Fire Suppression Inspection and Certification

RFP #251-27-95
Memorandum From Purchasing Department
Letter of Instruction for RFP #251-27-95
To: Prospective Parties
Thank you for your interest in the Wake County Public School System. Please review the following instructions prior to submitting
your proposal.
* All submittals must be organized and indexed according to the order of the required subject matter. The information
contained in your submittal should be indexed and easily accessed by WCPSS. WCPSS is not required to seek clarification on
any proposal that does not meet these minimum requirements.
* Prior to submitting and executing the proposal, please make sure you read and understand the terms and conditions
referenced. All proposals are subject to the terms and conditions outlined herein. All responses will be controlled by such
terms and conditions and the submission of other terms and conditions, price lists, catalogs, and/or other documents as
part of an offeror's response will be waived and have no effect either on this Request For Proposals or on any contract that
may be awarded resulting from this solicitation. The attachment of any other terms and conditions by the Offeror may be
grounds for rejection of that proposal. Offeror specifically agrees to the conditions set forth in the above paragraph by
signature to the proposal.
* WCPSS will adhere to strict deadlines as indicated in the solicitation document and thus will not make exceptions to these
dates and times.
* Please read carefully the section titled CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING THE RFP PROCESS.
All questions should be directed to Marcella Calvert at bids-mcalvert@wcpss.net.
* Offerors are cautioned that this is a request for offers, not a request to contract, and WCPSS reserves the unqualified right
to reject any and all offers when such rejection is deemed to be in the best interest of WCPSS.
* In submitting a proposal, the Offeror agrees not to use the results there from as part of any news release or commercial
advertising.
* Submit one (1) signed, original executed proposal response and one (1) electronic copy on a flash drive (emails not
accepted) of your proposal simultaneously to the address identified in the solicitation.
* Clearly mark each package with (1) Vendor name; (2) the RFP number; and (3) the due date. Address the package(s)
for delivery as shown in the table below. If the Vendor is submitting more than one (1) proposal, each proposal shall
be submitted in separate envelopes and marked accordingly. For delivery purposes, separate envelopes from a
single Vendor may be included in the same outer package. Proposals are subject to rejection unless submitted with
the information above included on the outside of the proposal package.
* Include a copy of IRS Form W-9 along with WCPSS Vendor Information Form (Form M).
* Before submitting a bid, Vendor must register with North Carolina eVP. There is NO COST to register. Additional
information can be found at https://eprocurement.nc.gov/registering-evp/download?attachment
* Vendors must review and initial the check list enclosed to verify that they have submitted the required information and that
they have read and agree to the terms and conditions (local, state, and federal) as written.
* Offerors are cautioned that responses will be deemed nonresponsive if they do not include all required information and
submittals as required.
* In the event a pre-bid meeting is scheduled, offeror is urged and encouraged to attend. Site visits are scheduled through
appropriate WCPSS staff and cannot be scheduled individually.
* All communication shall be in written form (email) and directed to the buyer of record identified within this document.
Deviations from this may subject your response to disqualification
* Prebid meeting, if applicable, will be held at 1551 Rock Quarry Rd., Bldg. F, at the designated time.
1

RFP #251-27-95
Request for Proposal #251-27-95
1551 Rock Quarry Rd - Bldg. F Proposals will be publicly opened: May 13, 2026 @ 2:00 PM
Raleigh, NC 27610 Contract Type: Agency Specific Term Contract
Refer ALL Inquiries to: Marcella Calvert Commodity: 921016
Telephone No: 919-694-8722 Fire Suppression Inspection and Certification
E-Mail: bids-mcalvert@wcpss.net
Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM
NOTICE TO VENDORS
Sealed Proposals, subject to the conditions made a part hereof, will be received at this office (1551 Rock Quarry Road, Bldg. F,
Raleigh, NC) until 2:00 p.m. on the day of opening and then opened, for furnishing and delivering the commodity as described
herein. Refer to page 2 & 3 for proper mailing instructions.
