Athletic Equipment

Page: 1
BID No. 200-ATHLETIC-05202026-CR BIDDER:
INVITATION FOR BIDS NO.
200-ATHLETIC-05202026-CR
Johnston County Public Schools
Bids will be publicly opened:
Purchasing Department
9:00am on Wednesday, May 20,2026
at 2320 US HWY 70 Business East
Smithfield, NC 27577
Contract Type: Leave Blank
Refer ALL Inquiries to: Commodity: Leave Blank
Cynthia Rivera
Telephone No: (919) 934-6031 Ext. 8065
E-Mail: purchasing@johnston.k12.nc.us Using Agency Name:
Johnston County Public Schools
(See page 4 for hand delivery and mailing instructions.)
BACKGROUND
Johnston County Public Schools (JCPS) athletic department is seeking proposals for athletic supplies at Wilson's Mills
High School to ensure that the Athletic Department have all necessary equipment and resources to facilitate effective
NFHS & NCHSAA sponsored interscholastic athletics under NCDPI and JCPS Board of Education standards, rules, and
regulations. Bids should be inclusive and include any and all additional charges such as but not limited to shipping, tax, art
proofs, design, embroidery, and installation. The full list of resource/material items is attached as an excel spreadsheet.
QUALIFICATIONS
Vendor must provide a minimum of three (3) references demonstrating experience successfully managing and
fulfilling large-volume orders for multiple schools, school district, or similar size organizations.
References should include the organization name, contact person, phone number/email address, and a brief
description of the scope of services and products provided.
NOTICE TO BIDDERS
All bids are required to be SEALED and sent in either by hand delivery or mail, and received by Johnston County Public
Schools Purchasing Department located in the Simpson's Building at 2320 US HWY 70 Business East, Smithfield, NC
27577 IFB No. 200-ATHLETIC-05202026-CR, Attn: Cynthia Rivera no later than 9:00am(local time) on Wednesday,
May 20, 2026. All replies must reference IFB No. 200-ATHLETIC-05202026-CR and include Vendor Name.
NOTE: IFB No. 200-ATHLETIC-05202026-CR and Vendor Name, must be present and visible and clearly labeled on
the outer shipping envelope/package/container otherwise the bid may be rejected. Refer to page 4 for proper
mailing instructions and hand delivery instructions. USPS mail is automatically routed to our PO Box which
creates issues for large packages, do NOT use this method to send proposals.
Bids submitted via facsimile (FAX) machine, open, see through, or emailed in response to this invitation for bids will not
be accepted. Bids are subject to rejection unless submitted on this form. Late Bids will not be accepted and will be
considered nonresponsive.

Page: 2
BID No. 200-ATHLETIC-05202026-CR BIDDER:
ANTICIPATED TIMETABLE
Event Responsibility Date & Time
Post IFB JCPS May 5, 2026
Submit Bids Vendor by 9:00am on May 20, 2026
Bid Opening JCPS All sealed bids will be publicly opened on May 20,
2026 at 9:00am
* Historically Underutilized Businesses are encouraged to bid
BIDDER'S LIST
Johnston County Public Schools desires to provide opportunities to responsible suppliers to do business with the school
system. This list is used to develop a mailing list for distribution of specifications, invitations to bid, and notice of other
competitive purchasing processes. If you wish to be added to JCPS Bidder's list please fill out the form linked here and
submit it via email to purchasing@johnston.k12.nc.us.
PUBLIC BID OPENING
The public bid opening will be held at 9:00am on Wednesday, May 20, 2026 at Johnston County Public Schools,
Simpson Building, 2320 US HWY 70 Business East Smithfield, NC 27577. Bidders are welcome to attend the bid opening
but bidder presence is not required and no weight or other consideration toward any award decision will be given to any
bidder's attendance or absence at the bid opening. The time/date recorder located at JCPS Simpson's Building at 2320
US HWY 70 Business East, Smithfield, NC 27577 will be used to record the official time of receipt. Bids are due by
9:00am on Wednesday, May 20, 2026. Late bids will not be accepted or taken into consideration.

