Library Storefront Doors Installation

INVITATION TO BID
LIBRARY STOREFRONT DOORS INSTALLATION
FORSYTH COUNTY GENERAL SERVICES
Bids Will Be Received Until
2:00 PM, October 20, 2026
Submit a single PDF file of your bid entitled
"Bid for Library Storefront Doors"
to bids@cityofws.org
Pursuant to N.C.G.S. 143-131 and county policy, sealed proposals endorsed "Library Storefront Doors,
IF2786" will be electronically received by City/County Purchasing, City Hall, 101 North Main Street,
Winston-Salem, NC until the date and time listed above. Forsyth County reserves the right to reject any or
all bids. The prime contractor must be properly licensed as required by Chapter 87 of the N.C. General
Statutes to perform the work described herein.
**This is a purchase with installation contract.**
For instructions on submitting proposals, contact Randoll Surles at Randolls@cityofws.org (preferred) or
336-747-6970 during normal business hours. Bidders are encouraged to carefully read and understand the
contents of the Bidding Documents. The bid document, this bid package, with instructions to bidders and
specifications. Bid documents can be obtained by contacting Randoll Surles.
Forsyth County is seeking proposals for the replacement of storefront door systems with the installation of
handicap operated systems at several locations: Rural Hall Library, Reynolda Library, Southside Library,
Carver Library, and Walkertown.
Technical questions concerning this bid should be submitted electronically to Randoll Surles at
Randolls@cityofws.org. End of Question period is 2:00 PM, October 15, 2026.
** NOTICE OF PRE-BID **
A MANDATORY Site Visit will be required for this project, so please contact Christopher Imes to
schedule a time between 9:00 AM, - 12:00 PM, Before October 15, 2026. Please note, that any vendor
who attended the site visit for the original project is exempt from having to participate in additional
visits. The purpose of this conference is to explain the scope of work involved and to give prospective
bidders the opportunity to observe the existing conditions and work parameters. Staff will be present to
answer questions. Forsyth County will not entertain bids from firms who have not attended a site visit
for this project. A sign-in sheet will serve as the attendance record.
Randoll Surles Project manager - Christopher Imes
City/County Purchasing FC General Services
336-747-6970 336-590-2149
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INSTRUCTIONS TO BIDDERS
1. USE OF CONTRACT DOCUMENTS
These Contract Documents include a complete set of Contract Forms, which are for the
convenience of Bidders and are not to be detached from the Contract Documents.
2. TECHNICAL SPECIFICATIONS
Anything mentioned in the Technical Specifications and not shown on the Drawings or not
mentioned in the Technical Specifications and shown on the Drawings shall be of like effect as
if mentioned in both. In cases of a difference between the Drawings and Technical
Specifications, the Technical Specifications shall govern. In case of any discrepancy in the
Drawings or Technical Specifications the matter shall be immediately submitted to the
Architect or Engineer without whose decision said discrepancy shall not be adjusted by the
Contractor.
3. MATERIAL SPECIFICATION
The name of a certain brand, make, manufacturer or definite specification is to denote the quality
standard of the article desired and not to restrict competitive bidding. It is set forth and
conveyed to prospective Bidders the general style, type, character and quality of the article
desired. Bidders; however, may submit to the Architect or Engineer evidence that proposed
substitutions are fully up to standards specified and obtain his approval at least three (3) days
before the due date for bids.
4. ALTERNATE BIDS
No Alternate Bids will be considered unless Alternate Bids are specifically requested by the
Technical Specifications and/or indicated in the Proposal Section of the Bid.
5. COLLUSIVE AGREEMENTS
Each Bidder submitting a Bid to Forsyth County for any portion of work contemplated by the
documents on which bidding is based shall execute and attach thereto an Affidavit substantially
in the Form provided herein to the effect that he has not entered into a collusive agreement with
any other person, firm or corporation in regard to any Bid submitted.
