2026-011 Transfer Station Operation Services

Requests for Proposal
Transfer Station Operations
RFP 2026-011
Town of Salem NH
SALEM PURCHASING
Gia Faccadio, Purchasing Agent
Nicole McGee, Finance Director
Joseph R. Devine Jr., Town Manager
Prepared for and in coordination with

REQUEST FOR PROPOSALS
RFP 2026-011
TRANSFER STATION OPERATION SERVICES
The Town of Salem NH is seeking proposals from qualified companies to provide Transfer Station
Operations Services, including the operation and management of the Town's Solid Waste/Transfer
Station, loading, hauling, and disposal services. Interested and qualified companies are invited to
submit proposals in accordance with the specifications, terms, conditions, and requirements outlined
in RFP 2026-011. The complete RFP package, including specifications and submission requirements,
is available through the Town of Salem's website: https://www.salemnh.gov/bids. A mandatory pre-
bid / site visit meeting will be conducted on Thursday, October 15, 2026 at 10:30 AM EST on site
at the Salem Transfer Station, 163 Shannon Road, Salem NH. All proposals must be received
by Thursday, October 29, 2026, at 10:00 AM EST. Late proposals will not be considered. Five
(5) copies of the proposal package must be submitted in a sealed envelope, plainly marked:
Town of Salem NH
ATTN: Purchasing Division
RFP 2026-011
Transfer Station Operations
33 Geremonty Drive
Salem, NH 03079
Attendance at the pre-bid meeting is mandatory for all prospective bidders. Any prospective bidder
who fails to attend and/or appear at the scheduled pre-bid meeting shall be deemed non-responsive
and shall be disqualified from further participation in the bidding process.
Qualified companies requiring additional information or clarification relative to the contents of the bid
may direct inquiries no later than 5:00 pm on Thursday, October 22, 2026, to Gia Faccadio,
Purchasing Agent, gfaccadio@salemnh.gov
The Town reserves the right to reject any or all bids or any part thereof, to waive any informality in
the bidding, and to accept the bid considered to be in the best interest of the Town. The Town also
reserves the right to conduct reasonable negotiations with the successful bidder. Failure to submit all
information called for may disqualify a bid.
INFORMATION TO BIDDERS
1. The Town of Salem, New Hampshire, herein called the "Town", acting through its Purchasing
Division, will receive sealed bids from qualified COMPANIES, herein called "COMPANY" for
the loading of solid waste, single stream recyclables, recyclable electronics and metals, at the
Salem Transfer Station; hauling the solid wastes to properly licensed disposal facilities; hauling
single stream recyclables at a properly licensed disposal commercial recycling facility; hauling
recyclable electronics at a properly licensed recycling/disposal facility and hauling all other
incidental operations related to operation of the Salem NH Transfer Station as specified in this
document. The Town of Salem reserves the right to select a COMPANY that is deemed by the
Town to be in the best interest of the Town of Salem and will not necessarily select the low-cost
bid. The Town's considerations in making a selection will include cost, experience (minimum of
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5 years of continuous operation of a similar facilities) equipment proposed, references, financial
capabilities, response to all requirements in this request for proposals, and other factors deemed to
be in the best interest of the Town of Salem. The Town of Salem will negotiate and execute a
contract for services with the selected COMPANY based on the requirements outlined in this
Request for Proposals.
2. Prospective bidders are required to view the loading and hauling operations at the Salem Transfer
Station on 163 Shannon Road during the mandatory site visit / pre-bid meeting on October 15,
2026 at 10:00 am to best understand operational and equipment requirements.
3. The successful bidder will be required to begin the contract on April 1, 2027. The term of the
contract shall be 5 years with an option for extension as outlined in the general terms and conditions
section herein. The Town reserves the option to terminate the contract at any time with a 60-day
written notice to the selected COMPANY. Non-performance termination will not require 60-day
notice. Provisions for termination are detailed in the general terms and conditions.
4. Bidders shall furnish bid security in the amount of not less than five percent (5%) of the bid, as
calculated by multiplying the per ton price bid under Bid Item 1, times 10,000 tons.
The bid security may be either in the form of a certified check drawn upon a bank within the State
of New Hampshire made payable to the Town, or in the form of a bid bond executed by a surety
company, duly authorized to do business in New Hampshire, made payable to the Town. The bid
bond shall be valid for a period of not less than one-hundred eighty (180) days.
Bid securities will be returned to all unsuccessful bidders, except the lowest three qualified |
proposers, within thirty (30) days after the bid opening. The checks or bid bonds of the lowest
three qualified proposers will be retained until the contract is executed with the successful
COMPANY.
