Engineering and Design Services - Julius Chambers Avenue Water Line Project

Location:	North Carolina
Posted:	May 12, 2026
Due:	Jun 5, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Solicitation No:	1065051126-2
Publication URL:	To access bid details, please log in.

Solicitation Number:	1065051126-2
Project Title:	Engineering and Design Services - Julius Chambers Avenue Water Line Project
Description:	Engineering, Design, Construction Bidding and Construction Administration Services for the CDBG-I Grant Project. The grant project includes like-for-like rehabilitation or approved equivalent replacement of approximately 5,395 linear feet of water lines in the areas of Julius Chambers Avenue (from the intersection of North Pine Street to its intersection with Lewis Street and McAuley Church Road, crossing Marshall Street and Hoffman Drive), North Pine Street, Williams Street, Lewis Street, and Emmaline Street (approximately 2,880 linear feet). If time and budget allow alternate streets to replace water lines include Julius Chambers Avenue (from the intersection of North Main Street to the intersection of North Pine Street, crossing Highland Avenue and Hillcrest Avenue), and McAuley Church Road (approximately 2,515 linear feet). Construction must be completed by June 30, 2028. https://mtgileadnc.com/2026/03/30/request-for-qualifications/
Opening Date:	6/5/2026 12:00 PM
Posted Date:	5/13/2026
Status:	Open
Department:	TOWN OF MOUNT GILEAD


Solicitation Number * 1065051126-2	Department TOWN OF MOUNT GILEAD	Status Reason Open
Opening Date 2026-06-05T12:00:00.0000000	Posted Date * 2026-05-12T16:52:03.0000000Z	Primary Commodity Code Engineering procurement and project management services
Mandatory Conference/Site Visit — —	Special Instructions https://mtgileadnc.com/2026/03/30/request-for-qualifications/	Solicitation Type * Select RFP IFB RFI
Owner LeeAnn Haithcock
Description Engineering, Design, Construction Bidding and Construction Administration Services for the CDBG-I Grant Project. The grant project includes like-for-like rehabilitation or approved equivalent replacement of approximately 5,395 linear feet of water lines in the areas of Julius Chambers Avenue (from the intersection of North Pine Street to its intersection with Lewis Street and McAuley Church Road, crossing Marshall Street and Hoffman Drive), North Pine Street, Williams Street, Lewis Street, and Emmaline Street (approximately 2,880 linear feet). If time and budget allow alternate streets to replace water lines include Julius Chambers Avenue (from the intersection of North Main Street to the intersection of North Pine Street, crossing Highland Avenue and Hillcrest Avenue), and McAuley Church Road (approximately 2,515 linear feet). Construction must be completed by June 30, 2028. https://mtgileadnc.com/2026/03/30/request-for-qualifications/

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Request for Qualifications (RFQ) for Professional Engineering Services:

Engineering Report, Design and Bid Package, and Inspection Services

Town of Mount Gilead – Water Line Infrastructure

The Town of Mount Gilead has received a Community Development Block Grant - Infrastructure (CDBG-I) award in the

amount of $2,204,000 by the North Carolina Department of Environmental Quality (NCDEQ) Division of Water

Infrastructure (DWI) for waterline infrastructure improvement projects. Planning and initial engineering scope of work

must abide by guidelines set by NCDEQ DWI and the CDBG-I grant program.

The grant project includes like-for-like rehabilitation or approved equivalent replacement of approximately 5,395 linear

feet of water lines in the areas of Julius Chambers Avenue (from the intersection of North Pine Street to its intersection

with Lewis Street and McAuley Church Road, crossing Marshall Street and Hoffman Drive), North Pine Street, Williams

Street, Lewis Street, and Emmaline Street (approximately 2,880 linear feet). If time and budget allow alternate streets to

replace water lines include Julius Chambers Avenue (from the intersection of North Main Street to the intersection of

North Pine Street, crossing Highland Avenue and Hillcrest Avenue), and McAuley Church Road (approximately 2,515 linear

feet). Construction must be completed by June 30, 2028.

Contingent upon this award, the Town is soliciting requests for qualifications for professional engineering services to

assist the Town in a) developing a final engineering report, providing support for the environmental review, and b)

subsequent engineering design and bid package services and construction inspection services, of this project in

compliance with all applicable federal requirements and regulations under the CDBG-I program. Payment terms will be

negotiated with the selected firm. The fee for professional engineering services will be paid with CDBG-I funds.

Scope of Work:

Engineering services shall include, but are not limited to, standard tasks necessary for the implementation of the project

in conformance with the CDBG-I program and NCDEQ compliance areas:

1. Preparing and approval of the engineering report prior to the Release of Funds

a. Engineering Report must follow guidelines set by NCDEQ

b. Engineering Report / Environmental Information Document | NCDEQ

c. Engineering Report’s anticipated deadline to be complete and submitted to NCDEQ is forty-five

(45) days after agreement is fully executed.

2. Provide assistance to the Town of Mount Gilead and their grant administration consultant with preparation,

review, and completion of the Environmental Information Documentation.

