BRADLEY LAKE – 3-PHASE POWER LONG LEAD EQUIPMENT

ALASKA ENERGY AUTHORITY - INVITATION TO BID (ITB) # 27009
Issue Date: August 21, 2026
Due Date: September 11, 2026
BRADLEY LAKE - 3-PHASE POWER LONG LEAD EQUIPMENT
Alaska Energy Authority (AEA) is soliciting bids to purchase commodities as indicated in Appendix C - Scope of Work &
Specifications, Appendix D - Bid Schedule.
IMPORTANT NOTICE: If you received this solicitation from the State of Alaska's "Online Public Notice" web site, or you
downloaded this solicitation from AEA's procurement website, you must register on the online Plan Holders List to receive
notification of subsequent amendments to the solicitation. Failure to register may result in the rejection of your bid. It is the
bidder's responsibility to ensure that they have received all addenda affecting this ITB. To register, go to
www.aideaaeaprocurement.org and select the Plan Holders Registration link and complete the Planholders Registration.
BIDDER'S NOTICE: By signature on this form, the bidder certifies that they comply with the following:
(1) the bidder has a valid Alaska business license or will obtain one prior to award of any contract resulting from this ITB. If the bidder
possesses a valid Alaska business license, the license number must be written below or one the following forms of evidence submitted
with the bid:
* a canceled check for the business license fee;
* a copy of the business license application with a receipt date stamp from the State's business license office;
* a receipt from the State's business license office for the license fee;
* a copy of the bidder's valid business license;
* a sworn notarized affidavit that the bidder has applied and paid for a business license;
(2) the price(s) submitted was arrived at independently and without collusion, under penalty of perjury, and that the bidder is complying
with:
* the laws of the State of Alaska;
* the applicable portion of the Federal Civil Rights Act of 1964;
* the Equal Employment Opportunity Act and the regulations issued thereunder by the state and federal Government;
* the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the state and federal government;
* the bid will remain open and valid for at least 30 days;
* all terms and conditions set out in this Invitation to Bid (ITB).
(3) the bidder does not have a conflict of interest as described in Section 1.08.
If a bidder does not hold an Alaska Business License (1) at the time designated in the ITB for opening the Authority will disallow the Alaska
Bidder Preference. Bids must also be submitted under the name as appearing on the bidder's current Alaska business license in order to receive
the Alaska Bidder Preference. If a bidder fails to comply with (2) or (3) of this paragraph, the Authority may reject the bid, terminate the
contract, or consider the contractor in default.
Selwin C. Ray *DOES YOUR BUSINESS QUALIFY FOR THE
Contract Officer ALASKA BIDDER'S PREFERENCE?
COMPANY SUBMITTING BID [ ] YES [ ] NO
813 West Northern Lights Blvd *DOES YOUR BUSINESS QUALIFY FOR THE
Anchorage, AK 99503 AUTHORIZED SIGNATURE ALASKA VETERAN PREFERENCE?
