72-BKAH26090

STATE OF NORTH CAROLINA
University of North Carolina at Wilmington
Invitation for Bid #: 72-BKAH26090
UNCW On-Campus Moving Services
Date of Issue: July 1, 2026
Bid Opening Date: July 21, 2026
At 03:00 PM ET
Direct all inquiries concerning this IFB to:
Kimberley Heath
Purchasing Specialist, Purchasing Services
Email: heathk@uncw.edu
Phone: 910-962-3849

STATE OF NORTH CAROLINA
Invitation for Bid #
72-BKAH26090
For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor Portal)
Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be
removed and shredded, or otherwise kept confidential, before the procurement file is made available for public
inspection.
This page shall be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
Vendor Name
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered Vendor in
good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor Portal). If you do
not have a Vendor number, register at https://evp.nc.gov/SignIn
Sealed, mailed responses ONLY will be accepted for this solicitation.
Ver: 11/2025

Bid Number: 72-BKAH26090 Vendor:
STATE OF NORTH CAROLINA
University of North Carolina at Wilmington
Refer ALL Inquiries regarding this IFB to: Invitation for Bid #: 72-BKAH26090
Kimberley Heath, UNCW Purchasing Services Bids will be publicly opened: July 21, 2026, at 3pm ET via zoom at the
heathk@uncw.edu 910-962-3849 following link
https://uncw.zoom.us/j/85818328724?pwd=d5khUDGbfE31QzecQOdq4HLP
0g3MwL.1
Commodity No. and Description:
Using Agency: UNC Wilmington 78000000 / Moving Services
EXECUTION
In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and
deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this
IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with
more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair
employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any
Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public
contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this
response to the IFB, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor is not aware that any
such gift has been offered, accepted, or promised by any employees of your organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS
AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.
Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
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Bid Number: 72-BKAH26090 Vendor:
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: days, or if extended by mutual
agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this IFB.
ACCEPTANCE OF BIDS
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between
the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the
Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this day of , 20 , as indicated on
The attached certification, by .
(Authorized Representative of University of North Carolina at Wilmington)
------------------------------- REMAINDER OF PAGE INTENTIONALLY LEFT BLANK -----------------------------------
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Bid Number: 72-BKAH26090 Vendor:
Contents
1.0 PURPOSE AND BACKGROUND ....................................................................................................... 5
Contents
1.1 CONTRACT TERM ............................................................................................................................. 5
2.0 GENERAL INFORMATION ................................................................................................................. 5
2.1 INVITATION FOR BID DOCUMENT ................................................................................................... 5
2.2 E-PROCUREMENT FEE ..................................................................................................................... 5
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ............................................ 5
2.4 IFB SCHEDULE .................................................................................................................................. 6
2.5 BID QUESTIONS ................................................................................................................................ 6
2.6 BID SUBMITTAL ................................................................................................................................ 6
2.7 BID CONTENTS ................................................................................................................................. 7
2.8 ALTERNATE BIDS ............................................................................................................................. 8
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ....................................................................... 8
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ............................................................... 8
3.1 METHOD OF AWARD ........................................................................................................................ 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION .................... 9
3.3 BID EVALUATION PROCESS ............................................................................................................ 9
3.4 PERFORMANCE OUTSIDE THE UNITED STATES......................................................................... 10
3.5 INTERPRETATION OF TERMS AND PHRASES ............................................................................. 10
4.1 PRICING ........................................................................................................................................... 10
4.2 FINANCIAL STABILITY .................................................................................................................... 11
4.3 HUB PARTICIPATION ...................................................................................................................... 11
4.4 VENDOR EXPERIENCE ................................................................................................................... 11
4.5 BACKGROUND CHECKS ................................................................................................................ 11
4.6 PERSONNEL .................................................................................................................................... 12
4.7 VENDOR'S REPRESENTATIONS .................................................................................................... 12
4.8 AGENCY INSURANCE REQUIREMENTS........................................................................................ 12
4.9 SUBCONTRACTORS ....................................................................................................................... 12
4.10 SECRETARY OF STATE REGISTRATION ...................................................................................... 13
5.0 SPECIFICATIONS AND SCOPE OF WORK..................................................................................... 13
5.1 SPECIFICATIONS ............................................................................................................................ 13
5.2 QUESTIONS TO VENDORS ............................................................................................................. 16
6.0 CONTRACT ADMINISTRATION ....................................................................................................... 17
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Bid Number: 72-BKAH26090 Vendor:
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ..................................................................... 17
6.2 INVOICES ......................................................................................................................................... 17
6.3 POST AWARD BUSINESS REVIEW MEETINGS............................................................................. 17
6.4 CONTINUOUS IMPROVEMENT ....................................................................................................... 18
6.5 ACCEPTANCE OF WORK ............................................................................................................... 18
6.6 TRANSITION ASSISTANCE ............................................................................................................. 18
6.7 DISPUTE RESOLUTION .................................................................................................................. 18
6.8 CONTRACT CHANGES ................................................................................................................... 18
7.0 ATTACHMENTS ............................................................................................................................... 19
**IMPORTANT NOTICE** .............................................................................................................................. 19
RETURN THE REQUIRED ATTACHMENTS WITH YOUR RESPONSE ...................................................... 19
ATTACHMENT A: PRICING ........................................................................................................................ 19
ATTACHMENT B: INSTRUCTIONS TO VENDORS .................................................................................... 20
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS ............................................. 20
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION ........................................................ 20
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR ..................................................... 20
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION ............................................................. 20
LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS ............................................................ 20
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Bid Number: 72-BKAH26090 Vendor:
1.0 PURPOSE AND BACKGROUND
The purpose of this Invitation for Bid ("IFB") is to solicit proposals from vendors who can provide moving services and storage
services on an "as needed" basis for the University of North Carolina at Wilmington ("UNCW").
