Macon-Bibb County, Georgia
INVITATION FOR BIDS
FOR
ASHPHALT PAVING FOR BRAD HENDERSON STADIUM
ACCESS ROAD
91336
91375
745-21
745-65
755-35
755-30
BID NUMBER: 26-039-LH
ISSUED: 3/19/26
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, APRIL 23, 2026
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
City Hall
Macon, Georgia 31201
TABLE OF CONTENTS
I. GENERAL .................................................................................................................................................................1
A. INVITATION .............................................................................................................................................................1
B. BID DOCUMENTS.....................................................................................................................................................1
C. PRE-BID...................................................................................................................................................................1
D. BID BOND ................................................................................................................................................................1
E. SEALED BIDS...........................................................................................................................................................1
F. VALIDITY.................................................................................................................................................................2
G. CONTRACT AWARD.................................................................................................................................................2
H. SURETY....................................................................................................................................................................2
I. PAYMENT CONDITIONS...........................................................................................................................................2
J. EXCISE TAXES.........................................................................................................................................................2
K. INSURANCE..............................................................................................................................................................3
II. INSTRUCTIONS TO BIDDERS .............................................................................................................................4
A. DEFINITIONS............................................................................................................................................................4
B. RELATED DOCUMENTS ...........................................................................................................................................4
C. BIDDER’S REPRESENTATION ..................................................................................................................................4
D. DOCUMENT DISCREPANCIES ..................................................................................................................................5
E. SUBMITTALS............................................................................................................................................................5
F. RESERVATIONS .......................................................................................................................................................5
G. SURETY AND INSURANCE COMPANIES...................................................................................................................6
III. SPECIAL CONDITIONS .........................................................................................................................................6
A. GENERAL.................................................................................................................................................................6
B. PERMITS AND LICENSES..........................................................................................................................................6
C. LAYOUT OF WORK ..................................................................................................................................................6
D. WORK AREA............................................................................................................................................................6
E. UNDERGROUND UTILITIES......................................................................................................................................7
F. TRAFFIC CONTROL..................................................................................................................................................7
G. EROSION CONTROL .................................................................................................................................................7
H. VANDALISM ............................................................................................................................................................7
I. MATERIAL DISPOSAL..............................................................................................................................................7
J. EXTENSION OF TIME ...............................................................................................................................................7
K. LIQUIDATED DAMAGES ..........................................................................................................................................7
L. INSPECTION .............................................................................................................................................................8
IV. EXECUTION .............................................................................................................................................................8
A. GENERAL.................................................................................................................................................................8
B. SPECIFICATIONS ......................................................................................................................................................8
C. SCHEDULE ...............................................................................................................................................................8
V. WARRANTY.............................................................................................................................................................9
VI. OPEN RECORDS….…………………………………………………………………………...………….….. 8
FORMS PROVIDED:
BID FORM
BIDDER QUALIFICATION FORM
FINANCIAL & LEGAL STABILITY STATEMENT
LIST OF SUB-CONTRACTORS
BIDDER MINORITY PARTICIPATION GOAL
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT (E-VERIFY) AFFIDAVIT
ATTACHMENTS:
A – REQUIRED SUBMITTAL DOCUMENTS W/ BID SCHEDULE & BID PRICE FORM
END OF TABLE OF CONTENTS
ASPHALT PAVING FOR THE BRAD HENDERSON STADIUM ACESS ROAD
GENERAL
A.
Invitation
Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive sealed
bids (1 original and Flash Drive) in the Procurement Department, Suite 308, Macon-Bibb City
Hall, 700 Poplar Street, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally
prevailing in Macon, Georgia on Thursday, April 23, 2026, for Asphalt Paving for the Brad
Henderson Access Road for the Macon-Bibb County Engineering Department, Macon, Bibb
County, Georgia.
1.
NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.
2.
Bids will be publicly opened in the Macon-Bibb County Board of Commissioners Chamber on
Thursday, April 23, 2026, at 2:00 pm.
3.
Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to
participate in the solicitation process. Additionally, respondents are encouraged to use
M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring
assistance with the competitive process can contact Charise Stephens, Director of Small
Business Affairs at (478) 300-2297 or Cstephens2@maconbibb.us .
