Port Lions School Painting ITB

KODIAK ISLAND BOROUGH
INVITATION TO BID
Port Lions School Painting
26006
Contract FY2026-57
April 16, 2026
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
(907) 486-9341

Kodiak Island Borough
Contract Documents
Project: Port Lions School Painting
Project Number: 26006/ Contract Number: FY2026-57
Table of Contents
Invitation to Bid ............................................................................................................................................ 3
Instructions to Bidders .................................................................................................................................. 4
Bidder Registration Form ............................................................................................................................. 8
Addendum Acknowledgement ...................................................................................................................... 9
Non-Collusion Affidavit ............................................................................................................................. 10
Bid Schedule ............................................................................................................................................... 11
Bid Modification Form ............................................................................................................................... 13
Subcontractor List ....................................................................................................................................... 14
Agreement ................................................................................................................................................... 15
Corporate Acknowledgement ..................................................................................................................... 17
Bid Bond ..................................................................................................................................................... 18
Performance Bond ...................................................................................................................................... 19
Contractor Certificate of Substantial Completion ....................................................................................... 20
Contract Release ......................................................................................................................................... 21
Special Conditions ...................................................................................................................................... 23
SC 01 General Statement ................................................................................................................. 24
SC 02 Scope of Work ....................................................................................................................... 24
SC 03 Time of Completion .............................................................................................................. 24
SC 04 Special Site Conditions ......................................................................................................... 24
SC 05 Hazardous Waste Generation ................................................................................................ 24
SC 06 Site Preservation, Restoration, Cleanup and Environmental Reporting ................................ 24
SC 07 Permits................................................................................................................................... 24
SC 08 Order of Award of Alternative Bids ...................................................................................... 24
SC 09 Payment ................................................................................................................................. 25
SC 10 References to Kodiak Island Borough General Conditions .................................................. 25
SC 11 Finance Department Pre-Award Qualification Form ............................................................ 25
Minimum Prevailing Wage Rates ............................................................................................................... 26
Specifications .............................................................................................................................................. 27
Drawings ..................................................................................................................................................... 28
Invitation to Bid
Port Lions School Painting
Page 2 of 32

Kodiak Island Borough
Invitation to Bid
Date: April 16, 2026
Project: Port Lions School Painting
Project Number: 26006/ Contract Number: FY2026-57
This project includes, but is not necessarily limited to:
The Base Bid for this project is to prepare and repaint the existing Port Lions School, including wood
siding and trim, wood structural items, and other miscellaneous wood items. This is intended to
protect the building envelope and increase the life span of the exterior of the school.
Sealed, physical copy, bid packages will be accepted until 3:00pm local time on May 21, 2026, at the
Office of Finance, 710 Mill Bay Road, Kodiak, Alaska, 99615. The bids will be publicly opened and read
at that time in the Borough Assembly Chambers. Electronic submissions of the bid package will not be
accepted.
A mandatory pre-bid conference will be held at 10:00am local time on May 12, 2026, in the Kodiak
Island Borough Conference Room 121, 710 Mill Bay Road, Kodiak, AK, 99615 or via Microsoft Teams.
All interested bidders are encouraged to submit a registration form prior to pre-bid conference to ensure
receipt of notifications. Only registered bidders will receive a link to the Teams meeting a day prior to the
pre-bid conference.
Complete bidding documents for this project are available in electronic form on the Kodiak Island Borough
website, www.kodiakak.us. They may be viewed online and downloaded without charge and without
deposit.
Deadline for questions is 1:00pm local time on May 14, 2026. Questions, clarifications, or interpretations
of the Bidding Documents shall be made through a written request to the Project Manager at
EFprojects@kodiakak.us. Any required clarification or interpretation of the Bidding Documents will be
made by Addendum, which will be posted on the Kodiak Island Borough website. Only registered bidders
will receive notification that an addendum is available. For further information refer to the Instructions to
Bidders.
All bids shall be accompanied by a bid bond, certified check, cashier check or money order in the amount
of not less than five percent (5%) of the total amount bid. Bid bonds shall be in a form satisfactory to the
Kodiak Island Borough.
The Kodiak Island Borough reserves the right to reject or accept any or all bids, to cancel the procurement,
to waive irregularities or informalities in the bid or in the bidding, to postpone the bid opening, and to give
particular attention to the qualifications of the Bidder.
The current minimum prevailing wage rates as published by the Alaska Department of Labor must be paid
if required by law. If required, certified payrolls must be submitted to the Alaska Department of Labor. The
requirement of the Alaska Employment Preference Act (AS 36.10) must be met. The Kodiak Island
Borough encourages disadvantaged, minority, and women owned firms to respond to this invitation to bid.
Invitation to Bid
Port Lions School Painting
Page 3 of 32

