Sludge Transfer Pump Replacement

TOWN OF NARRAGANSETT
ENGINEERING DEPARTMENT
WASTEWATER DIVISION
REQUEST FOR BIDS
SCARBOROUGH WASTEWATER TREATMENT
FACILITY SLUDGE TRANSFER PUMPS
REPLACEMENT
Narragansett, Rhode Island
Jon Gerhard, P.E.
Town Engineer
Bid Date: May 8, 2026 (11:00 AM)

SCARBOROUGH WASTEWATER TREATMENT FACILITY SLUDGE TRANSFER PUMPS REPLACEMENT
Narragansett, RI
Request for Bids
Table of Contents
Section ..................................................................................................................... Page
Invitation to Bid ................................................................................................................ 1
Standard Instructions ...................................................................................................... 3
Special Instructions ....................................................................................................... 11
Bid Form ........................................................................................................................ 20
Bid Bond ........................................................................................................................ 22
Contract Agreement ...................................................................................................... 24
Experience .................................................................................................................... 26
Proposed Subcontractors .............................................................................................. 27
Performance Bond ........................................................................................................ 28
Labor & Material Payment Bond ................................................................................... 30
Notice of Award ............................................................................................................. 32
Notice to Proceed .......................................................................................................... 33
RI General Laws Chapter 37-12 Contractor's Bonds .................................................... 34
RI General Laws Chapter 37-13 Labor and Payment of Debts ..................................... 40
Wage Rate Determination January 30, 2026 ................................................................ 52
Rules and Regulations Relating to Prevailing Wages ................................................... 66
General Scope of Work ................................................................................................. 76
Technical Specifications ................................................................................................ 77

SCARBOROUGH WASTEWATER TREATMENT FACILITY SLUDGE TRANSFER PUMPS REPLACEMENT
Narragansett, RI
Table of Contents
(continued)
General Conditions........................................................................................................ 84
Special Conditions....................................................................................................... 127
Construction Plans ...................................................................................................... 139
Appendix A CWSRF Special Contract Requirements ................................................. 144
Appendix B Payroll Report Form ................................................................................. 244
Appendix C Federal Debarment Certification Form ..................................................... 247
Appendix D Appendix to Technical Specifications ...................................................... 250

INVITATION TO BID
Separate sealed bids will be received by the TOWN OF NARRAGANSETT, RHODE
ISLAND for SCARBOROUGH WASTEWATER TREATMENT FACILITY SLUDGE TRANSFER
PUMPS REPLACEMENT on or before 11:00 a.m. on Friday, May 8, 2026 at the
office of the Purchasing Manager, 25 Fifth Avenue, Narragansett, RI and
at that time will be opened and read in public.
Specifications may be obtained at the Purchasing Office, 25 Fifth Avenue,
Narragansett, Rhode Island between the hours of 8:30 a.m. and 4:30 p.m.
Monday through Friday and are available on the Town of Narragansett
website, www.narragansettri.gov.
All bids must be submitted on the bid form provided, in duplicate and
clearly marked:
(Sealed Bid)
SCARBOROUGH WASTEWATER TREATMENT FACILITY SLUDGE TRANSFER PUMPS
REPLACEMENT
Bids must be enclosed in an opaque envelope addressed to "Purchasing
Manager, Town Hall, 25 Fifth Avenue, Narragansett, Rhode Island 02882-
3699" bearing the name and address of the bidder.
Bid Security, in the form identified within the Standard Instructions
to Bidders, and in the amount of five (5) percent of the total Bid
amount, must accompany each Bid.
The successful Bidder must furnish a Performance Bond and a Labor and
Material Payment Bond, in the specific formats as attached herein, both
for the full value of the Bid Price, along with all required insurance
certificates, within fifteen (15) calendar days after the award date in
order to execute a Contract.
This project is being funded in part through funding from the RI
Infrastructure Bank. Bidders are advised that this is a Prevailing Wage
Rate project. The successful Bidder must submit Weekly Certified Payroll
Reports, using applicable Federal (US Department of Labor) forms included
in the contract documents. The current wage rate decision is included
within the contract documents. The rates will be checked ten (10) days
prior to the Bid Date and, if modified, the new rates will apply. This
Project is also subject to the requirements of the Clean Water State
REVOLVING Fund Program Contract Specifications Package, which includes
15% MBE/DBE participation.
A pre-bid meeting has been scheduled for Monday, April 27, 2026 at 10:00
AM at the Scarborough Wastewater Treatment Facility, 990 Ocean Road,
Narragansett, RI.
No bidder may withdraw his/her bid within ninety (90) days after the
scheduled closing time for receipt of bid.
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The Town of Narragansett reserves the right to reject any/all bids, waive
any informalities in the bids received and to accept and award the bid
to the lowest qualified bid deemed most favorable to the interest of the
Town of Narragansett.
Individuals requesting interpreter services for the hearing impaired
must notify the Finance Department (401)782-0644 three business days
prior to the bid opening.
