Adult Detention Facility Building Automation System Replacement

INVITATION FOR BIDS

PROJECT: Adult Detention Facility Building Automation System Replacement.

141 W Elm Street

Wichita, Ks 67203

COUNTY BID NUMBER: 26-0074

PRE-BID MEETING:

A pre-bid meeting will be held on site. Bidders are to meet at 141 W Elm Street Wichita, Ks 67203 beginning at 9:00 a.m on Tuesday, October 6, 2026.

Attendance is mandatory. This will be the only time to meet directly with county staff and the architect to answer questions concerning this project. General contractors are encouraged to have their subcontractors attend this meeting to view the site conditions.

Bidders are encouraged to examine bidding documents as early as possible. In order to ensure each bidder has the most current information for bidding there is an established date and time for last questions to be asked. Bidders requiring clarification or interpretation of the Bidding Documents shall make such requests, in writing only, to Lee Barrier, Purchasing Agent, at no later than 5:00 p.m. on Friday October 23, 2026.

RESPONSES TO INVITATION FOR BID:

PLEASE NOTE ADDRESS CHANGE FOR PURCHASING DEPARTMENT.

Responses will be received in the Sedgwick County Purchasing Department, located in the Finance Department, 100 N. Broadway Avenue, Suite 610, Wichita, Kansas, 67202, until 1:45 p.m. on Tuesday, November 10, 2026 Late Bids will not be accepted and will not be considered for award recommendation.

BID RESPONSES WILL BE OPENED AT: 3:00 p.m. on Tuesday, November 10, 2026

This meeting will be held in the Finance Department, 100 N. Broadway, Suite 610, Wichita, Kansas, 67202. All interested parties are invited to attend this meeting, as bids/responses will be received, publicly opened and read aloud.

After review and appropriate approval, a contract will be awarded to the lowest responsive, responsible and best bidder meeting specifications and appropriately licensed to do the specified work outlined in these documents.

Plans and specifications are available in electronic form only and may be downloaded by clicking the following link, . Company information will be collected to generate a plan holder's list which will be updated weekly and available at the Building Automation System Replacement section of the . Upon request, plans will be made available for viewing only in the County Clerk's office 100 N. Broadway Avenue, Suite 620, 6th Floor, Wichita, Kansas, 67202.

There will be NO Bid Document Deposit for this set of Documents.

A RECOMMENDATION FOR CONTRACT AWARD:

will be made to the Board of Bids and Contracts at its regular meeting at 10:00 a.m. on Thursday, November 19, 2026, generally held in the County Commission Meeting Room located at 100 N. Broadway, 6th Floor, Wichita, Kansas, 67202, although this date or location could change.

CONTRACT AWARD:

Board of County Commissioners will consider award on Wednesday, December 2, 2026, although this date could change.

PROJECT SCOPE:

This project aims to replace the outdated Building Automation System (BAS) to improve heating, ventilation, and air conditioning (HVAC) management, energy efficiency, and overall system reliability. The new BAS will provide enhanced control over essential equipment, including cooling towers, chillers, boilers, circulation pumps, air handlers, and rooftop units, ensuring optimal performance and parts availability.

BIDDING DOCUMENTS:

Complete sets of Bidding Documents shall be used in preparing Bids.

Neither the Owner nor the Architect/Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

The Owner or Architect/Engineer, in making copies of the Bidding Documents available, do so only for the purpose of obtaining Bids on the work and do not confer a license or grant for any other use.

Bids shall include furnishing all labor, materials, equipment and performing the work for the above-described Project in strict accordance with the Bidding Documents and any Addenda.

DURING BIDDING PERIOD:

Inquiries regarding Bid Documents, Bid/Selection process or any requests for information about this specific project shall be directed in writing only to:

Lee Barrier, Senior Purchasing Agent

100 N. Broadway, Suite 610

Wichita, KS 67202

Telephone: (316) 660-7258 Fax: (316) 383-7055

E-mail:

All contact concerning this solicitation shall be made through the Purchasing Department. Bidders shall not contact county employees, department heads, using agencies, evaluation committee members or elected officials with questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Bidder's response.

OWNER'S REPRESENTATION:

Owner's Representative for the duration of the Project:

Andrew Runk

271 W 3rd St N, Wichita, Ks, 67202

Telephone: (316) 660-5249

E-mail:

Architect's Representative:

Schaefer Architecture

Justin Graham

Telephone: (316) 684-0171

E-mail: jgraham@schaefer-arch.com

BIDDER'S REPRESENTATION:

In order to induce the Owner to accept their Bid, in addition to and not in lieu of any other representations and warranties contained in the Bidding Documents, the Bidder represents and warrants the following to the Owner:

The Bidder and their subcontractors are financially solvent and possess sufficient working capital to complete the work, and perform all obligations hereunder.

The Bidder is able to provide the plant, tools, materials, supplies, equipment, and labor required to complete the work and perform the Bidder's obligations hereunder.

The Bidder will be authorized to do business in the State of Kansas and will be properly licensed to do this work.

The Bid and execution of the Bidding Documents and the Bidder's performance thereunder are within the Bidder's duly authorized powers.

The Bidder has made an exhaustive study of the Bidding Documents; understands the terms and provisions thereof; and has sought or will timely seek any and all necessary clarifications prior to submitting the Bid; and that the Bid is made in accordance with the foregoing.

The Bidder has visited the Project and is completely familiar with the local and special conditions under which the work is to be performed and has correlated such knowledge with the requirements of the Bidding Documents.

The Bid is based upon the approved materials, systems and equipment described in the Bidding Documents without exception, including all warranties, coordination and components required to perform the work.

The Bidder certifies that their Bid is submitted without collusion, fraud, or misrepresentation as to other Bidders, so that all Bids for the Project result from a free, open and competitive bidding environment.

The Bidder possesses a high level of experience and expertise in the business administration, management, and superintendence of projects of the size, complexity and nature of this particular Project, and that the Bidder will work with the care, skill and diligence of such a contractor.

The Bidder acknowledges that the Owner is relying upon this Bidder's skill and experience in connection with the work being bid herein.

That complete sets of Bidding Documents were used in the preparation of the Bid and that neither the Owner nor the Architect is responsible for errors or misinterpretations resulting from the use of incomplete sets of such Documents.

The foregoing warranties are in addition to, and not in lieu of (A) any and all other liability imposed upon the Contractor by law with respect to the Contractor's duties, obligations and performance of the work and (B) any and all other warranties, representations and certifications made in the Bidding Documents. The Contractor's liability hereunder shall survive the Owner's final acceptance of and payment for the work. All representations and warranties set forth herein and in the Contract Documents shall survive the final completion of the work or the earlier termination of this Agreement.

Bid Guarantee:

Bid Security is required in the amount of at least 5% of the bid plus all additional alternates. In case of multiple prices in a bid or alternate, write for the maximum possible contract amount.

Bid Security can be in the form of a certified or Cashier's Check or Bid Bond acceptable to . Checks are to be made payable to the Sedgwick County Clerk and drawn on a solvent Kansas bank or trust company. These checks or bonds will be retained by until the purchase contract has been awarded.

Bid Bonds shall be written by a bonding agency approved by the United States Treasury Department and licensed to do business in the State of .

Bid Bonds shall be submitted on AIA Document A310, latest edition, as issued and approved by the American Institute of Architects.

Bid Security will be retained by the Sedgwick County Clerk until the Contract for the Project has been completed and is a guarantee that if awarded the Contract, the Bidder will enter into a contract and give bonds as required. In the event the successful Bidder fails to consummate a signed Contract, through no fault of the Owner, Bid Security shall be retained by the Owner as liquidated damages and not as a penalty.

reserves the right to retain the Bid Security of the three (3) lowest Bidders until the successful Bidder has entered into a Contract or until 60 days after Bid opening, whichever is the shorter. All other Bid Securities will be returned as soon as practicable.

is desirous of allowing as many vendors as possible the opportunity to participate, including minority owned, woman owned and small businesses, in the roles of general contractors and subcontractors. If your company does not fall into either of these categories, your efforts to contract with vendors who fall in these categories are appreciated.