[ ] YES [ ] NO
Phone: (907) 771-3035
FAX: (907) 771-3044 *SEE ITB FOR EXPLANATION OF CRITERIA
PRINTED NAME TO QUALIFY
Email:
AEAProcurement@akenergyauthority.org DATE TELEPHONE NUMBER
ALASKA BUSINESS LICENSE NUMBER FEDERAL TAX ID NUMBER E-MAIL ADDRESS

BRADLEY LAKE Alaska Energy Authority ITB# 27009
3-PHASE POWER LONG LEAD EQUIPMENT Invitation to Bid
TABLE OF CONTENTS
SECTION 1. INTRODUCTION & INSTRUCTIONS ...............................................................................................4
SEC. 1.01 PURPOSE OF THE ITB..................................................................................................................................4
SEC. 1.02 DEADLINE FOR RECEIPT OF BIDS ....................................................................................................................4
SEC. 1.03 PRIOR EXPERIENCE .....................................................................................................................................4
SEC. 1.04 INVITATION TO BID (ITB) REVIEW.................................................................................................................4
SEC. 1.05 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS ......................................................................................4
SEC. 1.06 SITE INSPECTION ........................................................................................................................................4
SEC. 1.07 SUBMITTING BIDS ......................................................................................................................................4
SEC. 1.08 BID FORMS ...............................................................................................................................................5
SEC. 1.09 PRICES .....................................................................................................................................................5
SEC. 1.10 PRE-BID CONFERENCE .................................................................................................................................5
SEC. 1.11 ASSISTANCE TO BIDDERS WITH A DISABILITY ....................................................................................................6
SEC. 1.12 AMENDMENTS TO BIDS ...............................................................................................................................6
SEC. 1.13 AMENDMENTS TO THE ITB ..........................................................................................................................6
SEC. 1.14 ITB SCHEDULE ..........................................................................................................................................6
SEC. 1.15 ALTERNATE BIDS ........................................................................................................................................6
SEC. 1.16 SUPPORTING INFORMATION ........................................................................................................................6
SEC. 1.17 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER ..........................................................................................7
SECTION 2. CONTRACT INFORMATION ..........................................................................................................7
SEC. 2.01 CONTRACT TERM .......................................................................................................................................7
SEC. 2.02 CONTRACT ADMINISTRATION .......................................................................................................................7
SEC. 2.03 CONTRACT FUNDING ..................................................................................................................................7
SEC. 2.04 CONTRACT EXTENSION ................................................................................................................................7
SEC. 2.05 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS ....................................................................................7
SEC. 2.06 SUBCONTRACTORS .....................................................................................................................................7
SEC. 2.07 JOINT VENTURES ........................................................................................................................................7
SEC. 2.08 CONTRACT PERFORMANCE LOCATION ............................................................................................................7
SEC. 2.09 RIGHT TO INSPECT PLACE OF BUSINESS ...........................................................................................................7
SEC. 2.10 SCOPE OF WORK AND SPECIFICATIONS ...........................................................................................................8
SEC. 2.11 F.O.B. POINT .............................................................................................................................................8
SEC. 2.12 SHIPPING DAMAGE .....................................................................................................................................8
SEC. 2.13 DELIVERY TIME ..........................................................................................................................................8
SEC. 2.14 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES .............................................................8
SEC. 2.15 CONTINUING OBLIGATION OF CONTRACTOR....................................................................................................8
SEC. 2.16 ESTIMATED QUANTITIES ..............................................................................................................................8
SEC. 2.17 CONTRACT PRICE ADJUSTMENTS ...................................................................................................................8
SEC. 2.18 INFORMAL DEBRIEFING ...............................................................................................................................8
SEC. 2.19 INDEMNIFICATION .....................................................................................................................................9
SEC. 2.20 INSURANCE ...............................................................................................................................................9
SEC. 2.21 MANDATORY REPORTING ............................................................................................................................9
NOT APPLICABLE. ........................................................................................................................................................9
SECTION 3. CONTRACT INVOICING AND PAYMENTS ......................................................................................9
SEC. 3.01 BILLING INSTRUCTIONS ............................................................................................................................ 10
SEC. 3.02 PAYMENT FOR AUTHORITY PURCHASES ....................................................................................................... 10
SEC. 3.03 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED .................................................................................. 10
