Dix Park Gipson Play Plaza Splashpad Filter Replacement

CITY OF RALEIGH
PARKS, RECREATION AND CULTURAL RESOURCES
DIX PARK
1030 Richardson Drive
Raleigh, NC 27601
INFORMAL BID DOCUMENTS
Gipson Play Plaza Splashpad Filter Replacement
Date of Issue: September 14, 2026

City of Raleigh
Gipson Play Plaza Splashpad Filter Replacement
Index
* Index .............................................................................................. Page 2
* Advertisement For Bid .................................................................... Page 3-4
* Instructions to Bidders .................................................................... Page 5-9
* Appendices:
1. Procedure for reporting NC Sales Tax Expenditures
2. Sample Document: City Contract for Construction/Repair
3. Pump Room Diagram
4. New Filter Cut Sheet ("Stacked" Configuration)
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City of Raleigh
Gipson Play Plaza Splashpad Filter Replacement
CITY OF RALEIGH - ADVERTISEMENT FOR BID (INFORMAL BID)
PROJECT: Dix Park Gipson Play Plaza Splashpad Filter Replacement
PROJECT LOCATION: 715 Biggs Drive, Raleigh, NC 27603
Informal Bid #: 274-PRCR-GPPSplashpadFilter
Owner and Contact: City of Raleigh Parks, Recreation and Cultural Resources
Dix Park
1030 Richardson Drive, Raleigh, North Carolina 27603
Project Manager Contact: Sydney Honeycutt, Parks Planner
e-mail: Sydney.Honeycutt@raleighnc.gov
NOTE: Do not refer or use previously published bid documents.
Pursuant to the General Statutes of North Carolina, Section 143-128 et. seq, contractors are
invited to submit Single Prime Construction bids providing labor, material, and equipment for
entering into a City Contract for Construction/Repair.
Cost & Bid Specifications:
Total cost of this project will be included within the bid package. All labor, materials, equipment
and permitting fees in relation to the purpose of this project are to be included. Bid proposals shall
be for a single lump sum. Single lump sum shall include an $8,000 Owner's Continency to be
used for unforeseen conditions with Owner approval.
Project Scope:
See attached "Instructions to Bidders"
Bids: Bids will be received via email only by deadline:
Time: 5:00 PM
Date: Friday, October 9, 2026
Email Delivery: Sydney Honeycutt, Parks Planner
Sydney.Honeycutt@raleighnc.gov
File Size Limit: 25 MB
Mandatory Pre-Bid meeting will be held at the project site. Pre-bid attendance may be
used to validate bid submissions. Attendance of the pre-bid will be documented by the City.
Date: Wednesday, September 23, 2026
Time: 10:00 AM
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City of Raleigh
Gipson Play Plaza Splashpad Filter Replacement
Location: Dix Park, Gipson Play Plaza Pump Room, 715 Biggs Drive, Raleigh, NC
27603. Parking available in "Lot G." Pump room is located next to
picnic area inside restroom building.
Questions Deadline: Friday, September 25, 2026, by 5:00PM
Questions must be submitted in writing only to
Sydney.Honeycutt@raleighnc.gov
Digital submission via email is required. Paper copies will not be accepted.
No public opening will be held in accordance with informal bidding rules.
Contractors are responsible for distributing documents to all sub-contractors.
Information related to this solicitation, including any addenda, will be posted to the Vendor Portal
(https://evp.nc.gov/).
Bidders will be required to show evidence that they are licensed to perform the work in the Bidding
Documents as required by North Carolina General Statute, Chapter 87.
No Bid may be withdrawn for Forty-Five (45) days after opening time.
The City reserves the right to reject any or all bids and to waive informalities.
END OF ADVERTISEMENT FOR BID
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City of Raleigh
Gipson Play Plaza Splashpad Filter Replacement
INSTRUCTIONS TO BIDDERS
GENERAL
This is a turnkey replacement of the existing splashpad filter at Dix Park's Gipson Play Plaza:
* The City has procured a new filter and is in storage at Dix Park.
* Contractor to remove existing filter, move to City storage facility.
* Move the new filter from City storage and install in the Gipson Play Plaza pump room.
Specifications
Total cost of this project will be included within the bid package. All labor, materials, equipment
and permitting fees in relation to the purpose of this project are to be included. Bid proposals
shall be for a single lump sum.
* Remove/replace all piping from existing ten (10) horsepower pump and existing Defender
filter, install new plumbing to connect new filters to flanged connection leading to return
line.
* Facilitate the removal of control wiring/programming associated with the existing
Defender's control of the filter pump VFD.
* All existing Defender components to remain in serviceable, functioning condition for
return to manufacturer.
* Existing Defender filter once removed, shall be placed in a City storage facility at Dix Park
and prepared for shipping per manufacturer's instructions.