Services will include, but not be limited to, relocating offices throughout campus and campus remote sites, the disassembly and
reassembly of modular panels, office furniture and equipment, packing and unpacking, and temporary storage. Vendors will be
responsible for providing all labor, boxes, trucks and equipment.
Forecasted volumes for business done each year are difficult to determine, so UNCW cannot commit to any definite funds or
volume during the contract period. The University's previous contract expired on January 5, 2026. On average the University
spends approximately $72K annually on these types of services.
The intent of this solicitation is to award an Agency Contract.
1.1 CONTRACT TERM
The Contract shall have an initial term of two (2) years, beginning on the date of final Contract execution date.
At the end of the Contract's initial term, the State shall have the option, in its sole discretion, to renew the Contract on the same
terms and conditions for up to one (1) additional one-year term. The State will give the Vendor written notice of its intent to
exercise each option no later than thirty (30) days before the end of the Contract's then-current term. In addition to any optional
renewal terms, and with the Vendor's concurrence, the State reserves the right to extend the Contract after the last active term.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BID DOCUMENT
This IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: The E-Procurement fee may apply to this solicitation. See the paragraph entitled ELECTRONIC PROCUREMENT of
the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this IFB and comply with all requirements and
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other changes that may be
issued in connection with this IFB.
If Vendors have questions or issues regarding any component of this IFB, those must be submitted as questions in accordance with
the instructions in the BID QUESTIONS Section. If the State determines that any changes will be made as a result of the questions
asked, then such decisions will be communicated in the form of an IFB addendum. The State may also elect to leave open the
possibility for later negotiation of specific provisions of the Contract that have been addressed during the question-and-answer
period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate or
consider any additional or modified terms and conditions submitted with Vendor's bid or otherwise. This applies to any language
appearing in or attached to the document as part of the Vendor's bid that purports to vary any terms and conditions or Vendors'
instructions herein or to render the bid non-binding or subject to further negotiation. Vendor's bid shall constitute a firm offer
that shall be held open for the period required herein ("Validity Period" above).
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Bid Number: 72-BKAH26090 Vendor:
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB Response,
the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently, shall
have no force or effect, and will be disregarded unless expressly agreed upon during negotiations and incorporated by way of a
Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient
grounds to reject Vendor's bid as non-responsive.
2.4 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue IFB State July 1, 2026
Submit Written Questions Vendor No later than 12pm ET on July 9,2026
Provide Response to Questions State No later than July 10, 2026
Submit Bids Vendor No later than 2:00pm ET on July 21, 2026
Bid Opening State July 21, 2026 at 3:00pm ET
Contract Award State August 10, 2026
2.5 BID QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid
possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the "Submit Written Questions"
date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.
Written questions shall be emailed to heathk@uncw.edu by the date and time specified above. Vendors should enter "IFB #72-
BKAH26090 Questions" as the subject for the email. Question submittals should include a reference to the applicable IFB section
and be submitted in the format shown below:
Reference Vendor Question
IFB Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary by
the State will be posted in the form of an addendum to the electronic Vendor Portal (eVP), https://evp.nc.gov, and shall become
an Addendum to this IFB. No information, instruction or advice provided orally or informally by any State personnel, whether made
in response to a question or otherwise in connection with this IFB, shall be considered authoritative or binding. Vendors shall rely
only on written material contained in the IFB and an addendum to this IFB.
2.6 BID SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will be
automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its bid has been received as described in this IFB by the specified
time and date of opening. The time and date of receipt will be marked on each bid when received. Any bid or portion thereof
received after the bid deadline will be rejected.
Mailing address for delivery of bid Office Address of delivery by any other method (special
via US Postal Service delivery, overnight, or any other carrier).