Page: 3
BID No. 200-ATHLETIC-05202026-CR BIDDER:
EXECUTION
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified
herein. By executing this bid, I certify that this bid is submitted competitively and without collusion (G.S. 143-54), that
none of our officers, directors, or owners of an unincorporated business entity has been convicted of any violations of
Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2),
and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.
This submission is an attestation that the entity providing this response is in compliance with state and federal conflicts of
interest laws, including N.C.G.S. 14-234. Specifically, the entity attests that it is not owned by a Johnston County Board of
Education member or the spouse of a JCBOE Board member with more than a 10% ownership interest or other interest in
the entity such that, if selected, the entity would be a party to the contract, derive any income or commission directly from
the contract, or acquire property under the contract.
Failure to execute/sign bid prior to submission shall render bid invalid. Late bids are not acceptable.
BIDDER: FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO
(800)
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
HAS YOUR COMPANY BEEN DEBARRED, SUSPENDED EXCLUDED OR INELIGIBLE FROM DOING BUSINESS WITH EITHER THE STATE OR
FEDERAL GOVERNMENT? YES________ NO_________
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: E-MAIL:
In an effort to support the sustainability efforts of the State of North Carolina we solicit your cooperation in this effort.
It is desirable that all responses meet the following requirements:
All copies are printed double sided.
All submittals and copies are printed on recycled paper with a minimum post-consumer content of 30% and
indicate this information accordingly on the response.
Unless absolutely necessary, all bids and copies should minimize or eliminate use of non-recyclable or non
reusable materials such as plastic report covers, plastic dividers, vinyl sleeves, and GBC binding. Three-ringed
binders, glued materials, paper clips, and staples are acceptable.
Materials should be submitted in a format which allows for easy removal and recycling of paper materials.

Page: 4
BID No. 200-ATHLETIC-05202026-CR BIDDER:
HAND DELIVERY: An original bid document and 1 copy of the bid in a single envelope (2 copies total). Bids should be
completely sealed, address envelope, and include bid number as shown below. Hand deliver to Johnston County Public
Schools, Purchasing Department, located at Simpson's Building, 2320 US HWY 70 Business East Smithfield, NC 27577
IFB No. 200-ATHLETIC-05202026-CR Attn: Purchasing Department, no later than 9:00A.M. on Wednesday, May 20,
2026. Bids hand delivered must be delivered between the hours of 7:30am - 4:00pm Monday through Friday. JCPS is
closed at 4:00pm and on weekends.
MAILING INSTRUCTIONS: Mail an original bid document and 1 copy of the bid in a single envelope (2 copies total).
Bids should be completely sealed, address envelope, and include bid number as shown below to Johnston County Public
Schools Purchasing Department, located at Simpson's Building, 2320 US HWY 70 Business East Smithfield, NC 27577
IFB No. 200-ATHLETIC-05202026-CR Attn: Purchasing Department, no later than 9:00A.M. on Wednesday, May 20,
2026 at which time they will be publicly opened. USPS mail is automatically routed to our PO Box which creates
issues for large packages, do NOT use this method to send proposals. JCPS is closed at 4:00pm and on
weekends. Bids received over the weekend or after 4:00pm will be treated as having been received the next
business day.
Bidders are welcome to attend the bid opening but bidder presence is not required and no weight or other consideration
toward any award decision will be given to any bidder's attendance or absence at the bid opening. The time/date recorder
located at JCPS Purchasing Department, located at Simpson's Building, 2320 US HWY 70 Business East Smithfield, NC
27577, will be used to record the official time of receipt. The outside of the sealed envelope or package shall be
marked IFB No. 200-ATHLETIC-05202026-CR and include Vendor Name. It is the responsibility of the bidder to
have the bid in this office by the specified time and date of opening.
BIDS CANNOT BE COMBINED WITH OTHER BIDS. EACH BID MUST BE IN ITS OWN SEALED PACKAGE AND
SHOULD NOT BE COMBINED TO RESPOND TO MORE THAN ONE INVITATION FOR BIDS.