6. INSPECTION OF SITE
Each Bidder shall visit the site of the proposed Work and fully acquaint himself with the
existing conditions relating to the construction Project. Each Bidder shall fully inform himself
as to the facilities involved and the difficulties and restrictions attending the performance of
the Contract. The Bidder shall examine and familiarize himself with the Technical
Specifications and Drawings. The Contractor, by execution of the Contract, shall in no way be
relieved of any obligation under the Contract due to his failure to receive or examine any Form
or legal instrument or to visit the site and acquaint himself with the existing conditions. The
Architect or Engineer will be justified in rejecting any claim based on facts that the Bidder
should have been aware of as a result of his site inspection.
7. INTERPRETATION OF ADDENDA
No oral interpretation will be made to any Bidder as to the meaning of the Contract Documents
or any part thereof. Every request for such an interpretation shall be made in writing. Any
inquiry received seven (7) days or more prior to the date fixed for opening of Bids will be given
consideration. Every interpretation made to a Bidder will be in the form of Addenda to the
Contract Documents and, when issued, will be on file at least five days (5) before the Bids are
opened. In addition, all Addenda will be provided to each Firm holding Contract Documents,
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but it shall be the Bidder's responsibility to make inquiry as to the Addenda issued. All such
Addenda shall become part of the Contract and all Bidders shall be bound by such Addenda
whether or not received by the Bidders.
8. Not Used.
9. BID GUARANTEE - not required
10. PREPARATION AND SUBMISSION OF BIDS
a. All Bids must be submitted on the Forms supplied by Purchasing or the Owner's Consultant
and shall be subject to all requirements of the Contract Documents including the Drawings and
these Instructions to Bidders. All Bids must be regular in every respect; and no interlineations,
excisions or special conditions shall be made or included in the Bid Form by the Bidder.
b. Bid Documents, including the Bid and the Non-Collusion Affidavit, shall be sealed and clearly
labeled with the Project name, Bidder's license number, date and time of opening.
c. Forsyth County may consider as irregular any Bid on which there is an alternate of, or departure
from, the Bid Form hereto attached and at its opening may reject the same.
d. If the Contract is awarded, it will be awarded to the lowest responsible Bidder taking into
consideration quality, performance and time specified in the Proposal for the performance of the
Contract and will include selective Alternate Bid items, if any.
11. CORRECTIONS
Do not use 'white out' or correction tape. Cross through errors and initial the corrections.
12. TIME FOR RECEIVING BIDS
Bids received prior to the advertised hour of opening will be kept securely sealed. The County
Representative whose duty it is to open them will decide when the specified time has arrived
and no Bid thereafter will be considered.
13. MINIMUM NUMBER OF BIDS - (Purchase w/ Install)
This is a formal purchase over $90,000. Only one bid received is required to proceed.
14. OPENING OF BIDS
At the time and place fixed for opening of Bids, the County Representative will cause to be
opened and publicly read aloud every Bid received within the time set for receiving Bids
irrespective of any irregularities therein. Bidders and other persons properly interested may be
present, in person or by representative.
15. WITHDRAWAL OF BIDS
Bids may be withdrawn on written or telegraphic request dispatched by the Bidder in time for
delivery in the normal course of business prior to the time fixed for opening. Bids may also be
withdrawn after the public opening if an unintentional, substantial error is made by the
Contractor and it can be proven that the error was arithmetic or an omission as opposed to
judgment. The request to withdraw a Bid must be made in writing to the County Representative
within seventy-two hours (72) after the opening of Bids. Any Bidder considering a withdrawal
should acquaint himself with the provisions of North Carolina General Statute 143-129.1.
16. AWARD OF CONTRACT; REJECTION OF BIDS
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a. All bids that are submitted in accordance with this Invitation to Bid, including but not limited
to pre-qualification criteria stated herein, and which meet the requirements of this Invitation to
Bid will be considered to be responsive bids. Notwithstanding anything to the contrary herein,
any and all bids may be rejected, and the County may negotiate with any or all bidders. The
County will ordinarily award the contract to the lowest responsive, responsible bidder, but
reserves the right to consider other factors.
b. The Successful Bidder shall be licensed to do business in the State of North Carolina in an
amount of not less than one-hundred percent (100%) of the Contract sum. For project awards
over $40,000, Bidders are hereby notified that they must be properly licensed as required by
Chapter 87 of the North Carolina General Statutes to bid and perform the work described
herein.
c. Forsyth County reserves the right to consider as unqualified to do the work of general
construction any Bidder who does not habitually perform with his own forces a minimum ten
percent (10%) of the Work involved in construction of the improvements embraced in this
Contract.