Kodiak Island Borough
Instructions to Bidders
Project: Port Lions School Painting
Project Number: 26006/ Contract Number: FY2026-57
CAUTION:
Your bid may be rejected if it is not properly executed. Check that the following items have been
accomplished to help assure a responsive bid. Please read Sections 6 and 7 carefully.
1. Bidder Registration Form submitted.
2. Bid Form/Schedule
A. The Bid Form/Schedule has been executed and signed.
B. Addendum Acknowledgement Form has been executed and signed.
3. Bid Bond and Performance Bond
A. An executed Bid Security (Bid Bond) in the amount indicated on the Invitation to Bid.
B. Verify that the Certificate showing the Corporate Principal on the form is executed if
applicable.
C. An executed Performance Bond to be provided at the time of award.
4. Alaska Business License, a of copy your current license must be included.
5. Alaska Contactor Certificate of Registration
A. A copy of your current Alaska Contractor License of Registration in the bidder's name must
be included with the bid.
B. The Contractor is required to verify that the appropriate license(s) is in place prior to
submitting their bid for the project's scope of work.
6. A bid may be rejected if it contains any alterations or erasures that are not initialed by the signer
of the bid.
1.0 DEFINED TERMS. Terms used in these Instructions to Bidders and the Notice Inviting Bids,
which are defined in the General Conditions, have the meanings assigned to them in the General Conditions.
The term "Bidder" means one who submits a Bid directly to the Owner, as distinct from a sub-bidder, who
submits a Bid to a Bidder.
2.0 INTERPRETATIONS AND ADDENDA.
a. INTERPRETATIONS. Clarification or interpretation of the Bidding Documents shall be
made through a written request to the Project Manager at least five days prior to the date
for receipt of bids 12:00pm (noon) local time on July 17th, 2025. Questions received less
than seven Days prior to the Deadline for Bids may not be answered. Only questions
answered by formal written Addendum will be binding. Oral and other interpretations or
clarifications will be without legal effect.
b. ADDENDA. Interpretations, corrections, and changes of the Bidding Documents will be
made by Addendum. Addenda will be made available through the Kodiak Island Borough
website. Registered Bidders will receive notification that an addendum is available.
Bidders are responsible for downloading the addendum from the Kodiak Island Borough
website.
3.0 FAIR COMPETITION. More than one Bid from an individual, firm, partnership, corporation, or
association under the same or different names will not be considered. If the Owner believes that any Bidder
is interested in more than one Bid for the work contemplated, all Bids in which such Bidder is interested
will be rejected. If the Owner believes that collusion exists among the Bidders, all Bids will be rejected.
Invitation to Bid
Port Lions School Painting
Page 4 of 32

