RFP 2026-072 Twelve Mile Creek WRF Biosolids Services
| Location: | North Carolina |
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| Posted: | Apr 17, 2026 |
| Due: | May 19, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 377-RFP 2026-072 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 377-RFP 2026-072 |
| Project Title: | RFP 2026-072 Twelve Mile Creek WRF Biosolids Services |
| Description: | Union County, through Union County Water, is soliciting proposals from experienced and qualified firms to provide biosolids services for Dewatered Waste Activated Biosolids produced at the Twelve Mile Creek Water Reclamation Facility, including removal, transport, and composting/beneficial reuse. A Non-Mandatory, Pre-Proposal Conference and Site Visit will be held on April 28, 2026 beginning at 10:00 AM EST. at Twelve Mile Creek Water Reclamation Facility, 8299 Kensington Dr., Waxhaw, NC 28173. Representatives from Union County Water will be on-hand to give a brief overview of the project and to answer questions. Attendance at this meeting is strongly encouraged. |
| Opening Date: | 5/19/2026 11:00 AM |
| Posted Date: | 4/18/2026 |
| Status: | Open |
| Department: | COUNTY OF UNION |
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Solicitation Number
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377-RFP 2026-072
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Department
COUNTY OF UNION
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Status Reason
Open
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Opening Date
2026-05-19T11:00:00.0000000
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Posted Date
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2026-04-17T16:58:14.0000000Z
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Primary Commodity Code
Water and wastewater treatment supply and disposal
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Mandatory Conference/Site Visit
2026-04-28T04:00:00.0000000Z
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Special Instructions
Non-Mandatory site visit
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Solicitation Type
*
Select RFP IFB RFI
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Owner
Juan Rodriguez-Cruz
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Description
Union County, through Union County Water, is soliciting proposals from experienced and qualified firms to provide biosolids services for Dewatered Waste Activated Biosolids produced at the Twelve Mile Creek Water Reclamation Facility, including removal, transport, and composting/beneficial reuse. A Non-Mandatory, Pre-Proposal Conference and Site Visit will be held on April 28, 2026 beginning at 10:00 AM EST. at Twelve Mile Creek Water Reclamation Facility, 8299 Kensington Dr., Waxhaw, NC 28173. Representatives from Union County Water will be on-hand to give a brief overview of the project and to answer questions. Attendance at this meeting is strongly encouraged.
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Attachment Preview
Request for Proposal No. 2026-072
Twelve Mile Creek WRF Biosolids
Services
Due Date:
May 19, 2026
Time:
11:00 AM Local Time
Submittal Location: Electronic Submission
Union County Government Center
Procurement Department
600 Patton Ave,
Monroe, NC 28110
Procurement Contact:
Juan Rodriguez-Cruz
Procurement Specialist
704.283.3519
Juan.Rodriguez-Cruz@unioncountync.gov
Contents
1 Notice of Advertisement................................................................................................................ 4
2 Submittal Details ........................................................................................................................... 5
2.1 PROPOSAL SUBMISSION DEADLINE AND DELIVERY ADDRESS................................................................................. 5
2.2 PROPOSAL SUBMISSION REQUIREMENTS ................................................................................................................ 5
2.3 NON-MANDATORY PREPROPOSAL CONFERENCE AND SITE VISIT ............................................................................. 5
2.4 PROPOSAL QUESTIONS ........................................................................................................................................... 5
2.5 PROPOSAL ADDENDUM .......................................................................................................................................... 6
2.6 COMMUNICATION................................................................................................................................................... 6
3 Introduction ................................................................................................................................... 6
3.1 COUNTY ................................................................................................................................................................. 6
3.2 PURPOSE ................................................................................................................................................................ 6
3.3 PROJECT BACKGROUND .......................................................................................................................................... 6
4 Scope of Services............................................................................................................................ 7
4.1 INTENT ................................................................................................................................................................... 7
4.2 SUMMARY OF SERVICES ......................................................................................................................................... 7
4.3 PLANNING AND ADMINISTRATION.......................................................................................................................... 7
4.4 USE & MAINTENANCE OF UCW EQUIPMENT & FACILITIES ................................................................. 8
4.5 EQUIPMENT ............................................................................................................................................................ 8
4.6 REMOVAL AND TRANSPORTATION OF BIOSOLIDS.................................................................................................... 8
4.7 DEWATERED WASTE ACTIVATED BIOSOLIDS REMOVAL DOCUMENTATION............................................................ 9
4.8 MONITORING, RECORD KEEPING, AND REPORTING................................................................................................ 10