DELIVER TO:
Johnston County Public Schools
Purchasing Department
Bid No. 200-ATHLETIC-05202026-CR
Attn: Purchasing Department
Simpson's Building
2320 US HWY 70 Business East
Smithfield, NC 27577
VENDOR NAME AND
BID NUMBER MUST BE INDICATED
ON THE OUTER SHIPPING
PACKAGE/CONTAINER/ENVELOPE
Bids submitted via facsimile (FAX) machine, open, see through, or emailed in response to this invitation for bids will not
be accepted. Bids are subject to rejection unless submitted on this form. Late Bids will not be accepted and will be
considered nonresponsive.

Page: 5
BID No. 200-ATHLETIC-05202026-CR BIDDER:
AWARD CRITERIA: As provided by statute, award will be based on the lowest responsive, responsible bidder. Johnston
County Public Schools as determined by consideration of:
1. Prices offered.
2. Quality of item(s) offered
3. General reputation and performance capabilities of the bidder.
4. Conformity with specifications herein.
5. Delivery Time
The right is reserved to award this contract to a single overall bidder on all items, or to make awards on the basis of
individual items or groups of items, whichever shall be considered to be most advantageous or to constitute its best
interest. Bidders should show unit prices, but are requested also to offer a lump sum price.
BID EVALUATION: Bids are requested on the items and/or equipment as hereinafter specified or like items similar in
design, function and performance. Johnston County Public School reserves the right to reject any bid on the basis of
function, compatibility with user requirements of utility as well as costs. Bidder(s) are cautioned that any/all information
furnished or not furnished on this bid may be used as a factor in determining the award of this contract.
An evaluation team will review the proposals using the following Award Criteria on this page and make a recommendation.
Please do not contact any JCPS staff member other than the designated contact person, Cynthia Rivera by email only,
purchasing@johnston.k12.nc.us regarding the project contemplated under this IFB while the IFB is open to receiving bids.
Once the deadline for bids has passed and bids have been opened please refrain from contacting JCPS in regards to
making corrections, clarifications, or alterations to the bids submitted. JCPS will only take into consideration the bids
submitted on or before the set date and time and no changes will be accepted.
Johnston County Public Schools reserves the right to reject any and all proposals and discontinue the IFB process without
obligation or liability to any potential vendor.
Johnston County Public Schools reserves the right to select the proposal(s) which in its sole judgment best meet the
news, services and cost of JCPS.
Johnston County Public Schools reserves the right to accept or reject any one or more items of the proposal and/or waive
any irregularities or informalities in any proposal or in the proposal process.
Johnston County Public Schools reserves the right to award more than one contract to one or more bidders if it is in the
best interest of Johnston County Public Schools.
JCPS will make decisions regarding evaluation of the proposal. JCPS also reserves the right to judge and determine
whether a request is compliant and has satisfactorily met the requirements of the IFB.
DEVIATIONS: Any deviations from specifications and requirements herein must be clearly pointed out by the bidder in
BLUE ink. Otherwise it will be considered that items offered are in strict compliance with these specifications and
requirements, and successful bidder will be held responsible therefore. Deviations must be explained in detail on an
attached sheet in BLUE ink. However, no implication is made that deviations will be acceptable. Bidder is advised that
the response (or lack thereof) on this question does not take precedence over specific responses or non-responses
provided elsewhere in this bid.
MAKE AND MODEL: Manufacturer's name and model/catalog numbers used are for the purpose of identification and to
establish general quality level desired. Such references are not intended to be restrictive and comparable products of
other manufacturers will be considered. However, bidders are cautioned that any deviation from specifications must be
pointed out in their bid.

Page: 6
BID No. 200-ATHLETIC-05202026-CR BIDDER:
ITEMS TO BE PURCHASED
See Excel Spreadsheet Attached.