4.0 RESPONSIBILITY OF BIDDERS. Only responsive Bids from responsible Bidders will be
considered. A Bid submitted by a Bidder determined to be not responsible may be rejected.
Nothing contained in this section deprives the Owner of its discretion in determining the lowest responsible
bidder. Before a Bid is considered for award, a Bidder may be requested to submit information documenting
its ability and competency to perform the work, according to general standards of responsibility and any
special standards which may apply. It is Bidder's responsibility to submit sufficient, relevant, and adequate
information. Owner will make its determination of responsibility and has no obligation to request
clarification or supplementary information.
5.0 NON-RESPONSIVE BIDS. Only responsive Bids will be considered. Bids may be considered
non-responsive and may be rejected. Some of the reasons a Bid may be rejected for being non- responsive
are:
a. If a Bid is received by the Owner after the Deadline for Bids.
b. If the Bid is on a form other than that furnished by the Owner, or legible copies thereof; or
if the form is altered or any part thereof is detached; or if the Bid is improperly signed.
c. If there are unauthorized additions, conditional or alternate Bids, or irregularities of any
kind which may tend to make the bid incomplete, indefinite, ambiguous as to its meaning,
or in conflict with the Owner's Bid document.
d. If the Bidder adds any unauthorized conditions, limitations, or provisions reserving the
right to accept or reject any award, or to enter into a contract pursuant to an award. This
does not exclude a Bid limiting the maximum gross amount of awards acceptable to any
one Bidder at any one Bid opening, provided that any selection of awards will be made by
the Owner.
e. If the Bid does not contain a Unit Price for each pay item listed, except in the case of
authorized alternate pay items.
f. If the Bidder has not acknowledged receipt of each Addendum.
g. If the Bidder fails to furnish an acceptable Bid guaranty with the Bid.
h. If any of the Unit Prices Bid are excessively unbalanced (either above or below the amount
of a reasonable Bid) to the potential detriment of the Owner.
i. If a Bid modification does not conform to Article 10.0 of this Section.
6.0 BIDDER'S EXAMINATION OF CONTRACT DOCUMENTS.
It is the responsibility of each Bidder before submitting a Bid:
a. To examine thoroughly the Contract Documents, and other related data identified in the
Bidding documents (including "technical data" referred to below):
1. To consider federal, state, and local laws and regulations that may affect cost,
progress, or performance of the work,
2. To study and carefully correlate the Bidder's observations with the Contract
Documents, and other related data; and
b. To notify the Owner of all conflicts, errors, or discrepancies in or between the Contract
Documents and such other related data.
c. The submission of a Bid will constitute an incontrovertible representation by the Bidder
that the Bidder has complied with every requirement of Article 6.0, "Bidder's Examination
of Contract Documents " herein, that without exception the Bid is premised upon
performing the work required by the Contract Documents and such means, methods,
techniques, sequences, or procedures of construction as may be indicated in or required by
the Contract Documents, and that the Contract Documents are sufficient in scope and detail
to indicate and convey understanding of all terms and conditions for performance of the
work.
Invitation to Bid
Port Lions School Painting
Page 5 of 32

7.0 BID FORM/SCHEDULE.
a. Bids and bidding information shall be submitted on the Bid Form/Schedule and other
documents provided and as stipulated in the Invitation to Bid.
b. All blanks on the Bid Form/Schedule shall be filled out.
c. All requested Alternates shall be bid. If no change in the Base Bid is required, enter "0."
d. The Bidder shall make no stipulations on the bid form nor qualify the Bid in any other
manner.
e. All documents requiring a signature shall be signed by the person or persons legally
authorized to bind the Bidder to a contract. A Bid by a corporation shall further give the
state of incorporation and have the corporate seal affixed. A Bid submitted by an agent
shall have the current power of attorney attached certifying the agent's authority to bind
the Bidder.
8.0 SUBMISSION OF BIDS. All information required for bidding shall be submitted in accordance
with the Invitation to Bid. The Bidder shall assume full responsibility for timely delivery at the location
designated for receipt of Bids. Oral, telephonic, telegraphic, facsimile or other transmitted bids will not be
considered. Alteration of bids by facsimile may be permitted as provided in section 10.0(c).
9.0 DISCREPANCIES IN BIDS. In the event there is more than one Pay Item in a Bid Schedule, the
Bidder shall furnish a price for all Pay Items in the schedule, and failure to do so may render the Bid non-
responsive and cause its rejection. In the event there are Unit Price Pay Items in a Bid Schedule and the
"amount" indicated for a Unit Price Bid Item does not equal the product of the Unit Price and quantity, the
Unit Price shall govern and the amount will be corrected accordingly, and the Bidder shall be bound by said
correction. In the event there is more than one Pay Item in a Bid Schedule and the total indicated for the
schedule does not agree with the sum of the prices Bid on the individual items, the prices Bid on the
individual items shall govern and the total for the schedule will be corrected accordingly, and the Bidder
shall be bound by said correction.
10.0 BID MODIFICATIONS AND UNAUTHORIZED ALTERNATIVE BIDS.
a. A Bid may not be modified, withdrawn, or canceled by the Bidder for 90 days following the
time and date designated for the receipt of Bids, and each Bidder so agrees in submitting a
Bid.
b. Prior to the date and time designated for receipt of Bids, a Bid submitted may be modified or
withdrawn by the Bidder.
c. See the Bid Modification form which must be used to modify a bid after it has been submitted.
The bid modification form may be delivered in person, by mail, by fax (907-486-9394) or
email to EFprojects@kodiakak.us. The Bid Modification form must be received by the
Contact Person no later than the deadline for bids. Modifications will be time and date stamped
which will establish the official time of receipt of the Modification. The Modification must
not reveal the bid price but should be in the form of an addition or subtraction or other
modification so that final prices will not be known until the sealed bid is opened. Submittal
by the bidder of any form other than the Bid Modification form included in this section may
deem the modification unacceptable and be cause for the bid to be rejected.
d. Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids
provided that they are then fully in conformance with these Instructions to Bidders.
Invitation to Bid
Port Lions School Painting
Page 6 of 32

