Demolition and Abatement Services

BIDDER UPDATE
Per Ordinance 2052-2023, Columbus City Code is updated
effective January 1, 2024, as follows:
https://library.municode.com/oh/columbus/codes/code_of_ordinances
Please read this before submitting a bid. Failure to comply with these
changes, which are also included in the solicitation, shall result in the bid
being deemed non-responsive.
329.18 - Competitive Sealed Bidding
(b) The procurement of all service contracts except construction shall be conducted
under this section as follows:
(8) In determining the responsibility of a bidder, for purposes of this section
only, to be considered responsible, a bidder must demonstrate that the
bidder will pay a responsible wage and provide a health insurance
benefit, as defined in Section 329.01, to all employees proposed to directly
perform the work specified in the city bid solicitation response. Additionally,
consideration shall be given to the following:
(a) Bidder's record of unsatisfactory judgments, as defined in Section
329.01, with any applicable federal, state or local laws or regulations;
affirmative action or diversity and inclusion programs which the city
is required by law to enforce in connection with funds to be spent
under the procurement contract; whether the bidder is a local
bidder; and the bidder's compliance with any minority business
enterprise program, women business enterprise program or good
faith efforts to comply with such programs adopted by the city; and
(b) Whether the bidder employs a local workforce, as defined in
Section 329.01.
329.01 - Definitions
(x) Health Insurance. An adequate and affordable health insurance benefit provided
by an employer to an employee. The employer must provide the benefit as part of
an overall compensation plan and the benefit cannot be limited to a specific project.
A health insurance benefit is "adequate and affordable" if it meets both the
minimum value and affordability requirements established in rules promulgated
pursuant to Public Law 111-148, The Patient Protection and Affordable Care Act
or a successor to that law. The benefit must otherwise meet the requirements of a
"bona fide" fringe benefit, as defined in 29 CFR 4.171 or a successor to that
section. An employer may provide a health insurance benefit through the Small
Business Health Options Program, pursuant to Public Law 111-148, so long as it
otherwise meets the criteria of this definition. For the purposes of construction
prequalification, the foregoing shall apply only to those persons performing
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construction service work, as defined by rule of the director of finance and
management or designee.
(bb) Local Bidder. A bidder or offeror who meets the definition of a local business, as
determined by the director of finance and management or his/her designee.
(dd) Local Workforce. A workforce whereby at least fifteen (15) percent of the
business entity's full-time equivalent employees in Ohio reside in the city of
Columbus, as determined by the finance and management director or designee.
(rr) Responsible Wage. The wage paid to a bidder's employees for services, cleaning
and recycling services rendered to any city agency, which shall be equal to or
better than the wage actually paid to the lowest paid city full-time employee per the
city's effective contracts with its bargaining units.
Contractor shall pay a responsible wage to all employees directly performing
the work specified in this contract. The responsible wage for 2026 is $21.33
per hour.
(yy) Unsatisfactory Judgment. A final decision, order, or verdict in a judicial, quasi-
judicial or administrative proceeding, after all available appeals have either been
exhausted or waived, in which a determination of civil liability, criminal conviction,
or administrative penalty was imposed upon the individual or entity for violating
any applicable federal, state, or local laws, rules, or regulations.
Below is a FAQ to address most questions. If you have additional questions not
addressed here, see the section in the ITB about how to submit questions for this
solicitation.
What does responsible wage mean?
It is the wage that must be paid by a City contractor on any service contract awarded
pursuant to the competitive bidding section of the Columbus City Codes.
Who determines what that wage is?
The Director of the Department of Finance and Management will annually set the
responsible wage for each calendar year. This decision will be made by July 31 of the
previous year.
How is it calculated?
The responsible wage must be equal to or greater than the amount paid to the lowest
paid full-time City employee as of July 1.
Do contractors have to pay this on every contract?
Contractors must pay this wage only on service contracts that are awarded under the
competitive bidding provisions of Columbus City Codes 329.18.
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Q 5. Is there an exemption for small companies?
There is no longer an exemption for smaller companies. All contractors must pay at least
the responsible wage on City service contracts.
Q 6. Can a contractor pay its employees more than the responsible wage?
Yes. The responsible wage is a minimum.
Q 7. Does this apply to professional service and construction contracts?
No.
Q 8. Must the contractor pay the responsible wage to all its employees?
No. The responsible wage only applies to the employees directly performing the work
specified in the bid solicitation.