BID NUMBER: 72-BKAH26090 BID NUMBER: 72-BKAH26090
Attn: Kimberley Heath Attn: Kimberley Heath
UNCW Purchasing Services UNCW Central Receiving
601 S. College Road 5179 Lionfish Dr.
Wilmington, NC 28403 Wilmington, NC 28403
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Bid Number: 72-BKAH26090 Vendor:
CAUTION: For bids submitted via U.S. mail, please note that the U.S. Postal Service generally does not deliver mail to a specified
street address but to the State's Mail Service Center. Vendors are cautioned that bids sent via U.S. Mail, including Express Mail,
may not be delivered by the Mail Service Center to the agency's purchasing office on the due date in time to meet the bid deadline.
All Vendors are urged to take the possibility of delay into account when submitting bids by U.S. Postal Service, courier, or other
delivery service. Attempts to submit a bid via facsimile (FAX) machine, telephone, or email in response to this IFB shall NOT be
accepted.
a) Submit a signed, original executed bid response, one (1) un-redacted copies on flash drive and, if required, one (1) redacted
(Proprietary and Confidential Information Excluded) copy on flash drive of your bid simultaneously to the address identified in
the table above.
b) Submit your bid in a sealed package. Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due
date. Address the package(s) for delivery as shown on the table above. If Vendor submits more than one (1) bid, each bid shall
be submitted in separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed envelopes from a
single Vendor may be included in the same outer package. Bids are subject to rejection unless submitted with the information
above included on the outside of the sealed bid package.
c) Copies of bid files must be provided on separate read-only CD's, DVD's or flash drives. File contents shall NOT be password
protected but shall be in .PDF or .XLS format and shall be capable of being copied to other sources.
d) If confidential and proprietary information is included in the bid, also submit one (1) signed, REDACTED copy of the bid. Such
information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted from the Public
Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services, or appropriate
portions of its response as confidential, consistent with and to the extent permitted under the statutes and rules set forth
above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith opinion, having
received such necessary or proper review by counsel and other knowledgeable advisors, that the portions determined to be
confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set forth above. However,
under no circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the bid with its bid submission, the Department may release an
unredacted version if a record request is received.
Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's bids(s).
Vendors are strongly encouraged to allow sufficient time to upload bids.
Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding to this IFB
periodically check the State's eVP website for any Addenda that may be issued prior to the bid opening date. All Vendors shall be
deemed to have read and understood all information in this IFB and all Addenda thereto.
2.7 BID CONTENTS
Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an authorized
signature where requested. Failure to provide all required items, or Vendor's submission of incomplete items, may result in the
State rejecting Vendor's bid, in the State's sole discretion.
Vendor IFB responses shall include the following items and attachments, which shall be arranged in the following order:
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Bid Number: 72-BKAH26090 Vendor:
a) Cover Letter, which must include all of the following: (i) a statement that confirms that the Vendor has read the IFB in its
entirety, including all links, and all Addenda released in conjunction with the IFB; (ii) a statement that the Vendor agrees to
perform in accordance with the scope of work, requirements, and specifications contained herein; and (iii) Vendor's
agreement to comply with all instructions, terms and conditions, and attachments.
b) Title Page: Include the company name, address, phone number and authorized representative along with the Bid Number.
c) Completed and signed versions of all EXECUTION PAGES, along with the body of the IFB.
d) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.
e) Vendor's Response. [Indicate relative section references as a guide to responding to sections requiring additional responses
outside of the solicitation document. If not required, delete.]
f) Completed version of ATTACHMENT A: PRICING
g) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
h) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM
i) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
j) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION
k) Completed and signed version of CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS and
OMB STANDARD FORM LLL
2.8 ALTERNATE BIDS
Unless provided otherwise in this IFB, Vendor may submit alternate bids for comparable Goods, various methods or levels of
Service(s), or that propose different options. Alternate bid must specifically identify the IFB requirements and advantage(s)
addressed by the alternate bid. Any alternate bid, in addition to the marking described above, must be clearly marked with the
legend: "Alternate Bid # [for 'name of Vendor']". Each bid must be for a specific set of Goods and Services and must include
specific pricing. If a Vendor chooses to respond with various offerings, each must be offered with a separate price and be contained
in a separate bid. Each bid must be complete and independent of other bids offered.
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
Relevant definitions for this IFB are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors found below which are
incorporated herein by this reference.
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the
additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all
award decisions shall be in the State's best interest.
All responsive bids will be reviewed, and an award or awards will be based on the responsive bid(s) offering the lowest price that
meets the specifications provided herein, to include any required verifications set out here in such as but not limited to past
performance, references, and financial documents.
While the intent of this IFB is to award a Contract(s) to a single Vendor, the State reserves the right to make separate awards to
different Vendors for one or more line items, to not award one or more line items, or to cancel this IFB in its entirety without
awarding a Contract, if it is considered to be most advantageous to the State to do so.
The State reserves the right to waive any minor informality or technicality in bids received.
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