RFP 2026-072 Twelve Mile Creek WRF Biosolids Services

Request for Proposal No. 2026-072
Twelve Mile Creek WRF Biosolids
Services
Due Date: May 19, 2026
Time: 11:00 AM Local Time
Submittal Location: Electronic Submission
Union County Government Center
Procurement Department
600 Patton Ave,
Monroe, NC 28110
Procurement Contact:
Juan Rodriguez-Cruz
Procurement Specialist
704.283.3519
Juan.Rodriguez-Cruz@unioncountync.gov

Contents
1 Notice of Advertisement ................................................................................................................ 4
2 Submittal Details ........................................................................................................................... 5
2.1 PROPOSAL SUBMISSION DEADLINE AND DELIVERY ADDRESS................................................................................. 5
2.2 PROPOSAL SUBMISSION REQUIREMENTS ................................................................................................................ 5
2.3 NON-MANDATORY PREPROPOSAL CONFERENCE AND SITE VISIT ............................................................................. 5
2.4 PROPOSAL QUESTIONS ........................................................................................................................................... 5
2.5 PROPOSAL ADDENDUM .......................................................................................................................................... 6
2.6 COMMUNICATION................................................................................................................................................... 6
3 Introduction ................................................................................................................................... 6
3.1 COUNTY ................................................................................................................................................................. 6
3.2 PURPOSE ................................................................................................................................................................ 6
3.3 PROJECT BACKGROUND .......................................................................................................................................... 6
4 Scope of Services ............................................................................................................................ 7
4.1 INTENT ................................................................................................................................................................... 7
4.2 SUMMARY OF SERVICES ......................................................................................................................................... 7
4.3 PLANNING AND ADMINISTRATION .......................................................................................................................... 7
4.4 USE & MAINTENANCE OF UCW EQUIPMENT & FACILITIES ................................................................. 8
4.5 EQUIPMENT ............................................................................................................................................................ 8
4.6 REMOVAL AND TRANSPORTATION OF BIOSOLIDS .................................................................................................... 8
4.7 DEWATERED WASTE ACTIVATED BIOSOLIDS REMOVAL DOCUMENTATION ............................................................ 9
4.8 MONITORING, RECORD KEEPING, AND REPORTING ................................................................................................ 10
4.9 USE OF SUBCONTRACTORS ................................................................................................................................... 10
4.10 SPILL CONTROL AND CLEAN-UP PROCESS.............................................................................................................. 10
4.11 SAFETY PROGRAM ............................................................................................................................................... 11
4.12 INSPECTION RIGHTS .............................................................................................................................................. 11
5 Detailed Submittal Requirements and Instructions ................................................................. 11
5.1 TERMS OF SUBMISSION ......................................................................................................................................... 11
5.2 DUPLICATE PROPOSALS......................................................................................................................................... 12
5.3 PROPOSAL FORMAT .............................................................................................................................................. 12
5.3.1 Section A - Cover Letter .............................................................................................................................. 13
5.3.2 Section B - project team .............................................................................................................................. 13
5.3.3 Section C - project experience..................................................................................................................... 14
5.3.4 Section D - project management, approAch and quality control ................................................................. 14
5.3.5 Section E - Reputation of respondent .......................................................................................................... 15
5.3.6 Section F - References................................................................................................................................. 15
5.3.7 section g - Cost Proposal ............................................................................................................................ 15
5.3.8 Section H - Required Signature Forms ....................................................................................................... 16
6 Evaluation Criteria and Selection Process................................................................................. 16
6.1 SELECTION PARTICIPANTS .................................................................................................................................... 16
6.2 EVALUATION SELECTION PROCESS ...................................................................................................................... 16
6.3 AWARD PROCEDURE ............................................................................................................................................ 17
7 General Conditions and Requirements ..................................................................................... 18
7.1 TERMS AND CONDITIONS...................................................................................................................................... 18
7.2 COST ADJUSTMENTS ............................................................................................................................................. 19
7.3 TRAVEL AND EXPENSE POLICY ............................................................................................................................ 19
7.4 CONTRACTUAL OBLIGATIONS .............................................................................................................................. 19
7.5 SUB-OFFEROR/PARTNER DISCLOSURE ................................................................................................................. 19
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RFP 2026-072 Twelve Mile Creek WRF Biosolids Services

