Request for Proposals - Northbound Liquor Fixtures, Furniture, and Equipment

Request for Proposals (RFP)
Northbound Liquor
Fixtures, Furniture, and Equipment
Proposals due no later than:
Wednesday, October 28, 2026 at 4:30 p.m.
Submit proposals to:
City of Elk River
Attn: Joe Stremcha
13065 Orono Parkway
Elk River, MN 55330

Statement of Purpose
The City of Elk River, Minnesota is soliciting proposals from a qualified and experienced vendor
to provide comprehensive fixtures, furniture, and equipment (FF&E) for our municipal liquor
store.
General Information on the City of Elk River
Located approximately 34 miles northwest of Minneapolis/St. Paul, Elk River is located at the
confluence of the Mississippi and Elk Rivers. It is one of the largest land-mass cities in
Minnesota spanning almost 44 square miles. The city has a population of nearly 28,000 with a
diverse economy as a regional center for shopping and destination recreation.
Elk River is known for its natural beauty, with numerous parks and trails providing
opportunities for hiking, biking, and wildlife viewing. Conveniently served by several major
highways, including U.S. Highways 169 and 10, we have easy access to the Twin Cities and
nearby communities.
Elk River is a Statutory Plan A city with a weak Mayor-Council form of government, with
administrative and legislative authority the ultimate responsibility of the City Council.
The city administrator has the responsibilities for the ongoing operations of the city, City
Council relations, strategic planning, policy research and implementation, oversight of boards
and commissions, performance management, and general city administration.
Project Overview
The new Northbound Liquor store will be located at 19417 Evans St. NW. The store broke
ground on August 5 and detailed plans for the store are included as Attachment C.
General Instructions
Carefully read the information contained in this RFP and submit by certified mail a complete
response following all requirements, specifications, and directions to:
City of Elk River
Attn: Joe Stremcha
13065 Orono Parkway NW
Elk River, MN 55330
The submittals must be received no later than 4:30 p.m. on Wednesday, October 28, 2026.
Do not submit proposals to any other person or location by any other method.Proposal must
include:
1. Cover letter with stated understanding of the project scope.
2. Signed Respondent Proposal (Attachment A).
3. Firm background, qualifications, and references list (Attachment B).

Late submission: Late submissions will not be considered.
Unsigned submission: The Respondent's Proposal (Attachment A) must be signed by an
authorized representative of your company. Unsigned submissions will not be considered.
Evaluation Criteria
The Respondent selected for an award will not necessarily be the lowest bidder. Rather, the
selection will be based upon the proposal that is responsive, responsible, and the most
advantageous to the city, as determined by the city in its sole discretion. The city intends to
award a contract, subject to the terms of this RFP, to the best overall valued firm. Firms will be
prioritized based on experience and performance, current performance capability, fees, and
other criteria as outlined in this document. The city anticipates that all firms will have a fair and
reasonable opportunity to provide service.
The city reserves the right to add/delete/modify criteria or times, via an addendum, if it is in the
city's best interest, as determined by the city in its sole discretion.
Award Criteria
Issuance of this RFP does not compel the city to award a contract. The city reserves the right to
reject any or all proposals wholly or in part and to waive any technicalities, informalities, or
irregularities in any proposal at its sole option and discretion. The city reserves the right to
request clarification or additional information. The city reserves the right to award a contract,
to resolicit proposals, or to abandon the procurement temporarily or permanently.
Ownership of Proposal
All materials submitted in response to this RFP become public record and subject to inspection.
Unrestricted disclosure of proprietary information places it in the public domain. Only
submittal information clearly identified with the words "Confidential Disclosure" and placed in a
separate envelope marked as such shall be considered to qualify as Trade Secret Data under
the Minnesota Government Data Practices Act (MGDPA). Any material to be treated as Trade
Secret Data must include a justification for the request. The request will be reviewed and either
approved or denied by the city. If denied, the company shall have the opportunity to withdraw
the entire proposal or to remove the confidential or proprietary restrictions. Neither cost nor
pricing information nor the total proposal shall be considered confidential or proprietary. Any
costs to preserve the Trade Secret data designation under the MGDPA shall be the
responsibility of the company.
Release of Claims, Liability, and Preparation Expenses
Under no circumstances shall the city be responsible for any proposal preparation expenses,
submission costs, or any other expenses, costs, or damages of whatever nature incurred as the
result of a respondent's participation in this process. The respondent understands and agrees
that it submits its proposal at its own risk and expense and releases the city from any claim for
damages or other liability arising out of the RFP and award process.