Proposals submitted via facsimile (FAX) machine in response to this Request for Proposals will not be acceptable. Proposals
are subject to rejection unless submitted on this form.
EXECUTION
In compliance with this Request for Proposal, and subject to all the conditions herein, the undersigned offers and agrees to
furnish and deliver any or all items upon which prices are proposed, at the prices set opposite each item within the time
specified herein. By executing this proposal, I certify that this proposal is submitted competitively and without collusion.
Failure to execute/sign proposal prior to submittal may render bid invalid. Late proposals are not acceptable.
VENDOR: FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE TOLL FREE TEL. NO
NUMBER: (800)
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: E-MAIL:
Offer valid for 60 days from date of proposal opening unless otherwise stated here: ____ days
Prompt Payment Discount: _______ % __________________ days.
2

RFP #251-27-95
BID SUBMITTAL
Sealed bids, subject to the conditions made a part hereof and the receipt requirements described below, shall be
received at the address indicated in the table below, for furnishing and delivering those items or services as described
herein.
MAILING ADDRESS FOR DELIVERY OF BID
BID NUMBER: 251-27-95
Wake County Public Schools
Purchasing Department
Attn: Marcella Calvert
1551 Rock Quarry Road, Building F
Raleigh, NC 27610
IMPORTANT NOTE: All bids shall be physically delivered to the office address listed above on or before the bid
deadline in order to be considered timely, regardless of the method of delivery. This is an absolute requirement. All risk
of late arrival due to unanticipated delay-whether delivered by hand, U.S. Postal Service, courier, or other delivery
service is entirely on the Vendor. It is the sole responsibility of the Vendor to have the bid physically in this Office by the
specified time and date of opening. The time of delivery will be marked on each bid when received, and any bid received
after the bid submission deadline will be rejected. Sealed bids, subject to the conditions made a part hereof, will be
received at the address indicated in the table in this Section, for furnishing and delivering the commodity as described
herein.
Submit one (1) signed, original executed proposal response, including all attachments, and (1) electronic copy on a flash
drive (emails not accepted) of your proposal simultaneously to the address identified in the table above. Submit your
bid in a sealed package.
Clearly mark each package with: (1) Vendor name; (2) the RFP number; and (3) the due date. Address the package(s) for
delivery as shown in the table above. If Vendor is submitting more than one (1) bid, each bid shall be submitted in
separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed envelopes from a single
Vendor may be included in the same outer package.
Bids are subject to rejection unless submitted with the information above included on the outside of the sealed bid
package.
The electronic copies of your bid must be provided on separate flash drives. The files shall NOT be password protected,
shall be in .PDF and .XLS format, and shall be capable of being copied to other media including readable in Microsoft
Word and/or Microsoft Excel.
MAILING INSTRUCTIONS: Mail only one fully executed proposal with copies, unless otherwise instructed, and only
one proposal package with copies per envelope. Address envelope and include proposal number as shown below. It is
the responsibility of the Vendor to have the proposal in this office by the specified time and date of opening.
RFP SCHEDULE
The table below shows the intended schedule for this RFP. WCPSS will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFP WCPSS April 17, 2026
Attend Urged and Cautioned Pre-Proposal Meeting Vendor April 28, 2026 at 9:00 AM/ET
1551 Rock Quarry Road, Bldg. F
Raleigh, NC 27610
Questions submitted to: bids-mcalvert@wcpss.net Vendor/WCPSS May 1, 2026, by 2:00 PM
(Reference RFP # in subject line)
Provide Response to Questions WCPSS May 5, 2026, by End of Business Day
Submit Proposals Vendor May 13, 2026, by 2:00 PM
3

RFP #251-27-95
NON-MANDATORY MEETING: Prospective vendors are STRONGLY URGED AND CAUTIONED to attend a pre-proposal
meeting to apprise themselves of all data and conditions which will affect the performance of the work and service
called for or reasonably implied by this RFP.
Bidders are cautioned that any information released to attendees during site visit, other than that involving the physical
aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this RFP, must
be confirmed by written addendum (issued by WCPSS) before it can be considered to be a part of this RFP document.