SECTION 4. EVALUATION AND CONTRACTOR SELECTION ............................................................................. 10
SEC. 4.01 EVALUATION OF BIDS ............................................................................................................................... 10
SEC. 4.02 APPLICATION OF PREFERENCES .................................................................................................................. 10
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BRADLEY LAKE Alaska Energy Authority ITB# 27009
3-PHASE POWER LONG LEAD EQUIPMENT Invitation to Bid
SEC. 4.03 ALASKA BIDDER PREFERENCE ..................................................................................................................... 10
SEC. 4.04 ALASKA VETERAN PREFERENCE .................................................................................................................. 10
SEC. 4.05 USE OF LOCAL FOREST PRODUCTS .............................................................................................................. 10
SEC. 4.06 LOCAL AGRICULTURAL AND FISHERIES PRODUCT PREFERENCE ......................................................................... 10
SEC. 4.07 ALASKA PRODUCT PREFERENCE.................................................................................................................. 10
SEC. 4.08 EMPLOYMENT PROGRAM PREFERENCE ....................................................................................................... 10
SEC. 4.09 ALASKANS WITH DISABILITIES PREFERENCE .................................................................................................. 10
SEC. 4.10 PREFERENCE QUALIFICATION LETTER .......................................................................................................... 10
SEC. 4.11 EXTENSION OF PRICES .............................................................................................................................. 11
SEC. 4.12 METHOD OF AWARD ............................................................................................................................... 11
SEC. 4.13 NOTICE OF INTENT TO AWARD ................................................................................................................... 11
SECTION 5. GENERAL PROCESS AND LEGAL INFORMATION .......................................................................... 11
SEC. 5.01 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES ............................................................................ 11
SEC. 5.02 AUTHORITY ............................................................................................................................................ 12
SEC. 5.03 COMPLIANCE (REFER TO APPENDIX A, A.9) ................................................................................................ 12
SEC. 5.04 SUITABLE MATERIALS, ETC. (REFER TO APPENDIX A, A.2) .............................................................................. 12
SEC. 5.05 SPECIFICATIONS ...................................................................................................................................... 12
SEC. 5.06 CONTRACTOR SITE INSPECTION .................................................................................................................. 12
SEC. 5.07 ORDER DOCUMENTS ................................................................................................................................ 12
SEC. 5.08 HUMAN TRAFFICKING .............................................................................................................................. 12
SEC. 5.09 RIGHT OF REJECTION ............................................................................................................................... 13
SEC. 5.10 AUTHORITY NOT RESPONSIBLE FOR PREPARATION COSTS ............................................................................... 13
SEC. 5.11 DISCLOSURE OF BID CONTENTS .................................................................................................................. 13
SEC. 5.12 ASSIGNMENTS (REFER TO APPENDIX A, A.5) ............................................................................................... 13
SEC. 5.13 FORCE MAJEURE (REFER TO APPENDIX A, A.14) .......................................................................................... 14
SEC. 5.14 DEFAULT (REFER TO APPENDIX A, A.4) ...................................................................................................... 14
SEC. 5.15 DISPUTES (REFER TO APPENDIX A, A.3) ..................................................................................................... 14
SEC. 5.16 SEVERABILITY (REFER TO APPENDIX A, A.16) .............................................................................................. 14
SEC. 5.17 CONTRACT CANCELLATION........................................................................................................................ 14
SEC. 5.18 GOVERNING LAW; FORUM SELECTION (REFER TO APPENDIX A, A.18) ............................................................. 14
SEC. 5.19 SOLICITATION ADVERTISING ...................................................................................................................... 14
SEC. 5.20 QUALIFIED BIDDERS ................................................................................................................................. 14
SEC. 5.21 FEDERALLY IMPOSED TARIFFS .................................................................................................................... 14
SEC. 5.22 PROTEST ............................................................................................................................................... 15
SECTION 6. APPENDICES ............................................................................................................................. 16
(a) Appendix A - General Conditions .......................................................................................................... 16
(b) Appendix B - Federal Assurances .......................................................................................................... 16
(c) Appendix C - Scope of Work & Specifications ....................................................................................... 16
(d) Appendix D - Bid Schedule ..................................................................................................................... 16
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BRADLEY LAKE Alaska Energy Authority ITB# 27009
3-PHASE POWER LONG LEAD EQUIPMENT Invitation to Bid
SECTION 1. INTRODUCTION & INSTRUCTIONS
SEC. 1.01 PURPOSE OF THE ITB
Alaska Energy Authority (AEA) is soliciting bids to purchase commodities as indicated in Appendix C - Scope of
Work & Specifications, and Appendix D - Bid Schedule. AEA to solicit bids for bid on the purchase and delivery of
3-phase long lead equipment to support the Bradley Lake 3-phase power upgrade. Long lead items include
conductor, fiber, switchgear, and fiberglass elbows. Material bid sheet is attached. Issued for Construction
Drawings attached for reference. Sheet Specifications for materials are included in the construction drawings.