* Install (Owner provided) Neptune Benson High-Rate Fiberglass Filters Tanks
3448SHFFGS-3R. All installation work to be performed in line with manufacturer
specifications. Contractor shall move the filter from City storage facility to Gipson Play
Plaza mechanical room for installation.
* Piping must include a method to accommodate automatic high level drain bypass.
* Install pressure gauges, sight glass and air relief.
* Plumb backwash line to backwash pit.
* Load sand filter media to manufacturer-specified depth.
* Relocate UV system control as needed to accommodate use of new filter valves.
* All piping to be Schedule 80
* Perform initial startup of system to verify operation and check for leaks.
* Contractor shall include an $8,000 Owner's Contingency Allowance for unforeseen
issues during the execution of this work in their base bid. Allowance shall only be used
with Owner approval.
PROJECT LOCATION
Dix Park - Gipson Play Plaza
715 Biggs Drive
Raleigh, NC 27603
BID SCHEDULE
Mandatory Pre-Bid Conference: Wednesday, September 23, 2026, at 10:00AM
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City of Raleigh
Gipson Play Plaza Splashpad Filter Replacement
Written Questions Deadline: Friday, September 25, 2026, by 5:00PM - Questions must be in
writing to Sydney.Honeycutt@raleighnc.gov to receive a response via addendum.
Bid Deadline: Friday, October 9, 2026, by 5:00PM
Vendor Portal website (https://evp.nc.gov/) will post all addenda. The City of Raleigh is not
responsible for the accuracy of documents anyone may obtain from any other source.
BID SUBMISSIONS
The submission of a bid will assume that the Contractor has fully examined the site and knows
the existing conditions and has made every provision for operating under the existing
conditions, and has included all necessary items, and has read and understands the Bidding
Documents. No consideration shall be given to any claim for extra compensation or extension
of contract time because of failure to comply with this provision.
Bids shall be received in strict accordance with all requirements of the General Statutes of North
Carolina. The bid shall be submitted via email with the Subject Line: "274-PRCR-
GPPSplashpadFilter".
The City of Raleigh shall not be held responsible for bids received beyond the deadline date and
time. Proposals not received by the designated time will not be accepted.
Except to the extent allowed by statute, bids shall not be withdrawn and bids shall remain subject
to acceptance by the City for a period of Forty-Five (45) days.
It is the City's intention to award a contract for work under this project to the lowest responsive,
responsible bidder. The City reserves the right to reject any and all bids and to waive without
informalities, including without limitation, non-conforming, non-responsive, unbalanced, or
conditional bids. The City of Raleigh reserves the right to reject the bid of any Bidder whom it finds,
after reasonable inquiry and evaluation, to not be responsible. The City of Raleigh may also
reject the bid of any bidder if the City believes that it would not be in the best interest of the
Project to make an award to that bidder. The City of Raleigh also reserves the right to waive all
informalities not involving price, time, or changes in the Work and to negotiate terms with the
successful bidder.
Upon request, bidders must present satisfactory evidence that they have been regularly
engaged in the business of constructing such work, such as company work history and
references from similar construction projects. And upon request, bidders must show that they
are fully prepared with the necessary capital, equipment, etc., to begin the work promptly, and
complete the same in accordance with specifications.
The bidder to whom the award is made shall be required to furnish work crews of adequate
number, size, and experience to properly perform the work. The Project Manager responsible
for the project is required to be on-site during construction. The interpretation of the number of
crews, size, and experience will be determined by the City of Raleigh as to their adequacy.
The Contractor will furnish all materials, labor, equipment, supervision, tools, machinery, etc. for
complete construction of projects in accordance with plans and specifications of the City of
Raleigh.
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City of Raleigh
Gipson Play Plaza Splashpad Filter Replacement
The City reserves the right to extend the work in this Contract upon the same terms, provided
that such extensions shall not exceed in cost fifty per cent (50%) of the original Contract price
of the Contract being extended.
The contractor(s) to whom the award is made must carry insurance in the amounts and types
outlined in the Insurance Requirements below.
1. Insurance
Contractor agrees to purchase at its own expense insurance coverages to satisfy the following
minimum requirements. A certificate reflecting the following minimum coverages shall
accompany this Contract:
1.1. Workers' Compensation Insurance:
Limits:
Workers Compensation: Statutory for the State of North Carolina
Employers Liability: Bodily Injury by Accident $1,000,000 each accident
Bodily Injury by Disease $1,000,000 policy limit
Bodily Injury by Disease $1,000,000 each employee
1.2. Commercial General Liability:
Limits:
Each Occurrence: $1,000,000
Personal and Advertising Injury $1,000,000
General Aggregate Limit $2,000,000
Products and Completed Operations Aggregate $2,000,000
The aggregate limit must apply per project. The form of coverage must be the ISO CG
00 01 policy as approved by the State of North Carolina Department of Insurance. If a
form of coverage other than the CG 00 01 is used it must be approved by the City's risk
manager. Any endorsed exclusions or limitations from the standard policy must be
clearly stated in writing and attached to the Certificate of Insurance. Completed
Operations coverage must be maintained for the period of the applicable statute of
limitations.
