

DURING THE RFP PROCESS. All questions should be directed to

bids-mcalvert@wcpss.net.

● Offerors are cautioned that this is a request for offers, not a request to contract, and WCPSS

reserves the unqualified right to reject any and all offers when such rejection is deemed to be in the

best interest of WCPSS.

● In submitting a proposal, the Offeror agrees not to use the results there from as part of any news

release or commercial advertising.

● Submit one (1) signed, original response via electronic Vendor Portal (eVP) by the specified time and

date of opening. Vendor shall bear all risk for late electronic submission due to unintended or

unanticipated delay, including but not limited to internet issues, network issues, or local power

outages. Vendor must include all pages of this solicitation in their response. Inability by WCPSS to

open the Vendor’s files may result in the offer(s) being rejected as non-responsive.

● Questions or issues related to using the eVP Ariba Sourcing Tool can be directed to the North Carolina

eProcurement Help Desk at 888-211-7440, Option 2. Help Desk representatives are available Monday

through Friday from 7:30 AM EST to 5:00 PM EST.

● Offerors are cautioned that responses will be deemed nonresponsive if they do not include all required

information and submittals as requested.

● Include a copy of IRS Form W-9 along with WCPSS Vendor Information Form (Attachment A).

● Before submitting a bid, Vendor must be registered with North Caroline eVP. PLEASE NOTE: WCPSS

ONLY ACCEPTS SEALED PROPOSALS. ELECTRONIC PROPOSALS WILL NOT BE ACCEPTED. Additional

information can be found at https://eprocurement.nc.gov/registering-evp/download?attachment.

There is no cost to register.

1 | Page

RFP #251-27-111

Request for Proposal #251-27-111

1551 Rock Quarry Rd – Bldg. F

Raleigh, NC 27610

Refer ALL Inquiries to: Marcella Calvert

Telephone No: 919-588-3457

E-Mail: bids-mcalvert@wcpss.net

Due Date: May 22, 2026 @ 9:00am EST

Contract Type: Agency Specific

Commodity: STUDENT MANAGEMENT SYSTEM –

DRIVERS’ EDUCATION DEPARTMENT

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO VENDORS

Electronic proposals, subject to the conditions made a part hereof, will be received until 9:00 AM ET on the day

of opening and then opened, for proposal submittal process the commodity or service as described herein.

Refer to proposal submittal below for information regarding delivery. Proposals submitted via email or non-

sealed in response to this Request for Proposals will not be acceptable. Proposals are subject to rejection

unless submitted on this form.

EXECUTION

In compliance with this Request for Proposal, and subject to all the conditions herein, the undersigned offers

and agrees to furnish and deliver any or all items upon which prices are proposed, at the prices set opposite

each item within the time specified herein. By executing this proposal, I certify that this proposal is submitted

competitively and without collusion.

Failure to execute/sign proposal prior to submittal shall render bid invalid. Late proposals are not acceptable.

VENDOR:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TELEPHONE NUMBER:

TOLL FREE TEL. NO

(800)

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 60 days from date of proposal opening unless otherwise stated here: ____ days Prompt

Payment Discount: _______ % __________________ days.

Submit one (1) signed, original executed proposal response via eVP (emails not accepted).

PROPOSAL SUBMITTAL: This is an absolute requirement. Late bids, regardless of cause, will not be opened

or considered, and will be automatically disqualified from further consideration. Vendor shall bear the sole risk

of late submission due to unintended or unanticipated delay. It is the Vendors’ sole responsibility to ensure its

proposal has been received as described in this RFP by the specified time and date of opening. Failure to

submit a proposal in strict accordance with instructions provided shall constitute sufficient cause to reject a

Vendor's proposal(s). Solicitation responses are subject to Sealed Bidding requirements.

2 | Page

RFP #251-27-111

Vendors’ proposals for this procurement must be submitted through electronic Vendor Portal (eVP). For

training on how to use eVP to view solicitations, submit questions, develop responses, upload documents, and

submit offers to the district, Vendors should go to the following site:

https://eprocurement.nc.gov/training/vendor-training

RFP SCHEDULE

The table below shows the intended schedule for this RFP. WCPSS will make every effort to adhere to this

schedule.