BIDDER MUST ATTACH THEIR DETAILED QUOTE IDENTIFYING ITEMS TO BE PURCHASED MUST BE
ATTACHED TO VERY GENERAL QUALITY LEVEL DESIRED. QUOTE EXACTLY AS SPECIFIED.
JOHNSTON COUNTY PUBLIC SCHOOLS RESERVES THE RIGHT TO DETERMINE IF BIDDER'S OFFER
IS ACCEPTABLE. IF QUOTING ITEMS, ALL INFORMATION, INCLUDING ITEM NUMBERS AND
COMPLETE DESCRIPTIONS, MUST BE PROVIDED TO ENSURE IT ALIGNS WITH JCPS NEEDS.
ALL SHIPPING CHARGES, DELIVERY CHARGES, SALES TAX OR ANY OTHER FEES MUST BE
INCLUDED IN THE BID PRICE. IT IS UNDERSTOOD THAT THE PRICES QUOTED HEREIN THAT DO
NOT EXPLICITLY STATE ANY OF THE ABOVE IS THE BIDDERS FULL AND COMPLETE RESPONSE TO
THIS INVITATION TO BID AND WILL BE BOUND BY THE PRICE(S) QUOTED. JOHNSTON COUNTY
PUBLIC SCHOOLS WILL NOT BE RESPONSIBLE FOR ADDITIONAL CHARGES NOT STATED IN
QUOTE PROVIDED IN RESPONSE TO THIS INVITATION TO BID.
JOHNSTON COUNTY PUBLIC SCHOOLS IS NOT SALES TAX EXEMPT, PLEASE ENSURE TO
INCLUDE SALES TAX FOR ALL ITEMS LISTED.
SHIPPING AND DELIVERY INFORMATION
Vendors are strongly encouraged to meet the preferred delivery date; however, if delivery by the dates listed
cannot be guaranteed, the vendor must indicate the earliest date by which all items can be guaranteed for
delivery in the designated column on the Price Sheet.
Vendor Delivery Commitment Acknowledgement:
(Vendor acknowledges, by signing below, that should their bid be accepted they will meet their
delivery timeline listed on the price sheet)
Vendor confirms that all items will be delivered by the dates listed on the Price Sheet; and/or has
identified on the Price Sheet any item(s) for which the listed delivery date cannot be met and has
provided their guaranteed delivery in weeks or date.
______________________________ _______________
Signature Date
______________________________ _______________
Printed Name Date

Page: 7
BID No. 200-ATHLETIC-05202026-CR BIDDER:
TERMS AND CONDITIONS
1. READ, REVIEW AND COMPLY: It shall be the bidder's responsibility to read this entire document, review all enclosures and
attachments, and comply with all requirements specified herein.
663059712. NOTICE TO BIDDERS: All bids are subject to the provisions of special terms and conditions specific to this Invitation
for bids, the specifications. Johnston County Public Schools ("JCPS") objects to and will not evaluate or consider any additional
terms and conditions submitted with a bidder response. This applies to any language appearing in or attached to the document as
part of the bidder's response. DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.
By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether submitted
purposely or inadvertently, shall have no force or effect.
663059713. DEFINITIONS:
BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to a Invitation for bids.
TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified period of
time based on estimated quantities only.
OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term contract.
663059714. EXECUTION: Failure to sign under EXECUTION section will render bid invalid.
663059715. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence
shall be (1) special terms and conditions specific to this bid, (2) specifications, and (3) Instructions to Bidders.
663059716. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder's offer shall be
valid for 45 days from the date of bid opening. Preference may be given to bids allowing not less than 45 days for consideration
and acceptance.
663059717. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will
be considered that items offered are in strict compliance with these specifications, and bidder will be held responsible therefore.
Deviations shall be explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying that
any deviation will be acceptable.
663059718. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested and in the spaces
provided in this document. Further, if required elsewhere in this bid, each bidder must submit with their bid descriptive literature
and/or complete specifications covering the products offered. Reference to literature submitted with a previous bid will not satisfy
this provision. Bids which do not comply with these requirements will be subject to rejection.
