“City of Havelock, Bulk Salt Bid for Water Treatment”

Location:	North Carolina
Posted:	May 12, 2026
Due:	Jun 18, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products 89 - Subsistence (Food)
Solicitation No:	294-29405122026
Publication URL:	To access bid details, please log in.

Solicitation Number:	294-29405122026
Project Title:	“City of Havelock, Bulk Salt Bid for Water Treatment”
Description:	Project Scope: The City of Havelock is requesting pricing for Bulk Solar Salt, (Water Plant Grade not road application type), delivered in approximately 25 ton loads via pneumatic truck to our water plant in Havelock, NC. The price of this salt shall be fixed and firm, expressed per ton including all freight & delivery charges. Supplied price shall be valid for 30 days for award purposes and upon award shall remain in effect until June 30, 2027. Estimated usage will be 2-3 truckloads (50-75 tons) per month or 600-900 tons for the contract period, depending on water system demand. Time between Requisition by the City and actual Delivery is critical for scheduling purposes and we require that you state that. Water Treatment plant hours are from 6:00am to 2:30pm (Monday through Friday) for delivery purposes.
Opening Date:	6/18/2026 2:00 PM
Posted Date:	5/13/2026
Status:	Open
Department:	CITY OF HAVELOCK


Solicitation Number * 294-29405122026	Department CITY OF HAVELOCK	Status Reason Open
Opening Date 2026-06-18T14:00:00.0000000	Posted Date * 2026-05-12T16:25:50.0000000Z	Primary Commodity Code Water treatment
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Chasity Willis
Description Project Scope: The City of Havelock is requesting pricing for Bulk Solar Salt, (Water Plant Grade not road application type), delivered in approximately 25 ton loads via pneumatic truck to our water plant in Havelock, NC. The price of this salt shall be fixed and firm, expressed per ton including all freight & delivery charges. Supplied price shall be valid for 30 days for award purposes and upon award shall remain in effect until June 30, 2027. Estimated usage will be 2-3 truckloads (50-75 tons) per month or 600-900 tons for the contract period, depending on water system demand. Time between Requisition by the City and actual Delivery is critical for scheduling purposes and we require that you state that. Water Treatment plant hours are from 6:00am to 2:30pm (Monday through Friday) for delivery purposes.

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CITY OF HAVELOCK

Post Office Box 368

Havelock, NC 28532

INVITATION TO BID

Pursuant to North Carolina General Statutes §143-131, the City of Havelock invites informal bids on the

following:

Bids must be submitted in accordance with the attached specifications. Bids must include an itemized schedule

(including quantity, unit price and total) for each work element. Bids can be submitted by mail, email, fax or hand

delivered. Cover sheets, envelopes, etc. should be clearly marked with the words:

“City of Havelock,

Bulk Salt Bid for Water Treatment”

Address Bids to:

Kimberly Walters, Director of Finance

City of Havelock

P.O. Box 368

1 Governmental Ave.

Havelock, NC 28532

Fax: 252-447-0126

Email: Bids@havelocknc.us

Bids will be accepted until 2:00 PM (EST) on Thursday, June 18, 2026, at which time they will be reviewed in

the office of the City Finance Director. Quotes are not subject to public inspection until the contract is awarded.

The bids are good for 30 days after opening. The winning bidder will be issued a Notice of Award along with a

Purchase Order.

Bidders are cautioned not to submit bids until the proposed requirements and specifications have been

carefully examined. It will be considered that bidders will have satisfied themselves as to the accuracy of

the specifications. No proposal will be considered unless prices are submitted for all items requested in

any section. The City reserves the right to change the amount of quantities.

All bids submitted should be to the desired specifications. Any exceptions to the specifications will be

evaluated based on the best interest of the City. Any deviation from specifications indicated herein must

be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with

these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail.

The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be

acceptable.

The names of certain brands or makes denote quality standard in the article desired, but do not restrict bidders to

the specific brand, make or manufacturer named. They are meant to convey to prospective bidders the general

style, type, character and quality of the article desired.

The successful bidder on all construction contracts will be required to conduct the operation in accordance with

all Federal, State, and Municipal health and safety rules, regulations and laws applicable to the operation. The

successful bidder may be asked to provide the City with a copy of the company's safety plan prior to commencing

work. For all projects over $30,000, a general contractor’s license must be furnished to the City if applicable.

Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-State Vendor

that is a corporation, limited-liability company or limited-liability partnership shall have received, and shall

maintain throughout the term of The Contract, a Certificate of Authority to Transact Business in North Carolina

from the North Carolina Secretary of State, as required by North Carolina law. A contract requiring only an

isolated transaction completed within a period of six months, and not in the course of a number of repeated

transactions of like nature, shall not be considered as transacting business in North Carolina and shall not require

a Certificate of Authority to Transact Business.

The City will not sell bid packages. Plans, specifications, and addenda may be viewed and obtained online at

www.havelocknc.us. Click on: “Bid on a Contract”; “Current Bids”. The Bidder’s List is maintained by Vendor

Registry. Registration for the Bidder’s List is made online at www.havelocknc.us. Click on: “Bid on a

Contract”; “Vendor login/Registration”.