Bidder bidding otherwise does so at its own risk.
PROPOSAL QUESTIONS
Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the
best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions, in
written form by the above due date. WCPSS will not respond to questions via telephone or telephone message(s).
Written questions shall be emailed to bids-mcalvert@WCPSS.net at date and time specified above. Vendors should
enter "RFP #251-27-95 Questions" as the subject for the email. Question submittals should include a reference to the
applicable RFP section and be submitted in the format shown below:
Reference Vendor Question
RFP Section, Page Number, Description Vendor question ...?
Questions received prior to the submission deadline date, WCPSS' response and any additional terms deemed necessary
by WCPSS will be posted in the form of an Addendum and shall become an Addendum to this RFP. No information,
instruction, or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or
otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors shall rely only on written
material contained in an Addendum to this RFP. Addendums associated with the Request for Proposal will be posted to
the following links and it will be the vendor's responsibility to adhere to and check these addendums prior to bid
submittal:
http://webarchive.wcpss.net/about-us/purchasing/open-bids.html
https://evp.nc.gov/solicitations
PROPOSAL EVALUATION
All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for additional
information and/or elect to conduct interviews with finalists to clarify information provided in the proposals.
The on-site training services that are the subject of this RFP are not required to be bid under North Carolina law, and
none of the statutory requirements regarding public bidding apply to this RFP. This document, and not those statutes,
will govern the selection process.
WCPSS shall not be required to award the contract to the lowest proposed compensation; nor shall WCPSS have any
obligation to explain its decision to recommend or not to recommend any particular vendor or to invite or exclude any
particular vendor from consideration at any stage of the process. Instead of recommending that contracts be awarded
to one or more vendors who presented proposals, WCPSS may, at its sole discretion, reject the proposals and repeat the
process, enter into direct contract negotiations with one or more vendors (possibly including vendors who have not
previously submitted proposals) or take any other action WCPSS deems advisable under all the circumstances.
WCPSS is expected to make any final selection(s) based upon any factors or considerations WCPSS deems relevant.
Factors often considered include qualifications, relevant experience, fee, and ability to perform work in a timely manner.
WCPSS retains sole discretion to award the contract to the vendor(s) it believes will best serve the interests of WCPSS
and may consider any factors, documents, or information it deems relevant in making that determination. WCPSS shall
not have any obligation to explain its decision to select or not select any individual vendors or to invite or exclude any
individual vendors from consideration at any stage of the process. The decision of WCPSS to accept or reject any
proposals and to award contract(s) to any one or more vendor(s) shall be final and not subject to further review.
4

RFP #251-27-95
Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:
* The submission of false or misleading information in the vendor's proposal.
* Any efforts to dissuade or discourage other vendors from submitting proposals.
* Any efforts to influence, dictate, or change the terms of another vendor's proposal.
* Any form of bid collusion or bid rigging.
TERMINOLOGY
Definitions:
* The proposing firm will be referred to throughout this document as VENDOR.
* The Scope of Work defined in this Request for Proposal (RFP) shall be referred to as the PROJECT.
* Deliverables shall include pricing information, experience and methodology for commercial moves pertaining to
public school environments.
QUALIFICATIONS
* THE VENDOR shall be licensed and approved to do business in the State of North Carolina.
* No fewer than five years of experience in performing the required duties will be accepted. Please provide
references.
* Insurance requirements referenced within as well as any Federal, State and Local requirements shall be required
and maintained.
* Vendors will hold and maintain all certifications as required by state, local, and federal law.
* Demonstrated experience in performing similar projects.
* Vendor will be disqualified for consideration if they are listed on either the State of North Carolina debarred
vendor registry or the Federal Government debarred vendor registry.
o (Federal Government) https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf
o (State of North Carolina) https://ncadmin.nc.gov/documents/nc-debarred-vendors
Acknowledged and Agree: Initial: _______________________
BACKGROUND
For informational purposes, the Wake County Public School System (WCPSS) is currently the largest school district in
North Carolina and the 15th largest in the United States. There are currently 203 schools serving a student population of
approximately 162,000, with approximately 20,000 staff. Wake County covers 854 square miles. Additional information
about the school system can be accessed via the internet site (www.wcpss.net).