5. No bid may be withdrawn for a period of one-hundred eighty (180) days after the date on which the
bids are opened.
The successful COMPANY, upon his failure or refusal to execute and deliver the contract and bonds
required within ten (10) working days after he has received notice of the acceptance of his bid, shall
forfeit to the Town as liquidated damages for such failure or refusal the security deposited with his
bid.
6. The successful COMPANY will be required to provide the Town with a copy of insurance policies
as required herein prior to the execution of the contract. As stated in the Insurance and
Indemnification section of the General Terms and Conditions.
7. The successful COMPANY will be required to provide the Town with performance and payment
bonds as required herein prior to start of work. As stated in the General Condition Section,
Performance and Bonds section.
8. COMPANY Qualifications and Experience Statement
The COMPANY shall submit qualifications. which demonstrate that the COMPANY is capable of
performing to the requirements of the Contract. At a minimum, the COMPANY'S qualification shall
include the following:
a) Point of contact for the COMPANY, including name, title, address and telephone number;
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b) COMPANY summary including number of employees and equipment owned by
COMPANY;
c) Evidence satisfactory to the Town that the COMPANY has been in existence as a business
in excess of five (5) years, and has actual current operating experience in municipal solid
waste management, including operation of transfer station and recycling facilities for a
minimum of 5 continuous years;
d) Proof that the COMPANY has or can obtain the necessary permits and licenses to perform
the work under this Contract;
e) Listing of relevant Company experience including a minimum of three (3) detailed
municipal project descriptions of similar solid waste operations within either the State of
New Hampshire or Massachusetts within the past five (5) years;
f) List of five (5) municipal references with whom the COMPANY contracts or has
contracted within the last five (5) years;
g) Provide references from each under E and F above, including, at a minimum, contact
information such as names, telephone numbers and e-mail addresses.
9. Financial Status
The COMPANY shall submit evidence satisfactory to the Town that the COMPANY possesses the
managerial and financial capacities to meet the requirements of the Contract. The statement shall
include:
a) A description of the overall corporate structure;
b) Documentation that the COMPANY can obtain and maintain the required insurance and bonding
requirements;
c) Certification that neither the COMPANY nor any predecessor company is under or has ever been
under any part of the Bankruptcy Act since 1985, or explain if they have been;
d) List of previous contracts with Town, county or municipal governments which the COMPANY
failed to perform or defaulted in the past 20 years;
e) Proposers shall be prepared to provide Financial Statements (two prior years) in accordance with
generally accepted accounting principles to be available upon request by the Town of Salem. The
balance sheets reviewed will remain confidential to the full extent permitted by applicable law.
10. Disqualification of COMPANY.
The Town reserves the right to reject any and all proposals, to waive any and all informalities, and to
reject non-conforming, non-responsive or conditional Proposals. The Town reserves the right to select
a COMPANY other than the lowest responsible bidder in its sole discretion and to negotiate with any
and all qualified, responsive bidders. Although not intended to be an inclusive list of causes for
disqualification, any one or more of the following causes may be considered sufficient for the
disqualification of a COMPANY and the rejection of its Proposal.
a) Evidence of collusion among COMPANIES; Lack of competence as revealed either by financial
status, qualifications, or other factors;
b) Lack of responsibility judged from past performance of contracts similar in scope;
c) Default on any previous Town, county, municipal or governmental contract for failure to perform;
d) Failure to strictly conform to applicable laws;
e) Misstatement or concealment of any material fact in the Proposal; and
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f) Failure or refusal to promptly furnish the Town information requested concerning the
COMPANY'S qualifications
g) Previous negative experience with the Town of Salem in the last ten (10) years.
Selection Criteria
During the interview process, all proposals will be evaluated based upon the five specific
comparative evaluation / selection criteria. The following point schedule will be utilized:
* Highly Advantageous * 5 points * Response excels on the specific criterion
* Advantageous * 2 points * Response meets evaluation standard for the
criterion
* Least Advantageous * 1 point * Response does not fully meet the criterion or
* leaves a question or issue not fully addressed
* Does Not Meet * 0 points * Does not address the criterion
a) Quality of Submitted Proposal - Quality of submission by the COMPANY to clearly illustrate its ability,
submission readability, correct use of grammar and syntax, and understanding of the TOWN's RFP request.
Highly Advantageous - Provided a professionally organized proposal that is comprehensive yet readable
meeting all understanding of the RFP and established the ability of the COMPANY.