Note that items shown in the drawings, which are not listed in the bid tab are NOT included in this bid.
SEC. 1.02 DEADLINE FOR RECEIPT OF BIDS
Bids must be received no later than the time and date indicated in the ITB Schedule, Sec. 1.14, at which time
they will be publicly opened. Late bids or amendments will be disqualified and not opened or accepted for
evaluation. The bid opening will be conducted telephonically. Potential bidders may attend telephonically by
calling 1 469-810-0642 and entering the conference I.D. 589 151 215#.
SEC. 1.03 PRIOR EXPERIENCE
Minimum prior experience, if applicable, is indicated in the attached Specifications. A bidder's failure to meet these
minimum prior experience requirements will cause their bid to be considered non-responsive and rejected.
SEC. 1.04 INVITATION TO BID (ITB) REVIEW
Bidders shall carefully review this ITB for defects and questionable or objectionable material. Comments
concerning defects and questionable or objectionable material in the ITB should be made in writing and received
by the contracting officer at least ten days before the bid opening date. This will allow time for an amendment to
be issued if one is required. It will also help prevent the opening of a defective bid, upon which award cannot be
made, and the resultant exposure of bidders' prices.
SEC. 1.05 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS
All questions must be in writing and directed to the contracting officer. The interested party must confirm
telephone conversations in writing. Two types of questions generally arise. One may be answered by directing
the questioner to a specific section of the ITB. These questions may be answered over the telephone. Other
questions may be more complex and may require a written amendment to the ITB. The contracting officer will
make that decision.
Contract Officer Selwin C. Ray Phone 907-771-3035 Fax 907-771-3044
SEC. 1.06 SITE INSPECTION
Not Applicable
SEC. 1.07 SUBMITTING BIDS
Bids must be either Emailed, Hand Delivered or Mailed as follows:
EMAIL: AEAProcurement@akenergyauthority.org
HAND DELIVERED OR MAILED: The sealed bid package must be addressed as follows:
Alaska Energy Authority
Attention: Selwin C. Ray
Invitation to Bid (ITB) Number: 27009
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BRADLEY LAKE Alaska Energy Authority ITB# 27009
3-PHASE POWER LONG LEAD EQUIPMENT Invitation to Bid
ITB Title: BRADLEY LAKE - 3-PHASE POWE LONG LEAD EQUIPMENT
813 W NORTHERN LIGHTS BLVD
ANCHORAGE, AK 99503
It is the bidder's responsibility to contact the issuing agency at 907-771-3035 to confirm that the bid has been
received. The Authority is not responsible for unreadable, corrupt, or missing attachments.
SEC. 1.08 BID FORMS
Bidders shall use the front page of this ITB and any other forms identified in this ITB for submitting bids. All bids
must be signed by an individual authorized to bind the bidder to the provisions of the ITB.
BIDDER'S CERTIFICATION
By signature on the bid, the bidder certifies that they comply with the following:
A. the laws of the State of Alaska;
B. the applicable portion of the Federal Civil Rights Act of 1964;
C. the Equal Employment Opportunity Act and the regulations issued thereunder by the state and federal
government;
D. the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the state and federal
government;
E. all terms and conditions set out in this ITB;
F. the price(s) submitted was arrived at independently arrived and without collusion, under penalty of
perjury; and
G. that the bid will remain open and valid for at least 30 days.
If any bidder fails to comply with [a] through [g] of this paragraph, the Authority reserves the right to disregard
the bid, terminate the contract, or consider the contractor in default.
CONFLICT OF INTEREST
Each bid shall include a statement indicating whether or not the company or any individuals working on the
contract has a possible conflict of interest (e.g., currently employed by the State of Alaska or formerly employed
by the State of Alaska within the past two years) and, if so, the nature of that conflict. The contracting officer
reserves the right to consider a bid non-responsive and reject it or cancel the award if any interest disclosed from
any source could either give the appearance of a conflict or cause speculation as to the objectivity of the contract
to be performed by the bidder.
