HVAC Duct Cleaning - Building 11A - Wright Patterson AFB

Active

Contract Opportunity

Instructions to Offerors for Solicitation FA860125Q0057

Department/Ind. Agency - Department of Defense (DoD)

Sub-Tier - Department of the Air Force (DAF)

Major Command - Air Force Material Command (AFMC)

Sub-Command - Air Force Life Cycle Management Center (AFLCMC)

Office - FA8601AFLCMC PZIO

Contract Specialist Contact - 2d Lt Matthew Shofner (matthew.shofner.1@us.af.mil)

Contract Officer Contact - Claire Hess (claire.hess@us.af.mil)

This solicitation is for commercial services in accordance with the formation for FAR 12.6. This announcement constitutes the only solicitation, as a synopsis is not needed in accordance with FAR 5.202(a)(13). This solicitation is expected to result in the award of a firm-fixed price contract for HVAC Duct Work Cleaning services in the basement and 1st floor of Building 11A at Wright-Patterson AFB as described in the requirements section of the attached Performance Work Statement. The period of performance is 90 calendar days after contract award.

The Government reserves the right to award without discussions or make no award at all depending on 1) the quality of quotations received and 2) whether proposed prices are determined to be fair and reasonable.

Proposals are being requested and an award, if any, will be made to the lowest priced Offeror who submits a proposal that:

1) Conforms to the requirements of the solicitation and the Statement of Work

2) Receives a rating of "Acceptable" on the Technical Capability evaluation factor

3) Contains the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable

*Please include the total quoted price in the submission email or on a cover page of the quote

The solicitation number for this requirement is FA860125Q0057 and is hereby isued as a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Products and Commercial Services, and FAR Part 13, Simplified Acquisition Procedures.

Required Proposal Items: Proposals may be in any format but MUST include:

1. Proposing company’s name, address, SAM Unique ID, Cage Code, and TIN

2. Point of contact’s name, phone, and email

3. Proposal number & date

4. Timeframe that the proposal is valid

5. Total Price

6. Shipping (FOB Destination)

7. Completed copy of Representations and Certifications (Attached)

8. See Statement of Work for additional quote requirements

The proposals may be in any format, but shall consist of two separate parts, a technical proposal and a price proposal. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offer submitted.

Acceptable means of Submission: All submissions must be submitted electronically to both the Contracting Officer (Claire Hess, claire.hess@us.af.mil) and the Contracting Specialist

(Matthew Shofner, matthew.shofner.1@us.af.mil), by Friday, 4 April 2025, at 12:00 PM ET.

Any correspondence sent via email must contain the subject line “FA8601-25-Q-0057, HVAC Cleaning Services - B11A.” The entire proposal must be contained in a single email, unless otherwise approved, including attachments. Please note: due to the email server, any emails that exceed 5 megabytes might not go through. Emails with compressed files are not permitted. Note that email filters at Wright-Patterson Air Force Base are designed to filter emails without subject lines or with suspicious subject lines or content (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the email may not get through the email filters. Also be advised that .zip or .exe files are not allowable attachment and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls, or .xlsx documents are sent. The email filter may delete any other form of attachments. A confirmation email will be sent once the proposal is received. If you do not receive a confirmation email within 24 hours of submitting the proposal, please reach out to the point of contacts listed on the solicitation.

Submittal of proposals in response to this solicitation constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the internet website https://www.acquisition.gov. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the proposals received.

Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this combined synopsis/solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow – Receipt and Acceptance (WAWF – RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at

http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/.

Attachment

1) Building Plans - BLDG11A 1ST FLR EAST

2) Building Plans - BLDG11A 2ND FLR

3) Building Plans - BLDG11A Basement

4) Solicitation Document (SF 1449)

5) Performance Work Statement

6) Representations and Certifications

Attachments/Links