1.3. Commercial Automobile Liability:
Limits:
$1,000,000 combined single limit.
1.4. Additional Insured:
Contractor agrees to endorse the City as an Additional insured on the Commercial
General Liability, Auto Liability and Umbrella Liability if being used to meet the minimum
liability limits for General Liability and Automobile Liability.
The Additional Insured shall read 'City of Raleigh is named additional insured as their
interest may appear'.
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City of Raleigh
Gipson Play Plaza Splashpad Filter Replacement
The Certificate Holder address should read:
City of Raleigh
Post Office Box 590
Raleigh, NC 27602-0590
1.5. Builders Risk Coverage:
Limits:
Minimum limit in the amount of total bid price. The Builder Risk policy must be endorsed
to increase the limit of insurance for all change orders.
1.6. Policy Form:
Builder Risk coverage must be on a direct physical loss basis and contain no exclusion
for theft, collapse or damage to foundations or underground structures, pipes or
conduits.
1.7. Named Insured:
The Named Insured shall be The City of Raleigh, the Contractor, and all sub-contractors
with a contractual assumption of responsibility for damage to the project.
All insurance companies must be admitted to do business in North Carolina and be
acceptable to the City's risk manager. If the insurance company(s) is a permitted
surplus lines insurer, the insurance company name, and NAIC number must be
submitted to the City's risk manager for approval before commencing work. Contractor
shall be required to provide the City no less than thirty (30) days' notice of cancellation,
or any material change, to any insurance coverage required by this Contract.
A Certificate of Insurance (COI) must be issued by an authorized representative of the
insurance carrier(s). Certificates of Insurance must have the insurance company name
and NAIC number clearly identified. The acceptance of or the review of Certificates of
Insurance by the City does not relieve Contractor of any requirements in the Contract to
provide specific insurance coverage required by the Contract, nor does the acceptance
of or review of Certificates of Insurance covenant all insurance requirements have been
met.
SITE INVESTIGATION
All bidders shall examine the site before submitting a proposal in order to determine the extent of
work involved, size of work, etc., and the conditions under which the work must be staged and
performed.
NON-COLLUSION IN BIDDING
The Bidder specifically agrees to abide by all applicable provisions of Article 3 of Chapter 133 of
the North Carolina General Statutes. By submission of this Bid, each Bidder and each person
signing on behalf of any Bidder certifies, and in case of a joint Bid each party thereto certifies as
to its own organization, under penalty of perjury, that to the best of knowledge and belief:
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City of Raleigh
Gipson Play Plaza Splashpad Filter Replacement
(1) The prices in this Bid have been arrived at independently without collusion,
consultation, communication, or agreement, for the purpose of restricting competition, as
to any matter relating to such prices with any other Bidder or with any competitor.
(2) Unless otherwise required by Law, the prices quoted in the Bid have not been
knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior
to opening, directly or indirectly, to any other Bidder or to any competitor; and
(3) No attempt has been made or will be made by the Bidder to induce any other person,
partnership, or corporation to submit or not to submit a Bid for the purpose of restricting
competition.
CONTRACT FOR CONSTRUCTION/REPAIR
The Contractor shall enter a City of Raleigh Contract for Construction/Repair.
E-VERIFY COMPLIANCE UNDER G.S. 143-133.3.
The contract will require that the selected Firm/Team and any subcontractors comply with the
requirements of Article 2 of Chapter 64 of the North Carolina General Statutes (NCGS)
consistent with state law requirements for municipal contracts.
IRAN DIVESTMENT ACT CERTIFICATION.
The Contractor certifies that, if it submitted a successful bid for this contract, then as of the
date it submitted the bid, the Contractor was not identified on the Iran List. If it did not submit a
bid for this contract, the Contractor certifies that as of the date that this contract is entered into,
the Contractor is not identified on the Iran List. It is a material breach of contract for the
Contractor to be identified on the Iran List during the term of this contract or to utilize on this
contract any subcontractor that is identified on the Iran List. In this Iran Divestment Act
Certification section -- "Contractor" means the person entering into this contract with the City of
Raleigh; and "Iran List" means the Final Divestment List - Iran, the Parent and Subsidiary
Guidance List - Iran, and all other lists issued from time to time by the N.C. State Treasurer to
comply with G. S. 143C-6A-4 of the N.C. Iran Divestment Act.
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City of Raleigh
Gipson Play Plaza Splashpad Filter Replacement
Appendix 1: Procedure for reporting NC Sales Tax Expenditures
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