Susan W. Gallagher
Purchasing Manager
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STANDARD INSTRUCTIONS TO BIDDERS
DEPARTMENT OF FINANCE-PURCHASING DIVISION
TOWN OF NARRAGANSETT, RHODE ISLAND
THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSALS ISSUED BY THE
PURCHASING DIVISION AND MAY BE DELETED, OR MODIFIED BY INDICATING
SUCH CHANGE BY "SPECIAL INSTRUCTIONS TO BIDDERS."
1. Receipt and Opening of Proposal
Sealed proposals (bids) will be accepted in the office of the Purchasing Manager,
Town of Narragansett, RI until the time indicated on the advertisement for bids, for
the commodities, equipment or services designated in the specifications and will
then be publicly opened and read.
2. Form of Bid
Proposal must be submitted on and in accordance with the forms attached hereto,
blank places must be filled in as noted, no change shall be made in the
phraseology of the proposal or in the item or items mentioned therein, must contain
the name and proper address of the bidding firm, and must be signed by a
responsible member of the firm with his/her signature and official title. Proposals
that are not complete, or contain any omissions, erasures, alterations, additions or
contain irregularities of any kind, may be rejected.
3. Submission of Bids
a. Envelopes containing bids must be sealed and addressed to the office of the
Purchasing Manager, Town Hall, Narragansett, RI 02882 and must be
marked with the name and address of bidder, date and hour of opening, and
name of bid.
b. The Purchasing Manager will decide when the specified time has arrived to
open bids, and no bid received thereafter will be considered.
c. Any bidder may withdraw his/her bid by written request at any time prior to the
advertised time for opening. Telephonic bids, amendments, or withdrawals
will not be accepted.
d. Unless otherwise specified, no bid may be withdrawn for a period of ninety (90)
days from the date of bid opening.
e. Negligence on the part of the bidder in preparing the bid confers no rights for
the withdrawal of the bid after it has been opened.
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f. Proposals received prior to the time of opening will be securely kept unopened.
No responsibility will attach to an officer or person for the premature opening
of a proposal not properly addressed and identified.
g. All bids or proposals that exceed $500,000 must include an additional copy
(beyond the number of copies specified in the Invitation to Bid, Bid Form, or
elsewhere within these Contract Documents), submitted by the Bidder,
which will be made available for public inspection pursuant to RIGL 37-2-
18(j).
4. Prices
Bidders shall state the proposed price in the manner as designated in the Bid
Proposal Form. In the event that there is a discrepancy between the unit prices
and the extended totals, the unit prices shall govern. In the event there is a
discrepancy between the price written in words and written in figures, the prices
written in words shall govern.
5. Terms
Cash discounts offered will be considered in determining awards. The discount
period shall be computed from the date of delivery or from the correct invoice as
received by Town Treasurer, whichever date is later. The date of delivery shall be
construed to mean the date on which bid item is determined to meet the
specifications and is therefore acceptable. Discounts for a period less than thirty
(30) days may not be considered.
6. Rhode Island Sales Tax
The Town is exempt from the payment of R.I. Sales Tax under the 1956 General
Laws of the State of Rhode Island, 44-18-30 Paragraph 1, as amended.
7. Federal Excise Taxes
The Town is exempt from the payment of any excise or federal transportation
taxes. The price bid must be exclusive of taxes and will be so construed.
8. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue
number is issued as the bid standard in describing an item followed by "Or Equal"
this description is used to indicate quality, performance and other essential
characteristics of the article required.
If bidding on other than the make, model, brand or sample specified, but equal
thereto, bidder must so state by giving the manufacturer's name, catalogue
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number and any other information necessary to prove that the intended
substitution of a commodity is equal in all essential respects to the bid standard.
Bidder must prove to the satisfaction of the Town Manager or by person or persons
designated by him, that his/her designated substitute is equal to the bid standard:
otherwise, his/her bid will be declared "No Bid" insofar as the item in question is
concerned.
9. Award and Contract
Unless otherwise specified, the Town reserves the right to make award by item or
items, or by total, as may be in the best interest of the Town. A written award (or
acceptance of bid) mailed (or otherwise furnished) to the successful bidder
followed by a Town Purchase Order shall, unless otherwise specified, be deemed
to result in a binding contract without further action by either party.
10. Delivery
All prices must be on the basis of F.O.B. Delivery Point Narragansett, Rhode
Island. The bid prices must include delivery and shipping to the Town. No
additional shipping, handling, or fuel surcharge costs will be honored by the Town.
Deliveries must consist only of new merchandise or equipment (unless otherwise
specified) and shall be made between 8:30 a.m. and 3:00 p.m., Monday through
Friday. No delivery shall become due or be acceptable without a written Purchase
Order issued by the Town Purchasing Manager.
11. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term "vendor" shall mean any and all
individuals, companies, corporations, and business entities that provide goods or
services to the Town of Narragansett pursuant to any and all relevant and
appropriate Federal, State, and local purchasing rules, regulations, and
procedures.