17. EXECUTION OF AGREEMENT
a. Within ten (10) days after award and presentation of Contract Documents, the Successful Bidder
shall execute and deliver to Forsyth County a Contract in the Form included in the Contract
Documents in such number of copies as the County may require.
b. The failure of the Successful Bidder to execute the Contract within ten (10) days after award,
or within such extended period as the County may grant, constitutes a default and the County
may either award the Contract to the next lowest responsible Bidder or re- advertise for Bids.
If the Successful Bidder fails to execute the Contract or provide satisfactory surety, the County
may retain the Bid Deposit (if requested) as outlined in these Instructions.
18. PERFORMANCE AND PAYMENT BONDS - not required
19. OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970
The Contractor agrees that in carrying out this Contract he will comply with all applicable
federal, state and local laws specifically including, without limitations, the Occupational Safety
and Health Act of 1970.
20. EQUAL EMPLOYMENT OPPORTUNITY
Attention of Bidders is particularly called to the requirement for ensuring that employees and
applicants for employment are not discriminated against because of race, color, religion,
gender, age, political affiliation, national origin or handicap.
21. AMERICAN WITH DISABILITIES ACT (ADA)
The Contractor shall comply with the provisions of the Americans with Disabilities Act (ADA)
and all rules and regulations promulgated thereunder. The Contractor hereby agrees to
indemnify Forsyth County from and against all claims, suits, damages, costs, losses and
expenses in any manner arising out of or connected with the failure of the Contractor, its
Subcontractors, agents, successors, assigns, officers or employees to comply with the
provisions of the ADA or rules and regulations promulgated thereunder.
22. COMPLIANCE WITH IMMIGRATION LAWS
"It is the expectation of Forsyth County that the Provider will comply, and the Provider agrees
to comply, with all applicable federal immigration laws in its hiring and contracting practices
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relating to the services covered by this Contract involving County funds, as outlined in the
Resolution adopted by the Forsyth County Board of Commissioners at its regular meeting of
October 23, 2006." The language setout above shall be included in the Successful Bidder's
Contract with the County and, further, said language shall also be included in any of the
Successful Bidder's Contracts with his Subcontractors.
23. INDEMNIFICATION PROVISION
The Contractor shall be responsible for any damages caused by him, his workmen or his
Subcontractors to property of the County. He shall make good, in an approved manner, at his
own expense, any such loss, damage or injury without cost to the County. The Contractor shall
also assume all responsibility to maintain all existing protection, provide, and maintain all such
additional protection as required by governing laws, regulations, ordinances and the safety of
personnel and visitors.
24. MATERIALS AND WORKMANSHIP
a. The Contractor shall furnish to the Architect or Engineer for approval the manufacturer's
detailed specifications for all machinery, mechanical and or other specific equipment which he
contemplates installing, together with full information as to the type, performance
characteristics and all other information as required and shall likewise submit for approval as
required, full information concerning all other materials or articles which he proposes to
incorporate in the Work.
b. Machinery, mechanical and other equipment, materials or articles installed or used without
such prior approval shall be at the risk of subsequent rejection.
c. Materials specified by reference to the number or symbol of a specified standard such as ASTM
standard, a Federal Specification or other similar standards shall comply with requirements in
the latest revision thereof and any amendment or supplement thereto in effect on the date of the
Invitation for Bids except as limited to type, class, grade or modified in the Technical
Specifications shall have full force and effect as though printed therein.
d. Forsyth County or its agents may require the Contractor to dismiss from the Work such
employee or employees as the Architect or Engineer or Owner may deem incompetent, careless
or insubordinate.
25. USE OF PREMISES
a. The Contractor shall confine his equipment, storage of materials and construction operations
to the Construction Limits as shown on the Drawings and as prescribed by ordinances or
permits or as may be desired by Forsyth County and shall not unreasonably encumber the site
or public rights-of-way with his materials and construction equipment.
b. The Contractor shall comply with all reasonable instructions of the Architect or Engineer and
the ordinances and codes of local government regarding signs, advertising, traffic, fires,
explosives, danger signals and barricades.