PURPOSE AND OBJECTIVES
This Request for Proposal (RFP) is for the purpose of obtaining quotes and ultimately entering into a contract for Fire
Suppression Services, Inspection, and Certification as needed for the Wake County Public Schools' Child Nutrition
Services Program, hereinafter referred to as the School Food Authority (SFA).
It is the intent of WCPSS to contract with an interested party or parties to provide Fire Suppression Services, Inspection,
and Certification for our school cafeterias.
The contract will be between the offeror and the SFA. The offeror shall provide assurances that all operations addressed
in the RFP will be conducted in a manner that is consistent with the goals of the SFA's Child Nutrition Program.
CONTRACT TIME PERIOD
The term of the contract shall be for a period of twelve (12) months with the option to renew for up to four (4)
additional one-year periods. The total possible length of the bid is fine (5) years. The effective date is expected to be
July 1, 2026 through June 30, 2027. Any contract extension is contingent upon approval of WCPSS and the
5

RFP #251-27-95
contractor(2). There will be no contract changes during each one-year (1) term, however, contractors may, at the time
of renewal, petition CNS for revisions based on market conditions. Any requested revisions must be approved by the
CNS Senior Director or his/her Designee.
Vendor Registration and Solicitation Notification System
The NC Electronic Vendor Portal (eVP) allows Vendors to electronically register with the State to receive electronic
notification of current procurement opportunities for goods and services available at the following website:
https://evp.nc.gov.
This RFP is available electronically on the electronic Vendor Portal (eVP) at the following website: https://evp.nc.gov.
Electronic Vendor Portal (EVP)
Before submitting a bid, Vendor must register with North Carolina eVP. There is NO COST to register. Additional
information can be found at https://eprocurement.nc.gov/registering-evp/download?attachment .
The State has implemented the Electronic Vendor Portal (eVP) to connect vendors with state government organizations
that purchase goods and services and allows the public to retrieve award notices and other information. Please register
to receive bid notification and electronic procurement opportunities from Wake County Public Schools. Results may be
found by searching by Solicitation Number. This information may not be available for several weeks depending upon the
complexity of the acquisition and the length of time to complete the evaluation process.
Terms of Use Link: https://eprocurement.nc.gov/evp-terms-use/open
METHOD OF AWARD
All qualified bids will be evaluated, and awards will be made to the Vendor(s) meeting the RFP requirements and
achieving the highest and best final evaluation.
Vendors shall not be considered who are not approved or authorized by The State of North Carolina to do business with
The State of North Carolina.
WCPSS reserves the right to waive any minor informality or technicality in bids received.
AWARD CRITERIA
As provided by statute, award will be based on the lowest and best bid (most advantageous to Wake County Public
School System) as determined by consideration of:
* Prices offered.
* General reputation and performance capabilities of the bidder.
* Conformity with specifications herein.
* Delivery and installation schedule.
* Location and availability of service and repair facilities and personnel.
* Suitability for Intended Use.
* References provided for proposed service(s).
* Demonstration of proposed services(s), if required.
It is not the policy of the WCPSS to purchase on the basis of low bid price alone. All bids are subject to evaluation and
approval by the WCPSS. In evaluating the bids received and determining the best value, WCPSS may consider any
combination of the following criteria:
1. the service price;
2. the reputation of the vendor and of the vendor's services;
3. the extent to which the services meet the needs of the WCPSS;
4. the vendor's location, service, and delivery capabilities;
5. the vendor's past performance with the WCPSS;
6

RFP #251-27-95
6. the warranties offered and the bidder's warranty service history;
7. the probability of continuous availability of the services offered;
8. the impact on the ability of the WCPSS to comply with any applicable laws or rules;
9. the total long-term cost to the WCPSS to acquire the vendor's services;
10. any other relevant factor that a public or private entity could consider in selecting a vendor.