General Contractor will be required to maintain a subcontractor worksheet throughout the project and will submit the worksheet to County staff at any time requested but shall submit the worksheet at the completion of project.

END OF INVITATION FOR BIDS

INSTRUCTIONS TO BIDDERS

PROJECT: Adult Detention Facility Building Automation System Replacement

141 W Elm Street

Wichita, Ks 67203

COUNTY BID NUMBER: 26-0074

ARCHITECT: Schaefer Architecture

Justin Graham

257 N Broadway St, Wichita, KS 67202

Bids shall be made in accordance with these Instructions to Bidders:

Responses to this invitation will be accepted only from General Contractors who are licensed to do business in .

Applications will also be accepted from General Contractors who have applied to receive a reciprocal license.

A copy of General Contractor's Certificate of Insurance will be required to be submitted with the Bid at the time the bids are due. Insurance policy will be due from the successful contractor as part of the required documents prior to issuance of the notice to proceed.

Bidding Documents shall include the Invitation for Bids, Bid Form, construction drawings, proposed Contract Documents, including any Addenda issued prior to receipt of Bids, supplemental information and any additional information requested.

Bids must be on a lump sum basis and shall be the Contract Amount.

Bidder Qualifications: For the duration of the project, all Prime Bidders shall be located within , or establish an office in , and may be required by the Owner to furnish information to support the Bidder's capability to fulfill the Contract if awarded the Contract. Such information does not need to be submitted with the Bid, but may be requested at the Owner's option. Such information may include, but not be limited to, the following:

Proof of registration with the Kansas Director of Taxation by non-resident Bidders (K.S.A. 79-1009).

Proof of registration with the Kansas Secretary of State by foreign corporations.

List of projects of similar size and type the Bidder has constructed or in which the Bidder has been engaged in a responsible capacity.

Evidence the Bidder maintains a permanent place of business within Sedgwick County.

A current financial statement.

Examination:

BEFORE SUBMITTING A BID, each Bidder shall examine carefully all documents pertaining to the work and visit the site to fully inform himself of the condition of the site and the conditions and limitations under which the work is to be performed.

SUBMISSION OF A BID will be considered presumptive evidence that the Bidder has fully informed himself of the conditions of the site, requirements of the Contract Documents, and of pertinent national, state and local codes and ordinances, and that the Bid made allowances for all conditions, requirements and contingencies.

In reviewing these Documents, it is evident that certain information, if disclosed to the public, may jeopardize the security of Sedgwick County, and appropriate measures will be taken to maintain confidentiality.

In order to ensure each bidder has the most current information for bidding there is an established date and time for last questions to be asked. Bidders requiring clarification or interpretation of the Bidding Documents shall make such requests, in writing only, to the Purchasing Agent no later than 5:00 p.m. on October 23, 2026.

Samples shall be submitted by the above referenced deadline to permit evaluation and notification of Bidders.

Any interpretation, correction or change of the Bidding Documents will be made by written Addenda. Interpretations, corrections, or changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections, and changes.

Addenda:

DISCREPANCIES OR OMISSIONS in the documents will be clarified in the form of an electronic Addendum and will be posted on the . Bidders finding discrepancies, omissions, or who are in doubt as to the meaning of any portion of the Contract Documents, should immediately request an interpretation from the Purchasing Agent. In response, an Addendum will be issued and the contractor shall rely solely on information contained in the written Addenda about said discrepancy or omission. Neither the Architect nor the Owner will be responsible for any other form of instructions or interpretations given to the contractor, either verbal or written.

ADDENDA received by Bidders shall be acknowledged by same on their Bid Form.

Substitutions:

Each Bidder represents that their Bid is based upon materials and equipment described in the Bidding Documents.

No substitution will be considered unless written request has been submitted to the Purchasing Agent and the Architect, in duplicate, for approval by 5:00 p.m. on September 21, 2026. Each such request shall include a complete description of the proposed substitute, drawings, cuts, performance or test data, or information necessary for a complete evaluation. If the Architect approves any proposed substitution, such approval will be set forth in an Addendum.

Preparation of Bids:

BIDS shall be made on unaltered Bid Forms furnished by the County, or detached from this Project Manual.

FILL IN all blanks on the Bid Form with ink or type. Blanks left on Bid Form may be cause for disqualification of Bidder.

SIGN BID FORM in longhand, with name typed below signature. Where Bidder is a Corporation, Bids must be signed with the legal name of the Corporation, followed by the legal signature of an officer authorized to bind the Corporation to a contract.

RECAPITULATION of work to be done shall not be included with any Bid.

Where so indicated by the makeup of the Bid Form, amounts shall be expressed in both words and figures, and in case of discrepancy between the two, the written amount shall govern.

Identification and Submission of Bid:

Contractor shall provide one (1) Original of the Bid Response Form, Bid Security and other supplemental information required to be submitted with the Bid.

All of the Bid Documents shall be enclosed in a sealed envelope with the notation "Bid Enclosed" on the face. The firm name and address, Bid number, Bid opening date, and Bid opening time shall be provided in the lower left-hand corner of the Envelope.

Modification and Withdrawal of Bid:

A Bid may not be modified, withdrawn or canceled by the Bidder during the stipulated time period that a Bidder's Bid Security is held following the time and date designated for the receipt of Bids. The Bidder so agrees in submitting his Bid.

WITHDRAWAL BEFORE BID OPENING: A Bid may be withdrawn at any time before Bid Opening, but may not be resubmitted. If a bidder withdraws a bid, as authorized in K.S.A. 75-6905, the awarding authority may require that such bidder shall not be allowed to perform any work on the project through subcontract agreements or by any other means including re-bids.

AFTER BID OPENING: No Bid may be withdrawn or modified, except where the award of contract has been delayed for more than 60 days.

In the event of an Award, the lowest, responsive, responsible and best bid price meeting the specifications will be required to enter into contract required for the Project. Said Bidder shall also provide a Performance Bond for the full amount of the contract. The Performance Bond, in the amount of 100% of the Contract amount, must be submitted within 30 calendar days after award of contract. Failure to return these Documents within the required time period may cause a cancellation of the Award.

Consideration of Bids/Selection Process:

Bids received will be opened and read aloud publicly.

Owner shall have the right to determine the acceptable Bidder on the basis of the sum of the Base Bid and the Alternates accepted.

The Owner will award a contract to the lowest, responsive, responsible and best Bidder provided:

The Bid conforms to and has been submitted according to the requirements of the Bidding Documents and includes the Certificate of Insurance including Contractor's General Automotive Liability, Workers Compensation Insurance and Owner's Liability Insurance.

The Bid is judged to be reasonable.

The Bid does not exceed the funds available.

The Bid complies with the Instruction to Bidders and Mandatory Requirements.

The completion time is satisfactory to the Owner.

Evidence of the experience, qualifications and financial responsibility of the Bidder and his Subcontractors and the time of completion are all satisfactory to the Owner.

The County reserves the right to reject Bidders in accordance with the Bidding Documents.

Bids will be screened by a Review Committee consisting of the Project Manager, Architect and the Purchasing Agent.

No negotiations, decisions, or actions shall be initiated by any firm as a result of any verbal discussion with the Owner or employee of the Owner before the opening of responses to the document.

The Owner shall have the right to waive any informality and/or irregularity in any Bid received.

The Owner shall have the right to reject any and all Bids.

Time for Completion and Liquidated Damages:

All Bidders are required to state on the Bid Form the time needed for all work under the general contract to be completed, which would yield their best Bid. Unless otherwise required, this time frame shall be stated in calendar days and shall represent the Contractor's commitment to complete the project on schedule.