SEC. 1.09 PRICES
The bidder shall state prices in the units of issue on this ITB. Prices quoted in bids must be exclusive of federal,
state, and local taxes. If the bidder believes that certain taxes are payable by the state, the bidder may list such
taxes separately, directly below the bid price for the affected item.
SEC. 1.10 PRE-BID CONFERENCE
Not Applicable
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BRADLEY LAKE Alaska Energy Authority ITB# 27009
3-PHASE POWER LONG LEAD EQUIPMENT Invitation to Bid
SEC. 1.11 ASSISTANCE TO BIDDERS WITH A DISABILITY
Bidders with a disability may receive accommodation regarding the means of communicating this ITB or
participating in the procurement process. For more information, contact the contracting officer no later than ten
days prior to the deadline for receipt of bids.
SEC. 1.12 AMENDMENTS TO BIDS
Amendments to or withdrawals of bids will only be allowed if acceptable requests are received prior to the
deadline that is set for receipt of bids, in accordance with 3 AAC 109.170. No amendments or withdrawals will be
accepted after the deadline unless the delay is due to an error of the procurement agency, in accordance with 3
AAC 109.360.
SEC. 1.13 AMENDMENTS TO THE ITB
If an amendment is issued, it will be provided to all who were notified of the ITB and to Planholders who have
registered on the ITB Plan Holders Registration at www.aideaaeaprocurement.org.
SEC. 1.14 ITB SCHEDULE
The ITB schedule set out herein represents the Authority's best estimate of the schedule that will be followed. If
an Activity of this schedule is changed, the schedule may be adjusted. All times are Alaska Time.
ACTIVITY TIME DATE
Issue Date / ITB Released 8/21/2026
Deadline for Protest (10 days prior to Bid Due) 1:00 PM 9/01/2026
Deadline for Comments/Questions (5 days prior to Bid Due) 1:00 PM 9/06/2026
Deadline for Receipt of Bids / Bid Due Date 1:00 PM 9/11/2026
This ITB does not, by itself, obligate the Authority. The Authority's obligation will commence when the contract is
approved by the AEA Executive Director, or the Director's designee. Upon written notice to the contractor, the
Authority may set a different starting date for the contract. The Authority will not be responsible for any work
done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the
Authority.
SEC. 1.15 ALTERNATE BIDS
Bidders may only submit one bid. In accordance with 3 AAC 109.270 alternate bids (bids that offer something
different than what is asked for) will be rejected.
SEC. 1.16 SUPPORTING INFORMATION
Bidders shall submit all required technical, specification, and other supporting information with their bid, so that
a detailed analysis and determination can be made by the contracting officer that the product offered meets the
ITB specifications and that other requirements of the ITB have been met. However, provided a bid meets the
requirements for a definite, firm, unqualified, and unconditional offer, the Authority reserves the right to request
supplemental information from the bidder, after the bids have been opened, to ensure that the products or
services offered completely meet the ITB requirements. The requirement for such supplemental information will
be at the reasonable discretion of the Authority and may include the requirement that a bidder will provide a
sample product(s) so that the Authority can make a first-hand examination and determination.
A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the
Authority, will cause the Authority to consider the offer non-responsive and reject the bid.
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BRADLEY LAKE Alaska Energy Authority ITB# 27009
3-PHASE POWER LONG LEAD EQUIPMENT Invitation to Bid
SEC. 1.17 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER
Bidders must provide enough information with their bid to constitute a definite, firm, unqualified and
unconditional offer. To be responsive a bid must constitute a definite, firm, unqualified and unconditional offer
to meet all the material terms of the ITB. Material terms are those that could affect the price, quantity, quality, or
delivery. Also included as material terms are those which are clearly identified in the ITB and which, for reasons
of policy, must be complied with at risk of bid rejection for non-responsiveness.
SECTION 2. CONTRACT INFORMATION
SEC. 2.01 CONTRACT TERM
The length of the contract will be from the date of award until the time of delivery and acceptance at the F.O.B.
point.
SEC. 2.02 CONTRACT ADMINISTRATION
The administration of this contract is the responsibility of the contracting officer or person appointed by AEA.
