Resurfacing Outdoor Courts and Goals Replacement

Macon-Bibb County, Georgia
INVITATION FOR BIDS
FOR
RESURFACING OUTDOOR COURTS AND GOAL
REPLACEMENT
96118
91395
91396
93672
BID NUMBER: 26-040-LH
ISSUED: 3/23/26
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, APRIL 23, 2026
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
City Hall
Macon, Georgia 31201

TABLE OF CONTENTS
I. GENERAL ................................................................................................................................................................. 1
A. INVITATION ............................................................................................................................................................. 1
B. BID DOCUMENTS..................................................................................................................................................... 1
C. PRE-BID ...................................................................................................................................................................1
D. BID BOND ................................................................................................................................................................ 1
E. SEALED BIDS ........................................................................................................................................................... 1
F. VALIDITY................................................................................................................................................................. 2
G. CONTRACT AWARD................................................................................................................................................. 2
H. SURETY ....................................................................................................................................................................2
I. PAYMENT CONDITIONS ........................................................................................................................................... 2
J. EXCISE TAXES ......................................................................................................................................................... 2
K. INSURANCE .............................................................................................................................................................. 3
II. INSTRUCTIONS TO BIDDERS ............................................................................................................................. 4
A. DEFINITIONS ............................................................................................................................................................ 4
B. RELATED DOCUMENTS ........................................................................................................................................... 4
C. BIDDER'S REPRESENTATION .................................................................................................................................. 4
D. DOCUMENT DISCREPANCIES .................................................................................................................................. 5
E. SUBMITTALS ............................................................................................................................................................ 5
F. RESERVATIONS ....................................................................................................................................................... 5
G. SURETY AND INSURANCE COMPANIES ................................................................................................................... 6
III. SPECIAL CONDITIONS ......................................................................................................................................... 6
A. GENERAL ................................................................................................................................................................. 6
B. PERMITS AND LICENSES.......................................................................................................................................... 6
C. LAYOUT OF WORK .................................................................................................................................................. 6
D. WORK AREA............................................................................................................................................................ 6
E. UNDERGROUND UTILITIES...................................................................................................................................... 7
F. TRAFFIC CONTROL .................................................................................................................................................. 7
G. EROSION CONTROL ................................................................................................................................................. 7
H. VANDALISM ............................................................................................................................................................ 7
I. MATERIAL DISPOSAL .............................................................................................................................................. 7
J. EXTENSION OF TIME ............................................................................................................................................... 7
K. LIQUIDATED DAMAGES .......................................................................................................................................... 7
L. INSPECTION ............................................................................................................................................................. 8
IV. EXECUTION ............................................................................................................................................................. 8
A. GENERAL ................................................................................................................................................................. 8
B. SPECIFICATIONS ...................................................................................................................................................... 8
C. SCHEDULE ............................................................................................................................................................... 9
V. WARRANTY ............................................................................................................................................................. 9
VI. OPEN RECORDS............................................................................................................. 8
FORMS PROVIDED:
BID FORM
BIDDER QUALIFICATION FORM
FINANCIAL & LEGAL STABILITY STATEMENT
LIST OF SUB-CONTRACTORS
BIDDER MINORITY PARTICIPATION GOAL
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT (E-VERIFY) AFFIDAVIT
ATTACHMENTS:
A - REQUIRED SUBMITTAL DOCUMENTS W/ BID SCHEDULE & BID PRICE FORM
END OF TABLE OF CONTENTS

