ITB - Landfill Equipment (Bulldozer Track Excavator and Horizontal Grinder) (FEMA)
| Location: | North Carolina |
|---|---|
| Posted: | Mar 23, 2026 |
| Due: | Apr 2, 2026 |
| Agency: | Brunswick County |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
| Bid Title: |
ITB - Landfill Equipment (Bulldozer Track Excavator and Horizontal Grinder) (FEMA)
|
| Category: | Operation Services |
| Status: | Open |
|
Attachment Preview
BRUNSWICK COUNTY
INVITATION TO BID
Landfill Equipment -
Bulldozer, Track Excavator, and
Horizontal Grinder
(FEMA Funding)
ISSUE DATE: February 24, 2026
DUE DATE: March 24, 2026
1. OVERVIEW
Pursuant to N.C.G.S. § 143-129 and 2 C.F.R. § 200.320(b)(1), Brunswick County is
soliciting sealed bids for one (1) bulldozer, one (1) track excavator, and one (1) horizontal
grinder, as more particularly set forth herein.
Any changes to the specifications herein will be made in the form of an Addendum to this
Invitation to Bid and will be supplied to all known prospective bidders and posted on the
Brunswick County website. Notwithstanding the foregoing, bidders will be responsible for
ensuring that they have all addenda. Brunswick County may negotiate and refine final
specifications with the selected bidder.
Bidders interested in being considered for a contract may submit a bid on any single piece
of equipment or on all pieces of equipment. Brunswick County reserves the right to award
one or more contracts to one or more bidders, based on the lowest bid received for each
piece of equipment.
2. PROJECT FUNDING AND REQUIREMENTS
The equipment covered by this Invitation to Bid was destroyed by Potential Tropical
Cyclone #8 (“PTC #8”), which significantly impacted Brunswick County in mid-September
2024. Brunswick County anticipates receiving funding from the Federal Emergency
Management Agency (“FEMA”) as reimbursement to replace the equipment that was
destroyed. The County expects to receive $837,718.70 from FEMA to replace the
aforementioned equipment. Said funding is expected to be a 100% reimbursement of the
replacement costs of the equipment, based on a cost or price analysis performed by the
County, less insurance proceeds in the amount of $1,001,552.30 received by the County. In
using such FEMA funds, the County must comply with FEMA’s terms and conditions
governing the expenditure of the funds. The County must also comply with the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards,
2 C.F.R. Part 200, and other such provisions as FEMA has determined or may determine
are applicable, including, without limitation, those contained in the FEMA Contract
Provisions Guide.
In accordance with the foregoing requirements, bidders interested in being considered for
this project must agree to strictly adhere to all terms and conditions contained herein,
including the Goods and Services Agreement, and all FEMA terms and conditions, as may
be amended from time to time by FEMA. Bidders not agreeing to all terms and conditions
are expressly prohibited from submitting a bid for consideration.
3. MINIMUM SPECIFICATIONS
The bulldozer must meet or exceed the following minimum specifications:
• Minimum 160 HP
• One set of Operator and Maintenance manuals (English)
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• Operating Weight – 40,000 lbs. minimum
• Fuel Capacity – 80 gallons minimum
• Track Shoe Width – 24 inches minimum
• Blade Capacity – 4 cubic yards minimum
• Closed cabin with air conditioning and heat
• AM/FM/Bluetooth radio
• Transmission – 3 speeds minimum
• Backup camera
• LED exterior lighting
• Real time slope indicator
• Delivery to the County must be within thirty (30) days of date of order
Include: Shipping/Freight FOB Destination and One (1) Year Minimum Unlimited
Warranty
The track excavator must meet or exceed the following minimum specifications:
• Machine Size – 200 series +
• Cab Type – closed cab
• Cab Options – air conditioning and heat, AM/FM clock radio
• Engine – 125 + horsepower
• Bucket Size – 46 inch minimum with side cutters
• Maximum Boom Reach – no less than 16 feet
• Maximum Digging Depth – no less than 25 feet
• Operating Weight – no less than 40,000lbs.