Errors in Proposals
The city shall not be liable for any errors in the respondent's proposal. No modifications to the
proposal shall be accepted from the respondent after the submittal date and time. The
respondent is responsible for careful review of its entire proposal to ensure that all information
is correct and complete. Respondents are responsible for all errors or omissions contained in
their proposals.
Withdrawing Proposals
Respondents may withdraw their proposal any time before the submittal deadline by
submitting a written request to the contacts for RFP inquiries indicated on the submittal
guidelines page. The written request must be signed by an authorized representative of the
respondent. The respondent may submit another proposal any time before the deadline. No
proposal may be withdrawn after the submittal date and time without approval by the city.
Such approval shall be based on the respondent's submittal, in writing, of a reason acceptable
to the city in its sole discretion.
Addendums
The city reserves the right to issue an addendum to the RFP at any time, for any reason. If any
addenda are issued such addenda shall be issued by the city prior to the time that proposals
are received and shall be considered part of the RFP.
Responsible Prospers (Respondents)
The city reserves the right to award project contracts only to responsible respondents.
Responsible respondents are defined as firms that meet the requirements of this RFP and
demonstrate the financial ability, resources, skills, capability, willingness, and business integrity
necessary to perform the contract. The city's determination of whether a respondent is a
responsible respondent is at the city's sole discretion.
Notification of Award
If the city makes an award because of this RFP process, the city will deliver to the selected
respondent a notice of selection. The resulting contract shall consist of, but not be limited to,
the following:
1. The terms, conditions, specifications, and requirements of this RFP and its attachments.
2. The addenda issued by the city pursuant to this RFP.
3. All representations (including, but not limited to, representations as to performance and
financial terms) made by the respondent in its proposal and during any meeting(s) with
the city.
4. Any mutually agreed upon written modifications to the terms, conditions, specifications,
and requirements to this RFP or to the proposal.

EXHIBIT 1 - FF&E PLAN - FOR REFERENCE ONLY

Attachment A
RESPONDENT PROPOSAL
The respondent hereby proposes to provide the fixtures, furniture, and equipment as
specified within the scope of service at the rates shown and reference attachment C for
architect drawings/specifications:
I. Shelving and Accessories
A. Gravity Flow Shelving in Cooler Bid Amount $______________
i. Manufacturer: BOF Corporation Alt. Add-on $______________
ii. Model: EZ-Track
iii. Specifications/Color:
1. 6' deep gravity flow beer shelving behind (26 of 26) 30'x79' glass
doors
2. 4' deep shelves behind (10 of 14) with a 91 12" tall uprights
3. 6 shelf levels per door consisting of:
a. (Qty 2) 6 pack slides
b. (Qty 2) 12 pack can roller
c. (Qty 1) 12 pack bottle roller
d. (Qty 1) case roller
iv. Must include installation of gravity flow shelving:
1. Assembly of uprights, top & bottom shelves per manufacturers
specs and door lineup.
v. Add for: Upgrading to 4' deep Versa Roll Shelving behind (10 of 14) doors
B. Retail Shelving Bid Amount $______________
i. Manufacturer: Lozier
ii. Specification/Color: Q88 Finish with CHR Martek Backs
1. (Qty 3) 24'L Gondolas, 60"H, 22"D, Base +3 shelves
2. (Qty 3) 20'L Gondolas, 60"H, 22"D, Base +3 shelves
3. (Qty 4) 16'L Gondolas, 60"H, 22"D, Base +3 shelves
4. (Qty 1) 11'L Gondola, 60"H, 22"D, Base +3 shelves
5. (Qty 1) 9'L Gondola, 60"H, 22"D, Base +3 shelves
6. (Qty 1) 4'L Gondola, 60"H, 22"D, Base +3 shelves
7. (Qty 6) FMEP, 48"W for 60"H gondola
8. (Qty 22) 4'W Wall style end caps, 60"H, 22"D, finished backs,
Base +3 shelves
9. (Qty 2) 8'W wall sections, 60"H, 22"D, Base +3 shelves
10. (Qty 1) 19'W wall section, 78"H, 22"D, Base +4 shelves
11. (Qty 1) 8'W wall section, 78"H, 22"D, Base +4 shelves
12. (Qty 1) 4'W wall section, 78"H, 22"D, Base +4 shelves
13. (Qty 1) 16'W wall section, 78"H, 22"D, Base +4 shelves

iii. Must include installation of Lozier shelving:
1. Setting all gondola and wall shelving above.
2. Wall mounting perimeter shelving.
C. Back Cooler & Storage Room Shelving Bid Amount $______________
i. Manufacturer: ADCO
ii. Specifications/Color: Powder-coated black steel frame construction
1. 72" high fixtures, 4 shelves per section of run, and wall
mounting bracket.
2. Wire shelves
3. ~900lb capacity per shelf
4. Shelves adjustable at 2" increments
5. Sections consisting of:
a. (Qty 1) 36'
b. (Qty 1) 18'
c. (Qty 1) 22'
d. (Qty 2) 10'
e. (Qty 1) 50'
f. (Qty 2) 12'
g. (Qty 1) 3
iii. Must include installation of backroom shelving:
1. Setting uprights and shelves.
2. Wall mounting as needed.
D. Pallet Racking Bid Amount $______________
i. Specifications/Color:
1. (Qty 18) 8' wide bays
2. (Qty 7) 4' wide bays
3. 12' H steel frames with 20,000lb load capacity at max frame spacing
4. Wire decks
ii. Must include installation of pallet racking:
1. Setting uprights and shelves.
2. Wall mounting as needed.
3. Floor anchoring pallet racking into concrete slab per manufacturer
specifications.
E. Shopping Carts & Baskets Bid Amount $______________
i. Manufacturer: VersaCart
ii. Model: 3500 & E Series 180 Liter