The Town of Narragansett is committed to the general policy and principle of Equal
Employment Opportunity in terms of retaining vendors to provide the Town with
goods and services necessary for routine and emergency operations. The Town
will not discriminate against vendors as entities, or individual employees thereof
on any legally-recognized basis included, but not limited to, race, age, color,
religion, sex, marital status, national origin, physical or mental disability, Veteran's
status, pregnancy, sexual orientation, genetic conditions, predisposition to certain
diseases, or ancestry, except where a bona fide occupational qualification exists.
12. Towns Right to Reject
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The Town reserves the right to reject any and all proposals, to waive any informality
in the proposals received and to accept the proposal deemed to be most favorable
to the best interests of the Town.
13. Bond\Surety
Contractor awarded a contract with a contract price in excess of fifty thousand
dollars ($50,000) (or as may be amended under RIGL) for construction, buildings
or public works is to file with the proper authority good and sufficient bond with
surety furnished by any surety company authorized to do business in the State of
Rhode island and in accordance with Chapters 37-12 and 37-13 of the General
Laws of Rhode Island entitled "Contractors' Bonds", and "Labor and Payment of
Debts by Contractors". The Contractor shall comply with all provisions of Chapters
37-12 and 37-13 of the RIGL, as may be amended.
14. Insurance
The CONTRACTOR shall provide the following insurances in accordance with the
General Conditions:
A. Worker's Compensation Insurance
The CONTRACTOR shall maintain in full force at all times Workers'
Compensation for all labor employed on the project. Workers'
Compensation coverage must meet the statutory obligations of the State
and Employer's Liability insurance in the amount of $500,000 each policy,
$500,000 each accident and disease. Contractor shall supply evidence of
the same to the Town of Narragansett.
Unless otherwise amended by law, Worker's Compensation Insurance is
not required for sole proprietorships. If the CONTRACTOR or any of the
sub-contractors to be employed on the project is\are sole proprietorships,
that status shall be noted within the bid submitted by the CONTRACTOR.
B. Contractor's Commercial General Liability Insurance
The CONTRACTOR shall carry Commercial General Liability Insurance
(CGL) with broad form of Contractual General Liability Endorsement
attached, providing for a per occurrence limit of liability of not less than One
Million Dollars ($1,000,000) for all damages arising out of bodily injury or
property damage. If CONTRACTOR'S CGL policy is subject to an Annual
Aggregate, said Aggregate must be in multiples of the per occurrence limit
of liability. The Contractor will provide evidence of its General Liability
policy to the Town of Narragansett and name the Town of Narragansett as
an Additional Insured to the policy.
C. Professional Liability Insurance
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The CONTRACTOR shall carry and maintain an insurance policy written in
the name of the OWNER, its employees, servants and agents, and
extended to include the interests of the Engineer, its employees, and
agents; to protect the OWNER and the Engineer from any liability which
might be incurred against them as a result of any operations of the
CONTRACTOR or his/her subcontractors, or their employees. Such
insurance shall provide for a limit of not less than One Million Dollars
($1,000,000) for all damages arising out of bodily injury and/or property
damage. If Contractor's Professional Liability policy is subject to an Annual
Aggregate, said Aggregate must be in multiples of the per occurrence limit
of liability. The contract will provide evidence of its Professional Liability
policy to the Town of Narragansett. The Contractor will provide evidence of
its Professional Liability policy to the Town of Narragansett
D. Comprehensive Automobile Liability and Property Damage Insurance
The CONTRACTOR shall carry and maintain in full force at all times during
the engagement Comprehensive Automobile Liability Insurance covering all
owned vehicles, hired vehicles, or non-owned vehicles in the amount of not
less than One Million Dollars ($1,000,000) per occurrence for all damages
arising out of bodily injury and/or property damage. The Contractor will
provide evidence of its auto liability policy to the Town of Narragansett and
name the Town of Narragansett as an Additional Insured to the policy.
E. Insurance Covering Special Hazards
Special hazards shall be covered by rider or riders to the Commercial
General Liability insurance policy or policies hereinabove required to be
furnished by the CONTRACTOR, or by separate policies of insurance as
follows:
1. Property Damage Liability arising out of the collapse of, or structural
injury to any building or structure due to excavation (including
borrowing, filling, or backfilling in connection therewith), tunneling,
pile driving, cofferdam work, or caisson work; or to moving, shoring,
underpinning, razing, or demolition of any building or structure, or
removal or rebuilding of any structural support thereof.
2. Property Damage Liability for injury to or destruction of property
arising directly or indirectly from blasting or explosions, however
caused, other than pressure, prime movers, machinery or power-
transmitting equipment.
3. Property Damage Liability for injury or destruction of wires, conduits,
pipes, mains, sewers, or other similar property or any apparatus in
connection therewith, below the surface of the ground, arising from
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