4.9 USE OF SUBCONTRACTORS ................................................................................................................................... 10
4.10 SPILL CONTROL AND CLEAN-UP PROCESS.............................................................................................................. 10
4.11 SAFETY PROGRAM ............................................................................................................................................... 11
4.12 INSPECTION RIGHTS .............................................................................................................................................. 11
5 Detailed Submittal Requirements and Instructions ................................................................. 11
5.1 TERMS OF SUBMISSION......................................................................................................................................... 11
5.2 DUPLICATE PROPOSALS......................................................................................................................................... 12
5.3 PROPOSAL FORMAT.............................................................................................................................................. 12
5.3.1 Section A – Cover Letter.............................................................................................................................. 13
5.3.2 Section B – project team .............................................................................................................................. 13
5.3.3 Section C – project experience..................................................................................................................... 14
5.3.4 Section D – project management, approAch and quality control................................................................. 14
5.3.5 Section E – Reputation of respondent .......................................................................................................... 15
5.3.6 Section F – References................................................................................................................................. 15
5.3.7 section g – Cost Proposal ............................................................................................................................ 15
5.3.8 Section H – Required Signature Forms ....................................................................................................... 16
6 Evaluation Criteria and Selection Process................................................................................. 16
6.1 SELECTION PARTICIPANTS.................................................................................................................................... 16
6.2 EVALUATION SELECTION PROCESS ...................................................................................................................... 16
6.3 AWARD PROCEDURE ............................................................................................................................................ 17
7 General Conditions and Requirements ..................................................................................... 18
7.1 TERMS AND CONDITIONS...................................................................................................................................... 18
7.2 COST ADJUSTMENTS ............................................................................................................................................. 19
7.3 TRAVEL AND EXPENSE POLICY ............................................................................................................................ 19
7.4 CONTRACTUAL OBLIGATIONS .............................................................................................................................. 19
7.5 SUB-OFFEROR/PARTNER DISCLOSURE ................................................................................................................. 19
Union County, North Carolina
RFP 2026-072 Twelve Mile Creek WRF Biosolids Services
Page 2
7.6 EXCEPTION TO THE RFP ....................................................................................................................................... 19
7.7 MODIFICATION OR WITHDRAWAL OF PROPOSAL.................................................................................................. 20
7.8 EQUAL EMPLOYMENT OPPORTUNITY ................................................................................................................... 20
7.9 MINORITY AND SMALL BUSINESS PARTICIPATION PLAN ...................................................................................... 20
7.10 LICENSES.............................................................................................................................................................. 20
7.11 E-VERIFY ............................................................................................................................................................. 20
7.12 DRUG-FREE WORKPLACE .................................................................................................................................... 20
7.13 INSURANCE .......................................................................................................................................................... 21
7.14 INDEMNIFICATION ................................................................................................................................................ 23
8 Appendix A – Cost PropOsal...................................................................................................... 25
9 Appendix B – Proposal Submission Form................................................................................. 27
10 Appendix C – Addendum and Anti-Collusion Form................................................................ 28
11 Appendix D – Template Contract .............................................................................................. 29
Union County, North Carolina
RFP 2026-072 Twelve Mile Creek WRF Biosolids Services
Page 3
1 NOTICE OF ADVERTISEMENT
Union County, North Carolina
Request for Proposals No. 2026-072
Twelve Mile Creek WRF Biosolids Services
Electronic proposals will be received by the Union County’s Procurement & Contract Management
Department by 11:00 AM EDT on May 19, 2026. Late submittals will not be accepted.
Union Electronic proposals will be received by the Union County’s Procurement & Contract
Management Department by 11:00 AM EDT on May 19, 2026. Late submittals will not be
accepted.
