Federal Pacific Electrical Switch Gear at Fields Road ES

Location:	Maryland
Posted:	May 13, 2026
Due:	Jun 3, 2026
Agency:	Montgomery County Public Schools
Type of Government:	State & Local
Category:	61 - Electric Wire, and Power and Distribution Equipment
Solicitation No:	9789.1
Publication URL:	To access bid details, please log in.

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Department of Procurement

45 West Gude Drive, Suite 3100

Rockville, MD 20850-9999

General Stipulations and Instructions To Bidders

I. Invitation For Bid

The Board of Education of Montgomery County Maryland, herein

after referred to as The Board of Education, will receive sealed

proposals until the date and time indicated on the cover of the

Invitation For Bid. Bids must be delivered to the Department of

Procurement at the above address where it will be opened and

publicly read at the stated time. Bids must be delivered in sealed

opaque envelopes. Envelopes shall be clearly marked on the outside

lower left corner with the bid number and bid opening date and time.

II. Intent

These specifications are intended to cover the furnishing and

delivery of said materials, supplies, or services as hereinafter shown

to any or to each of the various public schools, offices, or to any

designated warehouse or warehouses in Montgomery County,

Maryland, whichever is specified, in quantities to be determined

subsequent to the bid opening.

III. Right To Cancel Or Reject Bids

A. The Board of Education reserves the right to cancel any

contract if, in its opinion, there is a failure at any time to

perform adequately the stipulations of this Invitation For Bid,

or if the general conditions and specifications which are

attached and made part of this bid are not fulfilled, or if in any

case there is any attempt to willfully impose upon the Board

of Education materials or products or workmanship which are

in the opinion of the Board of Education of an unacceptable

quality. Any action taken in pursuance of this latter stipulation

shall not affect or impair any rights or claims of the Board of

Education to damages for the breach of any covenants of the

contract by the contractor. The Board of Education also

reserves the right to reject the bid of any bidder who has

previously failed to perform adequately after having once been

awarded a prior bid for furnishing materials or services similar

in nature to those mentioned in this bid.

B. The Board of Education reserves the right to reject any or all

bids in whole or in part; to make partial awards; to waive any

irregularity in any quotation; to increase or decrease quantities

if quantities are listed in the bid; to reject any bid that shows

any omissions, alterations of form, and additions, conditions,

or alternate proposals not called for; and to make any such

award as is deemed to be in the best interests of the Board of

Education.

C. All items furnished must be completely new and free from

defects. No others will be accepted under the terms and intent

of this bid.

IV. Right To Purchase In The Open Market

Should the contractor fail to comply with the conditions of this

contract or fail to complete the required work within the time

stipulated in the contract, The Board of Education reserves the right

to purchase in the open market, or to complete the required work, at

the expense of the contractor or by recourse to provisions of the

faithful performance bond if such bond is required under the

conditions of the bid.

V. Failure To Furnish Item(s)

Should the contractor fail to furnish any item or items, or to

complete the required work included in this contract, The Board of

Education reserves the right to withdraw such items or required

work from the operation of this contract without incurring further

liabilities on the part of the Board of Education.

VI. Employer Information Report EEO-1

The Board of Education requires that each successful bidder be liable

for compliance with the provisions of Title VII of the Civil

Rights Act of 1964. In order to fully comply with Title VII, a

company must file Employer Information Report EEO-1 with the

Joint Report Committee, 1800 G Street, NW, Washington, D.C.

20036. Only companies that fall within the following categories are

required to file the Employer Information Report EEO-1:

The entire company has at least 100 employees on the payroll. The

company is affiliated through centralized ownership and/or

centralized management, and the group legally constitutes a single

enterprise employing a total of 100 or more employees.

If your company has already filed an EEO-1 by virtue of supplying

materials or services under Federal Government Contracts, it is

necessary to submit only a copy of your most recent EEO-1 report

to the Department of Procurement. If you are filing a report for the first

time, send a copy of EEO-1 to the Department of Procurement.

Please note that purchase orders will not be issued to companies that

fall into the above categories until proof of EEO-1 reporting has

been received.

VII. Preparation Of Bid

Bids must be submitted on the copy provided. Bidders may wish to

reproduce and retain one copy for its files. Bids must be signed by an

authorized representative of the company submitting a bid. It is the

intent of this solicitation that should a given bid be accepted, it will

automatically become the contract. Notification of the bid award will

be made by letter. Bidders shall submit its bids and specifications on

the appropriate specification sheets that show the schedule of items

to be purchased. Bidders may attach a letter of explanation to its bid

if it so desire.

