Chiller Replacement Rock Rest Elementary School

Location:	North Carolina
Posted:	Mar 23, 2026
Due:	Apr 16, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	248-6-97648058
Publication URL:	To access bid details, please log in.

Solicitation Number:	248-6-97648058
Project Title:	Chiller Replacement Rock Rest Elementary School
Description:	Union County Public Schools is soliciting bids for Chiller Replacement at Rock Rest Elementary. Contractor to provide all labor, equipment, materials, permits, fees, inspections, etc to provide a turnkey project as indicated on the drewings and specification porvided by Optimal Engineer P.A.
Opening Date:	4/16/2026 2:00 PM
Posted Date:	3/24/2026
Status:	Open
Department:	UNION COUNTY PUBLIC SCHOOLS


Solicitation Number * 248-6-97648058	Department UNION COUNTY PUBLIC SCHOOLS	Status Reason Open
Opening Date 2026-04-16T14:00:00.0000000	Posted Date * 2026-03-23T17:31:01.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit 2026-03-30T04:00:00.0000000Z	Special Instructions Mandatory Site Visit is scheduled for 10:00 AM at the front entrance of Rock Rest Elementary School, 814 Old Pageland Monroe Rd, Monroe NC 28112	Solicitation Type * Select RFP IFB RFI
Owner Lynn Elms
Description Union County Public Schools is soliciting bids for Chiller Replacement at Rock Rest Elementary. Contractor to provide all labor, equipment, materials, permits, fees, inspections, etc to provide a turnkey project as indicated on the drewings and specification porvided by Optimal Engineer P.A.

Attachment Preview

BID NO.

6-97648058

Request for Proposal

Informal

TITLE:

Chiller Replacement

Rock Rest Elementary School

PROCUREMENT

LEAD:

Lynn Elms

UCPS Purchasing Department

facilitiesbids@ucps.k12.nc.us

BID/QUOTE SUBMITTAL

Bids will be received no later than 2:00 pm Est time on Thursday, April 16, 2026.

All proposals must be submitted via email to:

facilitiesbids@ucps.k12.nc.us

Please include the following exactly in the email subject line:

“Bid # 6-97648058 Proposal”

PREBID MEETING

A mandatory Pre-bid Meeting will be held 10:00 am, EST, Monday March 30, 2026, at the front entrance of Rock Rest

Elementary School, 814 Old Pageland Monroe Rd, Monroe, NC 28112.

It is the sole responsibility of the Bidder, Contractor to familiarize themselves to all aspects of this project. Failure to meet

this requirement will not justify a change order.

COMMUNICATION

During the bid process, all communication relating to this bid shall be directed to the Procurement Lead identified above.

Failure to meet the requirement may consider your bid non-responsible.

All questions relating to this project shall be directed to the Procurement Lead identified above in the form of an email no later

than 2:00 pm, Tuesday, April 7, 2026. Please include the following in the subject line: “Bid# 6-97648058 Questions”.

Answers will be provided to all bidders in the form of an addendum which will be posted on UCPS website:

https://www.ucpsnc.org/about/purchasing-and-contracts and NC State website: https://evp.nc.gov/solicitations/?status=0.

DESCRIPTION OF PROJECT:

Union County Public Schools seeks quotes/informal bids for the above reference Project.

The Scope of Work is attached as Exhibit 1.

AWARD:

UCPS desires to promptly approve and sign a contract after a decision has been made to award. Company awarded the

contract is expected to promptly sign the contract in the form attached hereto as Attachment A. Any requested changes to

this contract form should be provided with your response.

UCPS reserves the right to award this project in a method considered to be most advantageous. This includes the right to

issue single award, multiple awards, or reject all bids. UCPS is not required to award a contract.

REQUIREMENTS:

HUB PARTICIPATION

Pursuant to North Carolina General Statue G.S. 143-48, it is UCPS policy to encourage and promote the use of small,

minority, physically handicapped, and women contractors in purchasing Goods and Services. As such, this RFP will

serve to identify those Vendors that are minority owned or have a strategic plan to support UCPS Historically

Underutilized Business program by meeting or exceeding the goal of 10% utilization of diverse firms as 1st or 2nd tier

subcontractors. Vendor shall complete Attachment B: HUB Supplemental Vendor Information.

E-VERIFY AFFIDAVIT

Attachment B

BIDDERS CHECKLIST

o Executed Cost Proposal

o Good Faith Efforts (Affidavit A, B, Identification of Minority Participation Form)

o E-Verify

RECOMMENDATION OF AWARD

o Certificate of Insurance (meeting the requirements stated within Attachment A.

o Good Faith Efforts (Affidavit C or D)

o 100% Performance and Payment Bond (within 10 days of award).

Bidders Checklist:

___ Bid Submittal form

___ Affidavit A or B

___ Identification of

Minority Business Form

___ E-Verify

Cost Proposal/Execution of Proposal

Project title: Chiller Replacement

Location: Rock Rest Elementary School

BID NO: 6-97648058

By submitting this proposal, the potential contractor certifies the proposal is signed by an authorized representative of the firm.

