Fire Suppression Inspection and Certification

Location:	North Carolina
Posted:	Apr 17, 2026
Due:	May 13, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	251-27-95
Publication URL:	To access bid details, please log in.

Attachment Preview

RFP #251-27-95

Memorandum From Purchasing Department

Letter of Instruction for RFP #251-27-95

To: Prospective Parties

Thank you for your interest in the Wake County Public School System. Please review the following instructions prior to submitting

your proposal.

• All submittals must be organized and indexed according to the order of the required subject matter. The information

contained in your submittal should be indexed and easily accessed by WCPSS. WCPSS is not required to seek clarification on

any proposal that does not meet these minimum requirements.

• Prior to submitting and executing the proposal, please make sure you read and understand the terms and conditions

referenced. All proposals are subject to the terms and conditions outlined herein. All responses will be controlled by such

terms and conditions and the submission of other terms and conditions, price lists, catalogs, and/or other documents as

part of an offeror’s response will be waived and have no effect either on this Request For Proposals or on any contract that

may be awarded resulting from this solicitation. The attachment of any other terms and conditions by the Offeror may be

grounds for rejection of that proposal. Offeror specifically agrees to the conditions set forth in the above paragraph by

signature to the proposal.

• WCPSS will adhere to strict deadlines as indicated in the solicitation document and thus will not make exceptions to these

dates and times.

• Please read carefully the section titled CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING THE RFP PROCESS.

All questions should be directed to Marcella Calvert at bids-mcalvert@wcpss.net.

• Offerors are cautioned that this is a request for offers, not a request to contract, and WCPSS reserves the unqualified right

to reject any and all offers when such rejection is deemed to be in the best interest of WCPSS.

• In submitting a proposal, the Offeror agrees not to use the results there from as part of any news release or commercial

advertising.

• Submit one (1) signed, original executed proposal response and one (1) electronic copy on a flash drive (emails not

accepted) of your proposal simultaneously to the address identified in the solicitation.

• Clearly mark each package with (1) Vendor name; (2) the RFP number; and (3) the due date. Address the package(s)

for delivery as shown in the table below. If the Vendor is submitting more than one (1) proposal, each proposal shall

be submitted in separate envelopes and marked accordingly. For delivery purposes, separate envelopes from a

single Vendor may be included in the same outer package. Proposals are subject to rejection unless submitted with

the information above included on the outside of the proposal package.

• Include a copy of IRS Form W-9 along with WCPSS Vendor Information Form (Form M).

• Before submitting a bid, Vendor must register with North Carolina eVP. There is NO COST to register. Additional

information can be found at https://eprocurement.nc.gov/registering-evp/download?attachment

• Vendors must review and initial the check list enclosed to verify that they have submitted the required information and that

they have read and agree to the terms and conditions (local, state, and federal) as written.

• Offerors are cautioned that responses will be deemed nonresponsive if they do not include all required information and

submittals as required.

• In the event a pre-bid meeting is scheduled, offeror is urged and encouraged to attend. Site visits are scheduled through

appropriate WCPSS staff and cannot be scheduled individually.

• All communication shall be in written form (email) and directed to the buyer of record identified within this document.

Deviations from this may subject your response to disqualification

• Prebid meeting, if applicable, will be held at 1551 Rock Quarry Rd., Bldg. F, at the designated time.

RFP #251-27-95

Request for Proposal #251-27-95

1551 Rock Quarry Rd – Bldg. F

Raleigh, NC 27610

Refer ALL Inquiries to: Marcella Calvert

Telephone No: 919-694-8722

E-Mail: bids-mcalvert@wcpss.net

Proposals will be publicly opened: May 13, 2026 @ 2:00 PM

Contract Type: Agency Specific Term Contract

Commodity: 921016

Fire Suppression Inspection and Certification

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO VENDORS

Sealed Proposals, subject to the conditions made a part hereof, will be received at this office (1551 Rock Quarry Road, Bldg. F,

Raleigh, NC) until 2:00 p.m. on the day of opening and then opened, for furnishing and delivering the commodity as described

herein. Refer to page 2 & 3 for proper mailing instructions.

Proposals submitted via facsimile (FAX) machine in response to this Request for Proposals will not be acceptable. Proposals

are subject to rejection unless submitted on this form.

EXECUTION

In compliance with this Request for Proposal, and subject to all the conditions herein, the undersigned offers and agrees to

furnish and deliver any or all items upon which prices are proposed, at the prices set opposite each item within the time

specified herein. By executing this proposal, I certify that this proposal is submitted competitively and without collusion.

Failure to execute/sign proposal prior to submittal may render bid invalid. Late proposals are not acceptable.

VENDOR:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TELEPHONE

NUMBER:

TOLL FREE TEL. NO

(800)

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 60 days from date of proposal opening unless otherwise stated here: ____ days

Prompt Payment Discount: _______ % __________________ days.