7.6 EXCEPTION TO THE RFP ....................................................................................................................................... 19
7.7 MODIFICATION OR WITHDRAWAL OF PROPOSAL .................................................................................................. 20
7.8 EQUAL EMPLOYMENT OPPORTUNITY ................................................................................................................... 20
7.9 MINORITY AND SMALL BUSINESS PARTICIPATION PLAN ...................................................................................... 20
7.10 LICENSES .............................................................................................................................................................. 20
7.11 E-VERIFY ............................................................................................................................................................. 20
7.12 DRUG-FREE WORKPLACE .................................................................................................................................... 20
7.13 INSURANCE .......................................................................................................................................................... 21
7.14 INDEMNIFICATION ................................................................................................................................................ 23
8 Appendix A - Cost PropOsal...................................................................................................... 25
9 Appendix B - Proposal Submission Form ................................................................................. 27
10 Appendix C - Addendum and Anti-Collusion Form................................................................ 28
11 Appendix D - Template Contract .............................................................................................. 29
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Union County, North Carolina
RFP 2026-072 Twelve Mile Creek WRF Biosolids Services

1 NOTICE OF ADVERTISEMENT
Union County, North Carolina
Request for Proposals No. 2026-072
Twelve Mile Creek WRF Biosolids Services
Electronic proposals will be received by the Union County's Procurement & Contract Management
Department by 11:00 AM EDT on May 19, 2026. Late submittals will not be accepted.
Union Electronic proposals will be received by the Union County's Procurement & Contract
Management Department by 11:00 AM EDT on May 19, 2026. Late submittals will not be
accepted.
A Non-Mandatory, Pre-Proposal Conference and Site Visit will be held on April 28, 2026 beginning
at 10:00 AM EST. at Twelve Mile Creek Water Reclamation Facility, 8299 Kensington Dr.,
Waxhaw, NC 28173. Representatives from Union County Water will be on-hand to give a brief
overview of the project and to answer questions. Attendance at this meeting is strongly
encouraged.
Union County, through Union County Water, is soliciting proposals from experienced and qualified
firms to provide biosolids services for Dewatered Waste Activated Biosolids produced at the
Twelve Mile Creek Water Reclamation Facility, including removal, transport, and
composting/beneficial reuse.
Copies of the solicitation may be obtained from the locations listed below:
1. Download the Solicitation Documents from the Union County website:
https://www.unioncountync.gov/departments/bids-procurement/current-bids
2. Download the Solicitation Documents from the State of North Carolina eVP website:
https://evp.nc.gov/solicitations/ (Search County of Union)
All questions about the meaning or intent of the RFP Documents are to be submitted in writing to the
Procurement Representative listed on the cover page (Juan.Rodriguez-Cruz@unioncountync.gov)
no later than May 6, 2026, at 5:00 PM Local Time.
Union County reserves the right to reject any or all proposals, to waive technicalities and to make
such selection deemed in its best interest.
Union County reserves the right to award to multiple vendors.
Offerors are required to comply with the non-collusion requirements set forth in the Solicitation
Documents.
Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and
Small Businesses.
--End of Advertisement--
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Union County, North Carolina
RFP 2026-072 Twelve Mile Creek WRF Biosolids Services

2 SUBMITTAL DETAILS
2.1 PROPOSAL SUBMISSION DEADLINE AND DELIVERY ADDRESS
All Proposals are to be received electronically by the Union County Procurement Department
no later than May 19, 2026, at 11:00 AM Local Time, per the instructions below. Any
proposals received after this date and time shall be rejected without exception.
2.2 PROPOSAL SUBMISSION REQUIREMENTS
The proposal must be submitted electronically using the following link:
https://lfportal.unioncountync.gov/Forms/procurementsubmit. The proposal must be signed
by a person who is authorized to bind the proposing Company. Instructions for preparing the
proposal are provided herein.
Select the solicitation drop down arrow and choose this RFP from the list. Complete the form,
upload your proposal as one (1) complete document, and select submit. The maximum
accepted size is 30 MB. A delivery notification email, from LF-Forms@co.union.nc.us, will be
sent as your confirmation of receipt.
Paper submissions and/or email submissions will not be accepted.
There is no expressed or implied obligation for Union County to reimburse for any expenses
incurred in preparing proposals in response to this request.
Union County reserves the right to reject any or all proposals, to waive technicalities and to
make such selection deemed in its best interest, cancel this solicitation and award to multiple
vendors.
2.3 NON-MANDATORY PREPROPOSAL CONFERENCE AND SITE VISIT
A Non-Mandatory Pre-Proposal Conference and Site Visit will be held on April 28, 2026
beginning at 10:00 AM EST. at the Twelve Mile Creek Water Reclamation Facility, 8299
Kensington Dr., Waxhaw, NC 28173. Representatives from Union County Water will be on-
hand to give a brief overview of the project and to answer questions. Although attendance at
this meeting is not mandatory, it is strongly encouraged. Individual requests for site visits will
not be accommodated.
2.4 PROPOSAL QUESTIONS
Proposal questions will be due on or before May 6, 2026, at 5:00 PM Local Time. The primary
purpose of this is to provide participating vendors with the opportunity to ask questions, in
writing, related to the RFP.
Submit questions by email to Juan Rodriguez-Cruz at Juan.Rodriguez-
Cruz@unioncountync.gov by the deadline shown above. The email should identify the
proposal number and title. All questions and answers may be posted as addenda on
www.unioncountync.gov and https://evp.nc.gov/solicitations/.
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RFP 2026-072 Twelve Mile Creek WRF Biosolids Services