663059719. RECYCLING AND SOURCE REDUCTION: It is the policy of JCPS to encourage and promote the purchase of
products with recycled content to the extent economically practicable, and to purchase items which are reusable, refillable,
repairable, more durable, and less toxic to the extent that the purchase or use is practicable and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of
commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible for
providing packaging that will protect the commodity and contain it for its intended use.
Companies are strongly urged to bring to the attention of JCPS which issued the solicitation document, those products or
packaging they offer which have recycled content and that are recyclable.
663059720. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the
purchaser named on the cover sheet of this document. Do not contact the school or department directly. Any and all revisions to
this document shall be made only by written addendum from JCPS Purchasing Department. The bidder is cautioned that the
requirements of this bid can be altered only by written addendum and that verbal communications from whatever source are of no
effect.
663059721. ACCEPTANCE AND REJECTION: JCPS reserves the right to reject any and all bids, to waive any informality in bids
and, unless otherwise specified by the bidder, to accept any item in the bid. If either a unit price or extended price is obviously in
error and the other is obviously correct, the incorrect price will be disregarded.
663059722. REFERENCES: JCPS reserves the right to require a list of users of the exact item offered. JCPS may contact these
users to determine acceptability of the bid. Such information may be considered in the evaluation of the bid.
663059723. AWARD OF CONTRACT: As directed by statute, qualified bids will be evaluated and acceptance may be made of
the lowest and best bid most advantageous to JCPS as determined upon consideration of such factors as: prices offered; the
quality of the articles offered; the general reputation and performance capabilities of the bidders; the substantial conformity with the
specifications and other conditions set forth in the bid; the suitability of the articles for the intended use; the related services

Page: 8
BID No. 200-ATHLETIC-05202026-CR BIDDER:
needed; the date or dates of delivery and performance; and such other factors deemed by JCPS to be pertinent or peculiar to the
purchase in question. Unless otherwise specified by JCPS or the bidder, JCPS reserves the right to accept any item or group of
items on a multi-item bid. JCPS also reserves the right to reject any and all bids. In addition, on TERM CONTRACTS, JCPS
reserves the right to make partial, progressive or multiple awards: where it is advantageous to award separately by items; or where
more than one supplier is needed to provide the contemplated requirements as to quantity, quality, delivery, service, geographical
areas; other factors deemed by JCPS to be pertinent or peculiar to the purchase in question.
663059724. HISTORICALLY UNDERUTILIZED BUSINESSES: JCPS invites and encourages participation in this procurement
process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the
blind and severely disabled.
663059725. CONFIDENTIAL INFORMATION: As provided by statute and rule, JCPS will consider keeping trade secrets which
the bidder does not wish disclosed confidential. Each page shall be identified in boldface at the top and bottom as
"CONFIDENTIAL" by the bidder. Cost information shall not be deemed confidential. In spite of what is labeled as a trade secret,
the determination whether it is or not will be determined by North Carolina law.
663059726. SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not
destroyed will, upon request be returned at the bidder's expense. Request for the return of samples must be made within 10 days
following date of bid opening. Otherwise the samples will become JCPS property. Each individual sample must be labeled with
the bidder's name, bid number, and item number. A sample on which an award is made, will be retained until the contract is
completed, and then returned, if requested, as specified above.
663059727. AWARD PROCEDURES: Contract award notice shall be posted on JCPS website. Contract award notices are sent
only to those actually awarded contracts, and not to every person or firm responding to this solicitation.
663059728. ANTI-NEPOTISM: The Bidder warrants that, to the best of its knowledge and in the exercise of due diligence, none of
its corporate officers, directors, or trustees and none of its employees who will directly provide services under this Contract are
immediate family members of any member of the Johnston County Public Schools Board of Education or of any principal or central
office staff administrator employed by the Owner. For purposes of this provision, "immediate family" means spouse, parent, child,
brother, sister, grandparent, or grandchild, and includes step, half, and in-law relationships. Should the Bidder become aware of
any family relationship covered by this provision or should such a family relationship arise at any time during the term of this
Contract, the Bidder shall immediately disclose the family relationship in writing to JCPS. Unless formally waived by JCPS, the
existence of a family relationship covered by this Contract is grounds for immediate termination by JCPS without further financial
liability to the Bidder.