iii. Specifications/Color:
1. (Qty 15) Express 3500 Carts
2. (Qty 15) E Series 180 Liter Carts
3. (Qty 12) 26L Plastic baskets with wire handles
4. (Qty 2) 26L Basket holders
II. Wood/Laminate Cabinets
A. Checkout Counter A Bid Amount $______________
i. Specifications/Color:
1. Cabinets as per drawings with melamine interiors, high pressure
laminate exteriors, two colors, edge banding throughout, (Qty 1)
gate, (Qty 4) drawers, (Qty 8) doors, slatwall panels, finished
back/end panels,
12"D raised display section with shroud, 4" black finished toe kick.
2. Quartz Countertop Finish
B. Checkout Counter B Bid Amount $______________
i. Specifications/Color:
1. Cabinets as per drawing with melamine interiors, high pressure
laminate exteriors, two colors, edge banding throughout, (Qty 1)
gate, (Qty 2) drawers, (Qty 8) doors, finished back/end panels on all
sides,
12"D raised display section with shroud, 4" black finished toe kick.
2. Quartz Countertop Finish
C. Breakroom Cabinets Bid Amount $______________
i. Specifications/Color:
1. Melamine interiors, high pressure laminate exteriors, two colors,
edge banding throughout, (Qty 8) drawers, (Qty 8) doors below,
(Qty 10) upper cabinets with doors, finished end panel, finished
pipe screen at ADA sink, (Qty 1) sink cutout, 12"D raiser display
section with shroud, 6" stainless steel legs with black removable
finished toe kick.
2. Quartz Countertop Finish
D. Bathroom Vanities (121/123): Bid Amount $______________
i. Specifications/Color:
1. Wilsonart, Style: Powder White 9230SS
2. With integrated sink

E. Wellness (109): Bid Amount $______________
i. Specifications/Color:
1. Wilsonart, Style: Powder White 9230SS
2. With integrated sink
F. Breakroom (110): Bid Amount $______________
i. Specifications/Color:
1. Wilsonart, Style: Powder White 9230SS
2. With integrated sink
G. Delivery and installation of above package: Bid Amount $______________
i. Setting and seaming all cabinets/surface tops.
III. Walk-In Cooler
A. Panels: Attachment C Bid Amount $______________
i. Manufacturer: Crown Tonka
ii. Specifications/Color: Smooth Teal
1. 83' 8"L x 57' 0"D x 9' 0"H Beer Cooler without floor.
2. (Qty 21) 48" LED lights 45W
3. (Qty 2) digital thermometers
4. Cooler to have special Acrylume/Embossed Exterior Finish
B. Compressor: Display Cooler Bid Amount $______________
i. Manufacturer: Heatcraft Alt. Add-on $______________
ii. Specifications/Color:
1. (Qty 1) 7 H.P. Outdoor scroll condensing unit,
LCH0070MCACZA0000
2. (Qty 1) 6 H.P. Outdoor scroll condensing unit,
LCH0060MCACAZ0000
3. (Qty 7) matching evaporators, LEL0125AS6AMAB0200
4. R448A refrigerant
5. 3-phase electrical
6. Includes: liquid line assembly, suction filter, thermostat, air defrost
timer, thermostat valves, solenoid valves, 5-year compressor motor
extended warranty and 1-year refrigeration service agreement.
iii. Add for: Alternative A2L refrigerant option
C. Glass Doors: Bid Amount $______________
i. Manufacturer: Anthony International
ii. Model: 101 Series

iii. Specifications/Color:
1. (1 set of 26) 30" x 79" high efficiency doors with continuous frames,
normal temp, high humidity, black handle, and black finish, pre-
mounted LED lighting
2. (1 set of 14) 30" x 79" high efficiency doors with continuous frames,
normal temp, high humidity, black handle, and black finish, pre-
mounted LED lighting
3. With (Qty 28) 30"W x 27"D black flat shelves and painted black
posts
D. Cooler Service Doors: Bid Amount $______________
i. Manufacturer: Phoenix Door Systems
ii. Model: RD Impact Door
iii. Specifications/Color: Gray ABS Finish
1. (Qty 1) 36" x 84" single door with 36" kick plate in/out, metal jamb,
and 16" x 16" window
2. (Qty 1) 72" x 84" pair of doors with 36" bumpers in/out, metal jamb,
and pair of 16" x 16" windows
E. Cooler and Refrigeration installation to include: Bid Amount $______________
i. Permit
ii. Installing boxes to MFG specifications
iii. Supporting the ceiling from bar joists
iv. Install door frames and doors
v. Set condensing units on roof
vi. Hang evaporator coils
vii. Charge with refrigerant and perform startup procedures
viii. Does not include:
1. Crane
2. Electrical
3. Structural engineering
4. Condensate pumps
5. Roofing