Q 9. How do I apply the responsible wage for contract renewals?
The contractor must pay its employees the responsible wage in effect at the time the
contract or renewal is established and for the duration of the contract/renewal, even if the
contract/renewal extends into another calendar year. This example might help.
A city department has established a contract to clean office space. It is a one-year
contract, with three one-year renewal options. The contract starts on March 1, 2026. The
responsible wage for the first year of the contract is $21.33. The department is happy with
the work and exercises the option to renew it for one more year, starting on March 1,
2027. From January 1, 2027, to February 28, 2027, the 2026 wage is paid. When the
contract is renewed for 2027, the contractor must pay its employees the 2027 responsible
wage.
Bidders shall submit firm and fixed prices for the duration of the contract. The duration of
the contract is listed in the solicitation and will be included in the contract. If a contract is
renewed, and the responsible wage will increase the price for the renewal year, the
Contractor may request a price increase by following the procedures included in the
solicitation (which will be included in the contract).
Q 10. Must a service contractor provide a health insurance benefit?
Yes, a contractor must provide health insurance benefits to its employees. It must meet
the minimum requirements of the Patient Protection and Affordable Care Act.
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INVITATION TO BID
City of Columbus
Department of Development
Division of Real Estate and Land Redevelopment
Demolition and Abatement Services
This solicitation is being advertised under the competitive bidding provisions of
Columbus City Code 329.18.
The City of Columbus Department of Development (hereinafter "City") is seeking
Demolition and Abatement Services to demolish a structure and finish the property as
required in this solicitation. The Contractor shall be registered with the city of Columbus
as a demolition contractor and either possess a State of Ohio Asbestos Contractor
License or subcontract with a company possessing such license, as necessary.
The City acquires residential properties throughout the city and holds the properties in
the City's Land Bank. The City is responsible for maintaining the structure and property,
including, when necessary, the removal of nuisance or uninhabitable structures.
The Contractor shall provide all labor, material, and equipment necessary to perform the
work at the site listed in this solicitation. The Contractor shall comply with all applicable
codes, standards, regulations, and worker safety rules that are administered by federal,
state, and local agencies.
The City seeks to hire one Contractor to perform the designated services. The property
listed in the specification may have multiple structures requiring demolition and may
need asbestos abatement services for each. Attached to this solicitation is the asbestos
survey report.
Interested bidders shall respond to this solicitation by submitting a bid through the City
of Columbus' Vendor Services Portal. If additional assistance is necessary, please click
on the link below for detailed instructions.
https://columbusvendorservices.powerappsportals.com/Help/
The City's Purchasing Office Help Desk is available to speak with any vendors to
provide technical assistance. Please contact Vendor Services at (614) 645-8315 if you
need any help with the online bidding process, including how to submit questions during
the bidding process.
The bid will be awarded to the lowest, responsive, responsible, and best bidder per the
provisions of Chapter 329 of Columbus City Code and the provisions listed in this
solicitation.
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SECTION 1: SCOPE OF SERVICES
1. Contract Administration
1) The Contractor will work with the designated Site Coordinator for all
communication and issues related to this contract.
a) The Site Coordinator, as of the publication of this solicitation is:
Marty Majka
Division of Real Estate and Land Redevelopment
845 Parsons Avenue
Columbus, Ohio 43206
614-645-6430
mpmajka@columbus.gov
2. Services
1) The Contractor shall provide the services at the site listed on the
Demolition and Abatement Services Bid Form ("Bid Form") attached to this
solicitation. Work shall adhere to the standards and specifications listed
herein.
2) Demolition and Backfill Finishing
a) Contractor shall, using standard accepted industry practices to
demolish, completely remove, and properly dispose of all structures,
basements, foundations, private sidewalks, steps, drives, debris,
trash, and rubble from the property.
b) Structures (including primary structures and all ancillary structures
identified on the Bid Form)
1. Demolition on Site: No structure shall be removed as a
whole or in substantially whole condition. Unless otherwise
instructed in this bid document, all structures must be
demolished on property.
3) Basements/Crawlspaces and Foundations
a) All basement walls and floors, footings, and foundations shall be
excavated, demolished, and completely removed from the property.
b) Contractor shall contact the Site Coordinator when removal is
complete and prior to backfill to schedule an inspection. Contractors'
failure to contact the Site Coordinator and receive inspection before
backfilling shall result in re-excavation of the backfilled area at
Contractor's expense.