It is understood that the WCPSS may use all means at their collective disposal to evaluate the bids received on these
criteria, and the final decision as to the best overall offer, both as to price and to suitability of the services offered to fit
the needs of the WCPSS, will solely rest on the Child Nutrition Senior Director and /or the WCPSS CNS.
AWARD OF CONTRACT
It is the general intent to award this contract to a single overall bidder. The right is reserved, however, to make awards
to multiple bidders, if such shall be considered by Wake County Public School System to be most advantageous or to
constitute its best interest.
The successful bidder(s) will be notified by "Notice(s) of Award" issued by the WCPSS Purchasing Department.
Bid audits may be conducted as a means of determining and/or verifying the cost quoted by the Vendor.
SCOPE OF WORK
CONTRACT SPECIFICATIONS
The contract for services to fire suppression inspection and certification services located in WCPSS CNS kitchens
includes:
All fire suppression systems are to be inspected on a semi-annual schedule:
a. System installed as per manufacturer's specifications.
b. System installed as per NC Fire Code Standards.
c. All controls operating properly.
d. Extinguishing agent proper pressure.
e. Expelling agent proper weight.
f. Expelling agent cartridge at proper weight.
g. Distribution piping tight, secured with no blockage.
h. System tested and service as per manufacturer's specifications, NFPA Nos. 96, 17 and 17A, State and local fire
codes.
i. Fusible links are to be replaced per manufacturer's recommendation.
j. Certification forms to be furnished at each inspection service with a written report to Child Nutrition with a copy
of certification form at the finish of each semi-annual service.
k. Keep premises free from accumulation of waste materials. The vendor will be responsible for removing all
debris from the premises and disposing of the same.
l. Hydrostatic testing conducted if required.
All Inspections and Certifications shall be conducted on a semi-annual basis, between the hours of 7:00 A.M. and 2:00
P.M. Monday through Friday, except holidays, teacher workdays, and inclement weather days or as otherwise requested
by the Child Nutrition Services Senior Director or designee and mutually agreed upon with the successful bidder. After-
hours inspections will not be accepted and will result in a contract cancellation.
All interested parties should familiarize themselves with the site conditions and with the specifications. Interested
parties shall investigate local conditions which may affect the performance of the contract. No allowances will be made
for the failure to do so. No consideration will be given at a later time for alleged misunderstanding as to requirements
of work, materials to be furnished or conditions required by nature of the site.
Inspection reports and corresponding invoices must be received in the CNS Business Office within 30 days of service. Any
7

RFP #251-27-95
corrections to invoices must be returned with corrections within 10 days.
Invoices must include the school(s) serviced on the invoices.
Any violations discovered during service must be reported to CNS within 72 hours.
Acknowledged and Agree: Initial: _______________________
CHARGES FOR INCONVENIENCE
After acceptance, the successful vendor will be liable for any expenses, including attorney fees, incurred as a result of
violations or attempts to enforce this contract.
If the vendor is unable to deliver an approved product, the respective Wake County Public Schools Child Nutrition
Services office shall purchase a product of equal or greater quality from another source. The difference between price
paid and contract price will be charged to the contracted vendor.
COMPLIANCE WITH ENERGY POLICY AND CONSERVATION ACT
By signing this bid, the bidder certifies that the vendor is in compliance with all applicable standards, orders, regulations,
and policies related to energy efficiency which are contained in the State energy conservation plan issued in compliance
with the Energy Policy and Conversation Act (Pub. L 94-163, 89 Stat. 871). [53 FR 8044, 8087, Mar. 11, 1988, as amended
at 60 FR 19639, 19641, Apr. 19, 1995]
DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS
As requested by Executive Order 12549, Debarment and Suspension, and implemented at 15 CFR Part 26, for
prospective participants in primary covered transactions, as defined in 15 CFR Part 26, Sections 26.105 and 26.110-1) the
prospective primary participant certifies to the best of its knowledge and belief, that is and its principals:
a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
covered transactions by a Federal department or agency;
b) have not, within a three-year period preceding this bid, been convicted of or had a judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State, or local) transaction or contract under public transaction; violation of Federal or State antitrust statutes
or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
or receiving stolen property:
c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated in paragraph (1) (b) of this certification; and
d) have not, within a three-year period preceding this application/bid, had one or more public transactions (Federal,
State, or local) terminated for cause or default.