Event

Issue RFP

Questions submitted to:

bids-mcalvert@wcpss.net

(Reference RFP # 251-27-105 in subject line)

Provide Response to Questions

Submit Proposals

Public Live Bid Opening

Responsibility

WCPSS

Vendor/WCPSS

WCPSS

Vendor

WCPSS, Vendor

Date and Time

May 12, 2026

May 15, 2026, at 2:00 PM/ET

May 19, 2026

May 22, 2026, at 9:00 AM/ET

May 22, 2026, at 10:00 AM/ET

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/22314

4731212890?p=UgSGFCCd1mK5sVjcmi

Meeting ID: 223 144 731 212 890

Passcode: hQ9ee2JQ

PROPOSAL QUESTIONS

Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to

submit the best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit

any such questions, in written form by the above due date. WCPSS will not respond to questions via

telephone or telephone message(s). Written questions must be emailed to bids-mcalvert@wcpss.net by the

date and time specified above. Vendors should enter “RFP #251-27-111 Questions” as the subject for the

email. Questions submittals should include a reference to the applicable RFP section and be submitted in the

format shown below:

Reference

Vendor Question

RFP Section, Page Number

Vendor question …?

Questions received prior to the submission deadline date, WCPSS’ response, and any additional terms

deemed necessary by WCPSS will be posted in the form of an addendum to: NC eVP

https://evp.nc.gov/solicitations/ and WCPSS Purchasing website http://www.wcpss.net/domain/101, and shall

become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any

WCPSS personnel, whether made in response to a question or otherwise in connection with this RFP, shall be

considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum

to this RFP.

PROPOSAL EVALUATION

All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for

additional information and/or elect to conduct interviews with finalists to clarify information provided in the

proposals.

The services that are the subject of this RFP are not required to be bid under North Carolina law, and none of

3 | Page

RFP #251-27-111

the statutory requirements regarding public bidding apply to this RFP. This document, and not those statutes,

will govern the selection process.

WCPSS shall not be required to award the contract to the lowest proposed compensation; nor shall WCPSS

have any obligation to explain its decision to recommend or not to recommend any particular vendor or to invite

or exclude any particular vendor from consideration at any stage of the process. Instead of recommending that

contracts be awarded to one or more vendors who presented proposals, WCPSS may, at its sole discretion,

reject the proposals and repeat the process, enter into direct contract negotiations with one or more vendors

(possibly including vendors who have not previously submitted proposals) or take any other action WCPSS

deems advisable under all circumstances.

WCPSS is expected to make any final selection(s) based upon any factors or considerations WCPSS deems

relevant. Factors often considered include qualifications, relevant experience, fee, and ability to perform work

in a timely manner. WCPSS retains sole discretion to award the contract to the vendor(s) it believes will best

serve the interests of WCPSS and may consider any factors, documents, or information it deems relevant in

making that determination. WCPSS shall not have any obligation to explain its decision to select or not select

any individual vendors or to invite or exclude any individual vendors from consideration at any stage of the

process. The decision of WCPSS to accept or reject any proposals and to award contract(s) to any one or more

vendor(s) shall be final and not subject to further review.

Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:

● The submission of false or misleading information in the vendor’s proposal.

● Any efforts to dissuade or discourage other vendors from submitting proposals.

● Any efforts to influence, dictate, or change the terms of another vendor’s proposal.

● Any form of bid collusion or bid rigging.

METHOD OF AWARD

All qualified proposals will be evaluated, and awards will be made to the Vendor(s) meeting the RFP

requirements and achieving the highest and best final evaluation which is best for WCPSS. Vendors

SHALL not be considered who are not approved or authorized by The State of North Carolina to do

business with The State of North Carolina. WCPSS reserves the right to waive any minor informality

or technicality in proposals received.