The contractual period will begin with the issuance of Notice to Proceed and continue through completion of the project.

The Agreement will include a stipulation that liquidated damages will be assessed in the amount of $500.00 per calendar day after Completion Date that the work is not substantially complete.

Upon satisfactory completion of the Contract, a formal CERTIFICATE OF PROJECT COMPLETION will be forwarded to the Contractor by the Project Architect. The date of substantial completion of the Project will be the starting date of the warranty period.

All work shall be in accordance with all Federal and State Laws, Local Ordinances and Building Codes, and the 2010 Standards for Accessible Design.

Taxes: Materials and equipment incorporated in the work are exempt from payment of sales tax under the laws of the State of Kansas.

Project Time Line:

The following dates are provided in addition to those previously stated to help interested contractors in planning participation in the project herein. The dates listed, however, are in no way guaranteed and are subject to change without notice.

Project out for bid - Monday, September 21, 2026

Pre-bid Meeting - Tuesday, October 6, 2026 at 9:00 a.m.

Last questions received - Friday, October 23, 2026 at 5:00 p.m.

Last Addendum Issued - Friday, October 30, 2026 at 5:00 p.m.

Bids Due in Purchasing - Tuesday, November 10, 2026 at 1:45 p.m.

Bid Opening - Tuesday, November 10, 2026 at 3:00 p.m.

Board of Bids and Contracts - Thursday, November 19, 2026 at 10:00 a.m.

Board of County Commissioners - Wednesday, December 2, 2026 at 9:00 a.m.

Notice to Proceed:

No work shall commence until the Owner issues a Notice To Proceed, and a Notice To Proceed will not be issued until all of the following are mailed or delivered to the Project Services Office, 271 W 3rd St., Suite 325, Wichita, Kansas, 67202, by the selected vendor:

The Contract signed by the representative with authority and ability to do so.

Performance and Statutory Bonds with the attached powers of attorney. Attach the receipt of the Clerk of the District Court to the Statutory Bond.

List of subcontractors and supplier's proof of a valid Contractor's license from the jurisdiction in which the work is being performed for both contractor and applicable sub-contractors is required.

Corporate Resolution of authority to sign and deliver the Contract Documents, executed by the Corporation's Secretary or Assistant Secretary and dated before all other dated submittals.

Domestic () corporations shall furnish evidence of good standing in the form of a Certificate signed by the Kansas Secretary of State. Foreign (non-Kansas) corporations shall furnish evidence of authority to transact business in , in the form of a Certificate signed by the Kansas Secretary of State.

Construction Schedule with major milestones identified.

Insurance Certification for Payment.

Such documents must be delivered within ten (10) days of the Owner's written notification to the successful Bidder. If they are not delivered within such time then the Bidder will be deemed to have abandoned its contract with the Owner, and the Owner will award a contract to the next lowest and best Bid.

The successful Bidder shall not make claim either for time or money against the Owner for labor or materials performed or delivered prior to issuance of the Notice to Proceed.

The County's responsibility to issue a Notice To Proceed is expressly conditioned on the Contractor's timely execution and delivery of such documents.

The County intends to issue a Notice To Proceed within 30 days of receipt of Bids.

Bidders shall also note that the Work cannot begin until after a State of

Exemption Certificate has been provided by and affixed to the Purchase Order and the Notice to Proceed.

Contractor must submit Insurance Policy.

END OF INSTRUCTIONS TO BIDDERS

BID FORM

BID PROVIDED BY:

__________________________________________

(Company Name)

I have received the Bid Documents, Specifications, and Construction Documents, collectively known as the Contract Documents for Construction of the

Adult Detention Facility Building Automation System Replacement

COUNTY BID NUMBER: 26-0074

as prepared by the Architect: Justin Graham, AIA, Associate Architect

Schaefer Architecture

257 N. Broadway

Wichita, Kansas 67202-2303

Telephone: (316) 684-0171

In submitting this Bid, I agree:

1. To hold my Bid open for 60 days after the date of this Bid.

2. To enter into and execute a Contract, if awarded on the basis of this Bid, and to proceed in accordance with the requirements of the General Conditions and Contract Form.

3. To provide all labor, materials, equipment, tools of trades and labor, accessories, appliances, warranties and guarantees, and to pay all royalties, fees, permits, licenses and applicable taxes necessary to complete the work in accordance with the proposed Contract Documents.

4. To remove and haul away from the construction site any and all debris arising from this contract and to assume sole liability for all removal, handling, and dumping of debris.

5. To comply with any and all local, state, federal or other governmental laws, rules and regulations with respect to the transportation, disposal, and dumping of debris and other excavated materials and Contractor shall secure any and all necessary permits and approvals incident to said transportation, dumping and disposal.

6. To further agree to indemnify and hold the Owner and Designer harmless from any and all claims and/or damage of any kind whatsoever as a result of the Contractor's performance of this Contract.

7. That attached to this Bid is one copy of the Certificate of Insurance including Contractor's General Automotive Liability, Workers Compensation Insurance and Owner's Liability Insurance.

8. CALENDAR DAYS:

The Undersigned agrees to reach substantial completion of the Work in _______________ consecutive calendar days from the date of Notice to Proceed.

The Undersigned agrees to reach final completion of the Work in _______________ consecutive calendar days from the date of Substantial Completion.

Total Calendar Days _______________

9. BID:

BASE BID

To complete the Base Bid Work, in the time stipulated, in accordance with the Bidding Documents as follows:

The Prime Contractor is to be a licensed General Contractor or license Mechanical Contractor.

Base Bid is to include items included in the Plans and Specifications (add additional descriptors and project requirements).

_____________________________________________________________________________

________________________________________Dollars ($ __________________).

ALTERNATES:

Alternate 1: BAS Provider / Temperature Controls Contractor.

1. Building Controls and Services - Siemens Cost: $_________________________

2. C&C Group - Schneider Electric Cost: $_________________________

3. Dynamic Control Systems - Automated Logic Cost: ________________________

4. Five Star Mechanical - Reliable Controls Cost: $_________________________

5. Johnson Controls Cost: $_________________________

6. Sandifer Engineering & Controls, - Schneider Electric Cost: $_________________________

7. The Trane Co. - Trane Controls Cost: $_________________________

Alternate 2: Multizone AHU Pre-heat Coils / BAS.

Description: For air handler units 5, 6, 7, 8, 9, 10, 11, 12, 17, 18, 19, 20, 21, 22, 23, 24, & 25 provide a pre-heat coil in the AHU. Include the labor, associated piping, piping specialties, ductwork, electrical, and temperature controls for each unit for a complete installation.

1. Building Controls and Services - Siemens Cost: $_________________________

2. C&C Group - Schneider Electric Cost: $_________________________

3. Dynamic Control Systems - Automated Logic Cost: $_________________________

4. Five Star Mechanical - Reliable Controls Cost: $_________________________

5. Johnson Controls Cost: $_________________________

6. Sandifer Engineering & Controls, - Schneider Electric Cost: $_________________________

7. The Trane Co. - Trane Controls Cost: $_________________________

Alternate 3: Chilled Water Pump VFD's / BAS.

Description: Provide variable frequency drives for the chilled water pumps as noted on the Plans. Differential pressure sensors, flow meters, control valves and electrical changes are to be included for a complete installation.

1. Building Controls and Services - Siemens Cost: $_________________________

2. C&C Group - Schneider Electric Cost: $_________________________

3. Dynamic Control Systems - Automated Logic Cost: $_________________________

4. Five Star Mechanical - Reliable Controls Cost: $_________________________

5. Johnson Controls Cost: $_________________________

6. Sandifer Engineering & Controls, - Schneider Electric Cost: $_________________________

7. The Trane Co. - Trane Controls Cost: $_________________________

Alternate 4: Heating Water Pump VFD's / BAS.