Advantageous - Provided a professionally organized proposal that was comprehensive but consuming and
challenging to read yet still demonstrated understanding of the RFP. Mostly established the ability of the
COMPANY.
Least Advantageous - Provided an inadequate proposal that missed most of the comprehension and proposal
struggled to meet the understanding of the RFP and failed to establish the ability of the COMPANY.
Does Not Meet - Proposal did not demonstrate an understanding of the RFP.
b) Knowledge and Experience - The COMPANY'S years of experience with operating a municipal Transfer
Station
Highly Advantageous - The COMPANY has more than fifteen (15) years' experience in operating a
municipal Transfer Station.
Advantageous - The COMPANY has t e n (10) to fifteen (15) years' experience in operating a municipal
Transfer Station.
Least Advantageous - The COMPANY has less than nine (9) years' experience in operating a municipal
Transfer Station.
Does Not Meet - The COMPANY has zero (0) years' experience operating a municipal Transfer Station.
c) Company Representative Experience - Supply and explain in greater details, the COMPANY'S designee to be
placed in charge of this contract to manage the oversight and be the key contact person for the TOWN. The designee
should have experience with the operations of a Transfer Station and be able to make decisions for the COMPANY in
real-time.
Highly Advantageous - The COMPANY's Representative has more than fifteen (15) years' experience
relating to the operations of a Municipal Transfer Station.
Advantageous - The COMPANY's Representative has more than seven (7) years' experience relating to
the operations of a Municipal Transfer Station.
Least Advantageous - The COMPANY's Representative has more than three (3) years' experience
relating to the operations of a Municipal Transfer Station.
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Does Not Meet - The COMPANY's Representative has three (3) or less years' experience relating to the
operations of a Municipal Transfer Station.
d) Capacity Experience - Does the COMPANY have experience with the loading, hauling and disposal of
Municipal Solid Waste (MSW) and Recycling for a municipal Transfer Station?
Highly Advantageous - The COMPANY has experience with loading, hauling and disposal of more than
10,000 tons per year of MSW and 1,200 tons of recycling per year from an individual municipal Transfer
Station.
Advantageous - The COMPANY has experience with loading, hauling and disposal of more than 5,000
tons per year of MSW and 600 tons of recycling per year from an individual municipal Transfer Station.
Least Advantageous - The COMPANY has experience with loading, hauling and disposal of more than
2,500 tons per year of MSW and 300 tons of recycling per year from an individual municipal Transfer
Station.
Does Not Meet - The COMPANY has minimal experience with the loading, hauling and disposal of MSW
and recycling from a municipal Transfer Station.
e) Knowledge and Experience with the comprehension of NHDES Permitting of Solid Waste Transfer
Stations and Landfills. The company should have years of experience interpreting and adhering to NHDES
municipal Transfer Station and landfill permits.
Highly Advantageous - The COMPANY has more than fifteen (15) years of knowledge and experience
adhering to NHDES permit requirements for the operations of a Municipal Transfer Station.
Advantageous - The COMPANY has more than seven (7) years of knowledge and experience adhering to
NHDES permit requirements for the operations of a Municipal Transfer Station.
Least Advantageous - The COMPANY has more than three (3) years of knowledge and experience
adhering to NHDES permit requirements for the operations of a Municipal Transfer Station.
Does Not Meet - The COMPANY has three (3) or less years of knowledge and experience adhering to
NHDES permit requirements for the operations of a Municipal Transfer Station.
In a situation of an identical or tie score, The Transfer Station Selection Committee may choose the COMPANY
from supplemental information supplied by the COMPANY in their proposal and interview that is not listed in
the above criterion.
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BID FORM
RFP 2026-011 Transfer Station Operations
Town of Salem, NH
(Shall be submitted in a separate SEALED envelope)
Name of Corporation:
Address:
Town/City, State
Five (5) Year Contract Term, with five (5) year extensions at the sole option of the Town of Salem.
For description of the work and the bid items, see attached specifications and measurement and payment section.
1. LOADING, HAULING, AND DISPOSAL OF SOLID WASTE (MSW) AND
TRANSFER STATION OPERATIONS
$ per ton
(words in dollars and cents)
$ per ton
(figures in dollars and cents)
CALCULATED SUM TOTAL from above:
$
(word in dollars and cent per ton times 7,000 tons total)
$
(Figures in dollars and cents per ton times 7,000 tons total)
This bid item includes the loading, hauling and disposal of mattresses and box springs as part of the MSW operations. The
COMPANY, may in their proposal, recommend another bid item in their RFP price proposal to address different means
and methods of disposal of such items at a fixed cost for each unit.
