Campus-Wide Photography-Videography Services-26

Location:	North Carolina
Posted:	Jan 7, 2026
Due:	Feb 5, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services T - Photographic, Mapping, Printing, and Publications Services Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	69-3400
Publication URL:	To access bid details, please log in.

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UNIVERSITY OF NORTH CAROLINA GREENSBORO

Request for Proposal #: 69-3400

Date Issued: Wednesday, January 7, 2026

Proposal Due Date and Time: Thursday, February 5, 2026

At 2PM EST

Proposal Opening Date and Time: Thursday, February 5, 2026

At 2:30PM EST

Direct all inquiries concerning this RFP to:

Jim Riedel

Senior Procurement Specialist

Email: jmriedel@uncg.edu

Phone: (336) 334-4462

UNIVERSITY OF NORTH CAROLINA GREENSBORO

Request for Proposal #

69-3400

______________________________________________________

For internal State agency processing, including tabulation of proposals, provide your company’s eVP (Electronic

Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public.

This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made

available for public inspection.

This page shall be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered Vendor in

good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor Portal). If you do

not have a Vendor number, register athttps://evp.nc.gov/SignIn

Electronic responses through the eVP (Electronic Vendor Portal) ONLY will be

accepted for this solicitation.

Ver: 11/2025

RFP #: 69-3400 – Campus Wide Photo-Video Conv Contract-26 Vendor: __________________________________________

Refer ALL Inquiries regarding this RFP to:

Jim Riedel

2nd Floor, Room 203F

840 Neal Street

Greensboro, NC 27403

336-334-4462

jmriedel@uncg.edu

Using Agency: UNC Greensboro

Requisition No.:

Request for Proposal #: 69-3400

All information being presented as a response to this RFP must be

received ONLY via the eVP (Electronic Vendor Portal) no later than

2:00PM EST on Thursday, February 5, 2026. All responses received with a

date/time stamp of being after 2/5/2026 at 2:00pm EST will not be

considered.

The proposal opening will occur at 2:30pm EST on Thursday, February 5,

2026 via Microsoft Teams.

Commodity No. and Description: 821316 – Campus-Wide

Photography-Videography Services

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor

offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item

within the time specified herein.

By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies

that:

 this proposal is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any

violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of

1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or

voluntarily excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract

awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes,

including the requirement for each employer with more than 25 employees in North Carolina to verify the work

authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State

requirements concerning fair employment and that it does not and will not discriminate, harass, or retaliate against

any employee in connection with performance of any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with

the preparing plans, specifications, estimates for public contracts; or awarding or administering public contracts; or

inspecting or supervising delivery of the public contract of any gift from anyone with a contract with UNCG, or from

any person seeking to do business with UNCG. By execution of this response to the RFP, the undersigned certifies, for

Vendor’s entire organization and its employees or agents, that Vendor is not aware that any such gift has been offered,

accepted, or promised by any employees of your organization.

Ver: 11/2024

RFP #: 69-3400 – Campus Wide Photo-Video Conv Contract-26 Vendor: __________________________________________

By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the

NORTH CAROLINA GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from

the ATTACHMENTS page within this document.

Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late

proposals shall not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE

NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

VALIDITY PERIOD

Offer shall be valid for at least sixty 60 days from date of bid opening, unless otherwise stated here: ______ days, or

if extended by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing,

effective upon receipt by the agency issuing this RFP.

ACCEPTANCE OF PROPOSAL

If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute

the written agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS

are incorporated herein and shall apply. Depending upon the Goods or Services being offered, other terms and

conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as

indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of UNC Greensboro)

Ver: 11/2025

RFP #: 69-3400 – Campus Wide Photo-Video Conv Contract-26 Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................5

1.1 CONTRACT TERM............................................................................................................................ 5

2.0 GENERAL INFORMATION.......................................................................................................5

2.1 REQUEST FOR PROPOSAL DOCUMENT............................................................................................. 5

2.2 E-PROCUREMENT FEE (Not Applicable)............................................................................................ 5

2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS .................................................... 6

2.4 RFP SCHEDULE ................................................................................................................................ 6

2.5 SITE VISIT or PRE-PROPOSAL CONFERENCE (Not Applicable) ............................................................ 6

2.6 PROPOSAL QUESTIONS ................................................................................................................... 6

2.7 PROPOSAL SUBMITTAL AND MICROSOFT TEAMS OPENING INFORMATION ...................................... 7

2.8 PROPOSAL CONTENTS..................................................................................................................... 8

2.9 ALTERNATE PROPOSALS.................................................................................................................. 8

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ................................................................................. 9

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.......................................9

3.1 METHOD OF AWARD AND PIGGYBACK OPTION ............................................................................... 9

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION .............................. 9

3.3 PROPOSAL EVALUATION PROCESS ................................................................................................ 10

3.4 EVALUATION CRITERIA ................................................................................................................. 10

3.5 PERFORMANCE OUTSIDE THE UNITED STATES ............................................................................... 11

3.6 INTERPRETATION OF TERMS AND PHRASES................................................................................... 11

4.0 REQUIREMENTS ........................................................................................................................11

4.1

4.1.1

4.2

4.3

4.4

4.5

4.6

4.7

4.8

4.9

4.10

PRICING........................................................................................................................................ 12

IMPORT TARIFF TEMPORARY SURCHARGE .................................................................................... 12

FINANCIAL STABILITY .................................................................................................................... 12

HUB PARTICIPATION..................................................................................................................... 13

VENDOR EXPERIENCE.................................................................................................................... 13

REFERENCES ................................................................................................................................. 13

BACKGROUND CHECKS ................................................................................................................. 13

PERSONNEL .................................................................................................................................. 13

VENDOR’S REPRESENTATIONS ...................................................................................................... 14

QUESTIONS TO VENDORS ............................................................................................................. 14

FINANCIAL STABILITY .................................................................................................................... 14

Ver: 11/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	69-3400
Project Title:	Campus-Wide Photography-Videography Services-26
Description:	UNC Greensboro is interested in creating a roster of pre-approved photography and videography contractors for various assignments. The intention is to procure non-exclusive photography and/or videography services from qualified individuals or organizations for a variety of occasions.
Opening Date:	2/5/2026 2:00 PM
Posted Date:	1/8/2026
Status:	Open
Department:	UNC - GREENSBORO


Solicitation Number * 69-3400	Department UNC - GREENSBORO	Status Reason Open
Opening Date 2026-02-05T14:00:00.0000000	Posted Date * 2026-01-07T19:27:04.0000000Z	Commodity Code Photographers and cinematographers
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Jim Riedel
Description UNC Greensboro is interested in creating a roster of pre-approved photography and videography contractors for various assignments. The intention is to procure non-exclusive photography and/or videography services from qualified individuals or organizations for a variety of occasions.

Attachments RFP 69-3400-ORIG-Campus-Wide Photo-Video CONV Contract.pdf (560.19 KB)