26. UTILITIES
a. The Contractor shall use special care in working around and near all existing utilities that are
encountered during construction, protecting them whenever necessary so that they will give
uninterrupted service. He shall be responsible to the County for all damages by him to said
utilities and for all further damage due to interrupted service.
b. In the event that utility services are interrupted by the Contractor, the Contractor shall promptly
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notify the County and the utility provider and shall cooperate with the County and/or County's
representative and the utility provider in the restoration of service in the shortest time possible.
c. Existing fire hydrants and fire connections shall be kept accessible to the Fire Department at all
times.
d. Prior to submitting his Bid, the Contractor shall make a determination as to the nature and
extent of the utility facilities including proposed adjustments, new facilities or temporary work
to be performed by the utility Owner/his representative; and as to whether or not any utility
work is planned by the utility in conjunction with the Project construction. The Contractor shall
consider in his Bid all of the permanent and temporary utility facilities in their present or
relocated position, whether or not specifically shown on the Plans. It will be the Contractor's
responsibility to anticipate any additional costs to him resulting from such utility work and to
reflect these costs in his Bid for the various items in the Contract.
e. No additional compensation will be allowed for delays, inconvenience or damage sustained by
the Contractor due to interference from said utility facilities or the operation of moving them
and any such delay, inconvenience or damage shall not constitute a change in condition.
f. Where changes to utility facilities are to be made solely for the convenience of the Contractor,
it shall be the Contractor's responsibility to arrange for such changes and the Contractor shall
bear all costs of such changes.
g. In the event the Contractor damages utilities belonging to the City of Winston-Salem, he will
be required to immediately notify the Utilities Construction and Maintenance Division. The
damage will be repaired by the City of Winston-Salem at the expense of the Contractor
h. The Contractor shall have no claims whatsoever against Forsyth County for an inconvenience
or delay on account of operations by others in performing the above Work.
27. PRECONSTRUCTION CONFERENCE
The attention of Bidders is also called to the fact that a Preconstruction Conference will be held
with the Successful Bidder and all known Subcontractors prior to the issuance of a Notice to
Proceed. This Conference will cover the Contract provisions pertaining to Labor Standards, if
required; related requirements, Contractor's Progress Schedule, Non- Collusion Affidavits,
Project Special Provisions, Coordination of Work and other items related to the Contract.
28. TAXES
FEDERAL: The City of Winston-Salem and Forsyth County are exempt from and will not pay
Federal Excise or Transportation taxes.
STATE: Applicable North Carolina Sales and Use Taxes shall not be shown on bids but shall
be added to invoices as a separate item.
29. RETAINAGE
N.C.G.S. 143-134.1 prohibits retainage on public projects that cost less than $100,000.00 in
total.
For projects over $100,000.00, the County may retain no more than five percent (5%) per
periodic payment owed to the Contractor until the Project is fifty percent (50%) complete. At
fifty percent (50%) completion, no further retainage is allowed as long as performance is
satisfactory. Release of all retainage is required upon Beneficial Occupancy of the Project or
when a Certificate of Substantial Completion is issued. The County may, at its discretion, retain
up to two and one-half (2 12) times the value of remaining Work in order to secure completion
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or correction of that Work. The County may withhold greater amounts of retainage for
unsatisfactory job progress, defective construction not remedied, disputed Work or third-party
claims filed against the County or reasonable evidence that a third-party claim will be filed.
30. LIQUIDATED DAMAGES
If the awarded contractor fails to achieve final completion of the project within the number of
days stated on the Bid Form from the written Notice to Proceed, liquidated damages in the
amount of $250 per calendar day may be assessed by Forsyth County until final completion is
achieved.
