ESTC LPG PROP PROJECT

STATE OF NORTH CAROLINA
Western Piedmont Community College
Request for Proposal #: 2026-05-Prop Field
ESTC LPG Prop Project
Date of Issue: May 11, 2026
Proposal Opening Date: June 2, 2026
At 2:00 PM ET
Direct all inquiries concerning this RFP to:
Ronald Gray
Director, Facility Services
Email: rgray@wpcc.edu
Phone: 828-448-6068

STATE OF NORTH CAROLINA
Request for Proposal #
2026-05-Prop Field
______________________________________________________
For internal State agency processing, including tabulation of proposals, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page
will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for
public inspection.
This page shall be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
If you do not have a Vendor number, register at
https://evp.nc.gov/SignIn
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2026-05-Prop Field
Proposal Number: Vendor: __________________________________________
STATE OF NORTH CAROLINA
Western Piedmont Community College
Western Piedmont Community College 2026-05-Prop Field
Request for Proposal #:
1001 Burkemont Ave
Proposals will be publicly opened: June 2, 2026 @ 2:00 PM
Morganton, NC 28655
Using Agency: Commodity No. and Description:
Requisition No.:
EXECUTION
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this proposal is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this
RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public
contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this
response to the RFP, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor is not aware that any
such gift has been offered, accepted, or promised by any employees of your organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS
AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.
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Proposal Number: Vendor: __________________________________________
Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals shall
not be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual
agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending
upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of Western Piedmont Community College)
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2026-05-Prop Field
Proposal Number: Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ............................................................................................. 5
1.1 CONTRACT TERM .................................................................................................................. 5
2.0 GENERAL INFORMATION ....................................................................................................... 5
2.1 REQUEST FOR PROPOSAL DOCUMENT ............................................................................. 5
2.2 E-PROCUREMENT FEE ......................................................................................................... 5
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ............................... 5
2.4 RFP SCHEDULE ..................................................................................................................... 6
2.5 SITE VISIT or PRE-PROPOSAL CONFERENCE ................................................................... 6
2.6 PROPOSAL QUESTIONS ....................................................................................................... 6
2.7 PROPOSAL SUBMITTAL ....................................................................................................... 7
2.8 PROPOSAL CONTENTS ........................................................................................................ 7
2.9 ALTERNATE PROPOSALS .................................................................................................... 7
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................ 7
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ....................................... 8
3.1 METHOD OF AWARD ............................................................................................................. 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 8
3.3 PROPOSAL EVALUATION PROCESS ................................................................................... 8
3.4 EVALUATION CRITERIA ........................................................................................................ 9
3.5 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................... 9
3.6 INTERPRETATION OF TERMS AND PHRASES .................................................................... 9
4.0 REQUIREMENTS ..................................................................................................................... 9
4.1 PRICING .................................................................................................................................. 9
4.2 HUB PARTICIPATION ............................................................................................................ 9
4.3 VENDOR EXPERIENCE ........................................................................................................ 10
4.4 PERSONNEL ......................................................................................................................... 10
4.5 VENDOR'S REPRESENTATIONS ........................................................................................ 10
4.6 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................. 10
4.7 SUBCONTRACTORS ............................................................................................................ 10
5.0 SPECIFICATIONS AND SCOPE OF WORK .......................................................................... 10
5.1 GENERAL ............................................................................................................................. 10
5.2 TASKS/DELIVERABLES ...................................................................................................... 11
5.3 CERTIFICATION AND SAFETY LABELS ............................................................................. 12
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6.0 CONTRACT ADMINISTRATION............................................................................................. 12
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ......................................................... 12
6.2 INVOICES .............................................................................................................................. 13
6.3 ACCEPTANCE OF WORK .................................................................................................... 13
6.4 DISPUTE RESOLUTION ....................................................................................................... 13
6.5 CONTRACT CHANGES ........................................................................................................ 13
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2026-05-Prop Field
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1.0 PURPOSE AND BACKGROUND
The purpose of this proposal will be to relocate and install Liquid Propane (LP) props from the current Western Piedmont
Community College (WPCC) Emergency Service Training Center (ESTC) located on 150 Coal Chute Road, Morganton, NC to the
newly constructed site located at 900 Vine Arden Road, Morganton, NC as designated by current site drawings and owner
specifications.
