FWHA RFQ 4.17.26 – Vacant Unit Painting Services
| Location: | Indiana |
|---|---|
| Posted: | Apr 17, 2026 |
| Due: | May 18, 2026 |
| Agency: | Fort Wayne Housing Authority |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
| Title | Category | Scope | Open Date | Close Date | Bid Package | Notes |
| FWHA RFQ 4.17.26 – Vacant Unit Painting Services | Download | 04/17/2026 | 05/18/2026 |
Attachment Preview
VACANT UNIT PAINTING SERVICES
RFQ 4.17.26 – Vacant Unit Painting Services
Publication Date: April 17, 2026 at 8:00 AM ET
Submission Deadline: May 18, 2026 at 5:00 PM ET
FORT WAYNE HOUSING AUTHORITY
RFQ 4.17.26 – Vacant Unit Painting Services
Publication Date: April 17, 2026 at 8:00 AM ET
Submission Deadline: May 18, 2026 at 5:00 PM ET
Overview
The Fort Wayne Housing Authority (FWHA) is seeking qualified and experienced
contractors to provide professional painting services for vacant residential units
across its housing portfolio.
FWHA manages multiple residential properties and scattered site homes
throughout Fort Wayne, Indiana. The Authority requires a contractor capable of
delivering reliable, consistent, and high-quality painting services to support unit
turnover and occupancy readiness.
This solicitation is being issued as a Request for Qualifications (RFQ) utilizing a Best
Value procurement method. The contract will be awarded to the firm whose
qualifications, experience, approach, and pricing are determined to be most
advantageous to FWHA.
Project Objectives
The primary objectives of this contract are to:
• Ensure vacant units are painted thoroughly and consistently in accordance
with FWHA standards
• Support efficient unit turnover timelines to minimize vacancy periods
• Maintain safe, clean, and move-in ready conditions for incoming residents
• Ensure services are performed in accordance with established painting
requirements and expectations
• Establish a reliable contractor capable of meeting both routine and high-
volume turnover demands
Scope of Services
General Description
The Fort Wayne Housing Authority (FWHA) is seeking a qualified contractor to
provide comprehensive painting services for vacant residential units.
FWHA will supply all paint required for the work. The Contractor shall provide all
necessary labor, supervision, equipment, and tools to complete the services.
General Requirements
The Contractor shall:
• Paint all rooms within each unit, including closets, window frames,
door jambs, trim, and doors that are currently painted surfaces.
• Ceilings shall only be painted when specifically requested by FWHA.
• Preparation for painting will be completed by FWHA unless otherwise
requested. Any preparation work requested by FWHA shall be
performed on a Time and Materials (T&M) basis and must be approved
in advance.
• The Contractor shall protect all surfaces and finishes during painting
and shall remove or protect fixtures, hardware, and other items as
necessary to prevent damage.
• The Contractor shall clean and remove all paint drips, splatters, and
debris resulting from painting activities.
• The Contractor shall dispose of all debris upon completion of work.
• All work shall be performed in a professional and workmanlike
manner.
Work Hours
Standard work hours shall be Monday through Thursday, 8:00 AM to 5:00 PM, and
Friday from 8:00 AM to 12:00 PM.
Painting services are not required to be performed during standard business hours.
The Contractor may perform work during evenings, weekends, or other non-
business hours as needed to complete services efficiently.
The Contractor will be provided appropriate access and may establish their own
work schedule, provided all work is completed within required turnaround timelines
and in accordance with FWHA standards.
Service Frequency & Response Time
The Contractor shall provide painting services on an as-needed basis in
coordination with FWHA turnover schedules.
Response to Service Requests:
The Contractor shall respond to requests for unit painting within one (1) business
day of notification.
Turnaround Expectations:
The Contractor shall assist FWHA in maintaining a three (3) to five (5) day
turnaround time for vacant units.
Missed or Incomplete Services:
Any missed or incomplete services must be corrected promptly at no additional
cost to FWHA.
Performance and Approval Requirements
All services must be performed in a professional and workmanlike manner and
completed to the satisfaction of FWHA.
The FWHA Property Manager or designated representative must inspect and
approve each unit prior to authorization for payment.
The Contractor shall:
• Ensure all painting tasks are completed in accordance with the Painting
Checklist
• Address any deficiencies promptly and at no additional cost when required
• Maintain communication with FWHA regarding service completion and any
issues encountered
All work must be completed to the satisfaction of FWHA prior to approval for
payment.
No additional charges will be billed for work that was not completed during the
initial service visit.
No additional work shall be performed without prior approval from FWHA.
Location of Work
FWHA properties are located throughout Fort Wayne, Indiana.
A detailed listing of properties, unit counts, and bedroom sizes is provided in
Attachment A – Property & Unit Breakdown.
Contract Structure
The contract resulting from this solicitation shall be a requirements-type contract.
FWHA does not guarantee any minimum or maximum quantity of services.
Services will be provided on an as-needed basis in accordance with the Scope of
Services and at the rates established in the awarded contract.
The initial contract term shall be for a period of two (2) years, with the option to
renew for up to three (3) additional one-year terms at the sole discretion of FWHA,
subject to satisfactory performance, continued funding, and compliance with all
contract requirements.
FWHA reserves the right to award to one or more contractors if deemed to be in the
best interest of the Authority.
Procurement Timeline
Milestone
Date
RFQ Issued
April 17, 2026 at 8:00 AM ET
Questions Due
May 1, 2026 at 12:00 PM ET
Responses Posted
May 6, 2026 by 5:00 PM ET
Submission Deadline
May 18, 2026 by 5:00 PM ET
Addenda will be posted on the FWHA website.
Submission Requirements
All responses must be submitted electronically to jmatuska@fwha.org.
Subject Line: "RFQ 4.17.26 – Vacant Unit Painting Services"
Respondents shall submit:
• Completed Firm Information Form (Attachment D)
• Description of experience and qualifications
• Technical approach to providing services
• References
• Completed Pricing Sheet (Attachment B)
Questions and Addenda
All questions must be submitted in writing by May 1, 2026 at 12:00 PM to
jmatuska@fwha.org.
Responses will be posted via addenda on the FWHA website. No direct responses
will be provided.
Best Value Evaluation and Selection
FWHA will award contract(s) using a Best Value procurement approach. Proposals
will be evaluated and scored based on the following criteria:
Description
Relevant Experience & Qualifications
Technical Approach / Understanding of Scope
Capacity & Staffing
Past Performance / References
Cost
Proposal Organization & Completeness
TOTAL
Points
25
15
20
15
20
5
100
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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