Prices quoted shall not exceed the prices established under any

governmental price control regulations. Bidders will be required if

requested by The Board of Education, to furnish satisfactory evidence

that they are qualified as manufacturers or dealers in the items listed

and have a regularly established place of business. An inspection of

any bidder’s place of business may be made to determine the bidder’s

ability to perform.

VIII. Discounts

The Board of Education reserves the right to consider discounts in

computing the bid.

A. Trade Discounts

All prices offered must be the lowest net price after trade

discounts have been considered. Bids offering a percentage

off list prices will not be accepted unless: (1) specifically

requested in that manner; (2) two copies of the referenced

price list accompany the bid.

B. Payment Discounts

Prompt payment discounts are solicited and will be treated as

follows:

(1) Unless specifically stated otherwise, discounts offered

which allow a minimum of twenty (20) days to qualify will be

deducted from prices offered in the bid for the purpose of

determining the lowest price offered.

(2) Discounts offering less than twenty (20) calendar days

will not be deducted from price offered for the purpose of

determining the lowest price, but will be taken if payment is

made within the discount period.

IX. “Or Equal” Interpretation

Unless the specifications and/or conditions state a

specific brand and substitutions will not be

considered, the Board of Education will consider

other brands or the product of other manufacturers

as long as the product meets the same

specifications, standards, and quality of the

material being solicited through the bid. On all

such bids the bidder shall indicate clearly the

product on which it is bidding and shall supply

sufficient data on its own letterhead to enable an

intelligent comparison to be made with the

particular brand or manufacturer specified.

Whenever the specifications indicate a product of

a particular manufacturer, model, or brand and in

the absence of any written statement to the contrary

by the bidder, the bid will be interpreted as being for

the exact brand, model, or manufacturer specified,

together with all accessories enumerated in the

specifications.

X. Consideration of Prior Service

Awards on this bid will be made after consideration has been given

to any previous performance for The Board of Education as to

quality of service and/or merchandise and with regard to the bidder’s

ability to perform should it be awarded the bid.

XI. Delivery

The bidder agrees to furnish and deliver during the period of the

contract the items and articles which may be awarded to the bidder

in such amounts and quantities within the terms of the contract. All

Deliveries Must Be Prepaid FOB Destination, And In No Case

Will Shipments Collect Or Sidewalk Deliveries Be Accepted.

Bidders shall uncrate, completely assemble, and set in designated

place all equipment and furniture. All delivery cost shall be included

in the bid unit price.

XII. Packing Slips And Delivery Tickets

All materials delivered on this contract shall be packed in a

substantial manner in accordance with accepted trade practices. No

charges may be made over and above the bid price for packaging or

for deposits on containers. All deliveries shall be accompanied by

delivery tickets or packing slips. Tickets shall contain the following

information for each item delivered: the quantity, bid number, and

the name of the contractor.

XIII. Invoices

Payment depends on receipt of a proper invoice and satisfactory

contract performance. All invoices are to be transmitted to the

Department of Controller at:

Department of Controller

45 West Gude Drive, Suite 3200

Rockville, MD 20850-9999

Every invoice must include the following information:

A. Name and address of the contractor

B. Taxpayer Identification number

C. The purchase order number

D. An invoice number

E. Bid number if applicable

F. The ship to address

G. Line item description, quantity, unit of measure, unit

price, and extended price as stated on the purchase

order

H. Shipping and payment terms if not a bid item

When a discount for payment is authorized and taken; it

will be made to the contractor as close as possible to, but

not later than, the end of the discount period. Prices

quoted shall not include federal excise or state sales and

use taxes. Exemption certificates will be furnished upon

request. Contractor inquiries concerning payment may be

made to accountspayable@mcpsmd.org.

XIV. Bid Security

If bid security is required, it must be payable to: “Montgomery County

Board of Education.”

Such bid security will be returned to all except the successful bidder(s)

within five business days after awards have been made. The bid security

of the successful bidder(s) will be returned upon receipt of the

performance bond if such bond is required under the terms of the award.

If no award is made within 60 days after the date of the opening of the

bids, bid security will be returned to any bidder upon demand of the

bidder at any time after the 60-day period so long as it have not been

notified of the acceptance of its bid.

Written notification of the acceptance of any bid will be made to the

successful bidder(s).