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c) Contractor shall backfill all excavations by the end of each work day
unless: (i) Contractor notifies and receives written approval from the
Site Coordinator that backfill is not needed per that request, and (ii)
Contractor appropriately secures the property in a manner that
prevents access to the property or excavation or otherwise eliminates
and safety hazards.
d) If the Contractor receives written approval to not backfill, the
Contractor shall backfill all excavations not later than twenty-four (24)
hours after the original excavation, unless the Site Coordinator
provides written extension of this period.
4) Adjacent Structures
a) Contractor shall shore up, brace, underpin, secure and protect, as
may be necessary, all walls and other parts of existing structures
adjacent to, adjoining, or in the vicinity of the property which may be
in any way affected by the demolition operation.
5) Cisterns, Tanks, Wells
a) Upon approval by the Site Coordinator, cisterns, storage tanks, and
wells shall be excavated, demolished and completely removed,
excluding tanks subject to Ohio Bureau of Underground Storage
Tank Regulation (BUSTR). If a tank subject to BUSTR is discovered,
the Contractor shall notify the Site Coordinator. Wells shall be sealed
in compliance with the Ohio Administrative Code section 3701-28-17.
b) Contractor shall contact the Site Coordinator when removal is
complete to schedule and inspection. Contractor's failure to contact
the Site Coordinator and receive inspection before backfilling shall
result in re-excavation of the backfilled area at Contractor's expense.
c) Contractor shall backfill all excavations by the end of each work day
unless: (i) Contractor notifies and receives written approval from the
Site Coordinator that backfill is not needed per that request, and (ii)
Contractor appropriately secures the property in a manner that
prevents access to the property or excavation or otherwise eliminates
and safety hazards.
6) Sidewalks and Sidewalk Structures in the Right of Way
a) All coal covers, trap doors, gratings, or other structures installed in
the sidewalk area shall be removed if they are part of the structure
being demolished. Any resulting openings in the sidewalk shall be
filled and finished in compliance with the City of Columbus
department of Public Service requirements as specified by Columbus
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Code Chapter 905.
7) Driveways and Concrete Pads
a) Driveways and concrete pads shall be removed, and the openings
shall be backfilled and leveled.
8) Fences
a) Holes created by such removal of fences or posts shall be backfilled
and leveled.
9) Backfill and Finishing
a) All excavations shall be filled with clean backfill, defined as soil free
of rubble, garbage, lumber, wood, paper, trash, and any other
combustible or perishable matter, and containing 2%-5% organic
material.
b) Contractor shall compact the backfill by mechanical means, such as
a compactor.
c) Contractor shall place a minimum depth of 3 inches of topsoil over
excavated and backfilled areas.
d) Grading: The property shall be brought to a finished level continuous
with the abutting properties and shall be graded and drained such
that run-off is not directed to abutting property and that standing
pools of water cannot form on the property.
e) Seeding: All areas on the property disturbed by the demolition shall
be seeded using a combination of grass seed and covered with
straw.
10) Asbestos Abatement Requirements and Specifications
a) License and Certification: Contractor shall hold a valid Asbestos
Hazard Abatement Contractors License from the Ohio Department
of Health or have engaged a subcontractor, holding such license.
Every Contractor, or subcontractor, employee involved in the
abatement activities shall be trained, authorized, and properly
certified by the Ohio Department of Health to perform such
abatement activities.
b) Notices, Permits and Laws: Contractor shall give all notices, make
all filings, obtain all permits, pay all associated fees and charges,
and comply with all laws, ordinances, codes, rules and regulations
of the Ohio Environmental Protection Agency, the City of
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Columbus, or any other local, state or federal governmental agency
having jurisdiction, that apply to the removal and disposal of
asbestos containing materials (ACM) from the property. Further,
Contractor shall maintain for one (1) year after completion of
abatement activities, a record of all such notices, filings, permits
and any variances or waivers with respect to the same and, upon
request by the City, provide a copy of the same at no cost to the
City.
c) Asbestos Survey Report: The City shall provide the Contractor a
copy of the Asbestos Survey report for the associated property.