• The cost and availability of all equipment, materials, and supplies associated with performing the services described herein have been

determined and included in the proposed cost.

• All labor costs, direct and indirect, sales tax, etc. have been determined and included in the proposed cost.

• The offeror is aware of prevailing conditions associated with performing these services.

• The potential contractor has read and understands the conditions set forth in this bid and agrees to them with no exceptions.

Therefore, in compliance with this Request for Proposal, and subject to all conditions herein, the undersigned offers and agrees, if this proposal is

accepted within 60 days from the date of the opening, to furnish the subject services for a cost not to exceed:

Base Bid:

Base Bid

10% Allowance required

All Inclusive Total (includes 10%

Allowance

$ __________________________

$___________________________

Alternate 1: N/A

Alternate 2: N/A

$ __________________________ (Add or Deduct)

Acknowledge Addenda:

Addendum 1 ___ Addendum 2 ___ Addendum 3 ___ Addendum 4 ___ Not Applicable __

Project Schedule:

Notice to

Proceed:

Substantial

Completion:

Final

Completion:

Consecutive calendar days required to achieve Final Completion from issuance of Notice to

Proceed: ________ calendar days

Execution:

Offeror: _________________________________________________________ Federal Tax ID No. ___________________

License Description: _______________________________________________ License No. _________________________

Address: _______________________________________________ City, State, Zip ______________________________

Telephone Number: ___________________________Mobile: _____________________ Email: ________________________

By: ______________________________ Date: ________________________ Title: _________________________________

(Typed or printed name)

Contract #:

CONTRACT FOR SERVICES

(CONTRACT FOR SERVICES AND/OR GOODS UNDER $500,000)

This Contract for Services (“Contract”) is made and entered into [Date] between The Union County Board of Education,

with a mailing address of 400 North Church Street, Monroe, North Carolina 28112 (“UCBOE") and [Vendor Name]

("Vendor" or “Contractor” or “Service Provider”).

For and in consideration of the mutual promises set forth in this Contract, the parties do mutually agree as follows:

1. Obligations of Vendor. The Vendor agrees to provide the services, goods, materials, equipment, and/or software

(the “Services” and/or “Goods,” as appropriate) to fully, timely and properly complete [Project Name] as more

particularly described in the Scope of Work document attached hereto and incorporated herein by reference as

Exhibit 1.

[If master work order contract, then insert: Individual tasks will be assigned in writing on a project by project basis

by an authorized representative of UCBOE. Such writing shall be in the form of a standard UCBOE purchase order

(“Purchase Order”), such Purchase Order to specify the specific Services and/or Goods desired by UCBOE; the dates,

times and locations that the Vendor shall provide the requested Services and/or Goods; and the compensation that

the Vendor will be paid for providing the requested Services and/or Goods. The Vendor will be deemed to have

accepted a Purchase Order and be obligated to provide the Services and/or Goods outlined in the Purchase Order

in accordance with the price and other terms of the Purchase Order, and the terms and conditions hereof, unless

within 24 hours after the Vendor’s receipt of a Purchase Order, the Vendor notifies the Project Coordinator (as

hereinafter defined) in writing that it does not accept the Purchase Order and will not provide the requested

Services and/or Goods.]

[If construction contract and if applicable, insert: For construction Contracts, this Contract incorporates by

reference the construction design drawings, plans and specifications, described as follows, which will govern

the Services and/or Goods to be provided by the Vendor: [Reference Plans, if any.]]

[If construction contract and if applicable, insert: The UCBOE and Vendor recognize that time is of the essence

to this Agreement and that the UCBOE will suffer financial loss if the work is not completed within the times

specified herein. Both parties also recognize the delays, difficulties and expense involved in proving, in a legal

or arbitration proceeding, the actual loss suffered by the UCBOE if the Work is not completed on time.

Accordingly, in lieu of requiring such proof, the UCBOE and Vendor agree that as liquidated damages for delay

(but not as penalty) the Vendor shall pay to the UCBOE for each day in excess of the term allowed for

completion of the Work, the sum of $100 as liquidated damages.

The term of this Contract shall be [Term of Contract].

This Contract does not grant the Vendor the right or the exclusive right to provide specified Services and/or Goods

to UCBOE. Similar Services and/or Goods may be obtained from sources other than the Vendor (or not at all) at the

discretion of UCBOE.

The Vendor shall begin work immediately upon issuance of a written notice to proceed. The Vendor agrees to

perform the Services and supply the Goods or in a timely, complete, and professional manner and in accordance

with the terms and conditions of this Contract. Furthermore, the Vendor represents and warrants that (i) it is duly

qualified and, if required by law, licensed to provide the Services and/or Goods; (ii) it will provide the Services

and/or Goods in a manner consistent with the level of care and skill ordinarily exercised by contractors providing

similar Services and/or Goods under similar conditions; (iii) it possesses sufficient experience, personnel, and

Revised 3/15/21

Page 1 of 15

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Chiller Replacement Rock Rest Elementary School

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