B.
Bid Documents
1.
Bid documents may be examined and obtained at the Macon-Bibb County Procurement
Department, Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201, by calling (478)
803-0550, or may be viewed and downloaded from one of the links included below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page www.maconbibb.us/purchasing
C.
Pre-Bid
A Pre-bid conference is scheduled for 10:00 o’clock a.m., Wednesday, April 1, 2026, in the
Macon-Bibb Board of Commissioners Chambers located at 700 Poplar Street, Macon, GA
31201. This Pre-bid is not mandatory. Deadline for submission of questions is
Friday, April 3, 2026, at 3:00 p.m. standard eastern time. Questions must be submitted via
email to Lhardwick@maconbibb.us.
D.
Bid Bond
1.
In order to be considered, bids shall be accompanied by a bid bond, payable to the Owner, in
amount not less than five percent (5%) of the total base bid.
a)
This bid security shall become payable to the Owner only if the bidder, to whom award
is made, should fail to execute a contract with the Owner and furnish bond and
insurance in accordance with terms of the contract within ten (10) days after
notification of award.
E.
Sealed Bids
1. Envelopes shall be identified on the outside as:
“Bid 26-039-LH – “Asphalt Paving for the Brad Henderson Stadium Access
Road”
And delivered by hand or mailed to:
Macon-Bibb County Procurement Department
700 Poplar Street, Suite 308
Macon, Georgia 31201
F.
Validity
1.
No bid may be withdrawn for a period of sixty (60) days after time has been called on date of
bid opening.
G.
Contract Award
1.
The contract, if awarded, will be based on Total Bid Price.
2.
Guidelines in the award of this contract will be Section 36-10-2.2, Official Code of Georgia
Annotated.
3.
Upon award of the Contract, a pre-construction meeting will be held to discuss the project
and to establish a schedule of work.
H.
Surety
1.
Whereas the anticipated contracted price exceeds $5,000, the bidder to whom award is made
shall submit a Payment Bond and a Performance Bond, both in amount of one hundred
percent (100%) of the contract price.
a)
Bonding company/Surety shall be:
(1) Rated B+ or better in current Key Rating Guide as issued by A.M. Best
Company, Oldwick, NJ.
(2) Licensed to do business in the State of Georgia.
I.
Payment Conditions
1.
The County Inspector will collect material tickets, measure and inspect work completed to
date on said job and report to the Project Manager for payment.
2.
A 5% retainage will be withheld from each payment until final payment is made. The
Owner will only pay for items used and actual work performed.
3.
Change orders are issued for any variance from contract or plan sheets.
4.
Any unauthorized work or material change will not be paid for unless a change order has
been issued.
J.
Excise Taxes
1.
Any material that is to be incorporated into the work of this project may be consigned to Macon-
Bibb County in care of the contractor. If the shipping papers show clearly that any such
materials are consigned, the shipment shall be exempt from the tax on transportation of property
under the provisions of Section 3478(b) of the Internal Revenue Code, as amended by Public
Law 180-78th Congress.
2.
The Contractor shall pay all transportation charges.
3.
Each bidder shall take this exemption into account in calculating his bid.
K.
Insurance
1.
Insurance coverage shall be carried with an insurance company licensed to do business in the
State of Georgia.
2.
Insurance shall be obtained prior to commencement of work and shall remain in force
throughout the period of the contract.
3.
Macon-Bibb County shall be named as additional insured on the policy.
4.
Coverage shall include water damage.
5.
Contractor is responsible for any and all deductibles.
6.
Required coverage:
a)
Worker’s Compensation: Statutory
b)
General Liability:
(1) $1,000,000.00 combined single limit for B.I., P.D.
(2) Maximum deductible: $5,000.00
(3) To include:
(a) Premises – Operations
(b) Products & Completed Operations
(c) Broad Form Contractual
(d) Independent Contractor and Subcontractor
(e) Underground explosion and collapse
c)
Automobile Liability:
(1) $1,000,000.00 combined single limit for B.I. and P.D.
(2) Maximum deductible: $5,000.00
(3) To include:
(a) Owned Automobiles
(b) Hired Automobiles
(c) Non-Owned Automobiles
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