XV. Performance Bonds

If required, the successful bidder or bidders on this bid must furnish

a performance bond in the amount indicated in the bid document,

made out to Montgomery County Board of Education and prepared

on an approved performance bond form as security for the faithful

performance of its contract. The performance bond shall be submitted

within ten business days of the notification that the bid has been

awarded. The surety thereon must be such surety company or

companies as are acceptable to The Board of Education and as are

authorized to transact business in the State of Maryland. Attorneys

in fact who sign bid bonds must file with each bond a certified copy

of its power of attorney to sign said bonds. Should the bidder fail or

refuse to furnish the required performance bond within ten business

days after notification the bidder shall pay to The Board of Education

as liquidated damages for such failure or refusal an amount in cash

equal to the security deposited with its bid.

XVI. Provision For Municipal Offices

Each bidder agrees when submitting its bid that it will make available

to every office and department of the Montgomery County

Government the bid prices submitted on this bid should any such

department or office wish to take advantage of the bid prices

submitted to The Board of Education.

XVII. Product Testing During Time of Contract

Material delivered on any contract resulting from this Invitation For

Bid may be tested for compliance with the specification stipulated

herein. Any shipment failing to fully meet or comply with the

specification requirements will be promptly rejected.

The cost of testing a representative sample of an order or shipment

for acceptance shall be borne by the Board of Education except if the

order or shipment is rejected for failure to meet the requirements of

the specification. In case of failure to meet the requirements of the

specification the cost of testing will be charged to the contractor.

XVIII. Safety Standards

All work performed and all items supplied shall be in compliance with

applicable federal and state safety standards. (OSHA-MOSHA).

Material Safety Data Sheets shall be included in all shipments.

XIX. General Guaranty

The contractor agrees to:

A. Save the Board of Education, its agents, and employees

harmless from liability of any nature or any kind for the use of

any copyrighted or uncopyrighted composition, secret

process, patented or unpatented invention, article, or

appliance furnished or used in the performance of the contract

of which the contractor is not patented assignee, licensee, or

owner.

B. Protect the Board of Education against latent defective material

or workmanship and to repair or replace any

damages or marring occasioned in transit or

delivery.

C. Furnish adequate protection against damage to

all work and to repair damages of any kind, to

the building or equipment, to its own work or to

the work of the contractors for which it or its

workers are responsible.

D. Pay for all permits, licenses, and fees and give

all notices and comply with all laws,

ordinances, rules, and regulations of the Board

of Education and of the State of Maryland.

XX. Indemnity

The contractor shall indemnify, keep, and save harmless the Board of

Education, its agents, officials, and employees against all injuries,

death, loss, damages, claims, patent claims, suits, liabilities,

judgments, costs and expenses, which may in any way occur against

them in consequence of the granting of this contract or which may in

any way result therefrom, whether or not it shall be alleged or

determined that the act was caused through negligence or omission of

the contractor or its employees, except to the extent of the negligence

of the Board of Education, its agents, officials and employees. The

contractor shall, at its own expense, appear, defend, and pay all charges

of attorneys and all costs and other expenses arising therefrom or

incurred in connection therewith; and if any judgment shall be

rendered against the Board of Education in any such action based on

the actions and/or negligence of the contractor, its agents and

employees, the contractor shall at its own expense satisfy and

discharge the same. Contractor expressly understands and agrees that

any performance bond or insurance protection required by this

contract, or otherwise provided by the contractor, shall in no way limit

the responsibility to indemnify, keep, and save harmless and defend

the Board of Education as herein provided.

XXI. Insurance

The contractor shall maintain Comprehensive Business Insurance for

protection from claims under the Workmen’s Compensation Act,

claims for damage because of bodily injury, death, or property damage

to others, including employees of the Board of Education; and claims

for damages arising out of the operation of motor vehicles, which may

arise during the performance of the contract whether caused by the

contractor or by any subcontractor or anyone directly or indirectly

employed by either of them. The contractor shall also maintain

product liability insurance. The aforementioned insurance shall cover

the duration of the contract period, including all periods of the time

and all places where work is performed under an expressed or implied

warranty. The limits of such liability insurance for each occurrence

shall be equal to or greater than

$500,000 for Bodily Injury and $100,000 for Property Damage. The

certificate on the insurance, indicating coverage for the term of the

contract, shall be made in favor and provided to The Board of

Education prior to commencement of the contract. A company duly

licensed by the Maryland Insurance Commissioner and qualified to

sell insurance in Maryland shall issue all insurance policies.