2.5 PROPOSAL ADDENDUM
Union County may modify the RFP prior to the date fixed for submission of proposals by the
issuance of an addendum. Should an Offeror find discrepancies or omissions in this RFP, or any
other documents provided by Union County, the Offeror should immediately notify the County of
such potential discrepancy in writing via email as noted above.
Any addenda to these documents shall be issued in writing. No oral statements, explanations,
or commitments by anyone shall be of effect unless incorporated in the written addenda.
Receipt of Addenda shall be acknowledged by the Offeror on Appendix C, Addendum and
Anti-Collusion Form.
2.6 COMMUNICATION
All communications, any modifications, clarifications, amendments, questions, responses or
any other matters related to this Request for Proposals must be made only through the
Procurement Contact noted on the cover of this RFP. A violation of this provision is cause for
the County to reject a Company's proposal. No contact regarding this document with other
County employees is permitted and may be grounds for disqualification.
3 INTRODUCTION
3.1 COUNTY
The County (estimated population 263,386) is located in the central, southern piedmont. The
County provides its citizens with a full array of services that include public safety,
water/wastewater utilities and sanitation, human services, cultural and recreational activities,
and general government administration.
3.2 PURPOSE
Union County, through Union County Water (UCW), is seeking proposals from qualified firms
to provide Twelve Mile Creek WRF Biosolids Services. The purpose of this Request for
Proposals is to solicit proposals from qualified firms to establish a contract for the removal,
transport, and processing or beneficial reuse of Dewatered Waste Activated Biosolids
produced at the Twelve Mile Creek Water Reclamation Facility (WRF). All work shall be
performed in accordance with applicable federal, state, and local regulations, including all
permit requirements.
3.3 PROJECT BACKGROUND
Union County Water owns and operates the Twelve Mile Creek Water Reclamation Facility
(WRF), located at 8299 Kensington Drive, Waxhaw, NC 28173. The Twelve Mile Creek
WRF produces Dewatered Waste Activated Biosolids as part of the wastewater treatment
process. The Waste Activated Sludge is dewatered prior to removal and transport. The
estimated sludge production is approximately 13,200 Wet tons per year. Biosolids are
typically dewatered to an average solids concentration of approximately 15% to 20%. Union
County produces approximately 50 wet tons of dewatered biosolids per day at 16% to 18%
solids. Dewatering operations are expected to occur approximately twenty three (23) hours
per day, Seven (7) days per week. The County does not guarantee the estimated quantities
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RFP 2026-072 Twelve Mile Creek WRF Biosolids Services