31. SUPPLEMENTARY INSTRUCTIONS
a. It is understood and mutually agreed that by submitting a Bid, the Bidder acknowledges that
he has carefully examined all documents pertaining to the Work, location, accessibility, general
character of the site of the Work and all existing buildings and structures within and adjacent
to the site (if applicable: "and acknowledges that County operations will continue on the site
and must not be impeded by the Contractor's operations in any manner.") and has satisfied
himself as to the nature of the Work, the condition of the existing buildings and structures
within and adjacent to the site, confirmation of the material to be encountered, the character of
the equipment, machinery, plant, any other facilities needed preliminarily to and during the
execution of the Work, the general and local conditions, the construction hazards and all other
matters including, but not limited to, the labor situation which can in any way affect the Work
under this Contract including all safety measures required by the Occupational Safety and Health
Act of 1970 and all rules and regulations issued pursuant thereto. It is further mutually agreed
that by submitting a Proposal, the Contractor acknowledges that he has satisfied himself as to
the feasibility and meaning of the Plans, Drawings, Specifications and all other Contract
Documents for the construction of the Work and that he accepts all the terms, conditions and
stipulations contained therein and that he is prepared to work in cooperation with other
contractors/subcontractors performing work on the site.
b. Each Bidder may, at his own expense, make such additional surveys and investigations, as he
may deem necessary to determine his Bid price for the performance of the Work. Any on-site
investigation shall be done at the convenience of the County. Any reasonable request for access
to the site will be honored by the County.
c. Forsyth County is committed to providing equal opportunities for participation in all aspects of
the County's contracting and purchasing programs including, but not limited to, participating
in procurement contracts for materials, services, construction and repair work activities. The
County prohibits discrimination against any person or business in the pursuit of these
opportunities on the basis of race, skin color, gender, religion, handicap or national origin and
will make every effort to conduct its contracting and purchasing program so as to prevent any
discrimination. The County actively seeks to identify qualified local and small business
enterprises so as to widen opportunities for participation as providers of goods and services,
increase competition and insure the proper and diligent use of public funds. The Contractor
shall take affirmative action on complying with all Federal and State requirements as well as
County policy.
d. To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the
County, the Architect or Engineer and its agents, consultants and employees of the County
from and against all claims, damages, losses and expenses including, but not limited to, attorney
fees arising out of or resulting from the performance or failure of performance of the Work;
provided that any such claim, damage, loss or expense is; (1) attributed to bodily injury,
sickness, disease or death or from injury or destruction of tangible property (other than the
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Work itself) including loss of use resulting therefrom and; (2) is caused in whole or in part by
any negligent act or omission by the Contractor, the Contractor's Subcontractors or the agents
of either the Contractor or the Contractor's Subcontractors. Such obligation shall not be
construed to negate, abridge or otherwise reduce any other right or obligation of indemnity
which would otherwise exist as to any party or person described in this Paragraph D.
e. Specific items, products and systems called for in the Drawings and/or Specifications are
described by manufacturer's name, model number, etc. and are used to indicate the quality,
appearance, size, color, operating characteristics, etc. required for the Project. Substitutions of
another manufacturer's product may be made subject to the following conditions; (1) The
Bidder shall assume the responsibility for any extra costs demanded by the Contractor and any
or all Subcontractors resulting from the substitution of the product and; (2) Approved
substitutions will be set forth by Addenda to all Bidders prior to Bid opening. If the requested
substitution is not included in a published Addenda, it shall not be considered approved and
the Bidder's Proposal shall not be based upon the requested substitution.
f. A Bidder may request that his Bid be withdrawn from consideration after the Bid opening
without forfeiture of his Bid Guaranty in accordance with provisions of North Carolina State
Statute 143-129.1. Should the Successful Bidder default and fail to execute the Contract, the
Contract may be awarded to the next lowest and responsible Bidder. The County reserves the
unqualified right to reject any or all Bids. Reasons for rejection may include, but shall not be
limited to, the following:
1. If the Proposal Form furnished to the Bidder was not used or had been altered.
2. If the Bidder adds any provisions reserving the right to accept or reject any award. If there are
unauthorized additions or conditional Bids or irregularities of any kind which tends to make
the Proposal incomplete, indefinite or ambiguous as to its meaning.
3. If the Unit Prices contained in the Bid Schedule are unacceptable to the County.
4. If the Bidder fails to comply with other instructions or requirements stated herein.
g. In determining the lowest responsible Bidder, the County shall take into consideration the past
performance of the Bidder on construction contracts with particular concern given to
completion of items, quality of work, cooperation with Subcontractors, suppliers and
cooperation with the Architect or Engineer and Owner. Should the County judge that the
apparent low Bidder is not the lowest responsible Bidder by virtue of the above information,
said apparent low Bidder will be so notified and his Bid Guaranty (if any) returned without
penalty.