The intent of this solicitation is to award an Agency Contract.
1.1 CONTRACT TERM
The Contract will be considered complete on acceptance of all requirements within the scope of work. The project schedule is to
begin on June 15, 2026 ant to be completed by August 14, 2026.
Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR PROPOSAL DOCUMENT
This RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: This is an NC eProcurement solicitation however; this is a proposal for services and no E-Procurement fee will apply
to this solicitation.
Additional information may found at: http://eprocurement.nc.gov/.
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this RFP and comply with all requirements and
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be
issued in connection with this RFP.
If Vendors have questions, issues, regarding any component of this RFP, those must be submitted as questions in accordance with
the instructions in the PROPOSAL QUESTIONS Section. If the State determines that any changes will be made as a result of the
questions asked, then such decisions will be communicated in the form of an RFP addendum. The State may also elect to leave
open the possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-and-
answer period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or
consider any additional or modified terms and conditions submitted with Vendor's proposal or otherwise. This applies to any
language appearing in or attached to the document as part of the Vendor's proposal that purports to vary any terms and conditions
or Vendors' instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor's proposal shall
constitute a firm offer that shall be held open for the period required herein ("Validity Period" above).
The State may exercise in its discretion to consider Vendor proposed modifications. By execution and delivery of this RFP Response,
the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently, shall have
no force or effect, and will be disregarded unless expressly agreed upon through negotiations and incorporated by way of a Best
and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds
to reject Vendor's proposal as nonresponsive.
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2.4 RFP SCHEDULE
The table below shows the intended schedule for this RFP. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFP State May 11, 2026
Hold Pre-Proposal Meeting/Site Visit - Mandatory State May 19, 2026 @ 10:00 AM - 150 Coal Chute Rd.
Submit Written Questions Vendor May 22, 2026 @ 5:00 PM - via email
Provide Response to Questions State May 27, 2026 via email
Submit Proposals Vendor June 2, 2026 @ 2:00 PM
Contract Award State June 2, 2026
2.5 SITE VISIT or PRE-PROPOSAL CONFERENCE
Mandatory Site Visit
Date: May 19, 2026
Time: 10:00 AM Eastern Time
Location: 150 Coal Chute Road, Morganton, NC
Then proceed to 900 Vine Arden Road, Morganton, NC
Contact #: 828-448-6068
Instructions: It shall be MANDATORY that a representative from each Vendor be present for a pre-proposal site visit.
Attendees must arrive promptly. All attendees must sign in upon arrival and clearly indicate their prospective Vendor
FAILURE TO ATTEND THE MANDATORY SITE VISIT SHALL RESULT IN VENDOR'S PROPOSAL BEING DEEMED NON-RESPONSIVE
AND NOT CONSIDERED FOR AWARD.
The purpose of this visit is for all prospective Vendors to apprise themselves of the conditions and requirements which will affect
the performance of the work called for by this RFP. No allowances will be made for unreported conditions that a prudent Vendor
would recognize as affecting the work called for or implied by this RFP.
Vendors are cautioned that any information released to attendees during the site visit other than that involving the physical aspects
of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this RFP, must be confirmed by
written addendum before it can be considered to be a part of this RFP and any resulting contract.
2.6 PROPOSAL QUESTIONS
Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the best proposal
possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the RFP SCHEDULE Section above, unless modified by Addendum.
Questions related to the content of the solicitation, or the procurement process should be directed to the person on the title page
of this document by the date and time specified in the RFP SCHEDULE Section of this RFP. Vendors will enter "RFP # 2026-05-Prop
Field- Questions" as the subject of the message.
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary by
the State will be emailed to all vendors on the sign-in sheet at the pre-bid meeting in the form of an addendum and shall become
an Addendum to this RFP. Vendors shall rely only on written material contained in the RFP and an addendum to this RFP.
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2.7 PROPOSAL SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will be
automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its proposal has been received as described in this RFP by the
specified time and date of opening. Failure to submit a proposal in strict accordance with instructions provided shall constitute
sufficient cause to reject a Vendor's proposal(s). Solicitation responses are subject to Sealed Bidding requirements.
Vendor's proposals should be delivered to WPCC or emailed to the contact on the title page. It is the responsibility of the vendor
to obtain confirmation of receipt from WPCC.