RFP #251-27-95

BID SUBMITTAL

Sealed bids, subject to the conditions made a part hereof and the receipt requirements described below, shall be

received at the address indicated in the table below, for furnishing and delivering those items or services as described

herein.

MAILING ADDRESS FOR DELIVERY OF BID

BID NUMBER: 251-27-95

Wake County Public Schools

Purchasing Department

Attn: Marcella Calvert

1551 Rock Quarry Road, Building F

Raleigh, NC 27610

IMPORTANT NOTE: All bids shall be physically delivered to the office address listed above on or before the bid

deadline in order to be considered timely, regardless of the method of delivery. This is an absolute requirement. All risk

of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier, or other delivery

service is entirely on the Vendor. It is the sole responsibility of the Vendor to have the bid physically in this Office by the

specified time and date of opening. The time of delivery will be marked on each bid when received, and any bid received

after the bid submission deadline will be rejected. Sealed bids, subject to the conditions made a part hereof, will be

received at the address indicated in the table in this Section, for furnishing and delivering the commodity as described

herein.

Submit one (1) signed, original executed proposal response, including all attachments, and (1) electronic copy on a flash

drive (emails not accepted) of your proposal simultaneously to the address identified in the table above. Submit your

bid in a sealed package.

Clearly mark each package with: (1) Vendor name; (2) the RFP number; and (3) the due date. Address the package(s) for

delivery as shown in the table above. If Vendor is submitting more than one (1) bid, each bid shall be submitted in

separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed envelopes from a single

Vendor may be included in the same outer package.

Bids are subject to rejection unless submitted with the information above included on the outside of the sealed bid

package.

The electronic copies of your bid must be provided on separate flash drives. The files shall NOT be password protected,

shall be in .PDF and .XLS format, and shall be capable of being copied to other media including readable in Microsoft

Word and/or Microsoft Excel.

MAILING INSTRUCTIONS: Mail only one fully executed proposal with copies, unless otherwise instructed, and only

one proposal package with copies per envelope. Address envelope and include proposal number as shown below. It is

the responsibility of the Vendor to have the proposal in this office by the specified time and date of opening.

RFP SCHEDULE

The table below shows the intended schedule for this RFP. WCPSS will make every effort to adhere to this schedule.

Event

Issue RFP

Attend Urged and Cautioned Pre-Proposal Meeting

1551 Rock Quarry Road, Bldg. F

Raleigh, NC 27610

Questions submitted to: bids-mcalvert@wcpss.net

(Reference RFP # in subject line)

Provide Response to Questions

Submit Proposals

Responsibility

WCPSS

Vendor

Date and Time

April 17, 2026

April 28, 2026 at 9:00 AM/ET

Vendor/WCPSS May 1, 2026, by 2:00 PM

WCPSS

Vendor

May 5, 2026, by End of Business Day

May 13, 2026, by 2:00 PM

RFP #251-27-95

NON-MANDATORY MEETING: Prospective vendors are STRONGLY URGED AND CAUTIONED to attend a pre-proposal

meeting to apprise themselves of all data and conditions which will affect the performance of the work and service

called for or reasonably implied by this RFP.

Bidders are cautioned that any information released to attendees during site visit, other than that involving the physical

aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this RFP, must

be confirmed by written addendum (issued by WCPSS) before it can be considered to be a part of this RFP document.

Bidder bidding otherwise does so at its own risk.

PROPOSAL QUESTIONS

Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the

best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions, in

written form by the above due date. WCPSS will not respond to questions via telephone or telephone message(s).

Written questions shall be emailed to bids-mcalvert@WCPSS.net at date and time specified above. Vendors should

enter “RFP #251-27-95 Questions” as the subject for the email. Question submittals should include a reference to the

applicable RFP section and be submitted in the format shown below:

Reference

RFP Section, Page Number, Description

Vendor Question

Vendor question …?

Questions received prior to the submission deadline date, WCPSS’ response and any additional terms deemed necessary

by WCPSS will be posted in the form of an Addendum and shall become an Addendum to this RFP. No information,

instruction, or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or

otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors shall rely only on written

material contained in an Addendum to this RFP. Addendums associated with the Request for Proposal will be posted to

the following links and it will be the vendor’s responsibility to adhere to and check these addendums prior to bid

submittal:

http://webarchive.wcpss.net/about-us/purchasing/open-bids.html

https://evp.nc.gov/solicitations

PROPOSAL EVALUATION

All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for additional

information and/or elect to conduct interviews with finalists to clarify information provided in the proposals.

The on-site training services that are the subject of this RFP are not required to be bid under North Carolina law, and

none of the statutory requirements regarding public bidding apply to this RFP. This document, and not those statutes,

will govern the selection process.