Description: Provide variable frequency drives for the heating water pumps as noted on the Plans. Differential pressure sensors and electrical are to be included for a complete installation.

1. Building Controls and Services - Siemens Cost: $_________________________

2. C&C Group - Schneider Electric Cost: $_________________________

3. Dynamic Control Systems - Automated Logic Cost: $_________________________

4. Five Star Mechanical - Reliable Controls Cost: $_________________________

5. Johnson Controls Cost: $_________________________

6. Sandifer Engineering & Controls, - Schneider Electric Cost: $_________________________

7. The Trane Co. - Trane Controls Cost: $_________________________

Alternate 5: Airflow Measuring Stations / BAS.

Description: Replace the existing airflow measuring stations as noted on the controls schematics. Include removal of the old airflow measuring stations, patching the associated ductwork, and electrical for a complete installation.

1. Building Controls and Services - Siemens Cost: $_________________________

2. C&C Group - Schneider Electric Cost: $_________________________

3. Dynamic Control Systems - Automated Logic Cost: $_________________________

4. Five Star Mechanical - Reliable Controls Cost: $_________________________

5. Johnson Controls Cost: $_________________________

6. Sandifer Engineering & Controls, - Schneider Electric Cost: $_________________________

7. The Trane Co. - Trane Controls Cost: $_________________________

10. ADDENDA:

The Bidder acknowledges receipt of the following numbered Addenda:

None (__) #1(___) #2(___) #3 (___) #4(___) #5(___)

11. AGREEMENTS:

The Undersigned agrees to the following terms and conditions:

a. An incomplete Bid, or other information not requested which is written on this Bid Form, may be cause for rejection.

b. Read the Invitation for Bids and the Instructions to Bidders carefully.

c. The Owner reserves the right to reject any or all Bids and to waive all technicalities should such action be deemed to be in the best interest of the Owner.

d. This Bid may not be withdrawn for a period of 60 calendar days following the receipt and opening.

e. Failure to acknowledge receipt of any Addendum issued may be cause for Bid rejection.

f. In the event that changes to the work are required, the undersigned agrees that ten percent (10% for Self-Perform, 5% for Sub, 3% for Sub of Sub) total between General and Subcontractors of his net costs shall be added thereto for Overhead, Profit and General Requirements (including but not limited to, Insurance and Bonds). Markup shall not be stacked; the Owner shall pay only the single percentage applicable to the tier actually performing the Work.

12. MAJOR SUBCONTRACTORS:

The Undersigned acknowledges the following named major subcontractors are to be used for their respective division of work. Contractors shall identify by type, any disadvantaged, minority and women-owned businesses used as a subcontractor for this project.

Subcontractor:_________________________________________________________________

Address - City, State, Zip: _______________________________________________________

Additional, if necessary:

13. DECLARATIONS:

The Undersigned hereby declares he has carefully examined the Drawings and Specifications, has visited the actual location of the work, has satisfied himself as to all conditions and understands that, in signing this Bid Form, he waives all right to plead any misunderstandings regarding same and agrees to be bound by the provisions of said Drawings and Specifications and all statements made therein.

The Undersigned proposes to enter into Contract and to furnish and pay for the specified Bonds and other required Documents within 10 working days after notification of award of Contract.

14. FIRM IDENTIFYING INFORMATION:

FIRM NAME

CONTACT

SIGNATURE TITLE

PRINT NAME

ADDRESS CITY/STATE ZIP

PHONE FAX HOURS

COMPANY WEBSITE ADDRESS E-MAIL

NUMBER OF LOCATIONS NUMBER OF PERSONS EMPLOYED______________

TYPE OF ORGANIZATION:

Public Corporation ___ Private Corporation___ Sole Proprietorship ___ Partnership __ Small Business __

General Nature of Business _________

Manufacturer _____ Distributor _____ Retail _____ Dealer____ Service _____

___Not Minority/Caucasian (00) publicly traded companies and nonprofits are in this category

Minority Owned Business:

___African American (05), ___Asian Pacific (10), ___Subcontinent Asian (15), ___Hispanic (20), ___Native American (25), ___Other (30) - Please specify__________________________,

___Not Minority/Caucasian - Woman Owned (50), ___African American - Woman Owned (55), ___Asian Pacific - Woman Owned (60), ___Subcontinent Asian - Woman Owned (65), ___Hispanic - Woman Owned (70), ___Native American - Woman Owned (75), ___Other - Woman Owned (80)

Insurance registered in the State of Kansas with a minimum best rating of A-VIII: ____Yes ___ No

15. SIGNATURE AND SEAL:

DATED THIS ________ DAY OF , 2024.

LEGAL NAME OF PERSON, FIRM OR CORPORATION

MAILING ADDRESS OF ABOVE

SIGNATURE

TELEPHONE NUMBER FAX NUMBER

(Affix Corporate Seal here) E-MAIL

REQUEST FOR BID CONDITIONS

In submitting a response to this Request for Bid, vendors hereby understand the following:

Pricing offered in the bid document will be provided to other local governments and governments whom regularly enters into cooperative agreements.

Sedgwick County reserves the right to reject any and/or all bids and responses to these and/or related documents, to accept any item(s) in the bids, to waive any irregularity in the bids, and further if determined to be non-responsive in any form, or if determined to be in the best interest of Sedgwick County.

Alternate bids (two or more bids submitted) will be considered for an award. Sedgwick County reserves the right to make the final determination of actual equivalency or suitability of such bids with respect to requirements outlined herein. The bids submitted, and any further information acquired through interviews, will become and is to be considered a part of the final completed contract. If there is any variance or conflict, the bid specifications will control.

Bidders MUST return the entire document via email with any supplementary materials to , on or before the date and time specified.

Bids submitted may not be withdrawn for a period of 60 days immediately following the opening of this Request for Bid. Prices MUST be free of federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the bid.

Sedgwick County interprets the term "Lowest Responsible and Best Bidder" as requiring Sedgwick County to: (a) choose between the kinds of materials, goods, wares, or services subject to the bid, and (b) determine which bid is most suitable for its intended use or purpose. Sedgwick County can consider, among other factors, such things as the availability of service(s), part(s) material(s) and/or supply(s), warranty, maintenance, freight costs, performance of product and labor cost of items upon which bids are received.

All requested information must be supplied. If bidders cannot respond to any part of this request, bidders should state the reason they cannot respond and note an exception. Bidders may provide supplemental information to assist in analyzing its bid.

If the bidder refuses or fails to make deliveries of the materials within the times specified on the face of the Request for Bid or purchase order, may, by written notice, terminate the contract or purchase order.

The bidder will certify and warrant that goods, personal property, chattels, and equipment sold and delivered are free and clear of any and all liens, or claims of liens, for materials or services arising under, and by virtue of the provisions of K.S.A. Sections 58-201, et seq., and any other lien, right, or claim of any nature or kind whatsoever.

The successful bidder will hold and save , and its officers, agents, servants/employees harmless from liability of any patented, or unpatented invention, process, article, or appliance manufactured, or used in the performance of the contract, including its use by . Vendors working on county property or on behalf of County will be required to carry minimum insurance listed in bid document.

All items furnished, if applicable, must be the best of their respective kinds, and will be free from defects in material and workmanship. Items will be subject to County inspection and approval at any time within 30 days after delivery. If a substitution is made, it will be the decision of a representative to determine if it is of equal quality. Items furnished must be manufactured in compliance with all existing legal or governmental directives.

Unless specified otherwise, all items bid are to be as a minimum but not necessarily limited to: new, current model year, and untitled prior to shipping and/or installation.