If confidential and proprietary information is included in the proposal, also submit one (1) signed, REDACTED copy of the
proposal. Such information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted
from the Public Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services or
appropriate portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules
set forth above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion,
having received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined
to be confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above.
However, under no circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the proposal with its proposal submission, the Department may release
an unredacted version if a record request is received.
2.8 PROPOSAL CONTENTS
Vendors shall complete all attachments for this RFP that require the Vendor to provide information. Vendors shall provide
authorized signatures where requested. Failure to provide all required items, or Vendor's submission of incomplete items, may
result in the State rejecting Vendor's proposal, in the State's sole discretion.
Vendor shall include the following items and attachments in their Proposal:
a) Title Page: Include the company name, address, phone number and authorized representative along with the Proposal
Number.
b) Completed and signed version of all EXECUTION PAGES, along with the body of the RFP.
c) Completed version of a PRICING PROPOSAL on company letterhead
2.9 ALTERNATE PROPOSALS
Unless provided otherwise in this RFP, Vendor may submit alternate proposals for comparable Goods, various methods or levels
of Service(s), or that propose different options. Alternate proposals must specifically identify the RFP requirements and
advantage(s) addressed by the alternate proposal. Each proposal must be for a specific set of Goods and Services and must include
specific pricing. Each proposal must be complete and independent of other proposals offered. If a Vendor chooses to respond with
various offerings, Vendor shall follow the specific instructions for uploading Alternate Proposals in the Sourcing Tool.
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
The following definitions, acronyms, and abbreviations are also relevant to this RFP:
WPCC - Western Piedmont Community College
ESTC - Emergency Services Training Center
LP or LPG - Liquified Petroleum Gas - Propane
Prop - Objects used to train firefighters
ESV - Emergency Shut-off Valve (specific to Propane)
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2026-05-Prop Field
Proposal Number: Vendor: __________________________________________
Ball Valve - Quarter Turn Ball Valve (specific to Propane)
Bulk Plant (prop) - 2 Eight Thousand Gallon LP tanks with attached valving and appliances
Upright Bulk Fuel Tanks - Upright tanks located within a concrete containment area
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the
additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all
award decisions shall be in the State's best interest. All qualified proposals will be evaluated, and awards will be made to the
Vendor(s) meeting the specific RFP Specifications and achieving the highest and best final evaluation, based on the criteria
described below.
While the intent of this RFP is to award a Contract(s) to a single Vendor, the State reserves the right to make separate awards to
different Vendors for one or more line-items, to not award one or more line-items or to cancel this RFP in its entirety without
awarding a Contract, if it is considered to be most advantageous to the State to do so.
The State reserves the right to waive any minor informality or technicality in proposals received.
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
While this RFP is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from engaging
in conversations intended to influence the outcome of the evaluation. See Paragraph 29 of the Instructions to Vendors entitled
COMMUNICTIONS BY VENDORS.
Each Vendor submitting a proposal to this RFP, including its employees, agents, subcontractors, suppliers, subsidiaries and
affiliates, is prohibited from having any communications with any person inside or outside the using agency; issuing agency; other
government agency office or body (including the procurement lead named above, any department secretary, agency head,
members of the General Assembly and Governor's office); or private entity, if the communication refers to the content of Vendor's
proposal or qualifications, the content of another Vendor's proposal, another Vendor's qualifications or ability to perform a
resulting contract, and/or the transmittal of any other communication of information that could be reasonably considered to have
the effect of directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.
Any Vendor not in compliance with this provision shall be disqualified from evaluation and award. A Vendor's proposal may be
disqualified if its subcontractor and/or supplier engage in any of the foregoing communications during the time that the
procurement is active (i.e., the issuance date of the procurement until the date of contract award or cancellation of the
procurement). Only those discussions, communications or transmittals of information authorized or initiated by the issuing agency
for this RFP or inquiries directed to the procurement lead named in this RFP regarding requirements of the RFP (prior to proposal
submission) or the status of the award (after submission) are excepted from this provision.
3.3 PROPOSAL EVALUATION PROCESS
Only responsive submissions will be evaluated.
Proposals will be received according to the method stated in the Proposal Submittal Section above.
All proposals must be received by the issuing agency not later than the date and time specified in the RFP SCHEDULE Section
above, unless modified by Addendum. Vendors are cautioned that this is a request for offers and the State reserves the
unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the State.
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