XXII. Inspection Of Premises

Before submitting a bid for any construction or installation work in

any building or on the premises of the Board of Education, the bidder

should carefully examine the premises and upon submitting its bid will

be considered to have examined the premises, building, or buildings

where the work is to be done. For any work or installation requiring

the use of labor, the successful bidder before starting work must

provide sufficient evidence of insurance showing that it is adequately

covered for Workmen’s Compensation and Public Liability insurance.

XXIII. Patents

The contractor shall hold and save the Board of

Education, its officers, agents, servants, and

employees harmless from liability of any nature or

kind, including costs and expenses for or on account of any patented

or unpatented inventions, articles, process, or appliance

manufactured or used in performance of this contract including its

use by Montgomery County, unless otherwise specifically stipulated

in this contract.

XXIV. Samples And Catalog Cuts

A. Requirements and Delivery

Sample requirements and sample delivery stipulations are

indicated in the bid document. Further details concerning

samples may also be indicated in the detailed specification

portion of the invitation. Bidders shall make all

arrangements for delivery of samples to location indicated.

B. Sample Identification

All sample packages shall be marked “Samples” and each

sample shall bear the name of the bidder, item number,

and bid number and shall be carefully tagged or marked in

a substantial manner. Failure of the bidder to clearly

identify samples as indicated may be considered sufficient

reason for rejection of its bid.

C. Testing or Comparing Samples

Samples are requested for the purpose of testing or

comparing with detailed specifications. Therefore, The

Board of Education reserves the right to retain or destroy

the articles or materials submitted as samples for the

purpose of testing. Accordingly, The Board of Education

shall be free from any change or claim on the part of the

bidder or contractor if any articles or materials furnished

as samples are lost or destroyed. Materials such as food

may be tested from the raw, uncooked, baked, or canned

sample being submitted at the time of bid opening or

subsequent to bid opening. Food tests shall consider

specification factors such as contents, weight, size, taste,

texture, appearance, uniformity of color, and defects, if

any.

D. Retention and Removal of Samples

The samples submitted by bidders on items on which it

have received an award will be retained by The Board of

Education until the delivery of contracted items is

completed and accepted. Bidders whose samples are

retained will be notified when its samples may be

removed. Samples on which bidders are unsuccessful

must be removed as soon as possible but not more than 15

calendar days after notification that the award has been

made by The Board of Education. The Board of Education

will not be responsible for such samples if not removed by

the bidder within 15 calendar days after the notification of

award has been made.

E. Sample Quantities

Samples are required in the exact packaging and size as

stated in the item description unless otherwise indicated

in the bid document or it is determined that a smaller

quantity is sufficient for adequate testing.

F. Descriptive Literature

All bidders are required to furnish with the bid proposal a

brochure, properly bound and labeled, showing full

illustrations and specifications on each item offered, if

bidding other than specified; or if specifically requested.

These cuts and specifications are to be arranged and

labeled with the item number in the same sequence as the

items appear in the specifications and attached on

separate pages of a brochure. The cover of the brochure

shall contain:

1. Vendor’s name, address, and phone number

2. Bid number

XXV. Time of Completion

The Board of Education reserves the right to revise the starting and completion dates

for delivery and installation of equipment to new schools and additions as stated below

if the bid is wholly or in part for the furnishing of new schools and additions to existing

buildings. At least 60 days prior to the date scheduled for delivery and

installation for each project, the Board of Education will notify the

contractor whether or not any change will be required in the dates for the

beginning and completion of delivery. The right is reserved to specify

beginning dates and completion dates two weeks earlier than listed

above or to postpone the beginning and completion dates for not more

than 30 days later than the dates as listed. These changes in delivery

dates, if any, for new schools and additions to older buildings will be

applicable to individual projects as specified and not to all projects as a

whole. The estimated dates on which deliveries may be begun and

which time deliveries and installations must be completed have been

estimated as carefully as possible; and if any change is required by

circumstances beyond the control of the Board of Education, the revised

delivery dates as established by the procedures outlined immediately

above will become the definite schedule for completion of the contract

as if it had been set in the original schedule as outlined.

XXVI. Guarantee

The contractor shall unconditionally guarantee the materials and

workmanship on all equipment furnished by it for a period of one year

from date of acceptance of the items delivered and installed. If, within

the guarantee period, any defects or signs of deterioration are noted

which in the opinion of The Board of Education are due to faulty design

and installation, workmanship, or materials, upon ratification, the

contractor, at its expense, shall repair or adjust the equipment or parts to

correct the condition: or it shall replace the part or entire unit to the

complete satisfaction of the Board of Education. These repairs,

replacements, or adjustments shall be made only at such times as will be

designated by the Board of Education as least detrimental to the

instructional programs.