Sedgwick County is desirous of allowing as many Kansas vendors as possible the opportunity to participate including minority men and women-owned businesses, and small businesses in the roles of providing goods and services to Sedgwick County. If your company does not fall into any of these categories, your efforts to contract with vendors who do fall into these categories are appreciated. Construction projects utilizing subcontractors requires a subcontracting worksheet. Contact Purchasing for details.

Contracts entered into on the basis of submitted bids are revocable if contrary to law.

County reserves the right to enter into agreements subject to the provisions of the Cash Basis Law (K.S.A. 10-1112 and 10-1113), the Budget Law (K.S.A. 79-2935). Agreements shall be construed and interpreted so as to ensure that the County shall at all times stay in conformity with such laws, and as a condition of agreements the County reserves the right to unilaterally sever, modify, or terminate agreements at any time if, in the opinion of its legal counsel, the Agreement may be deemed to violate the terms of such law.

The Bidder agrees to comply with K.S.A. 44-1030.

The contractor shall observe the provisions of the Kansas act against discrimination and shall not discriminate against any person in the performance of work under the present contract because of race, religion, color, sex, disability, national origin, or ancestry;

In all solicitations or advertisements for employees, the contractor shall include the phrase, "equal opportunity employer," or a similar phrase to be approved by the commission;

If the contractor fails to comply with the manner in which the contractor reports to the commission in accordance with the provisions of K.S.A. 44-1031 and amendments thereto, the contractor shall be deemed to have breached the present contract and it may be canceled, terminated or suspended, in whole or in part, by the contracting agency;

If the contractor is found guilty of a violation of the Kansas act against discrimination under a decision or order of the commission which has become final, the contractor shall be deemed to have breached the present contract and it may be canceled, terminated or suspended, in whole or in part, by the contracting agency; and

The contractor shall include the provisions of subsections (a) through (d) in every subcontract or purchase order so that such provisions will be binding upon such subcontractor or vendor.

All project participants, consultants, engineers, contractors and subcontractors, must comply with all applicable Federal, State and County laws pertaining to contracts entered into by governmental agencies. All participants must comply with the Americans with Disabilities Act (ADA), including the 2008 ADA Amendments Act, and 2010 ADA Standards for Accessible Design.

Contractors/subcontractors performing new construction, maintenance, alterations, or additions to Sedgwick County buildings or facilities must comply with building guidelines/codes, and the 2010 ADA Standards for Accessible Design. Any violation of the provisions of the or 504, or specification deficiencies, should be reported to the county's coordinator. Failure to notify the county's coordinator for remedy may be considered a breach of contract and may be grounds for cancellation, termination for suspension, in whole or in any part of the contract. All construction plans will have the county's coordinator approval prior to beginning any work.

Contractors/vendors providing services to the public on behalf of Sedgwick County will agree that all personnel in their employment that have direct contact with the public will attend ADA Awareness and Sensitivity training provided by Sedgwick County or the Independent Living Resource Center. Training should be coordinated through the county's coordinator, (316) 660-7052 and evidence of training shall be provided to the county's coordinator. Any violations of the provisions of ADA or section 504, will be deemed a breach of contract and be subject to termination of contract.

The successful bidder may have access to private or confidential data maintained by the County to the extent necessary to carry out its responsibilities of the contract. Contractor shall be responsible for compliance with the privacy provision of the Health Insurance Portability and Accountability Act (HIPAA) and shall comply with all other HIPAA provisions and regulations applicable. If the successful bidder is a business associate as that term is defined under HIPAA, the contract shall include the County's standard business associate addendum. A copy of that standard addendum is available on request.

The bidder responding to this bid solicitation proposes to furnish all materials, labor, supplies, equipment and incidentals necessary to provide the equipment/materials/services described herein in accordance with the Notification of Solicitation (if applicable), Request for Information (if applicable), Request for Bid, Addenda, Contract, Bonds, Insurance, Plans, Specifications, any Instructions, Mandatory Requirements and Conditions.

Unless specified elsewhere in the document, all prices quoted must be F.O.B. Destination, Freight Prepaid and Allowed, which will include all delivery, handling, and any other charges related to delivery including surcharges.

It will be understood that the bidder's sureties and insurers, as applicable, are subject to the approval of the County.

Prior to a vendor being awarded a contract, Domestic (Kansas) corporations shall 1) furnish evidence of good standing in the form of a Certificate signed by the Kansas Secretary of State. Foreign (non-Kansas) corporations shall furnish evidence of authority to transact business in , in the form of a Certificate signed by the Kansas Secretary of State; and 2) a copy of the Corporation Resolution evidencing the authority to sign the Contract Documents, executed by the Corporation's Secretary or Assistant Secretary.

Sedgwick County will not award to any vendor that is currently listed in the exclusion records of the SAM (System for Award Management) website maintained by the General Services Administration (GSA) or to any vendor presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency.

Sedgwick County reserves the right to conduct background checks at any time on new or existing vendors. Background checks will be used to evaluate eligibility to be engaged in a work capacity by Sedgwick County, and will not be used to discriminate on the basis of race, sex, age, color, religion, national origin, disability, genetic, sexual orientation or veteran status.

Upon award, the bidder agrees to execute and deliver to the County a contract in accordance with the contract documents (if applicable) within ten days of notice of the award to the bidder. The bidder agrees that the surety/deposit given concurrently herewith will become the property of the County in the event the bidder fails to execute and deliver such contract within the specified time. In the further event of such failure, the bidder will be liable for the County's actual damages that exceed the amount of the surety.

It will be understood that time is of the essence in the bidder's performance. The bidder agrees that the County's damages would be difficult or impossible to predict in the event of a default in the performance hereof; and it is therefore agreed that if the bidder defaults in the performance of the contract documents, the bidder will be liable for payment of the sums stipulated in the contract documents as liquidated damages, and not as a penalty.

The bidder hereby certifies that he or she has carefully examined all of the documents for the project, has carefully and thoroughly reviewed this Request for Bid, has inspected the location of the project (if applicable), and understands the nature and scope of the work to be done; and that this bid is based upon the terms, specifications, requirements, and conditions of the Request for Bid documents. The bidder further agrees that the performance time specified is a reasonable time, having carefully considered the nature and scope of the project as aforesaid.

It will be understood that any bid and any and/or all referencing information submitted in response to this Request for Bid will become the property of Sedgwick County, and will not be returned. As a governmental entity, is subject to making records available for disclosure after Board of County Commission approval of the recommendation.

will not be responsible for any expenses incurred by any vendor in the development of a response to this Request for Bid including any onsite (or otherwise) interviews and/or presentations, and/or supplemental information provided, submitted, or given to and/or its representatives. Further, Sedgwick County will reserve the right to cancel the work described herein prior to issuance and acceptance of any contractual agreement/purchase order by the recommended vendor even if the Board of County Commissioners has formally accepted a recommendation.

By submission of a response, the bidder agrees that at the time of submittal, he or she: (1) has no interest (including financial benefit, commission, finder's fee, or any other remuneration) and will not acquire any interest, either direct or indirect, that would conflict in any manner or degree with the performance of bidder's services, or (2) benefit from an award resulting in a "Conflict of Interest". A "Conflict of Interest" will include holding or retaining membership, or employment, on a board, elected office, department, division or bureau, or committee sanctioned by and/or governed by the Sedgwick County Board of . Bidders will identify any interests, and the individuals involved, on separate paper with the response and will understand that the County, at the discretion of the Purchasing Director in consultation with the , may reject their bid/quotation. The bidder certifies that this bid is submitted without collusion, fraud or misrepresentation as to other bidders, so that all bids for the project will result from free, open and competitive bidding among all vendors.

No gifts or gratuities of any kind shall be offered to any County employee at any time.

will issue a purchase order/contract for the acquisition of products/services specified as a result of an award made in reference to this document. Contract documents will be subject to any regulations governed by the laws of the State of and any local resolutions specifically applicable to the purchase.