or percent solids produced during the contract period, and actual quantities may vary. The
County is seeking a qualified Contractor to provide reliable removal, transport, and
processing or beneficial reuse of Dewatered Waste Activated Biosolids from the Twelve Mile
Creek WRF.
4 SCOPE OF SERVICES
4.1 INTENT
UCW owns and operates the Twelve Mile Creek Water Reclamation Facility (WRF). This facility
produces Dewatered Waste Activated Biosolids as part of the wastewater treatment process.
UCW desires to have Dewatered Waste Activated Biosolids removed and transported from the
Twelve Mile Creek WRF for processing, beneficial reuse, or disposal in accordance with all
applicable federal and state regulations.
4.2 SUMMARY OF SERVICES
Contractor shall furnish all permits, labor, materials and equipment required to remove, transport,
beneficially reuse, and otherwise manage all Dewatered Waste Activated Biosolids produced at
the Twelve Mile Creek WRF. Contractor shall perform all services in strict accordance with all
Applicable Law. Within twenty-four (24) hours of occurrence,
Contractor shall provide UCW with written notice of violation or noncompliance with respect
to Contractor's permit(s), UCW's permit(s), or of any action commenced in any court of
competent jurisdiction involving the operations conducted by Contractor during Management
of Dewatered Waste Activated Biosolids.
4.3 PLANNING AND ADMINISTRATION
Contractor shall be required to conduct short- and long-term planning efforts in conjunction with
UCW to ensure that there will be reliable methods and resources available for Dewatered Waste
Activated Biosolids Management. Contractor shall perform the following services related to the
Management of UCW's Dewatered Waste Activated Biosolids: monitoring and evaluating local,
regional ,state and federal rules and policy changes, including making necessary changes to the
Management of Dewatered Waste Activated Biosolids based upon such changes in law and
policy; assisting UCW in improving the quality of its products and reuse program; and utilizing
creative means of quality; cost effective Management of UCW's Dewatered Waste Activated
Biosolids.
The Contractor shall supply the following information prior to beginning services, and again,
whenever such information changes, or when requested by UCW:
a) List of equipment, type and number to be used
b) An outline of procedures to be used by the Contractor at UCW WRF
c) A plan of operation detailing the method of removal
d) The emergency spill control plan described in 4.16 below
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RFP 2026-072 Twelve Mile Creek WRF Biosolids Services

4.4 USE & MAINTENANCE OF UCW EQUIPMENT & FACILITIES
It is the responsibility of Contractor to ensure that all employees performing work are trained
in the proper use and maintenance of any UCW equipment. It is
Contractor's responsibility is to be familiar with UCW's facilities and equipment, including
loading areas, staging areas, and other applicable support equipment that may be
encountered in the Management of UCW's Dewatered Waste Activated Biosolids. Contractor
shall use equipment owned by UCW as authorized by UCW in a safe and workmanlike
manner using due care with respect to such equipment.
4.5 EQUIPMENT
Contractor shall secure, maintain, and ensure Transport Vehicles and other equipment
necessary for the transport and processing or disposal of UCW's Dewatered Waste
Activated Biosolids for beneficial reuse at processing or disposal facility. Contractor shall
ensure that all equipment used for such purposes is operated safely and that such
equipment, and use thereof, complies with all Applicable Law, as well as UCW's Safety
Policy and Procedures. Furthermore, all such equipment shall be clean and provide a
positive public image at all times. All equipment used shall be equipped and maintained to
prevent leakage, spillage, and/or overflow. UCW shall not be responsible for downtime of
any loading equipment used by Contractor. Contractor shall provide UCW a detailed
equipment list to include number and type of units that will be utilized for the Management
of UCW's Dewatered Waste Activated Biosolids. Contractor shall provide all equipment
necessary to safely remove and transport dewatered biosolids. All equipment shall comply
with applicable laws and be maintained to prevent leakage, spillage, or unsafe conditions.
4.6 REMOVAL AND TRANSPORTATION OF BIOSOLIDS
Contractor shall be responsible for the following requirements for removal, transport, and
processing or disposal of all UCW Dewatered Waste Activated Biosolids as it relates to those facets of
the management of such Dewatered Waste Activated Biosolids:
a. All removal, transport, and processing or disposal of Dewatered Waste Activated
Biosolids shall occur during UCW normal working hours, Seven Days a Week, 6 am
to 6 pm, Including holidays, provided, however, that UCW may in its sole discretion
direct or give permission to Contractor to transport Dewatered Waste Activated
biosolids outside of UCW working hours.
b. Contractor shall manage Dewatered Waste Activated Biosolids from UCW WRF
according to a schedule that Contractor shall coordinate with the County
representative at least two (2) weeks in advance of such services. Contractor shall
supply the removal, transport, and processing or disposal schedule for Dewatered
Waste Activated Biosolids to the County representative, the UCW WRF from which
the Dewatered Waste Activated Biosolids will be removed. Changes in this schedule
will be communicated immediately, and a reschedule date will be coordinated at that
time. All schedule changes must be approved by UCW. In the event a schedule
change delays the removal of Dewatered Waste Activated Biosolids, the contractor
must provide additional trailers for storage to prevent an interruption in plant
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RFP 2026-072 Twelve Mile Creek WRF Biosolids Services