XXVII. Signature To Bids

Each bid must show the full business address and telephone number of

the bidder and be signed by the person or persons legally authorized to

sign contracts. All correspondence concerning the bid and contract,

including Notice of Award, Copy of Contract, and Purchase Order, will

be mailed or delivered to the address shown on the bid in the absence of

written instructions from the bidder or contractor to the contrary. Bids by

partnerships must be signed with the partnership name by one of the

members of the partnership or by an authorized representative, followed

by the signature and designation of the person signing, who shall also

state the names of individuals composing the partnership. Bids by

corporations must be signed with the name of the corporation, followed

by the signature and designation of the officer having authority to sign.

When required, satisfactory evidence of authority of the officer signing

in behalf of the corporation shall be furnished. Anyone signing the bid as

agent shall file satisfactory evidence of its authority to do so.

XXVIII. Errors In Bids

Bidders, or its authorized representatives, are expected to fully inform

themselves as to the conditions, requirements, and specifications before

submitting bids; failure to do so will be at the bidder’s own risk and the

bidder cannot secure relief on the plea of error. Neither law nor

regulations make allowance for errors either of omission or commission

on the part of the bidders

XXIX. Resolution and Disputes

Bidders who have any concerns regarding the recommended

awards of this solicitation should promptly contact the buyer

in the Department of Procurement before the scheduled Board

action. Any concerns that cannot be resolved informally with

the buyer should be addressed to the senior buyer of the

Department of Procurement. The senior buyer of the

Department of Procurement shall attempt to resolve,

informally, all protests or complaints regarding bid award

recommendations. Any formal protest must be filed with the

senior buyer of the Department of Procurement within seven

(7) calendar days of the date of the pre-award notice

XXX. Inquiries

Should any bidder have any question as to the intent or

meaning of any part of this bid, it must contact the

undersigned to receive a written reply before submitting its

bid. Inquires must be submitted in writing no later than four

business days prior to bid opening date.

Angela McIntosh-Davis

Director, Department of Procurement

MONTGOMERY COUNTY PUBLIC SCHOOLS

DEPARTMENT OF PROCUREMENT

45 West Gude Drive, Suite 3100

Rockville, MD 20850-9999

SPECIAL INSTRUCTIONS TO VENDORS FOR MAILING BIDS

Bids must be delivered in sealed, opaque envelopes, and labeled clearly as follows:

SAMPLE BID RESPONSE ENVELOPE

(Return Address)

BID NO.

BID NAME

OPENING DATE

OPENING TIME

BID ENVELOPE

TO BE DELIVERED TO

Department of Procurement

MONTGOMERY COUNTY PUBLIC SCHOOLS

45 West Gude Drive, Suite 3100

Rockville, MD 20850-9999

Vendor name and address must appear on the upper left hand corner of the bid envelope.

The specific bid number, opening date, and time must appear in the lower left hand corner of the bid

envelope.

It is suggested that vendors utilize a tracking service to insure prompt delivery.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid/RFP Number: 9789.1
Solicitation Title	Federal Pacific Electrical Switch Gear at Fields Road ES
Due Date & Time	06/03/2026 02:00 PM
Contract Type	Bid
Buyer E-mail	Laly_A_Bowers@mcpsmd.org
Description	The work includes removing, furnishing, delivery, and complete Federal Pacific electrical switch-gear and main feeder wire replacement, including all related materials as required to make the project complete in all details and in compliance with Montgomery County Public Schools (MCPS) located in Montgomery County, Maryland with specifications and drawings herein and manufacturer’s installation requirements at Fields Road Elementary School, 1 School Drive, Gaithersburg, Maryland 20878 BID 9789.1 Bid Cover Gen Stip and Instr.pdf 05/13/2026 Bid 9789.1 GC-Fields Road ES Switch Gear Replacement.pdf 05/13/2026 BID 9789.1 Bid Cover.pdf 05/13/2026 BID 9789.1 Switch Gear Zip Documents.docx 05/13/2026 BID 9789.1 Fields Road ES Electrical Equipment Replacement - Bid Specs.pdf 05/13/2026 BID 9789.1 Fields Road ES Electrical Equipment Replacement Bid Set Drawings (04-17-26) REVISED.pdf 05/13/2026 Attachment D 00801 Minority Business Enterprises Procedures May 2023.pdf 05/13/2026
eMaryland Marketplace link	BPM057010

Federal Pacific Electrical Switch Gear at Fields Road ES

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See also