RESURFACING OUTDOOR COURTS AND GOAL REPLACEMENT
GENERAL
A. Invitation
Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive sealed
bids (1 original and Flash Drive) in the Procurement Department, Suite 308, Macon-Bibb City
Hall, 700 Poplar Street, Macon, Georgia 31201, until 12:00 o'clock NOON at the time legally
prevailing in Macon, Georgia on Thursday, April 23, 2026, for Resurfacing Outdoor Courts
and Goal Replacement for the Macon-Bibb County Recreation Department, Macon, Bibb
County, Georgia.
1. NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.
2. Bids will be publicly opened in the Macon-Bibb County Procurement Conference Room on
Thursday, April 23, 2026, at 2:00 pm.
3. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to
participate in the solicitation process. Additionally, respondents are encouraged to use
M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring
assistance with the competitive process can contact Charise Stephens, Director of Small
Business Affairs at (478) 300-2297 or Cstephens2@maconbibb.us .
B. Bid Documents
1. Bid documents may be examined and obtained at the Macon-Bibb County Procurement
Department, Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201, by calling (478)
803-0550, or may be viewed and downloaded from one of the links included below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page www.maconbibb.us/purchasing
C. Pre-Bid
A Pre-bid conference is scheduled for 11:00 o'clock a.m., Wednesday, April 1, 2026, in the
Macon-Bibb Board Procurement Conference Room located at 700 Poplar Street, Suite 306,
Macon, GA 31201. This Pre-bid is not mandatory. Deadline for submission of questions is
Friday, April 3, 2026, at 3:00 p.m. standard eastern time. Questions must be submitted via
email to Lhardwick@maconbibb.us.
D. Bid Bond
1. In order to be considered, bids shall be accompanied by a bid bond, payable to the Owner, in
amount not less than five percent (5%) of the total base bid.
a) This bid security shall become payable to the Owner only if the bidder, to whom award
is made, should fail to execute a contract with the Owner and furnish bond and
insurance in accordance with terms of the contract within ten (10) days after
notification of award.
E. Sealed Bids
1. Envelopes shall be identified on the outside as:
"Bid 26-040-LH - "Resurfacing Outdoor Courts and Goal Replacement"
And delivered by hand or mailed to:
Macon-Bibb County Procurement Department
700 Poplar Street, Suite 308
Macon, Georgia 31201

F. Validity
1. No bid may be withdrawn for a period of sixty (60) days after time has been called on date of
bid opening.
G. Contract Award
1. The contract, if awarded, will be based on Total Bid Price.
2. Guidelines in the award of this contract will be Section 36-10-2.2, Official Code of Georgia
Annotated.
3. Upon award of the Contract, a pre-construction meeting will be held to discuss the project
and to establish a schedule of work.
H. Surety
1. Whereas the anticipated contracted price exceeds $5,000, the bidder to whom award is made
shall submit a Payment Bond and a Performance Bond, both in amount of one hundred
percent (100%) of the contract price.
a) Bonding company/Surety shall be:
(1) Rated B+ or better in current Key Rating Guide as issued by A.M. Best
Company, Oldwick, NJ.
(2) Licensed to do business in the State of Georgia.
I. Payment Conditions
1. The County Inspector will collect material tickets, measure and inspect work completed to
date on said job and report to the Project Manager for payment.
2. A 5% retainage will be withheld from each payment until final payment is made. The
Owner will only pay for items used and actual work performed.
3. Change orders are issued for any variance from contract or plan sheets.
4. Any unauthorized work or material change will not be paid for unless a change order has
been issued.
J. Excise Taxes
1. Any material that is to be incorporated into the work of this project may be consigned to Macon-
Bibb County in care of the contractor. If the shipping papers show clearly that any such
materials are consigned, the shipment shall be exempt from the tax on transportation of property
under the provisions of Section 3478(b) of the Internal Revenue Code, as amended by Public
Law 180-78th Congress.
2. The Contractor shall pay all transportation charges.
3. Each bidder shall take this exemption into account in calculating his bid.

K. Insurance
1. Insurance coverage shall be carried with an insurance company licensed to do business in the
State of Georgia.
2. Insurance shall be obtained prior to commencement of work and shall remain in force
throughout the period of the contract.
3. Macon-Bibb County shall be named as additional insured on the policy.
4. Coverage shall include water damage.
5. Contractor is responsible for any and all deductibles.
6. Required coverage:
a) Worker's Compensation: Statutory
b) General Liability:
(1) $1,000,000.00 combined single limit for B.I., P.D.
(2) Maximum deductible: $5,000.00
(3) To include:
(a) Premises - Operations
(b) Products & Completed Operations
(c) Broad Form Contractual
(d) Independent Contractor and Subcontractor
(e) Underground explosion and collapse
c) Automobile Liability:
(1) $1,000,000.00 combined single limit for B.I. and P.D.
(2) Maximum deductible: $5,000.00
(3) To include:
(a) Owned Automobiles
(b) Hired Automobiles
(c) Non-Owned Automobiles

