60-Locksmith Services

PURPOSE: To establish an Indefinite Quantity Agreement for Locksmith Services on an as needed
basis. No substitutions can be accepted due to high security areas. The estimated annual dollar
amount to be spent under this agreement is $9,000.00. This is an estimate of the annual needs of the
City under this Agreement and is for bidding purposes only. This estimate is not to be construed as
representing an actual order for that amount, or a guarantee that any minimum amount will actually
be purchased.
Subsequent to the acceptance of an offer, individual written purchase orders may be issued as
needed by the City to purchase items listed herein during the term of the agreement. At no time shall
the obligation of the City agency exceed the dollar amount of any associated purchase order.
The Agreement will expire on August 31, 2027. Any available funds not obligated by the City by
means of a Purchase Order on or before that date shall be cancelled after that date.
The service provider shall provide all necessary labor, materials, tools, and equipment to complete
repairs. Service work shall be done by properly trained and authorized service technicians. All
maintenance and repairs must be performed on-site unless extensive repairs require off-site work.
Equipment is listed below; however, additional equipment may be added or replaced during the term
of this Agreement.
Schedules and repair services may vary and will be performed continuously throughout the duration
of the agreement.
Lock brands vary by Department of Public Utilities locations.
All work shall be performed per the standards listed. No substitutions can be accepted.
Vendor to be within the State of Ohio or within 100 miles of the service address. Same-day service
is required to maintain security.
Prices shall be FOB Destination Freight Prepaid & Allowed unless otherwise specified. For all lines
please provide the unit cost as requested. These lines are representative items, and the quantities
are estimates that will be used for evaluation purposes.
INVOICING: All invoices are to be emailed to DPUInvoices@columbus.gov
BIDDING INSTRUCTIONS:
For each line please provide the unit cost as requested. These additional line items will be made
available to the City at the pricing submitted through the Indefinite Quantity Agreement expiration
date. Any charges not specifically listed here will not be approved for payment, should a purchase
order be awarded.
Bid will be awarded based on the total of Line Items 10 and 20.
Line 10 = Hourly Service Rate (Weekday business hours 8:00 a.m. to 5:00 p.m.)
Line 20 = Overtime Service Rate (Monday-Friday - Before 8:00 a.m. or after 5:00 p.m.)
Line 30 = Weekend Hourly Service Rate (Saturday)
Line 40 = Weekend Hourly Service Rate (Sunday)

Line 50 = Holiday Hourly Rate (Holidays observed by the City of Columbus)
Line 60 = Holiday Minimum Service Call
Line 70 = Duplicate Key Charge
Line 80 = Medeco Key Duplication Charge
Line 90 = Best Stanley Key Duplication Charge
Line 100 = Yale Key Duplication Charge
Line 110 = Sargent/Corbin/Russwin Key Duplication Charge
Line 120 = Schlage Special Keyways Duplication Charge
Line 130 = Everest Primus Special Keyways Duplication Charge
Line 140 = Re-Key a Medeco Lock Charge
Line 150 = Re-Key a Best Stanley Lock Charge
Line 160 = Re-Key a Yale Lock Charge
Line 170 = Re-Key a Sargent/Corbin/Russwin Lock Charge
Line 180 = Everest Primus Cylinder Repair
Line 190 = Conventional Everest Primus Cylinder Repair
Line 200 = Yale Cylinder Repair
Line 210 = Trip Charge (if applicable)
Line 220 = Trip Charge Overtime (if applicable)
Line 230 = Mark-Up percentage for Repair Parts (please list company markup over list price in
comments)
Line 240 = Misc. Charges (truck charges, mileage, fuel etc.). Please identify and quote any
miscellaneous charges. Please enter (0) here; however, quote your company's other miscellaneous
charges in the comment box. Identify the charges and the cost for each, such as truck charge,
mileage or fuel. Failure to properly note and identify these charges will result in non-payment.
Line 250 = Release and Indemnity waiver service
(Add additional lines as needed)