663059729. DEFAULT AND PERFORMANCE BOND: In case of default by the Bidder, JCPS may procure the articles or
services from other sources and hold the Bidder responsible for any excess cost occasioned thereby. JCPS reserves the right to
require performance bond or other acceptable alternative guarantees from successful bidder without expense to JCPS.
663059730. GOVERNMENTAL RESTRICTIONS: In the event any Governmental restrictions are imposed which necessitate
alteration of the material, quality, workmanship or performance of the items offered prior to their delivery, it shall be the
responsibility of the Bidder to notify in writing JCPS, indicating the specific regulation which required such alterations. JCPS
reserves the right to accept any such alterations, including any price adjustments occasioned thereby, or to cancel the contract.
663059731. TAXES: Any applicable taxes shall be included. G.S. 143-59.1 bars the JCPS from entering into contracts with
vendors if the vendor or its affiliates meet one of the conditions of G. S. 105-164.8(b) and refuse to collect use tax on sales of
tangible personal property to purchasers in North Carolina. Conditions under G. S. 105-164.8(b) include: (1) Maintenance of a
retail establishment or office, (2) Presence of representatives in the State that solicit sales or transact business on behalf of the
vendor and (3) Systematic exploitation of the market by media-assisted, media-facilitated, or media-solicited means. By execution
of the bid document the vendor certifies that it and all of its affiliates (if it has affiliates) collect(s) the appropriate taxes.
663059732. SITUS: The place of this contract, its situs and forum, shall be Johnston County, North Carolina, where all matters,
whether sounding in contract or tort, relating to its validity, construction, interpretation and enforcement shall be determined.
663059733. GOVERNING LAWS: This contract is made under and shall be governed and construed in accordance with the laws
of the State of North Carolina.
663059734. INSPECTION AT BIDDER'S SITE: JCPS reserves the right to inspect, at a reasonable time, the equipment/item,
plant or other facilities of a Bidder prior to contract award, and during the contract term as necessary for JCPS determination that
such equipment/item, plant or other facilities conform with the specifications/requirements and are adequate and suitable for the
proper and effective performance of the contract.
663059735. PAYMENT TERMS: Payment terms are Net not later than 30 days after receipt of correct invoice or acceptance of
goods, whichever is later. Payment may be made by procurement card and it shall be accepted by the Bidder for payment if the
Bidder accepts that card (Visa, Mastercard, etc.) or check from other customers.

Page: 9
BID No. 200-ATHLETIC-05202026-CR BIDDER:
663059736. CONDITION AND PACKAGING: Unless otherwise provided by special terms and conditions or specifications, it is
understood and agreed that any item offered or shipped has not been sold or used for any purpose and shall be in first class
condition. All containers/packaging shall be suitable for handling, storage or shipment.
663059737. STANDARDS: All manufactured items and/or fabricated assemblies subject to operation under pressure, operation
by connection to an electric source, or operation involving a connection to a manufactured, natural, or LP gas source shall be
constructed and approved in a manner acceptable to the appropriate state inspector which customarily requires the label or
re-examination listing or identification marking of the appropriate safety standard organization; such as the American Society of
Mechanical Engineers for pressure vessels; the Underwriters Laboratories and /or National Electrical Manufacturers' Association
for electrically operated assemblies; or the American Gas Association for gas operated assemblies, where such approvals of
listings have been established for the type of device offered and furnished. Further, all items furnished shall meet all requirements
of the Occupational Safety and Health Act (OSHA), and state and federal requirements relating to clean air and water pollution.
663059738. PATENT: The Bidder shall hold and save JCPS, its officers, agents and employees, harmless from liability of any
kind, including costs and expenses, on account of any confidential information, copyrighted material, patented or unpatented
invention, articles, device or appliance manufactured or used in the performance of this contract, including use by JCPS or
disclosure of any information pursuant to the NC Public Records Act.