II. INSTRUCTIONS TO BIDDERS
A. Definitions
1. Wherever the term "Owner", "County", or "Macon-Bibb County" occur in these specifications,
it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through
the Macon-Bibb County Board of Commissioners.
2. Wherever the term "Engineer" occurs in these specifications, it shall mean the engineer of the
Owner, the County Engineer, or his representative.
3. Wherever the term "work" occurs in these specifications, it shall mean the work as defined
herein, including, all labor, materials, equipment, transportation, and supervision necessary to
complete the contract.
4. Wherever the term "D.O.T." occurs in these specifications, it shall mean the Georgia
Department of Transportation.
B. Related Documents
1. Quantity Worksheet (Attachment "B")
2. Bid Form
3. Bidder's Qualification Form
4. Financial & Legal Stability Statement
5. Bidder MBE Plan Form
6. List of Sub-contractors
7. Bond Forms
8. E-Verify Affidavit
9. Title VI non-discrimination Notice
C. Bidder's Representation
1. Each bidder, by making his bid, represents that he has:
a) Read and understand the bidding documents; and,
b) Visited the site and became familiar with the local conditions under which the work is
to be performed.
(1) Bidders shall examine the areas wherein work of this project is to be carried
out and shall take into consideration all conditions that might affect his work.
(a) Failure of the bidder to inspect firsthand the areas affected by work
in this project shall not relieve him of the obligation to comply fully
with the scope of the work as defined herein.
(b) No consideration will be given any claim based on lack of
knowledge of existing conditions, except where the Contract
Documents make definite provisions for adjustment of cost or
extension of time due to existing conditions that cannot be readily
ascertained.

D. Document Discrepancies
1. Should the bidder find discrepancies in, or omissions from the documents, he shall at once notify
the Macon-Bibb County Procurement Department.
2. Requests for Interpretations of Drawings and Specifications shall be submitted via email to
Lhardwick@maconbibb.us no later than April 3, 2026, by 3:00 pm.
3. Any subsequent instructions to bidders will be issued in the form of addenda to the
specifications and sent to the bidder. All addenda shall be enumerated in the Bid Form.
4. All definitions set forth in the specifications are applicable to this Instruction to Bidders, the Bid
Form and the proposed Contract Documents including, but not limited to, drawings, project
manual, and any addenda issued prior to receipt of bids.
a) Addenda are written or graphic instruments issued prior to the execution of the
Contract that may modify or interpret the bidding documents by deletion, additions,
clarifications or corrections.
b) Addenda will become part of the Contract Documents when the Construction Contract
is executed.
E. Submittals
1. In order for bids to be considered, the complete bid document package should be submitted
including each of the following completed documents.
a) Bid Form
b) Bidder's Qualification Form
c) Financial & Legal Stability Statement
d) List of Sub-Contractors
e) Minority Participation Goal
f) Bid Bond in amount of 5% of the total base bid
g) E-Verify Affidavit
h) Disbarment Form
F. Reservations
1. The bidder acknowledges that Macon-Bibb County reserves full freedom (in addition to the right
to reject any and all bids) in awarding bids to consider all available factors including, but not
limited to, price, the provision of needed and unneeded features, usefulness to the using
department and prior County experience. In addition, the bidder recognizes the right of the
Owner to reject a bid if the bidder failed to furnish any required submittals on the date required
by the bidding documents, or if the bid is in any way incomplete or irregular. Hence the County
may award bids to other than the lowest bidder if in the judgment of the Board of
Commissioners the interest of the County will be best served by award to another.

G. Surety and Insurance Companies
1. The Contract provides that the surety and insurance companies must be acceptable to the Owner.
The bidder shall require the attorney in fact who executes the required bonds on behalf of the
surety to affix thereto a certified and current copy of his power of attorney indicating the
monetary limit of such power.
III. SPECIAL CONDITIONS
A. General
1. All work to be performed as part of this specification shall comply with all codes, ordinances
and regulations applicable to the contract, including, but not limited to:
a) International Building Code
b) State and Local Building Code
c) Georgia Department of Transportation (D.O.T.)
d) Occupational Safety and Health Administration (OSHA)
e) Other Federal, State, or Local Codes
B. Permits and Licenses
1. Contractor shall obtain all permits and licenses, paying all fees as required, for execution of the
Contract. In addition, the Contractor shall arrange for necessary inspections required by the
City, County, State and other authorities having jurisdiction, and submit certificates of approval
to the Owner or his designated representative.
C. Layout of Work
1. The Contractor shall verify all existing conditions and contiguous work and lay out his work
there from, providing for himself all other necessary measurements, lines and levels, and shall
assume the responsibility for the correctness of the layout of the work.
D. Work Area
1. The Contractor shall confine his operations to as small an area as possible, using only the areas
designated for on-site storage.
2. The Contractor shall protect all surrounding adjoining private and public property, taking every
precaution to prevent damage or injury to trees, shrubs, curbs, sidewalks, driveways and fences
along or adjacent to the work. Should damage occur, the Contractor shall restore, at his
expense, any such property damage or injuries by his operations to a condition equal to that
existing before such damage or injury was done, by repairing, rebuilding or otherwise restoring
as may be directed by, and to the satisfaction of the Owner.
3. In case of failure on the part of the Contractor to restore such property, or make good such
damages or injury, the Owner may, after forty-eight (48) hours written notice, proceed to repair,
rebuild, or otherwise restore such property as may be deemed necessary, and the cost thereof
shall be deducted from any monies due or which may become due the contractor under this
contract.