Any dispute arising out of the contract documents or their interpretation will be litigated only within the courts of the State of . No prepayment of any kind will be made prior to shipment. Payment will be made upon verification of delivery, compliance with specifications, assurance that the product/service performs as specified and warranted, and receipt of correct invoicing.

Sedgwick County will accept responses transmitted via email to unless stated to the contrary within this document. Bids must be received prior to the time and dates listed to be considered responsive. Sedgwick will not accept late responses and will return them to the sender. Further, Sedgwick County will NOT: (1) guarantee security of the document received; (2) be held responsible for Bids which are NOT legible (and may choose to reject such responses); and, (3) guarantee that the receiving facsimile machine will accept transmission or that phone lines are functioning and available for transmission. Submitting a bid response via email does NOT relieve the bidder of: (1) responsibilities stated in the document (such as attendance at a mandatory pre-bid conference); (2) providing non-paper informational items which must be returned with the response (diskettes, large drawings, photographs, models, etc.); and, (3) providing original copies of bid sureties (bonds, certificates of insurance, etc.).

BONDS

PERFORMANCE AND LABOR AND MATERIAL BONDS:

PERFORMANCE AND LABOR AND MATERIAL BONDS shall be furnished to the Owner by the Contractor, in an amount equal to 100 percent of the Contract Sum as security for the faithful performance of the contractor and payment of all persons performing labor and furnishing materials in connection with the contract. Said payment bond shall also be executed as a statutory bond and filed in the office of the Clerk of the District Court of the County in which the Project is located. Contractor shall provide the Owner with a certified copy of said statutory bond as so filed.

BONDS FURNISHED shall be written by a SURETY approved by the U.S. Treasury Dept. and licensed to do business in the State of . No Work shall be commenced until bonds are in force.

FORM OF BOND shall be Statutory Payment Bond - State of .

POWER OF ATTORNEY for the surety company agent must accompany each bond issued, and must be certified to include the date of the bonds.

PROVIDE TRIPLICATE COPIES of the bond forms and power of attorney.

COST of the bonds shall be included in the bid and paid for by the Contractor.

END OF SECTION

BOND TO THE STATE OF

STATUTORY PAYMENT BOND

(K.S.A. 60-1111, as amended)

WITNESSETH: That ______________________________________________ ("Principal"), and _________________________________________________________ ("Surety"), are hereby jointly and severally held and firmly bound unto the STATE OF KANSAS in the sum of _______________________________________________ dollars ($______________________) lawful money of the United States of America, for the use and benefit of all persons entitled thereto and for the payment of which we hereby bind ourselves, our successors, assigns, heirs, executors and administrators.

THE CONDITION OF THE OBLIGATION IS SUCH, THAT,

WHEREAS, the Principal has entered into an Agreement with Sedgwick County, Kansas dated ____________, 2026, for improvements described as the

Adult Detention Facility Building Automation System Replacement

141 W Elm St. Wichita, Ks 67203

(the "Work") according to the Contract Documents, which are incorporated herein by reference.

NOW, THEREFORE, if the Principal and its subcontractors shall pay all indebtedness incurred for supplies, materials or labor furnished, used or consumed in connection with the Work including gasoline, lubricating oils, fuel oils, grease, coal and similar items used or consumed directly in furtherance of the Work, then this obligation is to be null and void; otherwise to remain in full force and effect.

The Surety covenants and agrees that no change, extension of time, alteration or addition to the Contract Documents or to the Work shall in any way reduce, nullify, or affect the Surety's obligations on this bond; and the Surety hereby waives notice on any such change, extension of time, alteration or additional to said Contract Documents or Work.

IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed and delivered this _______________________ day of ___________________, 2026

Principal ______________________________________________

Title ______________________________________________

Surety ______________________________________________

Title ______________________________________________

PERFORMANCE BOND

WITNESSETH THAT, _____________________________________________ ("Principal") and __________________________________________________________ ("Surety") ARE HELD AND FIRMLY BOUND UNTO THE BOARD OF COUNTY COMMISSIONERS OF , (the "County"), for the use and benefit of claimants herein below identified in the amount of:

_______________________________________________ dollars ($___________________). and in the amount of any change orders issued for the Work, for which payment Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, THAT,

WHEREAS, Principal has by agreement dated _________________, 2026 entered into a contract with the County for the construction described as Building Automation System Replacement141 W Elm Street Wichita, Ks 67203in accordance with the Contract Documents, RFB #26-0074.

NOW, THEREFORE, if the Principal shall well and truly perform all the covenants, conditions, and obligations of the Contract Documents and any Addenda and Change Orders and shall hold the County and all interested property owners harmless against all claims, loss, damage, demands, or causes of actions which they may sustain or suffer by reason of any breach of said Contract Documents or of negligence of the Principal or of improper execution of the Work or use of inferior materials by the Principal; and if said Principal shall maintain the improvements as provided for in said Contract Documents and shall make good all defects in material and workmanship for a period of one year, or for such other period as provided for in the Contract Documents; then, this obligation shall be void: Otherwise to remain in full force and effect.

FURTHERMORE, the Surety convents and agrees that no price change, extension of time, alteration, or addition to the terms of the Contract Documents or to the Work to be performed thereunder shall in any way affect Surety's obligation on this bond; and Surety hereby waives notice of any such change, extension of time, alteration or addition to said Contract Documents.

IN WITNESS WHEREOF, the Principal and Surety have duly executed these presents all as of the day and year first above written.

Principal ______________________________________________

Title ______________________________________________

Surety ______________________________________________

Title ______________________________________________

CERTIFIED COPY OF A RESOLUTION

OF THE BOARD OF DIRECTORS

OF ________________________________

A KANSAS CORPORATION

The undersigned, being the duly elected qualified and acting Secretary of ___________________________, a corporation (the "Corporation"), hereby certifies as follows:

At a special meeting of the board of directors of the Corporation, held ______________________, 2026, when meeting was duly and properly called according to the by-laws of the Corporation and at which a quorum of said board was present, the following resolution was passed and adopted:

"WHEREAS, the Corporation desires to contract with (the "County") for the construction of certain public improvements, and,

"WHEREAS, the Corporation desires to authorize certain officers of the Corporation to execute and deliver to the County all agreements and documents related thereto.

"NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF _________________________________, a Kansas corporation, that _______________________(name),__________________________(title), of the Corporation, be and is hereby authorized to execute and deliver to the County all contracts and documents incidental thereto, including but not limited to statutory bonds, construction bonds, insurance agreements and policies, plans and specifications, and any further documents required thereby, relating or pertaining to the following described project

Adult Detention Facility Building Automation System Replacement

141 W Elm St. Wichita, Ks 67203

RFB # 26-0074

"BE IT FURTHER RESOLVED BY THE BOARD OF DIRECTORS OF THE CORPORATION that the authority conferred hereby upon such officer is continuing unless notice in writing be given by the Corporation to the County."

DATED this ______________________ day of __________________, 2026.

______________________________

Secretary

(SEAL)

Liability insurance coverage indicated below must be considered as primary and not as excess insurance. If required, Contractor's professional liability/errors and omissions insurance shall (i) have a policy retroactive date prior to the date any professional services are provided for this project, and (ii) be maintained for a minimum of 3 years past completion of the project. Contractor shall furnish a certificate evidencing such coverage, with County listed as an additional insured including both ongoing and completed operations, except for professional liability, workers' compensation and employer's liability. Certificate shall be provided prior to award of contract. Certificate shall remain in force during the duration of the project/services and will not be canceled, reduced, modified, limited, or restricted until thirty (30) days after County receives written notice of such change. All insurance must be with an insurance company with a minimum BEST rating of A-VIII and licensed to do business in the State of Kansas (must be acknowledged on the bid/proposal response form).

NOTE: If any insurance is subject to a deductible or self-insured retention, written disclosure must be included in your proposal response and also be noted on the certificate of insurance.