By signing this bid, the bidder certifies that the vendor is in compliance with Federal, State, and Local guidelines. Where
the prospective primary participant is unable to certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this bid. DEBARMENT, SUSPENSION and OTHER RESPONSIBLTITY MATTERS
compliance is addressed in FORM F.
DEVIATIONS
Any deviations from specifications and requirements herein must be clearly pointed out by bidder. Otherwise, it will be
considered that the equipment or services offered is in strict compliance with these specifications and requirements,
and successful bidder will be held responsible, therefore. Deviations must be explained in detail below or on an
attached sheet. However, no implication is made by Wake County Public School System that deviations will be
acceptable. Bidder is advised that the response (or lack thereof) on this question does not take precedence over specific
responses or non-responses provided elsewhere in this bid.
Deviations from Item Specification or General Terms and Conditions
8

RFP #251-27-95
Any and all limitations, expectations, qualifications, special conditions, or deviations from these General Terms and
Conditions or any of the item specifications, including the offering of any alternate to the "approved brand and/or
model" (where identified) must be clearly noted in detail by the bidder at the time of submission of the bid. The absence
of such limitations, exceptions, qualifications, special conditions, or deviations being submitted in writing with the
bidder's response will hold the bidder accountable to the WCPSS to perform in strict accordance with all these General
Terms and Conditions and all the item specifications as written, including any such limitations, exceptions, qualifications,
special conditions, or deviations with the bid response may place the bidder at a competitive disadvantage or otherwise
prevent the WCPSS from considering to bid on the affected items(s).
Any deviation from any of the item specifications, including the delivery of any product other than the specific brand and
model of the product awarded, will be grounds for rejection of the product(s) when delivered, and will expose the
vendor to the remedies identified in section #32 of this General Terms and Conditions document entitled "Remedies for
Non-Performance of Contract, and Contract Termination" and may jeopardize future business from the WCPSS.
DEVIATION compliance is addressed in FORM G.
FIRM BID
Prices and any other entry made hereon by the bidder shall be considered firm and not subject to change or withdrawal.
No exceptions.
WITHDRAWAL OR MODIFICATION OF BID
Subject to the restrictions discussed below, the WCPSS will consider a WRITTEN request from any bidder that the bidder
be allowed to withdraw any bid submitted, but ONLY IN ITS ENTIRETY, and ONLY UNTIL THE DUE DATE AND TIME FOR
BID SUBMISSION as stated in the Bid Certification included with this RFP. A representative of the bidding entity who is
authorized to enter into contracts on behalf of the bidding entity must manually sign any request for the withdrawal of
any bid in ink, and the person signing the request must indicate his/her title along with his/her signature. No bid may be
withdrawn after the date and time that bids are due as specified in the Bid Certification. Only bids that have been
submitted consistent with the instructions relating to packaging and labeling of the bid will be considered for
withdrawal.
If there is any question in the mind of the management of the WCPSS regarding the identity of the bid or the identity of
the bidder relation to any request for the withdrawal of any bid, the WCPSS will refuse to allow the withdrawal of the
bid. Withdrawal of any bid allowed by the WCPSS will require the completion and signature of a written receipt by the
bidder's representative satisfactory to the WCPSS Administrator before the bid will be released. The decision of the
WCPSS Administrator in relation to any matters concerning bid withdrawal will be final.
If a bidder requests to withdraw a bid and the WCPSS allows the withdrawal of the bid, the bidder may resubmit the bid,
or submit a new bid, up until the due date and time for bid submission as stated in the Bid Certification included with
this RFP, provided any new submission meets all the qualifications of bid submission included in these General Terms
and Conditions.