SEC. 2.03 CONTRACT FUNDING
Refer to Appendix A, A.13. AEA estimates a budget of between $2,000,000.00 and $3,000,000.00 dollars for this
contract.
SEC. 2.04 CONTRACT EXTENSION
A month-to-month extension may only be executed by the contracting officer via a written contract amendment.
Refer to Appendix A, A.15.
SEC. 2.05 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS
During the course of this contract, the contractor may be required to perform additional work. That work will be
within the general scope of the initial contract. When additional work is required, the Authority will provide the
contractor a written description of the additional work and request the contractor to submit a firm time schedule
for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be
provided to justify the cost of such amendments per 3 AAC 109.540.
The contractor will not commence additional work until the contracting officer has secured required Authority
approvals necessary for the amendment and issued a written contract amendment.
SEC. 2.06 SUBCONTRACTORS
Subcontractors will not be allowed.
SEC. 2.07 JOINT VENTURES
Joint ventures will not be allowed.
SEC. 2.08 CONTRACT PERFORMANCE LOCATION
Not Applicable.
SEC. 2.09 RIGHT TO INSPECT PLACE OF BUSINESS
At reasonable times, the Authority may inspect those areas of the contractor's place of business that are related
to the performance of a contract. If the Authority makes such an inspection, the contractor must provide
reasonable assistance.
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BRADLEY LAKE Alaska Energy Authority ITB# 27009
3-PHASE POWER LONG LEAD EQUIPMENT Invitation to Bid
SEC. 2.10 SCOPE OF WORK AND SPECIFICATIONS
Alaska Energy Authority (AEA) is soliciting bids to purchase commodities as indicated in Appendix C - Scope of
Work & Specifications, and Appendix D - Bid Schedule.
SEC. 2.11 F.O.B. POINT
The F.O.B. point for all items purchased under this contract is the final destination. Ownership of and title to the
ordered items remains with the contractor until the items have been delivered to their final destination and are
accepted by the Authority. The F.O.B. point is indicated in Appendix C - Scope of Work & Specification.
SEC. 2.12 SHIPPING DAMAGE
The Authority will not accept or pay for damaged goods. The contractor must file all claims against the carrier(s)
for damages incurred to items in transit from the point of origin to the ultimate destination. The Authority will
provide the contractor with written notice when damaged goods are received. The Authority will deduct the cost
of the damaged goods from the invoice prior to payment. The contractor must file all claims against the carrier(s)
for reimbursement of the loss.
SEC. 2.13 DELIVERY TIME
The Scope of Work indicates the desired delivery date in calendar weeks. In the space provided on the Bid
Schedule indicate the earliest firm delivery date in calendar weeks required to make delivery after the receipt of
an order. Failure to make an entry in the space provided will be construed as an offer to deliver by the desired
delivery. Bids that specify deliveries in excess of the desired delivery may be considered non-responsive and may
be rejected.
SEC. 2.14 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE
DELIVERABLES
The contractor is responsible for proving all products or the completion of all work set out in the contract. All
products or work is subject to inspection, evaluation, and approval by the Authority. The Authority may employ
all reasonable means to ensure that the work is progressing and being performed in compliance with the contract.
The Authority may instruct the contractor to make corrections or modifications if needed in order to accomplish
the contract's intent. The contractor will not unreasonably withhold such changes.
Substantial failure of the contractor to perform the contract may cause the Authority to terminate the contract.
In this event, the Authority may require the contractor to reimburse monies paid (based on the identified portion
of unacceptable products or work received) and may seek associated damages.
SEC. 2.15 CONTINUING OBLIGATION OF CONTRACTOR
Refer to Appendix A, A.17.
SEC. 2.16 ESTIMATED QUANTITIES
The quantities in this ITB are indicated in Appendix D - Bid Schedule.
SEC. 2.17 CONTRACT PRICE ADJUSTMENTS
Not Applicable.
