Non-Main Campus Landscaping Services

STATE OF NORTH CAROLINA
Forsyth Technical Community College
Request for Proposal #: 2026298
Non-Main Campus Landscaping Services
Date of Issue: July 01, 2026
Proposal Opening Date: July 21, 2026
At 2:00 PM ET
Direct all inquiries concerning this RFP to:
Matt Shiver
Ex. Director of Purchasing and Auxiliary Services
Email: mshiver@forsythtech.edu

STATE OF NORTH CAROLINA
Request for Proposal # 2026298
For internal State agency processing, including tabulation of proposals, provide your company's eVP
(Electronic Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be
released to the public. This page will be removed and shredded, or otherwise kept confidential, before
the procurement file is made available for public inspection.
This page shall be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina-registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register athttps://evp.nc.gov/SignIn
Sealed, mailed responses ONLY will be accepted for this solicitation.
Ver: 11/2025

Proposal Number: 2026298 Vendor: ____________________________________
STATE OF NORTH CAROLINA
Forsyth Technical Community College
Refer ALL Inquiries regarding this RFP to: Request for Proposal #: 2026298
Matt Shiver- mshiver@forsythtech.edu Proposals will be publicly opened:
Using Agency: Forsyth Technical Community Commodity No. and Description: 721029 Facility
College Maintenance and Repair Services
Requisition No.:
EXECUTION
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and
agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time
specified herein.
By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this proposal is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of
Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2),
and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded
as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the
requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees
through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements
concerning fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection
with performance of any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the
preparing plans, specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or
supervising delivery of the public contract of any gift from anyone with a contract with the State, or from any person seeking to
do business with the State. By execution of this response to the RFP, the undersigned certifies, for Vendor's entire organization
and its employees or agents, that Vendor is not aware that any such gift has been offered, accepted, or promised by any
employees of your organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA
GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the Ariba Sourcing Tool.
Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late
proposals shall not be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
Ver: 11/2024

Proposal Number:2026298] Vendor: ____________________________________
VENDOR'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
VALIDITY PERIOD
Offer shall be valid for at least 120 days from date of bid opening or if extended by mutual agreement of the parties in writing.
Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the
written agreement between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated
herein and shall apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually
agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of Forsyth Technical Community College)
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Proposal Number:2026298] Vendor: ____________________________________
Contents
1.0 PURPOSE AND BACKGROUND ................................................................................ 5
1.1 CONTRACT TERM .....................................................................................................5
2.0 GENERAL INFORMATION ..........................................................................................5
2.1 REQUEST FOR PROPOSAL DOCUMENT ................................................................ 5
2.2 E-PROCUREMENT FEE .............................................................................................5
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS .................. 5
2.4 RFP SCHEDULE ........................................................................................................6
2.5 SITE VISIT ..................................................................................................................6
2.6 PROPOSAL QUESTIONS ..........................................................................................6
2.7 PROPOSAL SUBMITTAL ..........................................................................................7
2.8 PROPOSAL CONTENTS ...........................................................................................8
2.9 ALTERNATE PROPOSALS .......................................................................................8
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS .............................................. 8
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS .......................... 9
3.1 METHOD OF AWARD ................................................................................................9
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING
EVALUATION ........................................................................................................................ 9
3.3 PROPOSAL EVALUATION PROCESS ...................................................................... 9
3.4 EVALUATION CRITERIA ......................................................................................... 10
3.5 PERFORMANCE OUTSIDE THE UNITED STATES ................................................ 11
3.6 INTERPRETATION OF TERMS AND PHRASES ..................................................... 11
4.0 REQUIREMENTS ...................................................................................................... 11
4.1 PRICING ................................................................................................................... 11
4.2 FINANCIAL STABILITY ........................................................................................... 12
4.3 HUB PARTICIPATION.............................................................................................. 12
4.4 REFERENCES ......................................................................................................... 12
4.5 BACKGROUND CHECKS ........................................................................................ 12
4.6 PERSONNEL ............................................................................................................ 13
4.7 VENDOR'S REPRESENTATIONS ........................................................................... 13
4.8 FINANCIAL STABILITY ........................................................................................... 14
4.9 AGENCY INSURANCE REQUIREMENTS MODIFICATION .................................... 14
4.10 SUBCONTRACTORS ............................................................................................... 14
4.11 SECRETARY OF STATE REGISTRATION .............................................................. 14
4.12 MANDATORY REQUIREMENTS (PASS/FAIL)........................................................ 14
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Proposal Number:2026298] Vendor: ____________________________________
4.13 SECRETARY OF STATE REGISTRATION .............................................................. 15
5.0 SPECIFICATIONS AND SCOPE OF WORK ............................................................. 15
5.1 GENERAL ................................................................................................................ 15
5.2 SPECIFICATIONS .................................................................................................... 16
5.3 TASKS/DELIVERABLES ......................................................................................... 24
5.4 TECHNICAL APPROACH ........................................................................................ 26
6.0 CONTRACT ADMINISTRATION ............................................................................... 26
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE .................................................. 26
6.2 INVOICES ................................................................................................................. 27
6.3 POST AWARD BUSINESS REVIEW MEETINGS .................................................... 27
6.4 CONTINUOUS IMPROVEMENT ............................................................................... 27
6.5 ACCEPTANCE OF WORK ...................................................................................... 27
6.6 FAITHFUL PERFORMANCE .................................................................................... 28
6.7 TRANSITION ASSISTANCE .................................................................................... 28
6.8 DISPUTE RESOLUTION ......................................................................................... 28
6.9 CONTRACT CHANGES ........................................................................................... 28
7.0 ATTACHMENTS ........................................................................................................ 29
ATTACHMENT A: PRICING FORM ...................................................................................... 29
ATTACHMENT B: INSTRUCTIONS TO VENDORS .............................................................. 29
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS ...................... 29
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION ................................. 29
ATTACHMENT E: CUSTOMER REFERENCE FORM .......................................................... 29
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR .............................. 29
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION ...................................... 29
ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING ............................. 29
ATTACHMENT I: TECHNICAL APPROACH QUESTIONS ................................................... 29
Ver: 11/2025 4