It is the responsibility of Contractor to require that any and all approved subcontractors meet the minimum insurance requirements.

Special Risks or Circumstances:

Entity reserves the right to modify, by written contract, these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

CONTRACTOR IS PROVIDING CONSTRUCTION SERVICES:

In addition to the above coverages, Contractor shall also provide the following:

revised 01-03-19

PROJECT SUBCONTRACTING WORK SHEET

Project Name: Adult Detention Facility Building Automation System Replacement

Check here if you are not using subcontractors __

General Contractors shall provide the name, description, DBE classification (type) Minority Certification #,

date of work and dollar value for each subcontractor (including lower-tier subcontractors) used to complete

the referenced project. Contractors may be required to provide backup documentation to verify information.

Each column requires input.

Form shall be submitted to Purchasing at the completion of project.

FORM OF CONTRACT

AIA Document A107 with Supplement "Standard Form of Agreement Between Owner and Contractor For construction Projects of Limited Scope".

Product and Installation Specifications

for

Building Data Communication Cabling

April 20261. OVERVIEW

This document is the specification for the installation of Structured Cabling Systems at . The data part is suitable for the provision of high speed Ethernet communications for individual buildings. The principle use of this practice is for the construction of new building, major renovations, or additions to cable plant.

1.1 General Scope

The practice basically follows the relevant EIA, TIA, standards and architectures for commercial buildings. As such, it is focused on the facilities required within a building not the inter-building facilities that are required to ensure a comprehensive County wide network. For specifications of telecommunications rooms see the County document "Communications Infrastructure Specifications, Standards and Practices "and for conduit sizes see the EIA/TIA 569B standard.

The practice aims to ensure a cabling system that will give a predictable, consistent and flexible subsystem with a substantial lifetime for the applications that needs. It specifies Cat 6 cable for the horizontal UTP copper systems. The formerly specified Cat5e cable has been replaced by Cat6 cable. This practice specifies which OEMs can be used. Recommended OEMs include, but are not limited to, Belden, Commscope, Panduit and Leviton. It will be noted that for telecommunications rooms, there is single vendor approach for the piece parts such as racks, power distribution units and cable management subsystems. This is done for consistency to make it easier for technicians to service and expand the facilities in those rooms.

1.1.1 This document specifies the requirements for the installation of all horizontal UTP cabling and all copper/fiber backbone cabling to support voice and data applications in a new or renovated space. It should be noted that Category 6 cabling is specified in the vertical riser in addition to fiber.

1.1.2 The cabling contractor shall supply and install a complete telecommunications cabling system based on a physical star wiring topology that is designed in accordance with practices recommended by the Building Industry Consulting Service International (BICSI) organization. Furthermore, the cabling contractor shall include all communication outlets, terminating hardware, network racks, patch panels, cable management, patch cables (both fiber and Cat6), and selected connectivity devices as outlined in this specification.

Cabiling Contractor must provide documentation that a Building Industry Consulting Services International (Bicsi) Certified installer 2 is on staff prior to project start date.

1.1.3 It is the responsibility of the cabling contractor to report any errors and/or omissions in this specification with their bids.

1.2 Inquiries Bidders who find discrepancies or omissions in this specification, or who have any doubt as to the meaning or intent of any part of this specification, shall direct their questions or other inquiries by email or facsimile to the System Admin and Telecom Manager of .

2. PRODUCT INSTALLATION STANDARDS

2.1 The equipment, material and installation shall conform to the latest version of the applicable codes, standards and regulations of authorities having jurisdiction.

2.2 All components supplied and/or installed will support current applications and any future application introduced by recognized standards or user forums that use EIA/TIA 568 component and link/channel specifications for cabling.

2.3 The specifications detailed in this document are accompanied by EIA/TIA and/or requirements both for product and installation practices. The following are communications standards documents that must be adhered to:

Standard Title

/TIA-568-C.0 Generic Telecommunications Cabling for Customer Premises

/TIA-568-C.1 Telecommunications Cabling Standard

/TIA-568-C.2 Balanced Twisted-Pair Telecommunication Cabling and Components Standard

//TIA-568-C.3 Optical Fiber Cabling Components Standard

/EIA/TIA-569-A Standard for Telecommunications Pathways and Spaces

/EIA/TIA-606(A) Administration Standard for the Telecommunications Infrastructure of Commercial Buildings Product and Installation Specifications For Building Data Communication Cabling 5

/EIA/TIA-607(A) Commercial Building Grounding and Bonding Requirements for Telecommunications

/EIA/TIA-598 Color Coding of Fiber Optic Cables

/EIA/TIA-455 Test Procedures For Fiber Optics, Cables and Transistors

/EIA/TIA-604-3 FOCIS 3 Fiber Optic Connector Intermatability Standard

/ICEA S-83-596 Fiber Optic Premises Distribution Cable

/ICEA S-83-640 Fiber Optic Outside Plant Communications Cable

/NECA/BICSI-568 Standard for Installing Telecommunications Cabling

3. PRODUCT SPECIFICATIONS

3.1 General Conditions

3.1.1 This document specifies that the horizontal structured cabling system shall be a single manufacturer end-to-end solution. Recommended manufacturers include, but are not limited to, 6000TM System, Belden IBDN 2400 System, Commscope Gigaspeed XL, and Leviton. See appendices for examples of vendor product list and part numbers. It is recommended to consult vendors on current product offerings.

Product and Installation Specifications For Building Data Communication Cabling

3.1.2 The Cat 6 end-to-end system solution shall meet or exceed 250MHz in the channel. Third party test results shall be required such as ETL test results. In house manufacturer test results are not acceptable.

3.1.3 Products installed must meet or exceed all local, provincial and federal building, fire, health, safety and electrical codes.

3.1.4 The cabling contractor is responsible for complete storage, handling, delivery, and installation of all materials used in the performance of the work.

3.1.5 The cabling contractor is responsible for keeping the workplace clean, safe and free from debris at all times. All debris must be removed from the site on a daily basis. The costs for cleaning are the responsibility of the cabling contractor.

3.2 Cabling Support Structure

3.2.1 The cabling contractor is to supply and install cable support system and any other miscellaneous hardware required for supporting all horizontal cabling where conduit or cable tray has not been provided. All horizontal cabling must be supported at 48" to 60" intervals.

3.3.2 Red Iron and or building infrastructure is not an acceptable cabling support system. Examples of an acceptable support system are but not limited to J-Hooks, Basket Tray, Bridal Rings, Etc.

3.2.3 Where required by local codes all cabling shall be installed in metallic conduit.

3.3 Communications Cabling Category 6 Horizontal Data Cable

3.3.1 The horizontal data cabling shall be solid copper, blue unshielded twisted pair (UTP), 4- pair, 23 AWG, CMP rated (FT6) or CMR rated (FT4), Category 6 cable as applicable. Acceptable examples of cables are 6000TM System, Belden IBDN 2400 System, Commscope Gigaspeed XL, or Leviton.

3.3.2 The cable shall be tested and characterized to 350 MHz and have a positive PSACR above 250 MHz. It shall also be UL listed.

3.3.3 The jacket shall be printed with a 1000' to 0' marking system and/or 333 meters to 0 meters system.

3.4 Work Area Outlet Solutions Category 6 Modular Jacks

3.4.1 Horizontal UTP Category 6 data cabling to be terminated at the workstation shall be terminated with modular 8 position, 8 wire RJ45 connector. Recommended OEMs include, but are not limited to Panduit, Belden, Commscope or Leviton. Modules are to be wired as per T568B. Modular data jacks shall be blue in color except when used for wireless applications in which case they shall be orange in color.

3.4.2 The approved horizontal UTP Category 6 voice cabling to be terminated at the workstation shall be terminated with modular 8 position, 8 wire RJ45 connector. Recommended OEMs include, but are not limited to Panduit, Belden, Commscope or Leviton. Modules are to be wired as per T568B. Modular voice jacks shall be blue in color.