E. Underground Utilities
1. The Contractor shall verify all underground utilities and their locations prior to commencing any
work under this contract. Damage to underground utilities, and costs to repair same, shall be the
responsibility of the Contractor.
F. Traffic Control
1. It shall be the responsibility of the Contractor to maintain traffic by utilizing adequate
construction signs and flagmen at all times.
2. The Contractor shall furnish, install, maintain and eventually remove all traffic control devises
necessary to properly protect and divert traffic. Such barricades and detour signs shall be
illuminated at night.
3. All costs associated with traffic control shall be the responsibility of the Contractor.
4. The Contractor shall assume all responsibility for damages resulting from the failure of the signs
and/or barricades to properly protect the work from traffic.
G. Erosion Control
1. The Contractor shall control all erosion by incorporating temporary grassing, mulch, baled
straw, or silt fencing wherever required.
H. Vandalism
1. The Contractor shall take every precaution not to leave equipment and materials where they can
be reached and used for defacing new or existing work at any time.
I. Material Disposal
1. The Contractor shall allow no trash, dirt, stumps, tree trunks, or excess material to accumulate
and shall be responsible for removing same from the premises.
a) Such items shall be disposed of off the premises.
b) Burning of material on the site will not be permitted.
c) All costs of removing trash shall be the responsibility of the Contractor.
d) Place and method of disposal shall be the responsibility of the Contractor.
J. Extension of Time
1. In the event the work under this project is delayed by neglect, delay, or default of any other
Contractor or the Owner, or by any damage which is the result of an Act of God, or by a general
strike of the employees, the Contractor shall have reason to claim for delay and request an
extension of time to complete the contract.
K. Liquidated Damages
1. Liquidated damages in the amount of $75 shall be charged to the contractor for each day that
the project is delayed beyond the completion date of the contract. These charges are to
defray the cost of inspection by Macon-Bibb employees assigned to the project.

L. Inspection
1. The Engineer may appoint inspectors to inspect all materials used and all work performed. Such
inspection may extend to all or any part of the work and to the preparation of manufacture of the
materials to be used. The inspectors will not be authorized to revoke, alter, enlarge or relax the
provisions of this specification, nor will they be authorized to approve or accept any portion of
the completed work or to issue instruction contrary to the plans and specifications. The
inspector shall have authority to reject defective material and to suspend work that is being
improperly done, subject to the final decision of the Engineer.
2. It is mutually agreed between the parties to the contract that to prevent all disputes and
misunderstandings between them in relation to any of the provisions contained in these
specifications, or their performance by either of said parties, the Engineer shall serve as the
referee to decide all matters of construction of the specifications and of the terms of the contract,
and as to all matters arising or growing out of said contract and his decision shall be final and
binding upon both parties.
3. The Engineer and his inspectors shall have free access to all parts of the work, and to all material
intended for use in the work. The work will be inspected as it progresses, but failure to reject or
condemn defective work at the time it is done will in no way prevent its rejection whenever it is
discovered before the work is finally accepted and approved, nor will final acceptance and
approval constitute waiver by the County of any right of action for defective work or the failure
to perform the contract according to its terms.
IV. EXECUTION
A. General
1. It is the intent of this specification to provide for the Resurfacing Outdoor Courts and
Goal Replacements, for the Macon-Bibb County Recreation Department, Macon, Georgia.
B. Specifications
1. Macon-Bibb County is seeking qualified and experienced contractors to resurface basketball
courts and replace goals. The facility is Kings Park, located at 3283 Kingston Court, Macon,
Georgia, The Contractor shall provide all labor, materials, and equipment necessary to
perform all work to complete the project. The Scope of Work consists of the following:
* Remove 6 existing basketball post
* Install two (2) Draper outdoor fan shaped backboard, gooseneck, double ring goals
with nylon net.
2. Surface Preparation and Repairs
* Grind all blown/damaged areas.
* Repair existing surface failures.
* Apply rite way system to all repaired sections.
3. Court Coating & Striping.
* Apply one (1) base coat of black.
* Apply two (2) additional coats of court paint.
* Install new basketball game lines.
Please see Bid Price form for quantities for described work noted herein this solicitation.