Proposal Number:2026298] Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND
Forsyth Technical Community College is soliciting proposals from qualified and experienced vendors to provide
landscaping services for designated non-main campus locations. The College intends to award an Agency-Specific
Contract to the responsive and responsible vendor whose proposal is determined to be in the best interest of the
College. The selected vendor shall furnish all labor, supervision, equipment, materials, tools, transportation, and
other resources necessary to perform the landscaping services in accordance with the specifications, terms,
conditions, and requirements set forth in this solicitation. Services shall be provided at the campus locations
identified herein and throughout the term of the resulting contract.
1.1 CONTRACT TERM
The Contract shall have an initial term of one (1) year, beginning on the date of final Contract execution (the
"Effective Date"). The Vendor shall begin work under the Contract within ten (10) business days of the Effective
Date.
At the end of the Contract's initial term, the State shall have the option, in its sole discretion, to renew the
Contract on the same terms and conditions for up to two (2) additional one-year terms. The State will give the
Vendor written notice of its intent to exercise each option no later than thirty (30) days before the end of the
Contract's then-current term. In addition to any optional renewal terms, and with the Vendor's concurrence, the
State reserves the right to extend the Contract after the last active term.
Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued
hereto.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR PROPOSAL DOCUMENT
This RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract
award, which are incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: The E-Procurement fee may apply to this solicitation. See the paragraph entitled ELECTRONIC
PROCUREMENT of the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS
It shall be the Vendor's responsibility to review and comply with the Instructions to Vendors, the North Carolina
General Terms and Conditions, all exhibits, attachments, and any issued addenda in connection with this IFB.
Questions or issues regarding this RFB, must be submitted in accordance with the PROPOSAL QUESTIONS section.
Any resulting changes will be made in the form of an RFP addendum.
Except as permitted under 01 NCAC 05B.0503, the State will not consider any additional or modified terms and
conditions submitted with a Vendor's bid. Any such terms, whether included intentionally or inadvertently, shall
have no force or effect and will be disregarded unless expressly agreed to during negotiations and incorporated
into a Best and Final Offer (BAFO).
Vendor's bid shall constitute a firm offer that shall be held open for the period required herein ("Validity Period"
above). Any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor's bid as
nonresponsive
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Proposal Number:2026298] Vendor: ____________________________________
2.4 RFP SCHEDULE
The table below shows the intended schedule for this RFP. The State will make every effort to adhere to this
schedule.
Event Responsibility Date and Time
Issue RFP State As posted within NCeVP
Hold Pre-Proposal Meeting/Site Visit State See Section 2.5 of This Document
Submit Written Questions Vendor July 13, 2026, by 2:00 PM EST
Provide Response to Questions State July 15, 2026, by 2:00 PM EST
Submit Proposals Vendor As posted within NCeVP
Contract Award State On or before July 30, 2026;
however, this may vary at the
College's Sole discretion.
2.5 SITE VISIT
Mandatory Site Visits
Date: July 09, 2026
Time: 9:00 AM Eastern Time
Location: Forsyth Technical Community College
2100 Silas Creek Parkway, Winston-Salem, NC 27103
Facilities Department Breakroom (2nd Floor)
Contact E-mail: mshiver@forsythtech.edu
Instructions: Attendance at the [site visit OR pre-proposal conference] shall be MANDATORY. Each prospective
vendor must have at least one (1) authorized representative present.
Representatives shall arrive on time and sign in upon arrival, clearly identify the vendor represented. Failure to
sign in prior to the start time shall result in the vendor being considered non-attending. Late arrivals shall not be
permitted to sign in or participate.
Failure to attend and sign in as required shall result in the vendor's proposal being deemed non-responsive and
ineligible for award.
Vendors shall remain for the duration of the [site visit or pre-proposal conference].
The purpose of this [site visit or pre-proposal conference] is to allow vendors to become familiar with existing
conditions and requirements that may affect performance under the resulting contract. Submission of a bid shall
constitute acknowledgement that the vendor has investigated and is satisfied with all such conditions.
No allowance shall be made for any conditions that a prudent vendor would have discovered through attendance
at the [site visit or pre-proposal conference].
Any information provided at the [site visit or pre-proposal conference] shall not modify the RFP unless confirmed
by written addendum issued by the issuing agency.
2.6 PROPOSAL QUESTIONS
Upon review of the RFP documents, Vendors may submit written questions for clarify or interpretation.
Ver: 11/2025 6