32. E-VERIFY
Per N.C.G.S. 143-133.3, CONTRACTOR shall comply with the requirements of Article 2 of
Chapter 64 of the North Carolina General Statutes. Further, if the CONTRACTOR utilizes a
subcontractor, the CONTRACTOR shall require the subcontractor to comply with the
requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.
33. IRAN DIVESTMENT ACT
Provider hereby certifies that it is not on the North Carolina State Treasurer's list of persons
engaging in business activities in Iran, prepared pursuant to NCGS G.S. 147-86.58, nor will
Provider utilize on this agreement any subcontractor on such list.
34. DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL
Contractor hereby certifies that it is not on the North Carolina State Treasurer's list of companies
engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize
on this agreement any subcontractor on said list.
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INSTRUCTIONS FOR COMPLETING
CERTIFICATE FOR NORTH CAROLINA SALES TAX FORM
The County may apply for a refund for all sales and/or use taxes paid in North Carolina by the County's
contractors on purchases of building materials, supplies, fixtures and equipment which become a part of or
are annexed to any building or structure being erected, altered or repaired under contract with the County;
and those taxes shall not be included in any bid amounts or the Contract sum. Contractors shall include
and must pay all other taxes imposed by governmental authorities which are applicable to the contract work.
Examples of property on which sales and use tax have been paid by the Contractor and for which the
Contractor will not be reimbursed by the County are scaffolding, forms for concrete, fuel for the operation
of machinery and equipment, tools, equipment repair parts and equipment rentals, blueprints, etc, or any
other items which do not become a part of or not annexed to the building or structure being erected, altered,
or repaired.
Submit with this form invoices (or copies of invoices) from vendors covering the items purchased which
clearly shows the amount of State sales tax and County sales tax.
Requests for sales tax reimbursements should be filed with the County with each request for Contract
payment. A final sales tax reimbursement request must be filed with the County within 60 days from the
date of final payment. The Contractor willfully forfeits reimbursement if submittal is not made within
allotted time.
Project Name or Contract Number: The name of the Project or Contract Number.
Date: The date form was completed.
Trade: Your trade, e.g. electrical, concrete contractor, painting, etc.
Contractor: The name of your company.
Invoice Date: The date the material was purchased.
Invoice Number: The vendor's invoice number.
Name of Vendor: The vendor's name.
Description of Materials: The type of materials purchased (concrete, nails, roofing materials).
Item Cost: The cost of item(s) before taxes are added.
Sales Tax: The North Carolina State tax.
County Tax: The County Sales tax.
Total Invoice: The sum of the Item Cost, State tax and County tax.
County Name: The North Carolina County where material was purchased and sales tax paid (Forsyth,
Guilford, etc.)
The owner or an officer of the company must certify that the statement is correct. The signature shall
be notarized.
Applicable North Carolina Sales Tax and County Sales Tax paid on taxable purchases of building
materials, supplies, fixtures or equipment which will become annexed to, affixed to or in some manner
become a part of said "project", SHALL NOT be included in Bid prices.
The Bidder, by submitting a Bid on the Bid Form, warrants that no applicable State or County Sales
Taxes are either included within the Bid price or listed or included in any manner or form, either within
another figure or separately in said Bid price.
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In the event more than one taxable purchase is made from the same vendor during the reporting period, the
listing on the Certificate shall contain a subtotal by vendor showing the total amount of the invoices and the total
amount of State and County Sales Taxes paid thereon.
In the event taxable purchases are made from vendors located in more than one North Carolina County, the
listing on the Certificate shall also be subtotaled by the name of the county.
A copy of each invoice for purchases of materials, supplies, fixtures or equipment shall be attached to the
Certificate.
Forsyth County is exempt from Federal Excise and Transportation taxes. The County will issue Federal
Excise Exemption Certificates or a Bureau of Internal Revenue Tax Exemption Number only upon request of
the Contractor. The County will not guarantee any Federal Tax refund to the Contractor.
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