663059739. ASSIGNMENT: No assignment of the Bidder's obligations nor the Bidder's right to receive payment hereunder shall
be permitted.
However, upon written request approved by the purchasing department and solely as a convenience to the Bidder, JCPS may:
a. Forward the Bidder's payment check directly to any person or entity designated by the Bidder, and
b. Include any person or entity designated by Bidder as a joint payee on the Bidder's payment check.
In no event shall such approval and action obligate JCPS to anyone other than the Bidder and the Bidder shall remain responsible
for fulfillment of all contract obligations.
663059740. INSURANCE:
a. Worker's Compensation including Occupational Disease and Employer's Liability Insurance. Statutory - Amount and
coverage as required by State of North Carolina Workers Compensation laws. Employer's Liability - At least
Part A Bodily Injury Statutory Limits
Part B By Accident $500,000 each accident
By Disease $500,000 policy limit
$500,000 each employee
b. Public liability and Property Damage Insurance - The Bidder shall procure insurance coverage for direct
operations, contractual liability and completed operations with limits not less than those stated below:
Occurrence:
General Aggregate $2,000,000
Premises Operations $1,000,000
Personal & Advertising Injury $1,000,000
c. Comprehensive Automobile Liability Insurance, including coverage for owned, hired and non-owned vehicles: A
Combined Single Limit for bodily injury and property damage limit of not less than $1,000,000; and $2,000 medical
payments.
d. Certificates of Insurance acceptable to the Owner shall be filed with the Owner prior to commencement of the Work.
These Certificates shall contain a provision that coverage afforded under the policies will not be canceled until at least
thirty (30) days' prior written notice has been given to the Owner, and that the Johnston County Public Schools Board
of Education is listed as additional insured on general liability.
The successful bidder agrees to hold harmless and indemnify the JCPS Board of Education for any liability that may arise from the
negligent or illegal acts of the bidder's employees or agents.
663059741. GENERAL INDEMNITY: The Bidder shall hold and save JCPS, its officers, agents, and employees, harmless from
liability of any kind, including all claims and losses, accruing or resulting to any other person, firm, or corporation furnishing or
supplying work, services, materials, or supplies in connection with the performance of this contract, and from any and all claims
and losses accruing or resulting to any person, firm, or corporation that may be injured or damaged by the Bidder in the
performance of this contract and that are attributable to the negligence or intentionally tortious acts of the Bidder. The Bidder
represents and warrants that it shall make no claim of any kind or nature against JCPS agents who are involved in the delivery or
processing of Bidder goods to JCPS. The representation and warranty in the preceding sentence shall survive the termination or
expiration of this contract.

Page: 10
BID No. 200-ATHLETIC-05202026-CR BIDDER:
663059742. CANCELLATION (TERM CONTRACTS ONLY): All contract obligations shall prevail for at least 180 days after the
effective date of the contract. After that period, in addition to the provisions of the paragraph entitled Price Adjustments, for the
protection of both parties, this contract may be canceled in whole or in part by either party by giving 30 days prior notice in writing
to the other party.
663059743. QUANTITIES (TERM CONTRACTS ONLY): The award of a term contract neither implies nor guarantees any
minimum or maximum purchases there under.
663059744. PRICE ADJUSTMENTS (TERM CONTRACTS ONLY): Any price changes, downward or upward, which might be
permitted during the contract period must be general, either by reason of market change or on the part of the Bidder to other
customers.
a. Notification: Must be given to JCPS, in writing, concerning any proposed price adjustments. Such notification shall be
accompanied by a copy of the manufacturer's official notice or other acceptable evidence that the change is general in nature.
b. Decreases: JCPS shall receive full proportionate benefit immediately at any time during the contract period.
c. Increases: All prices shall be firm against any increase for 180 days from the effective date of the contract. After this period,
a request for increase may be submitted with JCPS reserving the right to accept or reject the increase, or cancel the contract.