11.0 BID PROTESTS
A formal written protest shall be filed by an aggrieved bidder within ten (10) business days after
announcement of the Notice of Intent to Award. Late protests shall not be considered. The written protest
shall, at a minimum, include the following:
* Name, address, and phone number of protesting contractor;
* Authorized signature of the protesting contractor, or the contractor's representative;
* Identification of the proposed award;
* Copies of all relevant documents;
* Reason for the bid protest.
Protests will be evaluated by the BOROUGH MANAGER. The decision of the BOROUGH MANAGER
shall be final.
12.0 AWARD OF CONTRACT.
Award of a contract, if it is awarded, will be on the basis of materials and equipment described in the
Drawings or specified in the Technical Specifications and will be made to the lowest responsive,
responsible Bidder whose Bid complies with all the requirements prescribed. Unless otherwise specified,
any such award will be made within the period stated in the Notice Inviting Bids that the Bids are to remain
open. Unless otherwise indicated, a single award will be made for all the Bid items in an individual Bid
Schedule.
If the Owner has elected to advertise this Project with a Base Bid and Alternates, the Owner may elect to
award the contract for the Base Bid, or the Base Bid in combination with one or more Alternates selected
by the Owner. In either case, award shall be made to the responsive, responsible bidder offering the lowest
total Bid for the work to be awarded.
The Owner reserves the right to cancel the procurement without liability to the bidder, except return of the
bid security, at any time before the Agreement has been fully signed by all parties, including the Owner.
13.0 COMPLIANCE
In the performance of a contract that results from this ITB, the contractor must comply with all applicable
federal, state, borough and other local regulations, codes, and laws, and be responsible for all required
insurance, licenses, permits, and bonds.
Invitation to Bid
Port Lions School Painting
Page 7 of 32

Kodiak Island Borough
Bidder Registration Form
Project Title: Port Lions School Painting
IMPORTANT: In order to receive addenda and any other information which may impact the bid time or
quantities, bidder shall fill out the contact information below and return to the Kodiak Island Borough.
ONLY REGISTERED BIDDERS WILL RECEIVE NOTIFICATIONS.
Bidder's Contact Information
Name of Company:
Contact Name:
Address:
Phone Number:
Fax Number:
Email:
Return this form via fax, email, regular mail, or hand delivered to the following location:
Engineering/Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615-6398
Phone: (907) 486-9341
Fax: (907) 486-9394
Email: EFprojects@kodiakak.us
Invitation to Bid
Port Lions School Painting
Page 8 of 32

Kodiak Island Borough
Addendum Acknowledgement
Project: Port Lions School Painting
Project Number: 26006/ Contract Number: FY2026-57
The bidder acknowledges receipt of the following addenda and certifies that their contents have been
considered in the preparation of this Bid. If there are no addendums please state NONE above your name.
Addendum Number Dated Initials
Addendum Number Dated Initials
Addendum Number Dated Initials
Addendum Number Dated Initials
Addendum Number Dated Initials
Addendum Number Dated Initials
Addendum Number Dated Initials
Addendum Number Dated Initials
Company Name Authorizing Name
Date Title
Signature
Invitation to Bid
Port Lions School Painting
Page 9 of 32

Kodiak Island Borough
Non-Collusion Affidavit
Project: Port Lions School Painting
Project Number: 26006/ Contract Number: FY2026-57
(to be executed prior to award)
UNITED STATES OF AMERICA )
)SS.
STATE OF ALASKA )
I, , of , being duly
sworn, do depose and state:
I, or the firm, association, or corporation of which I am a member, a bidder on the Contract to be
awarded, by the Kodiak Island Borough, Alaska, for the construction of that certain construction project
designated as:
Project: Port Lions School Painting
Project Number: 26006/ Contract Number: FY2026-57
Located at Kodiak in the State of Alaska, have not, either directly or indirectly, entered into any
agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive
bidding in connection with such Contract.
Signature
Subscribed and sworn to this day of , 20_____.
Notary Public
My Commission Expires:
Invitation to Bid
Port Lions School Painting
Page 10 of 32