Event Staffing Services

Location:	North Carolina
Posted:	Mar 23, 2026
Due:	May 5, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	Q - Medical Services R - Professional, Administrative and Management Support Services
Solicitation No:	56-2504JWIFB
Publication URL:	To access bid details, please log in.

Solicitation Number:	56-2504JWIFB
Project Title:	Event Staffing Services
Description:	Event staffing services for Athletic and other events on campus
Opening Date:	5/5/2026 2:00 PM
Posted Date:	3/24/2026
Status:	Open
Department:	EAST CAROLINA UNIVERSITY


Solicitation Number * 56-2504JWIFB	Department EAST CAROLINA UNIVERSITY	Status Reason Open
Opening Date 2026-05-05T14:00:00.0000000	Posted Date * 2026-03-23T20:55:49.0000000Z	Primary Commodity Code Security and personal safety
Mandatory Conference/Site Visit 2026-04-01T04:00:00.0000000Z	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Janice Weaver
Description Event staffing services for Athletic and other events on campus

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STATE OF NORTH CAROLINA

East Carolina University

Invitation for Bid #: 56-2504JWIFB

Event Staffing Services

Date of Issue: March 23, 2026

Bid Opening Date: May 5, 2026

At 2:00 P.M. EDT

Direct all inquiries concerning this IFB to:

Janice Weaver

Purchasing Specialist

Email: weaverja18@ecu.edu

Phone: 252-328-6434

STATE OF NORTH CAROLINA

Invitation for Bid #

56-2504JWIFB

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a vendor number, register at https://vendor.ncgov.com/vendor/login

Ver: 03/2023

Bid Number: 56-2504JWIFB

Vendor: __________________________________________

STATE OF NORTH CAROLINA

East Carolina University

Refer ALL Inquiries regarding this IFB to:

Janice Weaver, Purchasing Specialist

252-328-6434, weaverja18@ecu.edu

Using Agency: East Carolina University

Requisition No.: Contract

Invitation for Bid #: 56-2504JWIFB

Bids will be publicly opened: May 5, 2026 @ 2:00 P.M. EDT

Commodity No. and Description: 99046

Event Staffing Services

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and

deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this bid is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of

the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this

IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with

more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning fair

employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any

Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public

contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this

response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any

such gift has been offered, accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS

AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Ver: 03/2023

Bid Number: 56-2504JWIFB

Vendor: __________________________________________

VALIDITY PERIOD

The offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by

mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing

this IFB.

ACCEPTANCE OF BIDS

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between

the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the

Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of East Carolina University)

Ver: 03/2023

Bid Number: 56-2504JWIFB

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................5

1.1 CONTRACT TERM .......................................................................................................................5

2.0 GENERAL INFORMATION.......................................................................................................5

2.1 INVITATION FOR BID DOCUMENT........................................................................................5

2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS.................................5

2.3 IFB SCHEDULE ......................................................................................................................6

2.4 PRE-BID CONFERENCE ........................................................................................................6

2.5 BID QUESTIONS.....................................................................................................................7

2.6 BID SUBMITTAL .....................................................................................................................7

2.7 BID CONTENTS ......................................................................................................................8

2.8 ALTERNATE BIDS..................................................................................................................8

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS ....................................................8

3.1 METHOD OF AWARD.............................................................................................................8

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.........8

3.3 BID EVALUATION PROCESS ................................................................................................9

3.4 PERFORMANCE OUTSIDE THE UNITED STATES ...............................................................9

3.5 INTERPRETATION OF TERMS AND PHRASES..................................................................10

4.0 REQUIREMENTS ...................................................................................................................10

4.1 PRICING................................................................................................................................10

4.2 INVOICES..............................................................................................................................10

4.3 FINANCIAL STABILITY ........................................................................................................10

4.4 HUB PARTICIPATION ..........................................................................................................11

4.5 BACKGROUND CHECKS.....................................................................................................11

4.6 PERSONNEL.........................................................................................................................13

4.7 VENDOR’S REPRESENTATIONS ........................................................................................13

4.8 AGENCY INSURANCE REQUIREMENTS MODIFICATION .................................................14

5.0 SPECIFICATIONS AND SCOPE OF WORK ..........................................................................14

5.1 SCOPE OF WORK ................................................................................................................14

6.0 CONTRACT ADMINISTRATION.............................................................................................18

6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ...............................................................18

6.2 POST AWARD PROJECT REVIEW MEETINGS ........................................................................18

6.3 CONTINUOUS IMPROVEMENT .................................................................................................18

Ver: 03/2023

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Event Staffing Services

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