3.4.3 Modular jacks must meet FCC Part 68 Subpart F; contacts are to be plated with 50 micro inches of gold.

3.4.4 Modular jack contacts shall have a minimum of 2500 plug insertions without degradation of electrical or mechanical performance as per the IEC60603-7 specification.

3.4.5 Jack termination shall utilize a paired termination sequence. Maintain untwist to a maximum of 12 inch during termination. Leave one (1) foot or thirty (30) centimeters of cable slack in the ceiling above each work area outlet location. If the cable is installed in conduit leave one (1) foot or thirty (30) centimeters of cable slack in the closest pull box and or cable tray.

Work Area Patch Cords

3.4.6 Patch cords shall be stranded Category 6 and meet or exceed FCC Part 68 and IEC 60603-7 specifications. The plug shall have contacts plated with 50 micro inches of gold for improved durability and have a minimum of 2500 plug insertions without degradation of electrical or mechanical performance.

3.4.7 The patch cord shall be blue in color and shall be ten (10) feet or three (3) meters in length except when used for wireless applications in which case they shall be orange in color and shall be no more than seven (7) feet or two (2) meters in length.

3.4.8 Patch cords shall be manufacturer assembled and verified. Some of recommended manufacturers are Panduit, Belden, Commscope, and Leviton.

Flush Mounted Faceplates

3.4.9 The horizontal UTP cabling shall be terminated at the workstation on a flush mounted wall plate. Each faceplate shall be 4 or 6 ports on a single gang to allow for future growth. All unused ports will have blank modules installed.

3.4.10 Faceplates shall be UL listed and Certified. Furniture Faceplates

3.4.11 Horizontal UTP cabling terminated at the workstation in systems furniture shall use a four-port faceplate. All unused ports shall be filled in with blank inserts.

3.5 Telecommunications room termination solutions.

Horizontal Data Cable Terminations

3.5.1 All data Cat 6 horizontal UTP cabling shall be terminated on RJ45 modular jacks and connected to modular rack mount patch panels. The modular patch panels shall be mounted in a standard 19" rack. All materials to be supplied by the Contractor to make a complete solution.

3.5.2 Modular patch panels shall be 24 or 48 port modular panels and shall be black in color. RJ45 modular jacks shall be used to connect to modular patch panels.

3.5.3 Leave ten (10) feet and or three (3) meters of slack in the telecommunications room to allow for future rack relocation if required. Do not store the slack in bundled loops. Cable slack should be stored in an extended loop or in figure eight.

Telecom Room Patch Cords

3.5.5 Patch cords shall be stranded Category 6 and meet or exceed FCC Part 68 and IEC 60603-7 specifications. The plug shall have contacts plated with 50 micro inches of gold Product and Installation Specifications For Building Data Communication Cabling 9 for improved durability and have a minimum of 2500 plug insertions without degradation of electrical or mechanical performance.

3.5.6 Data patch cords shall be blue in color and shall be seven (7) feet and or two (2) meters in length unless otherwise specified.

3.5.7 Approved patch cords shall be manufacturer assembled, tested and verified. Some of recommended manufacturers are Panduit, Belden, Commscope or Leviton.

Fiber Optic Backbone Cabling - Singlemode & Multimode

3.5.9 Sedgwick County utilizes singlemode fiber between buildings, and OM3 multimode fiber between Telecommunications Rooms within a single building. The approved inter-building singlemode fiber optic backbone cables shall be 9/125um OS2 and constructed with Corning optical fiber. The approved intra-building multimode fiber optic cables shall be 50/125um OM3. Indoor cables shall be tight buffered with CMP (FT6) or CMR (FT4) where applicable. If needed, outdoor cables shall be loose tube CMR (FT4) outdoor rated fiber optic cable. Recommended manufacturers are Panduit, Belden, Commscope, , and Leviton.

3.5.10 The approved inter-building singlemode fiber optic backbone cables from the Building Entrance Facility (BEF) to the Telecommunications Room (TR) shall be a minimum twelve-strand (12-strand) cable unless otherwise specified by Sedgwick County. The approved intra-building multimode fiber optic cables that run between Telecommunications Rooms (TRs) shall be a minimum of twelve-strand (12-strand) cable unless otherwise specified by Sedgwick County

3.5.11 Cable to be formed into groups of 12 fibers. Groups and individual fibers shall be identified in accordance with /EIA/TIA-598-A

3.5.12 Fiber optic cable groups shall be assembled to form a single compact core and covered by a protective sheath. The sheath shall consist of an overall jacket and one or more layers of dielectric material applied over the core.

Fiber Optic Connectors

3.5.13 The fiber optic connectors must be field installable connectors. The connectors shall be LC style for both inter-building backbone cables and intra-building backbone cables. All connectors are to meet /EIA/TIA and IEC standards for repeatability.

3.5.14 The connector shall be capable of terminating on either 900 micron tight-buffered cable, 3.0 mm jacketed fibers or 250 micron loose tube fibers. The connector shall also have a zirconia ceramic ferrule for both multimode and singlemode connectors and must have a locking feature to the coupler.

3.5.15 The connector shall provide a strain relief mechanism for installation on a single fiber. The fiber within the body of the connector shall be isolated mechanically from cable tension bending and twisting as per /TIA-568-C.3.

Fiber Optic Patch Panels

3.5.16 The fiber optic patch panel shall be rack mountable in a 19" rack and black in color. The panels shall comply with /TIA-568-C.3 (connecting hardware section).

Recommended manufacturers include, but are not limited to Panduit, Belden, Commscope, and Leviton.

3.5.17 The fiber optic patch panel shall have a slide out shelf or swing out drawer for access to the fiber terminations, adapter panels for patching.

3.5.18 The fiber optic patch panel shall provide for bend radius control and use a strain relief to accommodate the fiber optic cables.

3.5.19 The fiber optic patch panel shall be capable of terminating tight buffered and loose tube multimode or singlemode fiber optic cables.

Fiber Optic Patch Cords

3.5.20 Dual fiber optic patch cords are to be singlemode 9/125um or OM3 multimode 50/125um. Connector types on ends of patch cords to be determined by .

3.5.21 Patch cords to be factory assembled and verified. Fiber patch cords shall comply with /TIA-568-C.3

3.5.22 The color of the singlemode patch cords will be yellow. The color of the multimode patch cords will be aqua. The length of the patch cords will be ten (10) feet or three (3) meters unless otherwise specified. Recommended manufacturers include, but are not limited to, Panduit, Belden, Commscope, and Leviton.

3.6 Rack and Cable Management System

Telecommunication Racks

3.6.1 Telecommunication racks shall be 19", floor mounted, black in color, accommodate a minimum of 45 rack unit space, and have anchor holes in the base. Each rack shall be equipped with one (1) duplex outlet on a dedicated 15 A, 120 V, isolated ground circuit. Panduit CMR series rack part number 19X84S is an example of a recommended manufacturer.

3.6.2 All telecommunications racks are to be fitted with one (1) black 10 outlet horizontal, rack mount, power strip.

3.6.3 All racks are to be equipped with a Telecommunications rack ground bar, example Panduit TRGB19.

3.6.4 The color of the rack and accessories shall be black.

Vertical Cable Management

3.6.5 A six inch (6") vertical cable manager is to be provided on each side of the 19" inch rack, except where racks are ganged together. Panduit patch runner PRVF6 (vertical manager), 6 (door) or equivalents shall be used.

3.6.6 Where racks are ganged together utilize an eight inch (8") PRVF8 (vertical manager), 8 (door) or equivalents between the racks. Depending on the number of horizontal drops where racks are ganged together the twelve inch (12") PRVF12 (vertical manager), 12 (door) or equivalent shall be used.