Upon the receipt of Release of Funds of the construction grant, the following scope of work is required:

1. Preparing the final design and construction bid package in conformance with applicable regulations and

requirements;

2. Ensuring compliance with Buy America, Build America (BABA), Davis-Bacon, and other Federal requirements;

3. Supervising the bid advertising, tabulation, and award process, including preparing the advertisements for bid

solicitations, conducting pre-bid meeting, conducting bid opening, and issuing the notice to proceed;

4. Conducting the pre-construction conference;

5. Surveying, field staking, on-site supervising of construction work, and preparing inspection reports;

6. Reviewing and approving all contractor requests for payment, change orders, and submitting approved requests

to the governing body;

7. Providing reproducible plan drawings to the Town upon project completion;

8. Conducting final inspection and testing;

9. Submitting certified “as-built” drawings to appropriate authorities; and

10. Preparing an operation and maintenance manual (if applicable).

Submission Requirements:

This Request for Qualifications is intended to provide engineers with an opportunity to demonstrate their ability to

perform the required tasks. The content of the response should include information presented in this Request for

Qualifications. Submittals from all interested individuals or firms shall be digital copies in PDF file format. All responses

shall not exceed fifteen (15), 8½” x 11”, minimum size 11-point font, single-sided pages and must contain the following

information:

1. Individual or Firm Information:

i. Firm’s legal name

ii. Address

iii. Email

iv. Phone number

v. Principal(s) of the firm and their experience and qualifications

2. Water Infrastructure and Grant Project Experience:

i. The specialized experience and technical competence of the staff to be assigned to the project with

respect to wastewater improvements or related work;

ii. description of firm’s prior experience, including any similar projects (in particular those funded by

CDBG), size of community, location, total construction cost, and names of local officials

knowledgeable regarding the firm’s performance on related work; and

iii. include at least five references within the past five years.

3. Firm Capacity and Capability:

i. The capacity and capability of the firm to perform the work in question, including specialized

services, within the period of the grant, the past record of performance of the firm with respect to

such factors as control of costs, quality of work, and ability to meet schedules;

ii. description of firm’s current work activities, capability of carrying out all aspects of CDBG related

activities, and firm’s anticipated availability during the term of the project;

4. Work Plan:

i. The proposed work plan and schedule for activities to be performed; and

5. Debarment and Eligibility:

i. Documentation of compliance with state and federal debarment/eligibility requirements.

Qualification Evaluation Criteria:

Submissions will be evaluated per the following factors:

1. Qualifications, Competence, and Reputation of Firm and Personnel

2. Firm’s Capability to Meet Time and Project Budget Requirements

3. Present and Project Workload of Firm

4. Related Experience on Similar CDBG projects

5. Recent and Current Work for the Entity Issuing RFQ

6. Is the firm a small or disadvantaged business, MBE/WBE, or Section 3 business

Maximum Total Points

25 points

20 points

10 points

30 points

10 points

5 points

100 points

Upon completion of the review, the Committee will make its recommendation to the Town of Mount Gilead for approval

to negotiate a contract price.

Respondents may review the CDBG-I application which includes a description of the proposed project including

activities, budget, schedule, and other pertinent information by contacting the Town of Mount Gilead at 910-439-5111.

Submittal:

Qualifications submittals must be submitted via email with the following in the subject line:

Mount Gilead CDBG-I Engineering RFQ Submittal - [Firm Name].

Submissions are to be received no later than 12:00 PM, Friday, June 5, 2026 to the following emails:

bbrown@mtgileadnc.com

haithcock@mtgileadnc.com

abennett@ptrc.org

In the interest of fairness to all submitting firms, proposals received after the scheduled receipt time stated above will

not be accepted and will be marked “LATE”. All submittals received become the property of the Town of Mount Gilead

and will not be returned. Early submission of qualifications is welcomed and appreciated.

Questions Period:

Questions must be submitted in writing via email to Barrett Brown (bbrown@mtgileadnc.com), CC: Alex Bennett

(abennett@ptrc.org) by 5:00 pm on Friday, May 22, 2025. Email is the preferred method of communication for

questions or clarifications. Clarifications and/or additional information will be provided to all interested parties by the

Town or Piedmont Triad Regional Council by addenda to this package.

Contract Award:

Once the most qualified firm is selected, a cost for the engineering report and environmental information

documentation consultation will be negotiated separately from the cost for engineering design/bid package and

inspection services. Contracting for these two activities shall occur separately and costs/payments associated with each

will be clearly defined. Contracts executed for engineering design/bid package and construction inspection services shall

be contingent upon the Release of Funds and Funding Conditions.

Notice of Discretion and Liability Waiver:

The Town of Mount Gilead:

• reserves the right to reject any and all proposals, waive any irregularities in the proposal, revise the scope of the

project, and award the project to the engineer or engineering firm they believe to be the most qualified to

perform the work. If a contract is not able to be negotiated, the Town reserves the right to terminate all

negotiations and select one of the other respondents or issue a new RFQ.

• reserves the right to request and obtain from all engineers or engineering firms submitting proposals,

supplementary information or request clarification of information submitted.

• does not reimburse for the cost of preparation of RFQs, and all materials submitted with the proposal become

the property of the Town.

• reserves the right, through this RFQ, to contract engineering services for the design and construction

administration of any alternative process that is identified, as the result of this RFQ, with the firm selected or

enter into an agreement with another engineer or engineering firm.

• is an Equal Opportunity Employer and will not discriminate on the basis of race, color, religion, sex, national

origin, age, or handicap status.

• encourages the submission of proposals from small and minority and women-owned firms, veteran-owned,

historically underutilized businesses, and certified/registered Section 3 businesses concerns.

This information is available in Spanish or any other language upon request. Please contact the Town of Mount Gilead at

910-439-5111 or Piedmont Triad Regional Council at 336-904-0300 for accommodations for this request.

Esta información está disponible en español o en cualquier otro idioma bajo petición. Por favor, póngase en contacto

con cuidad de Mount Gilead al 910-439-5111 o Consejo Regional de la Tríada del Piamonte al 336-904-0300 de

alojamiento para esta solicitud.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Engineering and Design Services - Julius Chambers Avenue Water Line Project

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See also