Such action by JCPS shall occur not later than 15 days after the receipt by JCPS of a properly documented request for price
increase. Any increases accepted shall become effective not later than 30 days after the expiration of the original 15 days
reserved to evaluate the request for increase.
663059745. INVOICES: It is understood and agreed that orders will be shipped at the established contract prices in effect on
dates orders are placed. Invoicing at variance with this provision will subject the contract to cancellation. Applicable North
Carolina sales tax shall be invoiced as a separate item.
663059746. LUNSFORD ACT/CRIMINAL BACKGROUND CHECKS: The Bidder shall conduct at its own expense sexual
offender registry checks on each of its employees, agents, ownership personnel, or contractors ("contractual personnel") who will
engage in any service on or delivery of goods to school system property or at a school-system sponsored event. The checks shall
include at a minimum checks of the State Sex Offender and Public Protection Registration Program, the State Sexually Violent
Predator Registration Program, and the National Sex Offender Registry ("the Registries"). For the Bidder's convenience only, all of
the required registry checks may be completed at no cost by accessing the North Carolina Sex Offender Registry website at
http://sexoffender.ncdoj.gov/. The Bidder shall provide certification on Sexual Offender Registry Check Certification Form that the
registry checks were conducted on each of its contractual personnel providing services or delivering goods under this Contract
prior to the commencement of such services or the delivery of such goods. The Bidder shall conduct a current initial check of the
registries (a check done more than 30 days prior to the date of this Contract shall not satisfy this contractual obligation). In addition,
Bidder agrees to conduct the registry checks and provide a supplemental certification form before any additional contractual
personnel are used to deliver goods or provide services pursuant to this Contract. Bidder further agrees to conduct annual registry
checks of all contractual personnel and provide annual certifications at each anniversary date of this Contract. Bidder shall not
assign any individual to deliver goods or provide services pursuant to this Contract if said individual appears on any of the listed
registries. Bidder agrees that it will maintain all records and documents necessary to demonstrate that it has conducted a thorough
check of the registries as to each contractual personnel, and agrees to provide such records and documents to the school system
upon request. Bidder specifically acknowledges that the school system retains the right to audit these records to ensure
compliance with this section at any time in the school system's sole discretion. Failure to comply with the terms of this provision
shall be grounds for immediate termination of the Contract. In addition, the school system may conduct additional criminal records
checks at Bidder's expense. If the school system exercises this right to conduct additional criminal records checks, Bidder agrees
to provide within seven (7) days of request the full name, date of birth, state of residency for the past ten years, and any additional
information requested by the school system for all contractual personnel who may deliver goods or perform services under this
Contract. Bidder further agrees that it has an ongoing obligation to provide the school system with the name of any new contractual
personnel who may deliver goods or provide services under the Contract. JCPS reserves the right to prohibit any contractual
personnel of Bidder from delivering goods or providing services under this Contract if JCPS determines, in its sole discretion, that
such contractual personnel may pose a threat to the safety or well-being of students, school personnel or others.
663059747. ACCESS TO PERSONS AND RECORDS: JCPS auditors shall have access to any records as a result of this bid or
the Contract. JCPS may audit the records of the Bidder during the term of the Contract to verify accounts and data affecting fees
or performance.
663059748. COMPLIANCE WITH E-VERIFY: Bidder shall comply with all applicable laws and regulations in providing services
under this Contract. In particular, Bidder shall not employ any individuals to provide services to the School System who are not
authorized by federal law to work in the United States. Bidder represents and warrants that it is aware of and in compliance with
the Immigration Reform and Control Act and North Carolina law (Article 2 of Chapter 64 of the North Carolina General Statutes)
requiring use of the E-Verify system for employers who employ twenty-five (25) or more employees and that it is and will remain in
compliance with these laws at all times while providing services pursuant to this Contract. Bidder shall also ensure that any of its
subcontractors (of any tier) will remain in compliance with these laws at all times while providing subcontracted services in
connection with this Contract.