BACKGROUND

The Wake County Public School System (WCPSS) is currently the largest school district in North Carolina and

the 15th largest in the United States. There are currently 203 schools serving a student population of

approximately 161,000, with approximately 20,000 staff. Wake County covers 854 square miles. The district has

multiple school calendars, and our school year begins the first week of July and ends June 30. Additional

information about the school system can be accessed via the internet site (www.wcpss.net).

PROJECT OBJECTIVES

Wake County Public School System (WCPSS) invites proposals for a Student Management System for

WCPSS’ Drivers’ Education Department.

TERM OF CONTRACT

The contract service shall be for a period of one (1) year and shall begin July 1, 2027, subject to the

continuation of the program and the availability of funds. The Wake County Public School System reserves the

right to extend the contract for two (2) additional one (1) year periods.

VENDOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM

The NC Electronic Vendor Portal (eVP) allows Vendors to electronically register with the State to receive

electronic notification of current procurement opportunities for goods and services available at the following

website: https://evp.nc.gov.

4 | Page

RFP #251-27-111

This RFP is available electronically on the electronic Vendor Portal (eVP) at the following website:

https://evp.nc.gov. Electronic bidding is an acceptable way for WCPSS to receive bids pursuant to Board

Policy 6430 and G.S. 143-129.9 (a)(2).

ELECTRONIC VENDOR PORTAL (eVP)

The State has implemented the Electronic Vendor Portal (eVP) to connect vendors with state government

organizations that purchase goods and services and allows the public to retrieve award notices and other

information. Please register at https://evp.nc.gov to receive bid notification and electronic procurement

opportunities from Wake County Public Schools. Results may be found by searching by Solicitation Number.

This information may not be available for several weeks depending upon the complexity of the acquisition and

the length of time to complete the evaluation process.

SCOPE OF WORK

Requested Features for Student Management System

1. Access to a standard template that provides information to both parents and students prior to

class registration in the WCPSS NC Driver Education Program. This template can be used by

both the WCPSS Driver’s Education Contractor and WCPSS Administration.

2. Parent, Student, and Instructor access to 24-hour online registration

3. Parents can view the number of class seats available during the registration process and will

receive immediate seat confirmation upon payment.

4. Lead teachers can update information applicable to their school site.

5. All student information to be digitalized, organized and easily accessible, including payment

information. Must be easy for teachers, lead teachers, and office staff to access.

6. Provide both online and form letters as a method of communication to both parent and student.

7. Immediately generate notifications in the event of cancellations/school closures.

8. Provide a record of communication that can be accessed by driving school vendor staff.

9. Modern credit card payment system.

10. Ability to provide the WCPSS waiver of fee during the registration payment.

11. Admin accounts can immediately access the roster, attendance information, contact information

and other information as deemed necessary.

12. Admin accounts can transfer a student from current class to another class.

13. Parents and students can access their individual registration information, schedule, and

payment records at any time.

14. Provide equity of access and transparency for a process that has increased yearly interest.

15. Manual inclusion special circumstance students.

16. Software must be reviewed and approved by WCPSS Technology Department prior to

installation.

QUALIFICATIONS

• VENDOR shall be licensed and approved to do business in the State of North Carolina.

• Insurance requirements referenced within as well as any Federal, State and Local requirements shall

be required and maintained.

• No fewer than 3 years of experience in performing the required duties will be accepted. Please provide

a minimum of 2 references.

• Demonstrated experience in performing similar projects.

5 | Page

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	251-27-111
Project Title:	STUDENT MANAGEMENT SYSTEM
Description:	The Wake County Public School System (WCPSS) is seeking proposals for a Student Management System for WCPSS’ Drivers’ Education Department.
Opening Date:	5/22/2026 9:00 AM
Posted Date:	5/13/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION


Solicitation Number * 251-27-111	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-05-22T09:00:00.0000000	Posted Date * 2026-05-12T17:28:26.0000000Z	Primary Commodity Code Driving and flying and sailing
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Marcella Calvert
Description The Wake County Public School System (WCPSS) is seeking proposals for a Student Management System for WCPSS’ Drivers’ Education Department.

STUDENT MANAGEMENT SYSTEM

Attachment Preview

See also