A Non-Mandatory, Pre-Proposal Conference and Site Visit will be held on April 28, 2026 beginning
at 10:00 AM EST. at Twelve Mile Creek Water Reclamation Facility, 8299 Kensington Dr.,
Waxhaw, NC 28173. Representatives from Union County Water will be on-hand to give a brief
overview of the project and to answer questions. Attendance at this meeting is strongly
encouraged.
Union County, through Union County Water, is soliciting proposals from experienced and qualified
firms to provide biosolids services for Dewatered Waste Activated Biosolids produced at the
Twelve Mile Creek Water Reclamation Facility, including removal, transport, and
composting/beneficial reuse.
Copies of the solicitation may be obtained from the locations listed below:
1. Download the Solicitation Documents from the Union County website:
https://www.unioncountync.gov/departments/bids-procurement/current-bids
2. Download the Solicitation Documents from the State of North Carolina eVP website:
https://evp.nc.gov/solicitations/ (Search County of Union)
All questions about the meaning or intent of the RFP Documents are to be submitted in writing to the
Procurement Representative listed on the cover page (Juan.Rodriguez-Cruz@unioncountync.gov)
no later than May 6, 2026, at 5:00 PM Local Time.
Union County reserves the right to reject any or all proposals, to waive technicalities and to make
such selection deemed in its best interest.
Union County reserves the right to award to multiple vendors.
Offerors are required to comply with the non-collusion requirements set forth in the Solicitation
Documents.
Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and
Small Businesses.
--End of Advertisement--
Union County, North Carolina
RFP 2026-072 Twelve Mile Creek WRF Biosolids Services
Page 4
2 SUBMITTAL DETAILS
2.1 PROPOSAL SUBMISSION DEADLINE AND DELIVERY ADDRESS
All Proposals are to be received electronically by the Union County Procurement Department
no later than May 19, 2026, at 11:00 AM Local Time, per the instructions below. Any
proposals received after this date and time shall be rejected without exception.
2.2 PROPOSAL SUBMISSION REQUIREMENTS
The proposal must be submitted electronically using the following link:
https://lfportal.unioncountync.gov/Forms/procurementsubmit. The proposal must be signed
by a person who is authorized to bind the proposing Company. Instructions for preparing the
proposal are provided herein.
Select the solicitation drop down arrow and choose this RFP from the list. Complete the form,
upload your proposal as one (1) complete document, and select submit. The maximum
accepted size is 30 MB. A delivery notification email, from LF-Forms@co.union.nc.us, will be
sent as your confirmation of receipt.
Paper submissions and/or email submissions will not be accepted.
There is no expressed or implied obligation for Union County to reimburse for any expenses
incurred in preparing proposals in response to this request.
Union County reserves the right to reject any or all proposals, to waive technicalities and to
make such selection deemed in its best interest, cancel this solicitation and award to multiple
vendors.
2.3 NON-MANDATORY PREPROPOSAL CONFERENCE AND SITE VISIT
A Non-Mandatory Pre-Proposal Conference and Site Visit will be held on April 28, 2026
beginning at 10:00 AM EST. at the Twelve Mile Creek Water Reclamation Facility, 8299
Kensington Dr., Waxhaw, NC 28173. Representatives from Union County Water will be on-
hand to give a brief overview of the project and to answer questions. Although attendance at
this meeting is not mandatory, it is strongly encouraged. Individual requests for site visits will
not be accommodated.
2.4 PROPOSAL QUESTIONS
Proposal questions will be due on or before May 6, 2026, at 5:00 PM Local Time. The primary
purpose of this is to provide participating vendors with the opportunity to ask questions, in
writing, related to the RFP.
Submit questions by email to Juan Rodriguez-Cruz at Juan.Rodriguez-
Cruz@unioncountync.gov by the deadline shown above. The email should identify the
proposal number and title. All questions and answers may be posted as addenda on
www.unioncountync.gov and https://evp.nc.gov/solicitations/.
Union County, North Carolina
RFP 2026-072 Twelve Mile Creek WRF Biosolids Services
Page 5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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