• Attachments – hydraulic thumb
• Rear view camera
• Exterior LED lights
• Exterior mirrors
• Drink/cup holder
• Digital display showing machine information
• Rear window emergency exit
• Delivery to the County must be within thirty (30) days of date of order
Include: Shipping/Freight, FOB Destination and One (1) Year Minimum Unlimited
Warranty
The horizontal grinder must meet or exceed the following minimum specifications:
• Minimum 1050 HP Diesel Engine
• One set of Operator and Maintenance manuals (English)
• Remote Control
• Minimum 500mm tracks
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• Low level fluid alarms
• Hydraulic clutch, 2-way brake release with Hydraulic torque limiter
• Vibration Detection System with auto reversing
• Horizontal discharge
• Variable speed infeed system
• Minimum 60” x 60” infeed opening
• Magnetized pulley for discharge conveyor.
• Delivery to the County must be within one hundred twenty (120) days of date of
order
Include: Shipping/Freight FOB Destination, and One (1) Year Minimum Unlimited
Warranty
4. BID DEADLINE AND SUBMISSION REQUIREMENTS
4.1 All sealed bids must be received by Brunswick County no later than March 24,
2026, at 10:00 AM ET, at which time they will opened publicly and read aloud as
set forth herein.
4.2 All bids must include the following:
The bid title and due date and time.
A cover letter/letter of intent on bidder’s letterhead, signed by an authorized
representative of bidder, expressly agreeing to Brunswick County’s terms and
conditions contained in this Invitation to Bid and its attachments.
The bidder’s name or company name, address, and telephone number.
The name, address, and telephone number of company representatives with the
authority to answer questions or provide clarification regarding the bid’s
contents.
A detailed Bid Proposal Form in substantially the form attached hereto and
incorporated herein by reference.
Any assistance requirements from Brunswick County.
The name and telephone number of a contact person for at least three (3)
references.
Certificate of Insurance as evidence that bidder meets the County’s Minimum
Insurance Requirements attached hereto.
Proof of active SAM.gov registration.
Bidders shall provide documentation sufficient to clearly demonstrate that their company
meets or exceeds the requirements set forth in this Invitation to Bid. Failure to provide such
documentation may result in the bid being deemed non-responsive.
In addition to the foregoing, Brunswick County reserves the right to request financial
information for any bidder, in order to support the viability of the bidder.
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Those interested should submit one (1) hard copy of the bid. Sealed bids may only be
mailed or hand delivered to the following:
Mail:
Brunswick County Operation Services
P.O. Box 249
Bolivia, NC 28422
Attn: Jeff Gaskill
Hand Delivery:
Brunswick County Operation Services
179 March 9, 1764 Drive
Bolivia, NC 28422
Attn: Jeff Gaskill
Sealed bids must be received no later than March 24, 2026, at 10:00 AM ET, at which
time they will be opened and publicly read aloud within the Department of Operation
Services, located at 179 March 9, 1764 Drive, Bolivia, NC 28422. Sealed bids must be
clearly marked on the outside “SEALED BID, DO NOT OPEN. ITB – LANDFILL
EQUIPMENT.” Brunswick County will not be responsible for the failure of any mail
or delivery service to deliver a bid prior to the stated date and time. Regardless of
the manner of submission, any bid received after the stated date and time will not be
considered. Incomplete bids or bids inconsistent with the required format may be
disqualified from consideration.
5. EXPENSES
Brunswick County will not be responsible for any costs or expenses incurred by the bidder
in submitting a bid or for any other activities associated with this procurement. Further,
Brunswick County reserves the right to cancel the procurement described herein prior to
issuance and acceptance of any contractual agreement even if the Board of Commissioners
has formally accepted the recommendation.
6. RIGHT TO SUBMITTED BIDS AND SUPPORTING DOCUMENTS
All written correspondence, bids and supporting documents received by Brunswick County
in connection with this Invitation to Bid will become the property of Brunswick County.
Brunswick County reserves the right to use any ideas in a bid or supporting documents
regardless of whether the bid is selected.
7. QUESTIONS/ADDENDA
Questions or requests for further information regarding this Invitation to Bid shall be
submitted in writing to the attention of donna.donahue@brunswickcountync.gov no later
than March 10, 2026, at 10:00 AM ET. A copy of all questions, further clarifications and
answers will be made in the form of an Addendum to this Invitation to Bid and will be
provided to all known bidders and posted on the County’s website. Notwithstanding the
foregoing, bidders will be responsible for ensuring that they have all addenda.
ITB – Landfill Equipment
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