N.C.G.S. (North Carolina General Statutes), specifically §160A-20.1(b), prohibit the City from entering

into contracts with contractors and subcontractors who have not complied with the requirement of Article

2 or Chapter 64. The Contractor shall submit the E-Verify Affidavit, located in the Bid Proposal section,

with their bid. Bids that do not include this Affidavit will be considered non-responsive.

N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not utilize any

subcontractor found on the State Treasurer’s Iran Divestment list or Companies Boycotting Israel list. The

referenced lists can be found on the State Treasurer’s website at the address www.nctreasurers.com and will be

updated every 180 days.

The City of Havelock reserves the right to reject any or all proposals and to purchase items from the state contract

in the efforts to award the contract to the bidder it deems to be for the best interest of the City.

MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an appropriate

document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to

be submitted at any time prior to the opening of Bids. A request to withdraw a bid may be made to the Owner

within 72 hours after Bids are opened in accordance with NCGS § 143-129.1 Requests to withdraw a Bid will be

subject to the requirements of NCGS §143-129.1 and in the sole discretion of the City of Havelock Finance

Officer.

This institution is an equal opportunity provider, and employer.

Contact person(s) for information on this bid:

For questions in regards to the bid specifications, the City requires and only responds to questions submitted in

writing and sent via email to: Bids@havelocknc.us

Questions must be received by 2:00 PM (EST) on Tuesday, May 19, 2026. If questions are received, the City

will respond no later than 12:00 PM (EST) on Tuesday, May 26, 2026.

This is the 12th day of May 2026

Published: Vendor Registry May 12, 2026

CITY OF HAVELOCK

Kimberly Walters

Director of Finance

STATE OF NORTH CAROLINA

AFFIDAVIT

CITY OF HAVELOCK

I, ___________________________ (the individual attesting below), being duly authorized by and

on behalf of __________________________________ (the entity hereinafter “Employer”) after first being duly

sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States

Department of Homeland Security and other federal agencies, or any successor or equivalent program

used to verify the work authorization of newly hired employees pursuant to federal law in accordance with

NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to

work in the United States, shall verify the work authorization of employee through E-Verify in accordance

with NCGS §64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in the State and that

employs 25 or more employees in this State. (mark Yes or No)

a. YES_____, or

b. NO_____

4. Employer’s subcontractors comply with E-Verify, and if Employer is the winning bidder on this project,

Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

This _________ day of ________________________, 20________.

Signature of Affiant: _______________________________________

Print or Type Name: _______________________________________

State of North Carolina County of ____________________________

Signed and sworn to (or affirmed) before me, this the

_________ day of _____________________________, 20________.

__________________________ ___________________________

Signature of Notary

Printed Name of Notary

Bid Sheet

Firm, Fixed, Delivered Price: ____________________ per ton though June 30, 2027.

Bids must include a copy of your Standard “Certificate of Analysis” – Bulk Solar Salt Grade.

Include standard delivery time from City Requisition ______________________.

Delivery hours Monday through Friday 6:30 am – 2:30 pm EST.

Company Name:

______________________________________________

Company Address:

______________________________________________

Contact Person:

______________________________________________

Telephone Number:

______________________________________________

Email Address:

______________________________________________

NC Contractor’s License Type and Number: ______________________________________________

Number of Addendums Acknowledged (circle one): N/A 1 2 3 4

As of the date listed below, the vendor or bidder listed above is compliant with N.C.G.S. 147-86.42-84, the

Iran Divestment Act and the Companies Boycotting Israel Act.

Authorized Signature:

____________________________________________________

Print Name of Authorized Signature: ____________________________________________________

Title:

____________________________________________________

Address Bid to:

Kimberly Walters, Director of Finance

City of Havelock

P.O. Drawer 368

1 Governmental Avenue

Havelock, NC 28532

Bids@Havelocknc.us

Please indicate the Bid name on the outside of the envelope.

Project Scope:

The City of Havelock is requesting pricing for Bulk Solar Salt, (Water Plant Grade not road

application type), delivered in approximately 25 ton loads via pneumatic truck to our water

plant in Havelock, NC. The price of this salt shall be fixed and firm, expressed per ton

including all freight & delivery charges. Supplied price shall be valid for 30 days for award

purposes and upon award shall remain in effect until June 30, 2027. Estimated usage will be

2-3 truckloads (50-75 tons) per month or 600-900 tons for the contract period, depending

on water system demand. Time between Requisition by the City and actual Delivery is

critical for scheduling purposes and we require that you state that. Water Treatment plant

hours are from 6:00am to 2:30pm (Monday through Friday) for delivery purposes.

Contact person(s) for information on this bid:

For questions in regards to the bid specifications, the City requires and only

responds to questions submitted in writing and sent via email to: Bids@Havelocknc.us

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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“City of Havelock, Bulk Salt Bid for Water Treatment”

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