If a bidder resubmits a bid that was withdrawn and makes changes to any document in the bid package, an authorized
agent of the bidder must initial all alterations made to any bid document.
All bids in possession of the WCPSS at the time bids are due shall be deemed final, conclusive, and irrevocable, and no
bid shall be subject to withdrawal, amendment, or correction after the due date and time for bid submission as stated in
the Bid Certification included with this RFP.
PRICING
Offeror shall complete the quote page and include any and all billing charges. Prices shall be provided based on an
hourly rate for the type of staffing delivered to each cafeteria site or central office location. Prices/rates should remain
fixed through the duration of the contract. Prices/rates shall not include State Sales Tax or Federal Excise Tax.
9

RFP #251-27-95
Allowable costs will be paid from the nonprofit school food service account to the offeror/contractor net of all
discounts, rebates and other applicable credits accruing to or received by the contractor or any assignee under the
contract, to the extent those credits are allocable to the allowable portion of the costs billed to the SFA. The
offeror/contractor agrees to fully disclose all discounts, rebates, allowances, and incentives received by the Company
from its suppliers. If the offeror/contractor receives a discount, rebate, allowance, or incentive from any supplier, the
offeror/contractor must disclose and return to the Wake County Public School System District the full amount of the
discount, rebate, or applicable credit that is received based on the purchases made on behalf of the Wake County Public
School System District. All discounts, rebates, allowances, and incentives must be returned to the Wake County Public
School System District during a mutually agreed upon timeframe that is beneficial to the School District.
"Cost Plus" bids will not be accepted unless otherwise requested in this RFP.
Bid Prices must be firm for acceptance throughout the term of the contract, unless otherwise specified in this RFP or in
the bidder's response.
If during the term of the contract, a successful bidder's net prices to any or all of its other customers in similar market
circumstances for any of the same items awarded under this RFP are reduced below the contracted price, it is
understood and agreed that the benefits of such price reduction shall be extended to all participants of the WCPSS.
VALUE ADDED
Value added options and services including, but not limited to, product merchandisers and other purchasing incentives
will not be considered as a factor in evaluating the award of this Bid.
EQUAL EMPLOYMENT OPPORTUNITY (EEO) DISCLOSURES
By submission of a bid, the bidder agrees that in the performance of any contract resulting from any award under this
bid, the bidding entity will comply with all applicable equal employment opportunity laws and regulations, including, but
not limited to, an agreement not to deny any benefit to, exclude from any opportunity, or discriminate in any way
against, any applicant, employee, or any other person because of age, color, creed, gender, handicapping condition,
marital status, national origin, political affiliation or belief, race, religion, or veteran status.
The Bidder shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive
Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations, 41 CFR Part 60.
The occurrence of any prohibited discrimination will constitute vendor's breach of contract due to a substantial failure
by the vendor to fulfill its obligations, whereupon the WCPSS may terminate the vendor's contract for cause as provided
by section #32 of this General Terms and Conditions document entitled "Remedies for Non-Performance of Contract,
and Contract Termination."
FORCE MAJEURE
The term Force Majeure shall include, but is not limited to, governmental restraints or decrees, provided they affect all
companies in the vendor's industry equally and are not actions taken solely against the vendor; acts of God (except
natural phenomena, such as rain, wind or flood, which are normally expected in the locale in which performance is to
take place); work stoppages due to labor disputes or strikes; fires; explosions; epidemics; riots; war; rebellion; or
sabotage.
The parties to this contract will be required to use due caution and preventative measures to protect against the effects
of Force Majeure, and the burden of proving that Force Majeure has occurred shall rest on the party seeking relief under
this section. The party seeking relief due to Force Majeure will be required to promptly notify the other party in writing,
citing the details of the Force Majeure event, and will be required to use due diligence to overcome obstacles to
performance created by the Force Majeure event, and shall resume performance immediately after the obstacles have
been removed, provided the contract has not been terminated in the interim.
10