operations at no additional cost.
c. The Contractor shall receive biosolids in all weather conditions, whenever the
biosolids are made available, and shall be responsible for proper handling and
transportation to the satisfaction of UCW.
d. Contractor shall communicate with a designated representative of UCW to confirm
daily activities and plans for any processing or disposal event involving UCW's
Dewatered Waste Activated Biosolids.
e. No UCW Dewatered Waste Activated Biosolids removal, transport, and processing
or disposal schedules shall conflict with any WRF operations or work schedules. In
all cases, UCW WRF operations will take precedence over Dewatered Waste
Activated Biosolids removal, transport, and processing or disposal schedules, as well
as any other management of UCW's Dewatered Waste Activated Biosolids by
Contractor.
f. Dewatered Waste Activated Biosolids shall be measured by the wet ton on scales
certified by the State for North Carolina, Department of Agriculture, Bureau of Weights
and Measures for use in weighments for a commercial transaction. Measurements
for other processes, which may be done by the Contractor, shall be by a method
agreed to by Contractor and UCW.
g. Contractor's field personnel shall be knowledgeable of all Applicable Law, site
management requirements, and best practices for the management of Dewatered
Waste Activated Biosolids. Contractor's field personnel shall receive continuing
education in the area of Dewatered Waste Activated Biosolids management to keep
up-to-date on all changes in practices and Applicable Law. All field managers shall
be trained personnel familiar with biosolids handling and regulatory requirements.
h. Contractor shall ensure timely removal of Dewatered Waste Activated Biosolids to
prevent any disruption to plant operations.
4.7 DEWATERED WASTE ACTIVATED BIOSOLIDS REMOVAL DOCUMENTATION
Dewatered Waste Activated Biosolids removed by Contractor shall be documented on a daily Trip
Ticket. The daily Trip Ticket will serve as a manifest for transport of the Dewatered Waste
Activated Biosolids, as well as an invoice document for Contractor. Each daily Trip Ticket will
accompany the driver at all times during the transport of Dewatered Waste Activated Biosolids
from the UCW WRF to the processing or disposal facility.
Trip Ticket shall include at a minimum:
(a) UCW WRF from which the Dewatered Waste Activated Biosolids were removed.
(b) Volume and/or mass of such Dewatered Waste Activated Biosolids removed.
(c) A description of the Dewatered Waste Activated Biosolids;
(d) Identification of the Transport Vehicle, as well as the Transport Vehicle number.
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RFP 2026-072 Twelve Mile Creek WRF Biosolids Services

(e) Transport Vehicle driver's name and signature.
(f) Location and/or Destination facility where Dewatered Waste Activated Biosolids
were delivered
(g) Date and time of Dewatered Waste Activated Biosolids removal and delivery;
(h) Beginning and ending mileage of each Transport Vehicle; and
(i) Any other information that may be required by applicable law
Trip tickets shall be provided to UCW at the end of each hauling event.
A monthly summary report summarizing the quantities of Dewatered Waste Activated Biosolids
removed from the Twelve Mile Creek WRF, the processing or disposal facility at which such
Dewatered Waste Activated Biosolids were delivered, and the method of processing or disposal
shall be furnished.
4.8 MONITORING, RECORD KEEPING, AND REPORTING
Contractor shall develop an appropriate monitoring, record keeping, and reporting program
to demonstrate compliance with all local, state, regional and federal compliance
requirements, and other Applicable Law, in Contractor's Management of Dewatered Waste
Activated Biosolids. Contractor shall develop and maintain a monitoring, record keeping, and
reporting program sufficient to demonstrate compliance with all applicable regulations.
4.9 USE OF SUBCONTRACTORS
Contractor shall limit work performed by subcontractors to transportation and operations at
the processing or disposal facility. Contractor shall not otherwise subcontract the duties for
the Management of Dewatered Waste Activated Biosolids set forth in any manner.
4.10 SPILL CONTROL AND CLEAN-UP PROCESS
Contractor shall be responsible for the following:
a) Any spillage of Dewatered Waste Activated Biosolids on UCW's
property, public or private roadways, processing or disposal facility, or
any other property during Contractor's Management of Dewatered
Waste Activated Biosolids shall be the responsibility of, as well as
managed, contained, removed, and properly disposed of by, Contractor.
b) A Spill Control and Clean-Up Plan and Procedure which complies with
DOT, OSHA, NCDEQ, SCDHEC, EPA and UCW regulations and
standards, as well as other Applicable Law, shall be developed and
implemented by Contractor.
c) Contractor shall immediately notify UCW once a spill of Dewatered
Waste Activated Biosolids, of any amount, has occurred. Contractor shall
submit a written report describing the nature of the spill; quantity of
Dewatered Waste Activated Biosolids spilled; actions taken to manage,
contain, remove, and clean up the spill. The
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RFP 2026-072 Twelve Mile Creek WRF Biosolids Services