d) Abatement Services: Contractor, or its subcontractor, shall, using
standard industry practices, remove from the property and properly
dispose of, all ACM described on the Asbestos Survey Report and,
specifically:
1. Work Area: Prepare the work area, construct isolation
barriers and install decontamination facilities, to the
extent required or necessary
2. Removal: Remove all ACM, asbestos contaminated
building components and decontaminate all surfaces
3. Transportation and Disposal: Transport all ACM and
other asbestos waste by an approved method and
dispose of the same at an approved disposal site
4. Documentation: Contractor shall, for each load of ACM
and other asbestos waste, submit a manifest or dump
ticket, duly executed, as supporting documentation for
Contractor's invoice
e) Unsafe Structures: Bid Form may identify certain structures as too
unsafe for abatement (identified as "Hot Demolition"). All demolition
work is to be monitored by properly licensed abatement contractor
and all materials leaving the site shall be contained as required by
the asbestos abatement contractor in compliance with Ohio
Environmental Protection Agency requirements.
11) Miscellaneous
a) Personal Property: Personal property of third persons or of
occupants of structures on the property shall be reported to the Site
Coordinator and shall not become the property of Contractor.
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b) Water: Some properties may not have access to water provided by
water hydrants. Contractors shall provide the water necessary to
perform the demolition, using water trucks if necessary. If a
Contractor elects to use an available hydrant, the Contractor shall
contact the city of Columbus Department of Public Utilities and
secure a permit for hydrant use.
c) Recycling: The city of Columbus encourages the recycling and
reuse of building components, fixtures, mechanicals, and similar
items. The Contractor may retain any funds received from
recycling materials.
d) Property Cleanup: Contractor shall remove and dispose of all
debris, trash, and rubble on the property, regardless of its source
daily.
e) Utility Disconnects: Contractor shall not commence demolition until
utilities to the property are disconnected. Contractor shall comply
with all disconnect requirements of the City of Columbus and other
utility providers, including, without limitation, the removal of
abandoned water taps, the sealing of sewer connections and the
cutting and repaving of sidewalks and streets. Contractor shall
secure all necessary utility disconnect permits from the appropriate
utility.
f) Contractor shall contact OUPS to have all pertinent areas marked
prior to excavation of the site. Contractor shall be responsible for
establishing where any utility easements may be located on the site
and shall, prior to commencing work, coordinate with the
associated utility company in such easement if necessary.
g) Storm Water Control: Contractor shall comply with the city of
Columbus, the Storm Water Erosion Control Manual, and other
applicable rules established by the city of Columbus Department of
Public Utilities and install storm sewer inlet protection where water
runoff may enter storm water inlets.
12) Job Site:
a) During the performance of the Scope of Services, Contractor shall
confine all activities to the property and adjacent public right of way
and not trespass on any other public or private property. The
Contractor shall conduct all activities free from any unsafe condition
and not cause or permit any unsafe condition to exist.
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b) The work area shall be restricted only to authorized, trained, and
protected personnel.
c) Entry into the work area by unauthorized individuals shall be
reported immediately to the Site Coordinator by the Contractor.
These events shall be clearly detailed in writing.
13) Contractor shall give all notices, make all filings, obtain all permits, pay all
associated fees and charges, and comply with all laws, ordinances, codes,
rules and regulations of the city of Columbus or any other local, state or
federal governmental body having jurisdiction, that apply to the
performance of the activities in the Scope of Services, including, without
limitation, those applying to the disconnect of utilities, the cutting and
repaving of streets and sidewalks, the disconnect, removal and seal of
utility lines, the demolition of structures and the disposal of materials,
debris, trash and rubble from the property.
14) Emergencies: If the Site Coordinator or other regulatory official gives
Contractor written notice, either verbally (phone call or in person visit) or in
writing (including email), that a described condition at a property has been
deemed as an emergency, then, with respect to that condition and that
property, Contractor shall:
a) Address the described condition immediately or as soon as
practical, but no later than 24 hours after notice has been provided
by the Site Coordinator or regulatory official.
b) Immediately notify utility providers and work to disconnect the
utilities as soon as possible, if necessary.
c) Submit a proper application for a demolition permit within 24 hours
of commencing demolition work at the site, if necessary.
15) The Contractor acknowledges and fully understands that the City does not
make any warranties or representations as to the physical conditions of
the City's real property or the property included in the Scope of Work. The
City owes no duty of care to the Contractor. The Contractors and its
employees enter the real property and buildings at his/her/their/its own risk
and assumes all risk of injury to person or property resulting from this
contract.
16) The Contractor may not sub-contract any of the work to be performed
under this contract without having first received written permission from
the City of Columbus.
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