WCPSS shall not be required to award the contract to the lowest proposed compensation; nor shall WCPSS have any

obligation to explain its decision to recommend or not to recommend any particular vendor or to invite or exclude any

particular vendor from consideration at any stage of the process. Instead of recommending that contracts be awarded

to one or more vendors who presented proposals, WCPSS may, at its sole discretion, reject the proposals and repeat the

process, enter into direct contract negotiations with one or more vendors (possibly including vendors who have not

previously submitted proposals) or take any other action WCPSS deems advisable under all the circumstances.

WCPSS is expected to make any final selection(s) based upon any factors or considerations WCPSS deems relevant.

Factors often considered include qualifications, relevant experience, fee, and ability to perform work in a timely manner.

WCPSS retains sole discretion to award the contract to the vendor(s) it believes will best serve the interests of WCPSS

and may consider any factors, documents, or information it deems relevant in making that determination. WCPSS shall

not have any obligation to explain its decision to select or not select any individual vendors or to invite or exclude any

individual vendors from consideration at any stage of the process. The decision of WCPSS to accept or reject any

proposals and to award contract(s) to any one or more vendor(s) shall be final and not subject to further review.

RFP #251-27-95

Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:

• The submission of false or misleading information in the vendor’s proposal.

• Any efforts to dissuade or discourage other vendors from submitting proposals.

• Any efforts to influence, dictate, or change the terms of another vendor’s proposal.

• Any form of bid collusion or bid rigging.

TERMINOLOGY

Definitions:

• The proposing firm will be referred to throughout this document as VENDOR.

• The Scope of Work defined in this Request for Proposal (RFP) shall be referred to as the PROJECT.

• Deliverables shall include pricing information, experience and methodology for commercial moves pertaining to

public school environments.

QUALIFICATIONS

• THE VENDOR shall be licensed and approved to do business in the State of North Carolina.

• No fewer than five years of experience in performing the required duties will be accepted. Please provide

references.

• Insurance requirements referenced within as well as any Federal, State and Local requirements shall be required

and maintained.

• Vendors will hold and maintain all certifications as required by state, local, and federal law.

• Demonstrated experience in performing similar projects.

• Vendor will be disqualified for consideration if they are listed on either the State of North Carolina debarred

vendor registry or the Federal Government debarred vendor registry.

o (Federal Government) https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf

o (State of North Carolina) https://ncadmin.nc.gov/documents/nc-debarred-vendors

Acknowledged and Agree: Initial: _______________________

BACKGROUND

For informational purposes, the Wake County Public School System (WCPSS) is currently the largest school district in

North Carolina and the 15th largest in the United States. There are currently 203 schools serving a student population of

approximately 162,000, with approximately 20,000 staff. Wake County covers 854 square miles. Additional information

about the school system can be accessed via the internet site (www.wcpss.net).

PURPOSE AND OBJECTIVES

This Request for Proposal (RFP) is for the purpose of obtaining quotes and ultimately entering into a contract for Fire

Suppression Services, Inspection, and Certification as needed for the Wake County Public Schools’ Child Nutrition

Services Program, hereinafter referred to as the School Food Authority (SFA).

It is the intent of WCPSS to contract with an interested party or parties to provide Fire Suppression Services, Inspection,

and Certification for our school cafeterias.

The contract will be between the offeror and the SFA. The offeror shall provide assurances that all operations addressed

in the RFP will be conducted in a manner that is consistent with the goals of the SFA’s Child Nutrition Program.

CONTRACT TIME PERIOD

The term of the contract shall be for a period of twelve (12) months with the option to renew for up to four (4)

additional one-year periods. The total possible length of the bid is fine (5) years. The effective date is expected to be

July 1, 2026 through June 30, 2027. Any contract extension is contingent upon approval of WCPSS and the

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	251-27-95
Project Title:	Fire Suppression Inspection and Certification
Description:	This Request for Proposal (RFP) is for the purpose of obtaining quotes and ultimately entering into a contract for Fire Suppression Services, Inspection, and Certification as needed for the Wake County Public Schools’ Child Nutrition Services Program, hereinafter referred to as the School Food Authority (SFA). It is the intent of WCPSS to contract with an interested party or parties to provide Fire Suppression Services, Inspection, and Certification for our school cafeterias.
Opening Date:	5/13/2026 2:00 PM
Posted Date:	4/18/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION


Solicitation Number * 251-27-95	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-05-13T14:00:00.0000000	Posted Date * 2026-04-17T18:23:31.0000000Z	Primary Commodity Code Fire services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Marcella Calvert
Description This Request for Proposal (RFP) is for the purpose of obtaining quotes and ultimately entering into a contract for Fire Suppression Services, Inspection, and Certification as needed for the Wake County Public Schools’ Child Nutrition Services Program, hereinafter referred to as the School Food Authority (SFA). It is the intent of WCPSS to contract with an interested party or parties to provide Fire Suppression Services, Inspection, and Certification for our school cafeterias.

Fire Suppression Inspection and Certification

Attachment Preview

See also