2. LOADING, HAULING, PROCESSING, AND DISPOSAL OF SINGLE
STREAM RECYCLABLES
$ per ton
(words in dollars and cents)
$ per ton
(figures in dollars and cents)
CALCULATED SUM TOTAL from above:
$
(word in dollars and cent per ton times 1,200 tons total)
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BID FORM
$
(Figures in dollars and cents per ton times 1,200 tons total)
3. LOADING, HAULING, PROCESSING, AND DISPOSAL OF ELECTRONIC
WASTE
$ per ton
(words in dollars and cents)
$ per ton
(figures in dollars and cents)
CALCULATED SUM TOTAL from above:
$
(word in dollars and cent per ton times 34 tons total)
$
(Figures in dollars and cents per ton times 34 tons total)
The company may list e-waste bid cost separately by type in their proposal. (i.e. Low-grade electronics,
flat screen tv's and monitors, alkaline and lithium batteries, and lightbulbs. The bid should include
freight charges or shown as a bid cost by pound in the proposal.
ALTERNATE 1. ADDITION - COMPANY TO PROVIDE AN ADDITIONAL
INSPECTOR DURING ALL HOURS OF OPERATIONS
$ Annual Cost
(words in dollars and cents per year)
$ Annual Cost
(Figures in dollars and cents per year)
ALTERNATE 2. ADDITION - LOADING, HAULING, PROCESSING AND
DISPOSAL OF BULKY METALS AND WHITE GOODS.
$ per ton
(words in dollars and cents per year)
$ per ton
(Figures in dollars and cents per year)
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BID FORM
CALCULATED TOTAL from above:
$
(word in dollars and cent per ton times 600 tons total)
$
(Figures in dollars and cents per ton times 600 tons total)
ALTERNATE 3. LOADING, HAULING, PROCESSING AND DISPOSAL OF SOLID
WASTE (MSW) ONLY.
Provide as a bid alternate the cost for disposal of all MSW solid waste only, including loading, transportation,
tipping/disposal fees, and all associated labor and equipment necessary for proper disposal.
$ per ton
(words in dollars and cents)
$ per ton
(figures in dollars and cents)
CALCULATED TOTAL from above:
$
(word in dollars and cent per ton times 8,200 tons total)
$
(Figures in dollars and cents per ton times 8,200 tons total)
This alternate shall include all costs associated with the transfer station disposal option (i.e. Item 1) and
shall be provided in lieu of the base bid disposal method.
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NOTE: UNBALANCED BIDS MAY BE CAUSE FOR BID REJECTION.
In presenting the foregoing Bid the COMPANY declares that:
1. The only parties interested in the Bid as Principals are named herein;
2. This Proposal is made without collusion with any other person, firm, or corporation;
3. The proposer has not communicated in any way with other proposers since the issuance
date of this Request for Bids;
4. No officer, agent, or employee of the Town is directly or indirectly interested in this Bid;
5. He/She has carefully examined the site of the proposed work and fully informed and satisfied
himself as to the conditions there existing, the character and requirements of the proposed work, the
difficulties attendant upon its execution and the accuracy of all estimated quantities stated in this
Proposal, and he has carefully read and examined the Specification and other Contract Documents
herein referred to and knows and understands the terms and provisions thereof;
6. He/She understands the work included in the Proposal item on the Bid Sheet as defined by the
Specifications and as interpreted by the Town;
7. He/She understands that the Town reserves the right to reject any and all bids and to waive any
informalities in the bidding, and to accept the Proposal deemed to be in the best interest of the Town;
8. He/She agrees that his/her bid may not be withdrawn for a period of one-hundred eighty (180)
calendar days after the scheduled closing time for receiving bids. The COMPANY further understands
that he/she will forfeit the Bid Security in the event that he is unable or unwilling to execute and deliver
the Contract and Bonds required within ten (10) days after receiving notice of the acceptance of his/her
proposal from the Town;
9. He/She understands that the estimated quantities of work to be done and materials to be furnished
in this Bid are given for use in comparing bids. The right is especially reserved by the Town to increase
or diminish them as may be deemed necessary or desirable to complete the work intended by the
Contract. Such increases or reductions shall in no way invalidate this Contract, nor shall any such
increases or reductions give cause for liability for damages
Respectfully submitted,
Corporation:
Address:
Name and Title:
Signature: Date:
(Seal - if bid is by a corporation) Attest
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