Proposal Number:2026298] Vendor: ____________________________________
Vendors shall submit questions by the "Submit Written Questions" date and time provided in the RFP
SCHEDULE Section above, unless modified by Addendum.
Questions shall be submitted exclusively via email to mshiver@forsythtech.edu.
Submission shall include:
* Subject Line: RFP# XXXXXXXXXXXX
* Reference to the applicable RFP section, page number, or requirement
* Clear and concise question language
Responses to timely submitted questions, as well as any revisions to the RFP and the State's response, and any
additional terms deemed necessary by the State will be posted in the eVP in the form of an addendum and shall
become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any State
personnel, whether made in response to a question or otherwise in connection with this RFP, shall be considered
authoritative or binding. Vendors shall rely only on written material contained in the RFP and an addendum to this
RFP.
2.7 PROPOSAL SUBMITTAL
Proposals must be received by the issuing agency no later than the date and time specified in the RFP Schedule.
Late proposals will not be opened or considered.
The Vendor bears sole responsibility for ensuring timely delivery of its proposal. Delays caused by the U.S. Postal
Service, courier services, weather conditions, traffic, or other circumstances shall not excuse late receipt. Any
proposal, or portion thereof, received after the proposal deadline shall be rejected.
Responses will only be accepted in written form and delivered to the address below:
PROPOSAL NUMBER: [Enter Proposal Number]
Forsyth Technical Community College
Attn: Matt Shiver, Purchasing Office
2100 Silas Creek Parkway
Winston-Salem, NC 27103
Proposals submitted by facsimile (FAX), telephone, email, or any other method not expressly authorized by this
RFP will not be accepted.
The Vendor shall:
a. Submit two (2) signed original proposal responses.
b. Submit the proposal in a sealed package clearly marked with:
* Vendor name;
* RFP number; and
* Proposal due date.
The sealed package shall be addressed as specified above.
c. Include both the Technical Proposal and Cost Proposal in the submission unless otherwise instructed in
this RFP.
Confidential Information
If the proposal contains confidential or proprietary information, the Vendor shall also submit one (1) signed
redacted copy of the proposal.
Confidential information may include trade secrets as defined by N.C. Gen. Stat. 66-152 and other information
exempt from disclosure under N.C. Gen. Stat. 132-1.2. The Vendor is responsible for identifying and redacting
only information that qualifies for protection under applicable law.
By submitting a redacted copy, the Vendor represents that it has made a good-faith determination that the
redacted information is confidential and exempt from public disclosure.
Ver: 11/2025 7

Proposal Number:2026298] Vendor: ____________________________________
Price information shall not be designated as confidential.
If a redacted copy is not provided with the proposal, the College may release the unredacted proposal in response
to a public records request.
The redacted proposal package shall be clearly labeled with:
* Vendor name;
* RFP number;
* Proposal due date; and
* "Technical and Cost Proposal - Redacted Copy."
Failure to submit a proposal in accordance with these instructions may result in rejection of the proposal.
Vendors are responsible for monitoring the electronic Vendor Portal (eVP) for addenda issued prior to the proposal
due date. Vendors shall be deemed to have reviewed and accepted all addenda issued in connection with this RFP.
2.8 PROPOSAL CONTENTS
Vendors shall populate all attachments of this RFP that require the Vendor to provide information and include an
authorized signature where requested. Failure to provide all required items, or Vendor's submission of incomplete
items, may result in the State rejecting Vendor's proposal, in the State's sole discretion.
Vendor RFP responses shall include the following items and attachments, which shall be arranged in the following
order:
a) Cover Letter, which must contain the following: (i) a statement that confirms that the proposer has read the
RFP in its entirety, including all links, and all Addenda released in conjunction with the RFP, (ii) a statement
that the Vendor agrees to perform in accordance with the scope of work, requirements, and specifications
contained herein; and (iii) Vendor's agreement to comply with all instructions, terms and conditions, and
attachments.
b) Title Page: Include the company name, address, phone number and authorized representative along with the
Proposal Number.
c) Completed and signed version of all EXECUTION PAGES, along with the body of the RFP.
d) Signed receipt pages of any addenda released in conjunction with this RFP, if required to be returned.
e) Vendor's Proposal addressing all Specifications of this RFP. The Vendor's Proposal must address the
mandatory questions from Attachments I & J.
f) Completed version of ATTACHMENT A: PRICING FORM
g) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
h) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM
i) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
j) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION
k) Completed version of ATTACHMENT I: TECHNICAL APPROACH QUESTIONS
2.9 ALTERNATE PROPOSALS
Alternate Proposals will not be accepted.
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
Relevant definitions for this RFP are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors found
below which are incorporated herein by this reference.
Forsyth Technical Community College may also be referred to as "State" or "College".
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