SEC. 2.18 INFORMAL DEBRIEFING
When the contract is completed, an informal debriefing may be performed at the discretion of the contracting
officer. If performed, the scope of the debriefing will be limited to the products provided or work performed by
the contractor.
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BRADLEY LAKE Alaska Energy Authority ITB# 27009
3-PHASE POWER LONG LEAD EQUIPMENT Invitation to Bid
SEC. 2.19 INDEMNIFICATION
The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of,
or liability for error, omission or negligent act of the contractor under this agreement. The contractor shall not be
required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the
contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and
the independent negligence of the contracting agency, the indemnification and hold harmless obligation shall be
apportioned on a comparative fault basis.
"Contractor" and "contracting agency", as used within this and the following article, include the employees, agents
and other contractors who are directly responsible, respectively, to each. The term "independent negligence" is
negligence other than in the contracting agency's selection, administration, monitoring, or controlling of the
contractor and in approving or accepting the contractor's work.
SEC. 2.20 INSURANCE
Without limiting the contractor's indemnification, it is agreed that the contractor shall purchase at its own expense
and maintain in force at all times during the performance of services under this agreement the following policies
of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits.
If the contractor's policy contains higher limits, the Authority shall be entitled to coverage to the extent of such
higher limits.
Certificates of Insurance must be furnished to the contracting officer prior to contract approval and must provide
for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions.
Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and
shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued
by insurers licensed to transact the business of insurance under AS 21.
Proof of insurance is required for the following:
* Workers' Compensation Insurance: The contractor shall provide and maintain, for all employees engaged
in work under this contract, coverage as required by AS 23.30.045, and; where applicable, any other
statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The
policy must waive subrogation against the state.
* Commercial General Liability Insurance: covering all business premises and operations used by the
contractor in the performance of services under this agreement with minimum coverage limits of
$300,000 combined single limit per occurrence.
* Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the
performance of services under this agreement with minimum coverage limits of $300,000 combined single
limit per occurrence.
SEC. 2.21 MANDATORY REPORTING
Not Applicable.
SECTION 3. CONTRACT INVOICING AND PAYMENTS
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BRADLEY LAKE Alaska Energy Authority ITB# 27009
3-PHASE POWER LONG LEAD EQUIPMENT Invitation to Bid
SEC. 3.01 BILLING INSTRUCTIONS
Invoices must be billed to the ordering agency's address shown on the individual Purchase Order, Contract Award
or Delivery Order. The Authority will make payment after it receives the goods or services and the invoice.
Questions concerning payment must be addressed to the Authority.
SEC. 3.02 PAYMENT FOR AUTHORITY PURCHASES
Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to the
Authority will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to
the location(s) specified in the agreement, whichever is later.
SEC. 3.03 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED
Because of the additional administrative and accounting time required of the Authority when third party financing
agreements are permitted, they will not be allowed under this contract.
SECTION 4. EVALUATION AND CONTRACTOR SELECTION
SEC. 4.01 EVALUATION OF BIDS
After bid opening, the contracting officer will evaluate the bids for responsiveness. Bids deemed non-responsive
will be eliminated from further consideration. An evaluation may not be based on discrimination due the race,
religion, color, national origin, sex, age, marital status, pregnancy, parenthood, disability, or political affiliation of
the bidder.
SEC. 4.02 APPLICATION OF PREFERENCES
Not Applicable.
SEC. 4.03 ALASKA BIDDER PREFERENCE
Not Applicable.
SEC. 4.04 ALASKA VETERAN PREFERENCE
Not Applicable.
SEC. 4.05 USE OF LOCAL FOREST PRODUCTS
Not Applicable.
SEC. 4.06 LOCAL AGRICULTURAL AND FISHERIES PRODUCT PREFERENCE
Not Applicable.
SEC. 4.07 ALASKA PRODUCT PREFERENCE
Not Applicable.
SEC. 4.08 EMPLOYMENT PROGRAM PREFERENCE
Not Applicable.
SEC. 4.09 ALASKANS WITH DISABILITIES PREFERENCE
Not Applicable.
SEC. 4.10 PREFERENCE QUALIFICATION LETTER
Not Applicable.
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